FA2823-10-R-0022-ADR-.pdf

AAC/PKO - FA2823

308 WEST D AVENUE, SUITE 130 (BLDG 260)

EGLIN AFB FL 32542-5418

(850) 882-9442

UNDER DPAS (15 CFR 700)

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IFB RFP

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FA2823-10-R-0022 23-Jul-2010

b. TELEPHONE NUMBER

(850) 882-0339

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 23 Aug 2010

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334511

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FA2823-10-R-0022

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each AIRBORNE DATA RECORDER - Config # 1

FFP

Config #1: The hardware requirements for Configuration #1 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 8-channels of PCM, 8-channels of 1553, 8-channels of video, and one channel of

Ethernet. It must be capable of recording at a 300 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer

Generated Data, Formats 1,2, and 3; Time Data, Format 1; PCM Data, Format 1, IRIG106 Chapters 4/8; MIL-STD-1553, Format 1, Mil-Std-1553B Data; MIL-

STD-1553, Format 1, 16PP194 Data; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106

Chapter 10, and support the recording media being remotely located from the recorder.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each AIRBORNE DATA RECORDER - Config #2

FFP

Config #2: The hardware requirements for Configuration #2 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 2-channels of PCM, 8-channels of 1553, 3-channels of video, and one channel of

Ethernet. It must be capable of recording at a 160 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer

Generated Data, Formats 1,2, and 3; Time Data, Format 1; PCM Data, Format 1, IRIG106 Chapters 4/8; MIL-STD-1553, Format 1, Mil-Std-1553B data; MIL-

STD-1553, Format 1, 16PP194 Data; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106

Chapter 10.

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each AIRBORNE DATA RECORDER - Config # 3

FFP

Config #3: The hardware requirements for Configuration #3 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 2-channels of video, and 2-channels of Ethernet. It must be capable of recording at a 700 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer Generated Data, Formats 1,2, and 3; Time

Data, Format 1; PCM Data, Format 1; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106

Chapter 10, and support the recording media being remotely located from the recorder.

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each AIRBORNE DATA RECORDER - Config # 4

FFP

Config #4: The hardware requirements for Configuration #4 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 4-channels of MIL-STD-1553, 4-channels of video, and one channel of Ethernet. It must be capable of recording at a 120 Mbps of continuous sustained data rate.

The data types for the recorder are given in paragraph 3.3 as Computer Generated

Data, Formats 1,2, and 3; Time Data, Format 1; MIL-STD-1553, Format 1, Mil-

Std-1553B data; Video Data, Format 0, MPEG-2/H.264 Video; and Ethernet

Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter 10.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 1 Lot

TECHNICAL SUPPORT

FFP

The contractor shall provide field engineering technical support man-hours in accordance with the Statement of Work. Technical support includes defining equipment requirements and providing field training and instructions to users.

Specific technical support requirements will be provided by individual delivery orders and shall be proposed IAW rates incorporated in contract.

0006 1 Lot

TRAVEL

FFP

The contractor may be required to travel within and outside the Continental United

States to support tests and technical meetings. Only allowable travel costs shall be in accordance with the Joint Federal Travel Regulation (JFTR) and FAR 31.205-46 and exclusive of profit. The overall estimated amount for this CLIN is $10,000.

0007 1 Lot

MISCELLANEOUS EQUIPMENT

FFP

System supplementary and accessory items including; additional channel interfaces; system extension chassis; archive media and drives; keyboard, video display, handheld mouse (KVM); KVM controls and switches; network, video, and telemetry interface adapters and support systems; installation hardware including racks; analog output modules; bit syncs; decommutators; time code generators;

extension and breakout cables; external controllers; connector kits; shipping containers; environmental enclosures; independent testing laboratory support; data simulators; handheld monitors; etc. The overall estimated amount for this CLIN is

$200,000.

