Section_L_updated-13Jul16.pdf

Instructions to Offerors (ITO) Section L

Rev 13 Jul 16

4th Space Operations Squadron, Mission Support (4MS) for 50th Space Wing

RFP FA2550-16-R-8004

Section L – INFORMATION TO OFFERORS

I INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

1.0 BUDGET/FUNDING INFORMATION.

The Government budget includes escalation in future fiscal years. The Government budget contains no efficiencies.

Offers are expected to incorporate efficiencies in their pricing. The Government Budget should not be used as an estimating baseline.

Phase-in Base Option 1 Option 2 Option 3 Option 4 6 Month Extension TOTAL

BUDGET

TOTALS $206K $2.58M $2.61M $2.63M $2.66M $2.68M $1.34M $14.71M

2.0 GENERAL INSTRUCTIONS.

This section of the Information to Offerors provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this section, the term “offeror” includes subcontractors, teammates and/or joint venture partners, and key personnel. Offerors must follow the instructions contained herein. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The offer shall be compliant with the entire Request for Proposal (RFP) (solicitation) requirements and shall describe how the offer will satisfy the requirements stated in the Performance Work Statement (PWS), and the Contract Data Requirements Lists (CDRLs). Any offeror who submits an incomplete package may be considered non-responsive and may be ineligible for award. A proposal that is sufficiently documented to support price and performance in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Non-conformance with the instructions and solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale, however, non-compliance may result in the offeror being eliminated.

2.1 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the offeror’s ability to meet the conditions set forth in Section M of this solicitation. The offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s requirements, but rather shall provide convincing rationale to describe the requirements and address how the offeror intends to meet the requirements.

The offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience, and will base its evaluation on the information presented in the offeror’s proposal and such information, including Present/Past Performance information, as is available to the Government.

2.2 Proposal Depth. The offeror is advised that its proposal is presumed to represent its best efforts and must provide complete responses to this solicitation. Evidence of the offerors’ capability that clearly demonstrates and supports the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal. Proposals shall not contain classified information. The Government intends to award a Contract without discussions IAW FAR 52.215-1. Offerors are cautioned that their initial proposals should contain their best terms. Offerors are cautioned to submit their best pricing and technical information upon initial proposal submission. By submission of a proposal, the offeror represents that its team is capable of performing all requirements specified in the solicitation.

2.3 Proposal Detail. Elaborate brochures, binding, detailed artwork, or other embellishments are unnecessary and not desired.

2.4 Proposal Acceptance Period. The offeror shall specify the proposal acceptance period in Section A, Block 12 of the solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid until this date. The offeror’s proposals shall be valid for a minimum of 180 days.

2.5 Proposal Retention. In accordance with FAR Subpart §4.8-Government Contract Files, the Government will retain one copy of all proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of proposals.

2.6 Size Standard. This acquisition will be 100% set aside for small business under NAICS (North American Industry Classification System) Code 541330 (except military and aerospace weapons system), Size Standard $38.5M.

2.7 Proposal Pricing Certification. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested. Certification under FAR §15.406-2- Certificate of Currant Cost or Pricing Data will not be required because this contract will be 100% small business set aside.

2.8 Acquisition Strategy. This acquisition will utilize a subjective tradeoff process where Technical evaluation is more important than price. The Defense FAR Supplement (DFARS) §215.3-Source Selection, the DoD Source Selection Procedures, the Air Force FAR Supplement (AFFARS) §5315.3 and Air Force Mandatory Procedure (MP) MP5315.3. Offers will be evaluated using the Factors and Subfactors under Section M, Evaluation Factors for Award. If an offeror receives a "fail" or “Unacceptable” rating in a Subfactor, the offeror may not be eligible for award. Technical Volumes will be evaluated as follows:

2.8.1 Factor 1 – Technical Scenarios (Pass/Fail) basis. (Note: Scenarios will be provided approximately two weeks prior to proposal submission to simulate a “real world” event.)

2.8.2 Factor 2 – Technical Approach – Understanding, Innovation and Efficiencies

2.8.2.1 Subfactor 1 - Staffing Plan (Pass/Fail) basis.

2.8.2.2 Subfactor 2 – PWS Technical Approach (Separate Technical Rating Method and Separate Risk Rating Method) basis.

2.8.3 Factor 3 – Cost/Price (Reasonable, Affordable & Balanced)

2.8.4 Past performance will be reviewed to ensure the offeror’s responsibility and to demonstrate their capability to perform the 4MS requirement ability to perform the contract successfully but past performance will not be an evaluation factor. IAW FAR 15.304(c)(3)(iii) the CO has determined past performance is not an appropriate evaluation factor for this acquisition because it would not be a discriminator for selection.

