Performance_Work_Statement_for_Roman_Catholic_Priest.pdf

Performance Work Statement (PWS) Roman Catholic Priest

Solicitation No. FA2816-16-T-0005

PERFORMANCE WORK STATEMENT (PWS)

FOR

ROMAN CATHOLIC PRIEST

LOS ANGELES AIR FORCE BASE

EL SEGUNDO, CALIFORNIA

REVISION CONTROL

Revision Number Date Remarks

Basic

2 June 2016

This is the initial publication of the Roman Catholic Priest & Administrator Assistant Performance Work Statement (PWS).

Coordination:

Functional Commander/Functional Director

Quality Assurance Program Coordinator

Contracting Officer

Base Records Manager “IAW AFI 33-332, Records Management Program, Paragraph 10.

Table of Contents

1. Description of Service

1.1. Basic Services

1.2 Worship Services

1.4 Administration II

1.5. Cost Reimbursement

1.6 Contractor Manpower Reporting Application (eCMRA)

2. Service Summary (SS)

2.1. General

2.2. Performance Evaluation

3. Government Furnished Property and Services

3.1. Facilities

3.2. Government-Furnished Services

3.3. Forms and Publications

4. General Information

4.1. Contractor Personnel

4.2. Hours of Operation

4.3. Quality Control (QC)

4.4. Administrative Records

4.5. Safety

4.6. Phase Out

5. APPENDICES

Appendix A – Estimated Workload Data (Based on Historic Data) Appendix B – Definitions Appendix C – Definitions Appendix D – Applicable Publications and Forms

1. Description of Service The Contractor shall furnish all personnel, equipment, labor, tools, materials, supervision, transportation and other items and services necessary to perform Roman Catholic Priest & Administrator Assistant services for Los Angeles Air Force Base, El Segundo, CA and Fort MacArthur, San Pedro, CA.

1.1. Basic Services

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform all Worship service and Administrative tasks and functions for Los Angeles AFB (LAAFB) as defined in this Performance Work Statement (PWS). LAAFB includes Fort MacArthur, Pacific Heights and Pacific Crest located in the city of San Pedro. All services shall be conducted in accordance with the Archdiocese for the Military Services (AMS), USA - Requirements for the Pastoral Care of Catholic Personnel Guide, AMS – Priest Manual, and AFI 52- 101 Planning and Organizing. At a minimum the Contractor shall be available Saturdays, Sundays, and one weekday (currently Tuesday) for sacramental preparation, workplace and/or personal counseling, and to complete requisite administrative paperwork.

1.2 Worship Services

The purpose of Worship Services is to serve the basic pastoral needs of Airmen.

Therefore the Contractor shall:

1.2.1. Liturgical Activities

Plan and direct the regularly scheduled liturgical activities of the parish, including Penance Services, seasonal devotions, and Holy Week activities, and shall work with other contractors (e.g. musicians, sacristan, parish administrator) as well as chaplain staff to ensure quality and appropriate liturgies.

1.2.2. Weekday Mass

Conduct one weekday Mass at Los Angeles AFB, El Segundo which is currently scheduled for Tuesdays at 11:30. Mass dates are subject to change. Conduct additional weekday Mass if required by AMS guidelines.

1.2.3. Saturday Vigil Mass

Conduct Vigil Mass at Ft MacArthur Chapel, San Pedro which is currently scheduled for Saturdays at 16:30. Mass date and time are subject to change.

1.2.4. Confessions

Conduct confessions 45 minutes prior to the start of Saturday Vigil Mass. Confessions must be completed 15 minutes prior to the start of Mass. Confessions made beyond the scheduled time allotted shall be arranged by appointment.

1.2.5. Sunday Morning Mass

Conduct Mass at Ft MacArthur Chapel, San Pedro on Sunday at 09:00. Chapel facility must be available to Protestant community not later than 10:30. Mass date and time are subject to change.

1.2.6. Special Event Mass

Conduct Masses for special occasions (other than Holy Days) which are currently:

a. Ash Wednesday = El Segundo at 1130, Ft. Mac Chapel at 19:00

b. Good Friday = El Segundo at 1400 and Ft. Mac Chapel at 19:00

c. Memorial Day = Ft. Mac Chapel at 09:00

d. Thanksgiving Day = Ft. Mac Chapel at 09:00

Special Event Mass dates and times are subject to change.