UNIT UNIT PRICE MAX AMOUNT

1001 1 Each OPTION AIRBORNE DATA RECORDER - Config # 1

FFP

Config #1: The hardware requirements for Configuration #1 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 8-channels of PCM, 8-channels of 1553, 8-channels of video, and one channel of

Ethernet. It must be capable of recording at a 300 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer

Generated Data, Formats 1,2, and 3; Time Data, Format 1; PCM Data, Format 1, IRIG106 Chapters 4/8; MIL-STD-1553, Format 1, Mil-Std-1553B Data; MIL-

STD-1553, Format 1, 16PP194 Data; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106

Chapter 10, and support the recording media being remotely located from the recorder.

1002 1 Each OPTION AIRBORNE DATA RECORDER - Config #2

FFP

Config #2: The hardware requirements for Configuration #2 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 2-channels of PCM, 8-channels of 1553, 3-channels of video, and one channel of

Ethernet. It must be capable of recording at a 160 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer

Generated Data, Formats 1,2, and 3; Time Data, Format 1; PCM Data, Format 1, IRIG106 Chapters 4/8; MIL-STD-1553, Format 1, Mil-Std-1553B data; MIL-STD-

1553, Format 1, 16PP194 Data; Video Data, Format 0, MPEG-2/H.264 Video; and

Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter 10.

1003 1 Each OPTION AIRBORNE DATA RECORDER - Config # 3

FFP

Config #3: The hardware requirements for Configuration #3 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 2-channels of video, and 2-channels of Ethernet. It must be capable of recording at a

700 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer Generated Data, Formats 1,2, and 3; Time

Data, Format 1; PCM Data, Format 1; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter

10, and support the recording media being remotely located from the recorder.

1004 1 Each OPTION AIRBORNE DATA RECORDER - Config # 4

FFP

Config #4: The hardware requirements for Configuration #4 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 4-channels of MIL-STD-1553, 4-channels of video, and one channel of Ethernet. It must be capable of recording at a 120 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer Generated

Data, Formats 1,2, and 3; Time Data, Format 1; MIL-STD-1553, Format 1, Mil-

Std-1553B data; Video Data, Format 0, MPEG-2/H.264 Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter 10.

1005 1 Lot

OPTION TECHNICAL SUPPORT

FFP

The contractor shall provide field engineering technical support man-hours in accordance with the Statement of Work. Technical support includes defining equipment requirements and providing field training and instructions to users.

Specific technical support requirements will be provided by individual delivery orders and shall be proposed IAW rates incorporated in contract.

1006 1 Lot

OPTION TRAVEL

FFP

The contractor may be required to travel within and outside the Continental United

States to support tests and technical meetings. Only allowable travel costs shall be in accordance with the Joint Federal Travel Regulation (JFTR) and FAR 31.205-46 and exclusive of profit. The overall estimated amount for this CLIN is $10,000.

1007 1 Lot

OPTION MISCELLANEOUS EQUIPMENT

FFP

System supplementary and accessory items including; additional channel interfaces; system extension chassis; archive media and drives; keyboard, video display, handheld mouse (KVM); KVM controls and switches; network, video, and telemetry interface adapters and support systems; installation hardware including racks; analog output modules; bit syncs; decommutators; time code generators;

extension and breakout cables; external controllers; connector kits; shipping containers; environmental enclosures; independent testing laboratory support; data simulators; handheld monitors; etc. The overall estimated amount for this CLIN is

$200,000.

UNIT UNIT PRICE MAX AMOUNT

2001 1 Each OPTION AIRBORNE DATA RECORDER - Config # 1

FFP

Config #1: The hardware requirements for Configuration #1 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 8-channels of PCM, 8-channels of 1553, 8-channels of video, and one channel of

Ethernet. It must be capable of recording at a 300 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer

Generated Data, Formats 1,2, and 3; Time Data, Format 1; PCM Data, Format 1, IRIG106 Chapters 4/8; MIL-STD-1553, Format 1, Mil-Std-1553B Data; MIL-

STD-1553, Format 1, 16PP194 Data; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106

Chapter 10, and support the recording media being remotely located from the recorder.