Offerors do not need to provide any Past Performance information.

2.8.5 The Government intends to make an award without discussions, but reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Discussions, if necessary, will be conducted in accordance with FAR §15.306-Exchanges With Offerors After Receipt of Proposals.

3.0 GENERAL INFORMATION.

3.1 Point of Contact (POC). The Procuring Contracting Officer (PCO) for this acquisition is Ms. Jean Olsen and the Contract Specialists are Mr. Mitchell Lewis and Ms. Monique Emerick. Address any questions or concerns using the following contact information:

Jean Olsen, Contracting Officer (CO)

50 CONS/LGCZB

210 Falcon Parkway, Suite 2116

Schriever AFB, CO 80912-2116 Phone: (719) 567-4867 jean.olsen@us.af.mil

Mitchell Lewis, Contract Specialist Monique Emerick, Contract Specialist

50 CONS/LGCZB 50 CONS/LGCZB

210 Falcon Parkway, Suite 2116 210 Falcon Parkway, Suite 2116 Schriever AFB, CO 80912-2116 Schriever AFB, CO 80912-2116 Phone: (719) 567-3450 Phone: (719) 567-5758 mitchell.lewis.2@us.af.mil monique.emerick@us.af.mil

3.2 Pre-Award Debriefings. At the Government’s discretion, a competitive range determination may be utilized.

The CO will promptly notify offerors of any decision to exclude them from the competitive range IAW FAR §15.503-Notifications to Unsuccessful Offerors, whereupon they may request within (3) days of this notice to submit a written request to setup and receive a debriefing IAW FAR §15.505- Preaward Debriefing of Offerors.

An offeror will receive no more than one debriefing.

3.3 Post-Award Debriefings. An unsuccessful offeror will have three (3) calendar days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR §15.506-Postaward Debriefing of Offerors. An unsuccessful offeror who fails to submit a timely request will not be entitled to a debriefing. In accordance with FAR §15.506, the CO may elect to conduct the debriefing orally, in person, or by teleconference. An offeror will receive no more than one debriefing.

3.4 Reference Documents. None of the regulations, manuals, or other publications referenced in the solicitation will be issued with the solicitation. Reference documents are available upon request from the CO. All solicitation documentation, including the PWS and attachments, are available on the FedBizOpps website:

www.fbo.gov. Any other documents related to the solicitation not posted to the FedBizOpps website will be made available on an “as needed” basis upon email request to the Contracting Officer.

3.5 Bidder’s Library. For Official Use Only (FOUO) documents will be made available for viewing only by appointment. This portion of the Bidders’ Library is located in Building 210. Please contact the individuals in paragraph 3.1 to make an appointment. A Compact Disk containing the unclassified information of the Bidders’ Library will be available upon request to the CO.

FOUO and Secret portions of the Bidder’s Library: To request an appointment to view the FOUO and Secret portions of the Bidder’s Library Offerors should contact Mr. James Driscoll at (719) 567-5744, james.driscoll.6@us.af.mil. Offerors will be required to send security visit request information. Contact the 4SOPS Security Manager’s Office (Attn: Lisa Bulingher, SSgt Gregory Parks or Ms. Phyllis Martin), SMO CODE FD1SFJNV6 (719) 567-3275 or (719) 567-4868 to validate clearances and visit requests for access to the Bidder’s Library.

3.6 Revisions and Amendments. The Government reserves the right to revise or amend the specifications of the solicitation. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this solicitation. If such amendments require material changes in quantities or prices, the solicitation closing date may be extended by enough days to enable an offeror to revise their proposals. In such cases, the amendment will include an announcement of the new solicitation closing date and time. The offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government.

3.7 Discrepancies and Ambiguities. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale no later than seven (7) calendar days after the solicitation release. Also, the offeror shall give written notification to the CO of ambiguities in the solicitation, including the PWS, no later than seven (7) calendar days after solicitation release.

mailto:karen.bragado@schriever.af.mil mailto:mitchell.lewis.2@us.af.mil mailto:monique.emerick@us.af.mil

3.8 Mistakes. Mistakes in contractors’ proposals shall be handled in accordance with FAR §14.407-4 Mistakes in Bids as referenced in FAR §15.508 Discovery of Mistakes.

3.9 Final Proposal Revisions (FPR). Once discussions have been concluded (if conducted) with an offeror determined to be in the competitive range, the CO will request that the offeror provide a FPR. The offeror is advised that any changes to the proposal in the FPR must be fully addressed, explained, and reflected in the proposed price. Failure to comply with this requirement can adversely influence the evaluation of the proposal.

The CO will establish a common due date and time for submission of the FPR.