1.2.7. Reconciliation Service

Provide one evening Reconciliation service during Advent and one during Lent at Ft.

Mac Chapel at 19:00. Exact day of these events will be negotiated between the Government and the Contractor.

1.2.8. Memorial, Funeral, Marriage, Baptismal, Confirmation, and

Emergency Services Provide memorial, funeral, marriage (preparation, counseling, officiating, and paperwork requirements of the Catholic Church), baptism services (preparation classes, verifications, sacramental administration, and recording), confirmation (preparation classes, and required paperwork) and emergency ministrations (either personally performed, or arranged through a local priest as available) for authorized personnel.

Active Duty personnel and their immediate families are automatically authorized services. (All other personnel must have Installation Chaplain approval and requisite canonical and AMS requirements met prior to administration of sacrament.)

1.2.9. Rite of Christian Initiation

Conduct Rite of Christian Initiation for Adults preparation for active duty personnel and the dependents on an as needed basis.

1.3 Administration I

The purpose of Administration I is to provide necessary support for Worship and Sacramental services. Therefore, the Contractor shall:

1.3.1. Catholic Community Council Meetings

Oversee and guide the Catholic Community Council Meeting to obtain community feedback on needs and allocation of resources for budgeting and parish objectives.

This meeting normally occurs monthly on Sunday after Mass, with a duration of approximately 1 to 2 hours.

1.3.2. Weekly Chapel Staff Meetings

Attend the weekly Chapel Staff meeting in the Chaplain's Office at Los Angeles AFB (El Segundo) in Bldg 272. Provide inputs, support needs, and act as liaison between Installation Chaplain and Catholic Community. This meeting normally occurs on Tuesdays with a duration of approximately 2 hours. Provide the Installation Chaplain or his or her designee at least one week notice of any planned missed meetings.

1.3.3. Financial Working Group Meetings

Attend the Financial Working Group meetings when called by the Installation Chaplain and/or Non-Commissioned Officer In Charge (NCOIC) of Chapel Operations. Meeting historically lasts 1 hour.

1.3.4. Sacramental Records

Initiate and maintain necessary Sacramental records, filing them promptly with the Archdiocese for the Military Services, USA. The contractor shall check with the Archdiocese for the Military Services, USA for the most current guidelines.

1.3.5. Chaplain Corps and Statistical Reporting

Maintain accurate ministry data (e.g. number/types of counselings, attendance numbers, visitation hours, and generate adhoc reports) and submit the Chaplain Corps Statistical Report information required by the USAF/HC to the Installation Chaplain or his or her designee by the specified method of delivery (i.e. paper or electronic). The reports shall be submitted to the Wing Chaplain or designee by close of business on the 1st calendar day of each month.

1.3.6. Quarterly Priest Report

File the Quarterly Priest report as required by the Archdiocese for the Military Services.

1.3.7. Special Visits

Coordinate all visits of any Roman Catholic Bishop to LAAFB with the chapel active duty staff and SMC Protocol office.

1.3.8. Director of Religious Education

Function as Director of Religious Education (per AMS directive) and shall meet with the Catholic Religious Education Coordinator monthly to coordinate calendar and funds requests/supplies, curricula and shall oversee the training and certification of Religious Education volunteers, including Safe Environment Training.

1.3.9. Leader of Catholic Community

Represent the interests of the Catholic Community. This is normally accomplished by

(1) Observing Chapel Operation Instructions, (2) using surveys as needed, (3) and seeking the advice of the Los Angeles Air Force Base Installation Chaplain and NCOIC, Chapel Operations as needed.

1.3.10. Substitutes

Locate and obtain an individual who would replace the contractor when unable to conduct services personally. Ensure approved substitutes have base access and transportation to and from chapel sponsored events. Notify the Installation Chaplain of such replacements two week in advance prior to the Leave of Absence.

1.4 Administration II

The purpose of Administration II is to plan, develop, and organize activities surrounding the Religious Organization services program to ensure the successful completion all task objectives. This work will be activated within 2-4 months after contract award.

Therefore, the Contractor shall:

1.4.1. Tithes and Offerings

Provide all required information for the annual Chapel Tithes and Offering Fund (CTOF) budget, annual list for Designated Offerings, and Appropriated Fund budget in accordance with AFI 52-105, no later than the 2nd Wednesday of July of each year or earlier if requested.