2002 1 Each OPTION AIRBORNE DATA RECORDER - Config #2

FFP

Config #2: The hardware requirements for Configuration #2 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 2-channels of PCM, 8-channels of 1553, 3-channels of video, and one channel of

Ethernet. It must be capable of recording at a 160 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer

Generated Data, Formats 1,2, and 3; Time Data, Format 1; PCM Data, Format 1, IRIG106 Chapters 4/8; MIL-STD-1553, Format 1, Mil-Std-1553B data; MIL-STD-

1553, Format 1, 16PP194 Data; Video Data, Format 0, MPEG-2/H.264 Video; and

Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter 10.

2003 1 Each OPTION AIRBORNE DATA RECORDER - Config # 3

FFP

Config #3: The hardware requirements for Configuration #3 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 2-channels of video, and 2-channels of Ethernet. It must be capable of recording at a

700 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer Generated Data, Formats 1,2, and 3; Time

Data, Format 1; PCM Data, Format 1; Video Data, Format 0, MPEG-2/H.264

Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter

10, and support the recording media being remotely located from the recorder.

2004 1 Each OPTION AIRBORNE DATA RECORDER - Config # 4

FFP

Config #4: The hardware requirements for Configuration #4 as given in Technical

Requirements Document (TRD) paragraph 2.2 must be capable of recording 4-channels of MIL-STD-1553, 4-channels of video, and one channel of Ethernet. It must be capable of recording at a 120 Mbps of continuous sustained data rate. The data types for the recorder are given in paragraph 3.3 as Computer Generated

Data, Formats 1,2, and 3; Time Data, Format 1; MIL-STD-1553, Format 1, Mil-

Std-1553B data; Video Data, Format 0, MPEG-2/H.264 Video; and Ethernet Data, Format 0, Ethernet Data; as defined in IRIG 106 Chapter 10.

2005 1 Lot

OPTION TECHNICAL SUPPORT

FFP

The contractor shall provide field engineering technical support man-hours in accordance with the Statement of Work. Technical support includes defining equipment requirements and providing field training and instructions to users.

Specific technical support requirements will be provided by individual delivery orders and shall be proposed IAW rates incorporated in contract.

2006 1 Lot

OPTION TRAVEL

FFP

The contractor may be required to travel within and outside the Continental United

States to support tests and technical meetings. Only allowable travel costs shall be in accordance with the Joint Federal Travel Regulation (JFTR) and FAR 31.205-46 and exclusive of profit. The overall estimated amount for this CLIN is $10,000.

2007 1 Lot

OPTION MISCELLANEOUS EQUIPMENT

FFP

System supplementary and accessory items including; additional channel interfaces; system extension chassis; archive media and drives; keyboard, video display, handheld mouse (KVM); KVM controls and switches; network, video, and telemetry interface adapters and support systems; installation hardware including racks; analog output modules; bit syncs; decommutators; time code generators;

extension and breakout cables; external controllers; connector kits; shipping containers; environmental enclosures; independent testing laboratory support; data simulators; handheld monitors; etc. The overall estimated amount for this CLIN is

$200,000.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

1007 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

2007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 30-SEP-2010 TO

29-SEP-2011

N/A 46 RANSS/TSRML (LMCA) - F1T0DD

SANDRA KILCREASE

505 N. FLORIDA AVE. BLDG 33

MHU RM TSI

EGLIN AFB FL 32542

882-9348

F1T0DD

0002 POP 30-SEP-2010 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 30-SEP-2010 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 30-SEP-2010 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 30-SEP-2010 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 30-SEP-2010 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 30-SEP-2010 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 30-SEP-2011 TO

