FA282322Q4037.pdf

Solicitation Number FA282322Q4037 2 Each Flex Wing Rotary Cutters, Eglin AFB, FL

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract to acquire 2 Each Flex Wing Rotary Cutters, for Eglin AFB, FL. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

All FAR references are based off of FAC 2022-07 effective 10 August 2022, DFARS Change 23 June 2022 and AFFARS Change 7/1/2022 effective 1 July 2022.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA282322Q4037. The North American Industry Classification System (NAICS) code for this acquisition is 333112, with a small business size standard of 1,500 employees. Please identify your business size in your response based on this standard. This solicitation is a Total Small Business Set-Aside acquisition, pursuant to FAR 19.5.

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses August 2022

Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services

Your attention is directed to the functional relationship between FAR 52.212-1 Instructions to Offerors- Commercial Products and Commercial Services and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting a quote and is not intended to be all-inclusive.

The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, price, and non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION

RISK ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to quoter prescribes the format of the quote. The quoter is required to thoroughly read the Salient Characteristics, and submit documentation in accordance with this solicitation. Quoters shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete CLIN 0001 in the table below and submit the quote by the closing date. The quoter shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

Delivery/Installation: Delivery is required on or before 31 January 2023

Questions/Inquiries: The contracting officer and contract specialist listed below are the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 AM Central Time on 23 August 2022. The decision whether to respond to questions and requests for clarification made after that time will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the quoter fully understands all requirements of the solicitation. Emails must be received by Contracting Officer Daniel Gillert, daniel.gillert.1@us.af.mil and Contract Specialist Latasha Primus, Latasha.primus.2@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Specialist Latasha Primus, latasha.primus.2@us.af.mil, and Contracting Officer Daniel Gillert, daniel.gillert.1@us.af.mil, no later than 25 August 2022 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282322Q4037/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The quoter shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

Exceptions to Terms and Conditions. The quoter shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each quote:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the quoter’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and Unique Entity ID number;

5. Representations/Certifications. If the quoter has their representations and certifications completed in the System for Awards Management (SAM), representations and certification will be verified there, however, an annotation expressing such completion shall be included on the quotation. If they are not completed in SAM, please include with your quote a completed copy of the latest FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services Alternate I.

6. Technical. In accordance with FAR 52.212-1(b)(4), Quoters shall provide enough documentation to verify compliance with the required specifications/Salient Characteristics below.

a. Transport Height- 80” to 87”

b. Transport Width 80” to 90”

c. Blades 1/2" x 4" Parallel Uplift- (standard)

d. Blade Overlap 6" (standard)

e. Cutting Width 15' – (standard)

f. Blade Tip Speed- 16,286 fpm (540 rpm) (FOR TRACTORS WITH 540RPM PTO’S THAT

EGLIN USES ON ALL TRACTORS)

g. Axle Suspension Cushioned Springs at Each Wheel (TO EASE STRESS ON SUSPENSION TO ELIMINATE STRESS CRACKS to deck)

h. Wing Cutting Angles 22 degrees to 25 degrees down/ 87 degrees to 90 degrees up

i. Cutting Height 2" ‐ 14" Center Hydraulic Lift (Standard for cutting decks)

j. Cutting brush capacity- 4” to 4 1/2" Diameter (Standard for cutting decks)

k. Safety Deflectors- Single or Double chain Guards (standard for decks)

l. Wing Hydraulic Lift- Hydraulics (Standard)

m. Hitch Type Perma level hitch (standard used by all tractors on Eglin)

n. Approx Tongue Weight- 1840lbs to 2,200 lb

Deck Thickness:

p. 7 to 11 Gauge (Center Top) (Standard for cutting decks)

q. 7 Gauge (Center Bottom) (Standard for cutting decks)

r. 7 Gauge (Wings) (Standard for cutting decks)

Gearbox Rating (HP)

s. Splitter Gearbox 225 HP to 250 HP

t. Cutting Gearbox 225 HP to 250 HP

u. Minimum Tractor HP 60 (PTO) (Standard for most decks)

v. Driveline CV Driveline, 540 PTO, 1‐3/8‐6, ASAE Category 6 (Standard for most deck drivelines)

w. Driveline Protection Slip Clutch (Standard for driveline protection)

x. Jack Stand (Standard for all decks)

7. Lead Time (if different than stated above in Delivery Schedule)

Price. The quoter shall submit a firm-fixed priced quote for the entire requirement; a partial quote will not be accepted. The quoter shall provide both the unit price and extended amount (total price) in their quote, as seen below. Quote shall include FOB Destination.

CLIN Description QTY UNIT Unit Price Extended Amount

0001 Flex Wing Rotary Cutter

2 Each $ $

TOTAL $

BASIS FOR AWARD

Pursuant to FAR 13.106-1(a)(2) Best Value will be the Government’s basis for award. The Government considers Price and Technical Acceptability to represent the Best Value. By submission of its quote, the quoter accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in instructions to quoters, FAR 52.212-1 ADDENDUM.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

a. Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one quote is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimated quantities by the quoter’s submitted unit prices.

Technical. Items quoted will be evaluated for technical acceptability. Technical acceptability is determined by comparing the item quoted to the technical requirements outlined in this solicitation and any technical references made herein. A decision of technical acceptability will be rendered as such:

Acceptable Conforms to all technical requirements; Considered for Award Unacceptable Does not Conform to all technical requirements; Not Considered for Award

Best Value Determination If the lowest priced evaluated quote is found to be technically acceptable, that quote represents the best value for the government and the evaluation process stops at this point. Award may be made to that quoter without further consideration of any other quotes. If needed, this process will be repeated until the lowest priced technically acceptable quote is found.