1.4.2. Catholic Community Purchases

Oversee Catholic Parish purchases in accordance with Chapel Operation Instructions insuring that all supplies are ordered and invoices have been paid. The contractor shall comply with AFI 52-105.

1.4.3. Annual Planning

Execute an annual planning session regarding Worship, Religious Education, and Outreach to coordinate and resolve scheduling conflicts and other activities related to the Parish. Meeting historically lasts 1:30 Hours.

1.4.4. Parish Bulletin

Update the Parish Bulletin for review by the Installation Chaplain. The Parish Bulletin shall be submitted to the Installation Chaplain or designee no later than the Thursday prior to the relevant weekend. In the event of holidays, Government office closures or minimum manning, the bulletin must be submitted two weekends in advance (no later than the Thursday prior to the relevant weekend).

1.4.5. Chapel Repairs

Provide a list of any repairs needed to chapel facilities located at Ft. MacArthur to 61ABG/HC personnel at the weekly staff meeting and track the maintenance/repairs until repairs are completed.

1.4.6. After Action Reports

Maintain written after-action reports for Catholic and Ecumenical events for the Continuity Book and provide copies to the Installation Chaplain as requested.

1.4.7. Volunteer Management

Recruit and train volunteers for the various committees, to include the following ministries: Special Ministers of Holy Communion, Servers, Readers, and Ushers.

1.4.8. Volunteer Schedule

Ensure timely completion and coordination of the Monthly Volunteer Schedules for the following ministries: Special Ministers of Holy Communion, Servers, Readers, and Ushers. Monthly Volunteer Schedules shall be completed no later than 7 calendar days prior to the start of the following month and posted on the Volunteer Activity Bulletin Board in Sacristy.

1.4.9. Attendance and Offerings

Track attendance and weekly offerings to help identify trends and catch mistakes in the CTOF accounting process.

1.4.10. Catholic Community Records

Maintain the community roster, community calendar, volunteer list (to include recording volunteer hours worked), and the Entry Access List (EAL).

1.4.11. Entry Access List

Provide the Installation Chaplain and the NCOIC of Chapel Operations with an updated copy of the EAL annually or when requested.

1.4.12. Social Events

Ensure planning and execution of the following events: Marriage/Singles Retreats, Volunteer Dinner, Parish Picnic, Advent social, Mardi Gras event, Lenten Soup Suppers, VBS. Ensure completion of the noted events in the months they are to be performed.

1.5. Cost Reimbursement

The objective of cost reimbursement is to make available for payment (i.e. from the Government to the Contractor) of allowable incurred costs, to the extent prescribed in the contract. This method or process establishes an estimate of total cost for the purpose of obligating funds and establishing a ceiling that the Contractor may not exceed (except at its own risk) without the approval of the Contracting Officer. The Government will only provide reimbursement for items (e.g. material, equipment, and travel expenses) that are directly related for the performance of this Contract. Therefore the Contractor shall:

1.5.1. Travel

Obtain approval from the Contracting Officer prior to execution of travel and submit invoices for travel expense after the completing of travel within one month after execution. Invoices must include copies of all receipts and shall be submitted to the Contracting Officer for approval. The Government will reimburse the Contractor for allowable transportation, lodging, meals and incidental expenses in accordance with FAR 31.205-46--Travel Cost, and the Joint Travel Regulation (JTR), Volume 2, DoD

Civilian Personnel, Appendix A (JTR), or company policy, whichever is most cost effective for the Government. Reimbursements for lodging, meals, and incidental expenses may be based on either per diem or actual expenses, but will only be allowed to the extent that they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the JTR.

1.6 Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure data collection site (i.e. Contract Manpower Reporting Application). The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.”

2. Service Summary (SS)

2.1. General

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. Unless indicated elsewhere these performance objectives will be measured monthly. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.2. Performance Evaluation

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to the ―Inspection of Service clause.

Category SS Performance Objective PWS

Section Performance Threshold

M an ag em en t o f K ey

Pe rs on ne l

Provide personnel to perform all tasks and functions within the PWS.

1.1.

Within two (2) calendar days after contract award for establishing initial personnel and within two (2) calendar days after any attrition date for replacement personnel.

Final rating will be based on an average.

http://www.ecmra.mil/

Q ua lit y of P ro du ct o r Se rv ic e

Serve the basic pastoral needs of Airmen and plan, organize, and control activities surrounding the Religious Organization services program.

1.2.1.

through 1.2.9.