29-SEP-2012

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 30-SEP-2011 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 30-SEP-2011 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 30-SEP-2011 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 30-SEP-2011 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 30-SEP-2011 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 30-SEP-2011 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 30-SEP-2012 TO

29-SEP-2013

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 30-SEP-2012 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 30-SEP-2012 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 30-SEP-2012 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 30-SEP-2012 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 30-SEP-2012 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 30-SEP-2012 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-2 Security Requirements AUG 1996

52.204-7 Central Contractor Registration APR 2008

52.207-4 Economic Purchase Quantity-Supplies AUG 1987

52.212-4 Contract Terms and Conditions--Commercial Items MAR 2009

52.216-27 Single or Multiple Awards OCT 1995

52.222-26 Equal Opportunity MAR 2007

52.222-50 Combating Trafficking in Persons FEB 2009

52.222-99 Notification of Employee Rights under the National Labor

Relations Act

JUN 2010

52.232-1 Payments APR 1984

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.242-15 Stop-Work Order AUG 1989

52.247-34 F.O.B. Destination NOV 1991

ANNUAL ESTIMATES

The CLIN structure is applicable to the Basic year and 2 option years. The following breakout shows the period of performance for each contract period.

000X - Basic Year - effective from date of award for a 12 month period.

100X- Option 1 - may be exercised on or before 12 months after contract award.

200X - Option 2 - may be exercised on or before 12 months after exercise of Option 1.

Annual Estimates: (these dollar amounts are estimates only; the Government is not obligated to execute delivery orders limited to the listed estimates)

Basic Year: $15M

Option 1 - $15M

Option 2 - $15M

The MAXIMUM value for all contracts resulting from this RFP is estimated to be $45M.

The MINIMUM guarantee for each contract resulting from this RFP is one (1) airborne data recorder.

SPECIAL CONTRACT REQUIREMENT

Ordering Procedures

a. Before delivery orders are issued under this contract, a decision will be made regarding whether to compete or restrict in accordance with (IAW) FAR 16.505. When a Request for Order Proposal (RFOP) is issued by the

Government, contractors will be permitted a 10-working day response time for preparation of proposals, unless otherwise stated in the RFOP. The Government will evaluate and negotiate, as necessary, and issue the resulting order within 20-working days after the date set for receipt of proposals, unless otherwise stated in the RFOP. If negotiations/discussions are necessary, contractors may be requested/permitted to revise their proposals, as necessary. The Government reserves the right to include option CLINs at delivery order level; the options will be incorporated pursuant to FAR 52.217-7, Option for Increased Quantity -- Separately Priced Line Item.

b. When delivery orders are competed, the contractors will receive an RFOP. The award of competitive delivery orders will be made, utilizing streamlined procedures, to the contractor whose proposal is the most advantageous and represents the best value to the Government. This decision will be made based on an integrated assessment of evaluation criteria which addresses technical approach, past performance, and price. Additional evaluation factors relevant to the particular delivery order may be considered in the ultimate award decision of a delivery order under this contract. The following factors are some examples:

Technical Capability

Price

Delivery Schedule

Other factors the PCO believes relevant to the award of the delivery order

--Specific evaluation criteria will be identified in the RFOP. Any Government property required for performance must be identified in the response to the RFOP.

-- Proposals for delivery orders shall utilize the negotiated rates as established by the basic contract award.

c. When a delivery order is restricted to a single source in accordance with FAR 16.505, the designated contractor will be required to submit a proposal if required.

d. It is anticipated that some of the RFOPs and resultant delivery orders will involve handling classified equipment/information. Contractors that do not possess the required clearance and safeguarding capability at the time of the RFOP release will not be eligible to receive that RFOP. DD Forms 254, Contract Security Classification

Specifications, will be attached to the RFOP and resulting delivery order as required.

NOTE: All items will have to be Acceptance Tested prior to adding to the price list and ordering.

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is ―late‖ and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of

$3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation

―DUNS‖ or ―DUNS +4‖ followed by the DUNS or DUNS +4 number that identifies the offeror's name and address.