(1.2.8. is excluded from this metric)

With no more than two (2) validated customer complaints within a six (6) month period.

Sc he du le

Respond to emergencies and be present or make arrangements to handle emergencies.

1.2.8.

Within one (1) hour via phone for emergencies and be present or make arrangements to handle emergencies within two hours (2) after responding via phone. (Thresholds will be combined to produce one average rating).

3. Government Furnished Property and Services The Government will provide, without cost to the Contractor, the facilities, equipment, and materials. All Government-furnished property and services shall be used only for performance of this contract.

3.1. Facilities

No smoking is allowed in Government facilities. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. Keep work areas clean. Storage areas shall kept in an orderly and professional manner to facilitate use and minimize loss or damage.

3.1.1. Office Space

The Government will furnish the Contractor the following office space for use: Buildings 272 at LAAFB proper and 425 at Fort MacArthur.

3.1.2. Hazardous Material

Comply with base Hazardous Material (HAZMAT) regulations for all issues of hazardous material, and ensure storage procedures meet all federal, state, and local requirements.

Prior to use on Los Angeles AFB, the Contractor shall provide the Base Hazardous Material Pharmacy, through the Contracting Officer, a list of all hazardous materials the Contractor brings onto Government property and shall provide a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200 in accordance with LAAFB Hazardous Material Management.

3.2. Government-Furnished Services

Government-furnished services include services provided by Government activities as well as contracted services.

3.2.1. Utilities

The Government shall furnish utility services including water, electric, and heating for Contractor use in performing this contract. The Contractor shall ensure employees conserve utilities.

3.2.2. Communication

3.2.2.1. Telephone

The Contractor shall be allowed the use of the telephone for contacting the Contracting Officer, Civil Engineer, Fire Department, Security Forces, receiving customer complaints and any other directly contract related communications.

3.2.2.2. Local Area Networking (LAN)

The Government will provide official use only Internet access through the Government provided Local Area Net (LAN). The Contractor shall obtain network access using local procedures. All access to the LAN must be approved by the Government.

3.2.2.3. Communication Security (COMSEC)

All DoD communications are subject to COMSEC review. Use of DoD telephones and telephone systems constitutes consent to COMSEC monitoring. The contractor shall comply with LAAFB COMSEC procedures and rules. For copies of these documents please contact Jose Torres at 310-653-0027 or 3845.

3.2.3. Refuse Collection

Waste generated by the Contractor in performance of the services specified with this PWS shall be deposited in Government dumpsters, excluding hazardous materials in which proper disposal instructions shall be complied with. The Contractor shall comply with base recycling regulations.

3.2.4. Insect and Rodent Control

If evidence of insect or rodent infestations is discovered, the Contractor shall immediately notify the COR or Civil Engineer service call desk at 310-653-1775.

3.2.5. Emergency Medical Service

Emergency medical treatment and emergency patient transportation service is only available through the local community.

3.2.6. Security Forces

The Government will provide general security service. Security Forces phone extensions are 911 for emergencies, and 653-2121 for routine calls.

3.3. Forms and Publications

The Contractor is responsible for obtaining and maintaining all forms and publications needed to perform the contract.

4. General Information

4.1. Contractor Personnel

4.1.1. Contract Manager

The Contractor shall appoint a Program Manager (PM) to provide daily supervision and quality control, and who shall represent the Contractor and be responsible for the performance of the work throughout the term of the contract. The name of this person, and an alternate(s) who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO and the Contracting Officer Representative (COR).

The Program Manager (PM) shall be able to speak, read, write, and understand English.

The PM shall be able to effectively communicate with Contractor employees.

4.1.2. Contractor Employees

The Government reserves the right to restrict the employment, under this contract, of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general well being, or the operational mission of the installation and its population.

4.1.2.1. Employee Training.

The Contractor is responsible for all internal employee training (except AMS Convocation) at no additional cost to the Government.

4.1.2.2. Employee Certifications

The Contractor shall make sure employees and or Sub-Contractor have current and valid Faculties and obtain AMS faculties with ten (10) business days within the start of the contract.

4.1.2.3. Access to a Department of Defense (DoD) Installation The Contractor must comply with the Integrated Defense Plan (IDP) for access onto LAAFB and entry into Controlled Areas. If access is required to a Controlled Area the Contractor must be able to possess and maintain a Secret facility clearance at all times during the term of the contract. In the event the Contractor does not possess a Secret facility clearance at time of contract award, the Contractor shall submit a request (within 30 calendar days of performance start date) for an interim facility clearance through the host organization (61ABG/HC) and the contracting office (SMC/PKE). The requirements for access onto LAAFB and entry into Controlled Areas are listed in Appendix - C.

4.1.2.4. Government Security Instructions

The Government official designated as having security supervision over all security aspects of this contract, under the provisions of the Industrial Security Manual, is the Space and Missile Center Director of Security. Any other security requirement not specifically defined in this contract or the Industrial Security Manual will be provided by the SMC Director of Security by written instructions to the Contractor via a Contractor Visitor Group Security Agreement in accordance with paragraph 1-108e, DOD Directive 5220.22R.

4.1.2.5. Physical Security

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

4.1.2.6. Dress and Appearance

Contractor personnel shall present a clean, neat and professional appearance at all times. No item of military clothing shall be worn as an outer garment.

4.1.2.7. Employment of Government Employees

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The Contractor is prohibited from employing off-duty COR who are managing any contracts or subcontracts awarded to the Contractor.

4.2. Hours of Operation

4.2.1. Normal Hours of Operation

The Contractor shall perform the services required under this contract, normally during the following hours: 07:00 – 16:30

4.2.2. Federal Holidays

The Contractor is not required to provide services on the following federal holidays (except for emergencies):

Martin Luther King’s Birthday Presidents Day Independence Day Labor Day Columbus Day Veterans Day

If the federal holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed.

4.2.3. Performance of Services During Crisis Declared by the National

Command Authority or Overseas Combatant Commander According to DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that service requirements under this PWS are essential to be performed during a crisis.

4.3. Quality Control (QC)

4.3.1. Performance Evaluation Meetings

The Contracting Officer may require the contract manager to meet at least weekly with the Contracting Officer Representative (COR) and the Contracting Officer during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the Contracting Officer. However, if the Contractor requests, a meeting will be held whenever a Corrective Action Report (CAR) is issued. The Contractor’s manager, Contracting Officer and COR, shall sign the Contract Administrator’s written minutes of these meetings. Should the Contractor not concur with the Contractor Administrator's minutes, the Contractor shall so state any areas of nonconcurrence in writing to the Contracting Officer within ten (10) calendar days of receipt of the signed minutes.

4.3.2. Government Quality Assurance

According to the Inspection of Services clause (52.246-4 Inspection of Services—Fixed- Price), the Government will evaluate the Contractor's performance under this contract.

Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of surveillance will be according to the terms of this contract.

4.3.2.1. Quality Assurance

The Government will periodically evaluate the Contractor’s performance in accordance with the Performance Plan. The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government shall also receive and investigate complaints from customers. The Contractor shall be responsible for initially validating customer complaints; however, the Government representative shall make the final determination of the validity of customer compliant (s) in the cases of a disagreement between the Contractor and the customer.

4.3.2.2. Contracting Officer Representative (COR)

COR are representatives of the Contracting Officer and will participate in the administration of this contract. Subsequent to contract award, the Contractor will be provided with a letter identifying COR and setting forth their duties and authorities.

4.3.2.3. Discrepancy Notification

COR will inform the Contractor PM (or authorized representative) when discrepancies occur and will request corrective action. COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the Contractor PM (or authorized representative) to initial the entry on the checklist.

4.3.2.4. Scope Changes

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not COR.

4.4. Administrative Records

All records, documents, and associated papers provided by the Government and generated during the period of this contract become Government property and will remain in place upon contract termination or completion. During the period of the contract, records, documents, and associated papers shall be available for review.

4.5. Safety

The applicable Occupational Safety and Health Act (OSHA) standards will be mandatory for this contract. The Contractor shall comply with all Federal, State and Local laws concerning safety. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. The Contractor must provide a Safety Plan to Operational Contracting for review and the plan must be implemented to ensure all personnel are aware of the safety requirements.

Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate.

4.6. Phase Out

If the contracted operation reverts to in-house operations, the Contractor shall cooperate with 61ABG/HC personnel to ensure an orderly change over. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the successful Contractor. Recruitment notices may be placed in each facility to allow successor Contractor's access to incumbent employees.