The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR

Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and

Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-

866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting

Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-

2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM 1 TO FAR 52.212-1, INSTRUCTION TO OFFERORS—COMMERCIAL ITEMS

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.000.doc#b522121

By adding/changing information to the below referenced paragraphs, Instruction to Offerors – Commercial Items, FAR 52.212-1 is hereby tailored as follows:

(b)(12)(Added) All offerors shall submit pricing for one or more Configuration (Configuration # 1, 2, 3, and/or 4) of

Airborne Data Recorder. All Airborne Data Recorder configuration(s) are identified within Section SF 1449 -

Continuation Sheet pricing schedule as CLINs 0001-0004 and associated option CLINs 1001-1004 and option

CLINs 2001-2004. For CLINs 0005, 1005, and 2005 - Technical Support the offeror shall propose pricing by executing and computing Cost Format A (presented within Volume II – Price Proposal Proposal Preparation

Instructions). Within the Section SF 1449 - Continuation Sheet pricing schedule the offeror shall not propose any prices for CLINs 0006, 1006, and 2006 - Travel and CLINs 0007, 1007, and 2007 - Miscellaneous Equipment.

However, for each of CLINs 0007, 1007, and 2007 - Miscellaneous Equipment the offeror will propose and submit detailed separate price lists (by CLIN) in the offeror’s own tabular format for the Miscellaneous Equipment items described in the Section SF 1449 - Continuation Sheet pricing schedule under CLINs 0007, 1007, and 2007. If an offeror submits pricing for one or more configuration (Configuration # 1, 2, 3, and/or 4) the offeror is required to provide all associated pricing for that/those configuration(s). This means that if an offeror chooses to submit pricing for Configuration # 1 the offeror is required to provide pricing for CLINs 0001, 1001, 2001, 0005, 1005, and 2005.

If an offeror chooses to submit pricing for Configuration # 2 the offeror is required to provide pricing for CLINs

0002, 1002, 2002, 0005, 1005, and 2005. If an offeror chooses to submit pricing for Configuration # 3 the offeror is required to provide pricing for CLINs 0003, 1003, 2003, 0005, 1005, and 2005. If an offeror chooses to submit pricing for Configuration # 4 the offeror is required to provide pricing for CLINs 0004, 1004, 2004, 0005, 1005, and

2005. For any Configuration that the offeror does not wish propose prices for the offeror shall provide a ―No Bid‖ notation on the Section SF 1449 - Continuation Sheet pricing schedule next to the associated CLINs (CLINs 0001-

0004, 1001-1004, 2001-2004).

(b)(13) Email/Telephone/Facsimile responses to this proposal will not be considered. However, after receipt of proposals, the contracting officer may determine either of these acceptable methods of response for clarifications, discussions or other necessary communications.

(c) Period for Acceptance of Offers. The paragraph is tailored as follows: ―The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.‖

ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

The response shall consist of two (2) separate parts; Part I - Technical Proposal, Part II - Price Proposal.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

THE FOLLOWING PARAGRAPHS ARE ADDED:

PROPOSAL PREPARATION INSTRUCTIONS—GENERAL

1. Instructions: This section of the instructions to offerors prescribes the format of the proposal and describes the approach for the development and presentation of proposal data. The instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of the proposal.

Submit a clear and complete proposal as detailed in this section and 52.212-2, Evaluation—Commercial Items.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b154062

Include only information that is relevant to this source selection. The offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Pages in excess of the maximum will be removed from the proposal and will not be evaluated.

2. Proposal Format: The proposal shall be 8 ½‖ x 11‖ paper except for foldouts used for charts, tables, or diagrams, which may not exceed 11‖ x 17‖. A page is defined as one face of a sheet of paper containing information and excludes such things as blank pages, title pages, tables of contents, tabs, dividers, and indices. All pages shall have a minimum margin of 1‖ on the sides and 1/2" on top and bottom. (excluding document numbers, classification markings, and page numbers). All material must be contained within the page limits identified. Type shall be 12-pitch font. Text lines shall be spaced a minimum of 1 1/2 spaces. Elaborate formats, bindings or color presentations are not desired or required.