5. APPENDICES

A. Estimated Workload Data B. Government Furnished Property/Services/Equipment C. Integrated Defense Plan (IDP) D. Applicable Publications and Forms

Appendix A - Estimated Workload Data (Based on Historic Data)

Service to be provided Frequency or Quantity per Week, Month, or Year

1.2.1. Liturgical Activities

1 x per Week

1.2.2. Weekday Mass(es)

1.2.3. Saturday Vigil Mass

1.2.4. Confessions

1.2.5. Sunday Morning Mass

1.2.6. Special Event Mass

4 x per Year

1.2.7. Reconciliation Service

2 x per Year

1.2.8. Memorial, Funeral, Marriage, Baptismal, Confirmation, and Emergency Services

As needed (Approximately 20 x per Year)

1.2.9. Rite of Christian Initiation

3 x per Year

1.3.1. Catholic Community Council Meetings

1 x per Month

1.3.2. Weekly Chapel Staff Meetings

1.3.3. Financial Working Group Meetings

4 x per Year

1.3.4. Sacramental Records

40 x per Year

1.3.5. Chaplain Corps and Statistical

Reporting

1.3.6. Quarterly Priest Report

1 x per Quarter

1.3.7. Special Visits

1 x per Year

1.3.8. Director of Religious Education

1.3.9. Leader of Catholic Community

Daily

1.3.10. Substitutes

As Required

1.4.1. Tithes and Offerings

1.4.2. Catholic Community Purchases

1.4.3. Annual Planning

1.4.4. Parish Bulletin

1 x Week

1.4.5. Chapel Repairs

1.4.6. After Action Reports

1.4.7. Volunteer Management

2 x per Year

1.4.8. Volunteer Schedule

1.4.9. Attendance and Offerings

1.4.10. Catholic Community Records

1 x per Quarter

1.4.11. Entry Access List

(or when requested)

1.4.12. Social Events As Required

(Historically 12 Events per year)

Appendix B – Definitions Faculties: (a) Authority, privilege, or permission, to perform an act or function, (b) Rights granted by the Holy See to bishops and by ordinaries to their priests to enable the latter to exercise their respective powers for the faithful under their jurisdiction. The term is most commonly used in relation to the sacrament of penance, where faculties are needed for the priest to absolve not only licitly but even validly. However, faculties for licit administration are required for all the sacraments, with varying degrees of obligation. On a wider scale, faculties are also required for the exercise of ecclesiastical authority or, in general, for performance of any act of jurisdiction in the Catholic Church.

In every case it is assumed that the one giving the faculties has the right to do so and the one receiving them has the power to put them into practice.

Appendix C – Integrated Defense Plan (IDP)

PROOFING AND VETTING FOR EMPLOYEES/CONTRACTORS/VISITORS FOR

INSTALLATION ACCESS AND CONTROLED AREA ACCESS

1. Criminal Background History (CBH) Requirements. In accordance with (IAW) Directive- Type Memorandum (DTM) 09-012, Interim Policy on Guidance for DoD Physical Access Control, personnel requiring access to a DoD installation must be identity proofed and vetted, as a minimum through the NCIC/CLETS database to determine fitness and eligibility for access to base.

2. Contractor/Newly Hired Employees Pre-Employment Background Checks. A favorable CBH check must be completed for all contractors, subcontractors, their employees and newly hired government employees prior to being granted unescorted access/entry onto LAAFB for a period of 31 consecutive days or longer.

2.1. A CBH will be considered current during a three year period from the date they are completed or if they are a contractor, as their contract dictates.

2.2. Prior to issuing installation entry credentials the 61st Security Forces Squadron (61 SFS) Visitor Control Center will ensure CBHs are conducted on 100% of contractors, subcontractors, their employees and newly hired government employees.

2.2.1. Contracting/Manpower will provide a list of contractors or newly hired government civilians to 61 SFS Visitor Control Center (VCC) at least 14 days prior to the start of their contract/work.

2.2.2. The VCC will run a check of all personnel using the CLETS. IAW AFI 10-245, Antiterrorism Operations, Section 2.18.2 a CBH will consist of a National Criminal Information Center (NCIC) check.

3. Contracting Office or Administrator: IAW the AF Federal Acquisition Regulations Supplement (AFFARS), contracting officers or administrators will ensure CBH requirements are incorporated into all new, revised, or modified contract documents (statements of work, requests for proposal, invitations for bid, task orders, basic contracts, etc.). In general, existing contracts will not be modified solely to meet this requirement nor will these requirements be added to existing contracts unless the contract requires modification for other reasons and the contract has more than six months remaining life.

During the contracting process, the contracting office or administrator will ensure contractors are aware of CBH requirements and local installation procedures and requirements.

4. CBH Requirements: CBH checks will be conducted prior to contract starting date. CBH checks are considered favorable if they do not contain any of the following eighteen disqualifiers.

4.1. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

4.2. The installation is unable to verify the individual's claimed identity.

4.3. There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity.

4.4. There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.

4.5. There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace.

4.6. There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.7. The individual has/had been barred from entry/access to a Federal installation or facility.

4.8. The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation.

4.9. The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence.

4.10. The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

4.11. The individual’s name appears on any Federal or State agency’s ―watch list‖ or ―hit list‖ for criminal behavior or terrorist activity.

4.12. The individual has been convicted of a firearms or explosive violation within the past ten years.

4.13. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

4.14. There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.15. There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.16. There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

4.17. A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to the installation/mission.

4.18. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

Note: The above guidelines will be followed as closely as possible, but the Installation CC reserves the right to deny access to any civilian with proper justification. The CBH is protected by the Privacy Act of 1974. All information received is accessible only to Law Enforcement personnel acting in accordance with their assigned duties.

5. Processing Base Access Pass: Before starting work the contractor/employee will go to the VCC and receive a signed letter verifying that a favorable CBH was completed and at that time will be issued a temporary base pass.

LAAFB Integrated Defense Plan2.6.7 Contractor Personnel/Vehicles:

2.6.7.1. All prime contractors/subcontractors/vendors on LAAFB requiring continuous entry/registration of either company or employee-owned vehicles, must submit a complete vehicle listing on company letterhead, to operational contracting (SMC/PK), at 483 N.

Aviation Blvd, Los Angeles AFB, El Segundo, CA 90245-2808.

2.6.7.2. If the vehicle listing is approved, the requestor will present the certified list to pass and registration located in Bldg 272, with the following documents to receive their vehicle pass:

2.6.7.3. Driver’s license

2.6.7.4. Valid vehicle registration

2.6.7.5. Valid proof of insurance

2.6.7.6. Proof of Trusted Agent Sponsorship System (TASS) clearance (via AF FM 2586).

2.6.7.7. If the vehicle listing is not approved, operational contracting/sponsoring activity will provide the contractor/vendor the circumstances surrounding the decision and point-of-contact.

2.6.7.8. Subcontractors may be added to the prime contractor’s vehicle listing by submitting a new request form to operational contracting/sponsoring agency for approval.

2.6.7.9. Successful registration for contractor/vendor vehicles is authority for employees to operate a privately owned or contract/vendor vehicle on LAAFB in pursuit of work, and to drive to and from work. Registration is not, however, authority to drive on base during non-working hours and is not transferable to other vehicles.

2.6.7.10. Before the sale or trade of the vehicle, or upon contract termination, the contractor/vendor must turn-in the vehicle pass to Pass and Identification Office (61

SFS/S5PID).

Appendix D - Applicable Publications and Forms Publications (to include their supplements at any organizational level) and forms that apply to this PWS are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS.

The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publications and forms listed shall be made available by the Government at the start of the contract.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no changes in the contract price and notify the Contracting Officer in writing of such changes. Before implementing any change that will result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal within 30 calendar days following receipt of the change by the Contractor. The Contracting Officer and the Contractor shall negotiate the change into the contact under the provisions of the contract clause entitled ―Changes. Failure of the Contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the Government to performance according to such change at no increase in contract price (unless the time requirement is waived by the Contracting Officer according to Paragraph C of the changes clause).

PUBLICATION NO.

SECTION/PARA/LINE TITLE DATE PWS

REFERENCE

MANDATORY (M)/

ADVISORY (A)

FAR 31.205-- Selected Cost Federal Acquisition Regulation NA 1.5. M

FAR 31.205-46--Travel Cost Federal Acquisition Regulation NA 1.5.1. M

Volume 2, DoD Civilian Personnel, Appendix A (JTR)

Joint Travel Regulation

NA

1.5.1.

Pastoral Care of Catholic Personnel Guide

20 Aug 2008

1.1.

AMS – Priest Manual 25 Sep 2008 1.1. M

AFI 52-101 Planning and Organizing 05 Dec 2013 1.1. M

AFI 52-105

Chaplain Corps

Resourcing

23 June 2015

1.4.1. and 1.4.2.