3. Proposal Structure: The composition of each proposal shall be such that extensive searching throughout the document is not required to locate and evaluate any area. Total page count will be determined by the number of printed pages (printing on both sides of the paper will be counted as two pages). The proposal shall be divided, tabbed, and indexed. The proposal shall contain sufficient information to enable evaluators to make complete analyses of the proposals. Include all available information pertaining specifically to the solicitation requirements

52.212-2, Evaluation—Commercial Items

4. Disposition of Proposals: After contract award, the Government will dispose of unsuccessful proposals as follows:

one copy will be retained with the contract file, the additional copies will be destroyed. No destruction certificate will be provided.

5. Formal Communications: Offerors should submit formal communications such as requests for clarifications and/or information concerning this solicitation in writing to the following address NO LATER THAN 12 CALENDAR

DAYS PRIOR TO THE DATE SET FOR RECEIPT OF OFFERS.

Questions can be faxed or emailed to the information below:

Fax to (850) 882-0339/ e-mail brisa.buonviri@eglin.af.mil or sarilynn.thomas@eglin.af.mil.

PROPOSAL PREPARATION INSTRUCTIONS--SPECIFIC

1. The title and page limits of each Evaluation Factor is defined as follows:

Volume I Technical Completed Compliancy Matrix plus 5 pages

Volume II Price

Proposal/Executed

Documents

As required by Volume II, Section 1 below

***Each offeror shall submit an Original and 2 Copies (total of 3) of Volumes I and II.***

2. Contents for each proposal shall be as follows:

Volume I – Technical Proposal

All interested offerors shall be required to demonstrate Airborne Data Recorder(s) and submit their completed compliancy matrix per the TRD to demonstrate technical acceptability and document any identified deficiencies.

Offerors will complete and submit the IRIG106-04 Chapter 10 Compliancy Matrix found as an attachment under List of Attachments.

mailto:brisa.buonviri@eglin.af.mil mailto:sarilynn.thomas@eglin.af.mil

Upon receipt of proposals, offerors will be contacted with a scheduled day and time to demonstrate their product at

Building 100, Room 134, Eglin AFB, FL. Schedule will be accomplished to minimize the traveling time for offerors. Each offeror should have a technical representatives participate in government testing.

Volume II – Price Proposal/Executed Documents

This section will contain one (1) original and one (1) signed copies of the Standard Form 1449, duly executed by an official authorized to bind the company and completed with proposed pricing. Any information that you may deem necessary to support the pricing may also be provided.

1 Complete the Blocks 12, 17a, 17b, 30 a-c on the Standard Form (SF) 1449. An authorized official of the firm must sign and date the SF 1449 in Block 30 a-c.

2. Section SF 1449 - Continuation Sheet, pages 3 through 14, documented with your proposed prices or ―No Bid‖ notation for all line items (with the exception of CLINs 0006, 1006, and 2006 - Travel and CLINs 0007, 1007, and

2007 - Miscellaneous Equipment) including all option line items.

3. For the Technical Support CLINs 0005, 1005, and 2005 the offeror is required to fill out and compute the below

Cost Format A and provide it as part of their Volume II - Price Proposal. The Offeror shall provide their proposed

Fully Burdened Labor Rates (FBLRs); which are hourly rates which include direct labor, indirect costs, and profit;

by CLIN. For Cost Format A calculation purposes FBLR x Est Hours = Extended Cost. The "Total CLIN Price" represents the offerors proposed price for each of these CLINs. The estimated labor hours presented within Cost

Format A are based on a historical ―snapshot‖ of the number of contracted hours utilized for each labor category and projected for future years. The Government makes no claim that future usage will in any way mirror prior historical usage. A contract year is twelve (12) continuous months commencing on the first day of contract performance.

Cost Format A - Technical

Support:

CLIN 0005

CLIN 1005

CLIN 2005

Labor Category

FBLR

Est Hrs

Ext Cost

FBLR

Est Hrs Ext Cost

FBLR

Est Hrs Ext Cost

Senior Engineer

Junior Engineer

Software Engineer

Programmer

Senior System Analyst

Senior Engineering

Technician

Engineer Technician

Program Manager

Total CLIN Price (sum of all above categories

Extended Costs) ……….. ………

Brief Description of Qualifications of Labor Categories:

Senior

Engineer Experience: Eight years of experience of systems engineering and management.

Knowledge of computer systems and integrated software application programs. Ability to investigate, troubleshoot, and design solutions to problems in hardware and software.

Education: Bachelor’s degree in engineering or related field

Junior

Engineer

Experience: Five years of experience in systems engineering. Knowledge of computer systems and integrated software application programs. Ability to investigate, troubleshoot, and design solutions to problems in hardware and software.

Education: Bachelor’s degree in engineering or related field

Software

Engineer

Experience: Three or more of general experience in IT related discipline with minimum of two years of specialized system experience.

Education: Bachelor’s Degree in IT related areas

Programmer Experience: Four or more years of general experience within the software industry.

One or more years of technical experience designing and programming in advanced programming languages. Possesses knowledge of computer equipment and the ability to develop software to satisfy design objectives. Analyze functional business applications and design specifications.

Education: Bachelor’s Degree in Computer Science

Senior

System

Analyst

Experience: Eight or more years of technical experience analyzing and designing computer systems. Possesses knowledge of current storage and retrieval methods and demonstrated ability to formulate and develop specifications and requirements for computer programmers.

Education: A bachelor’s degree in computer engineering

Senior

Engineering

Technician

General Experience: Four years technical experience in electrical or electronic systems. Experience in the preparation of technical documentation involving the operation, maintenance, and repair of electrical or electronic equipment and systems.

Education: An associate degree in related areas

Engineering

Technician

General Experience: Two years of technical experience in electrical or electronic systems. Familiarity in the preparation of technical documentation involving the operation of maintenance, repair of electrical or electronic equipment or systems.

Education: An associate degree in related field

Program

Manager Experience: Eight years of experience information technology including three years of experience in a management or supervisory capacity, and three years of experience in the functional area of the project to be managed.

Education: Bachelor’s Degree in Computer Science or a related field

4. For CLINs 0007, 1007, and 2007 - Miscellaneous Equipment the offeror will propose and submit a detailed price list for each CLIN (in the offeror’s own tabular format) which shows the offeror’s proposed prices for each of proposed Miscellaneous Equipment items (some or all of which may be described within the Section SF 1449 -

Continuation Sheet pricing schedule under CLINs 0007, 1007, and 2007). These CLIN price lists will not be part of the Total Evaluated Price evaluation calculations for Configurations # 1, 2, 3, or 4, but all proposed Miscellaneous

Equipment items shall conform to the descriptions as specified in the schedule. These proposed price list items and prices will be separately evaluated by the Government by way of technical analysis (see FAR 15.404-1 (e)) in order to determine reasonableness prior to any of these items and prices being incorporated into any resultant contract.

5 All Representations, Certifications, and Acknowledgments executed as set forth in this RFP. Offeror shall also include Data Universal Numbering system (DUNS), Tax Identification Number (TIN) and Commercial and

Government Entity Code (CAGE) as well as Remittance Address if different from offeror’s address.

6. Acknowledgement of all amendments issued by signing the amendment and returning it.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical

(2) Price

This is a competitive source selection in which competing offeror’s Technical solution, demonstrated in a government conducted Acceptance Test Plan (ATP) will be evaluated using a lowest priced, technically acceptable evaluation method.