3.10 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Each volume shall be complete in itself. Unless otherwise specified, any form of presentation may be used, such as narrative, pictures, tables, graphs, schematics, logic and other functional block diagrams to provide a concise description of information. All CLIN extended amounts will be rounded to whole numbers. Formulas will be included in all MS Excel documents.

3.10.1 Organization/Number of Copies/Page Limits. The offeror’s proposal shall consist of three (3) proposal volumes: a Technical Proposal Volume, a Price Volume, and a Contract Documentation Volume. The offeror shall prepare the proposal volumes as set forth in the following Proposal Organization Table (Table L-1). The titles and contents of the volumes shall be as defined in this table, all of which shall be with the number of copies and within the required page limitations as specified in the Proposal Organization Table (Table L-1).

The contents of each proposal volume are described in the paragraph as noted in the table below.

Table L-1: Proposal Organization Table

VOLUME SECTION &

PARAGRAPH

NUMBER

VOLUME

TITLE

NUMBER OF HARD

COPIES/ELECTRONIC

COPIES

PAGE LIMITATION

I Section II, 1.0 Technical Volume

1 Paper Original + 3 Paper Versions that have no company identifying information (redacted)

2 Electronic Versions, 1 Original + 1 redacted

16 pages (Tab 2) Technical Scenarios Unlimited pages (Tab 3) Staffing plan 27 pages (Tab 3) PWS Approach

This 43 page limitation excludes the Cover Sheet, and Staffing Plan and Tables L-2 & L3.

II Section II, 2.0 Price Volume 2 (original + 1) + 1 Electronic Version

Unlimited

III Section II, 3.0 Contract Documentation Volume

2 (original +1) + 1 Electronic Version

2 pages (Tab 1) Executive Summary Unlimited (Tab 2) Table of Contents, Index, Glossary

3.10.2 Binding and Labeling. Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. All binders shall allow for easy removal and replacement of pages. A cover sheet shall be bound in each book.

3.10.2.1 The original copy shall be clearly marked with the Offeror’s name, volume number, solicitation identification, title and copy number (e.g. Company XYZ, Vol I, RFP FA2550-16-R-8004, 4MS, copy 1 of 3). The original proposal shall be clearly marked “original.” The same identifying data shall be placed on the spine and front of each original binder. The original of Volumes I through III shall be two-hole punched (e.g. drilled) at the top, center of each page, printed on both sides where pages flip on short edge. Dimension between hole-centers must be 2.75 inches. This is for Government filing purposes. Be sure to apply all appropriate markings including those prescribed in accordance with FAR §52.215-1(e), Restriction on Disclosure and Use of Data, and §3.104- 4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information for the Original paper and electronic version.

3.10.2.2 For purposes of anonymity, the cover sheet and binders for the three redacted paper copy versions, with no company identifying information, shall be bound in each book as follows: (e.g., Company __ (Leave blank for Contracting Officer assignment), Vol I, RFP FA2550-16-R-8004, 4MS, copy 2 of 4). The same identifying data shall be placed on the spine and front of each binder. The disclosure and protection markings for the Original paper and electronic versions will protect the copy version and may be restated on the copies as long as anonymity is maintained.

3.10.3 Electronic Copies. The offeror shall submit a complete copy of the proposal, including all proposal volumes and attachments, in electronic format, using non-re-writable CDs (CD-R) or DVDs (DVD-R), which shall be free of viruses and malware. The content and page size of electronic copies shall be identical to the hard copies.

If there is a variance, the printed document will take precedence. Indicate on each disk the volume number and title. Use separate files and folders and ensure the file naming convention is simple and straightforward to permit rapid location of all portions, to include Subfactors, Factors, exhibits, annexes, and attachments, if any.

Each volume shall be on a separate disk. All files must be uncompressed. Ensure the electronic documents stored on DVDs can be opened and that all information is accessible on Government computers. Offerors shall “close the session” on all disks submitted to the Government so no changes can be made to the information. The electronic copies of the proposal shall be submitted in a format readable by Office 2007® applications (e.g.

Microsoft (MS) Word 2007®, MS Excel 2007®, and MS-Power Point 2007®) and/or Adobe Acrobat Reader® (e.g. postscript data file (PDF) format is acceptable). The proposal may be submitted in PDF format, and if used, must be formatted to allow the text to be selected (i.e. not as an image). Electronic copies of tables and spreadsheets shall be provided in MS Excel to allow Government evaluation and review of equations. In the Technical Proposal Volume, simple list tables can be included in the volume file (i.e. as part of the MS Word or Adobe Acrobat file) and need not be separately included in MS Excel format unless specifically stated. Ensure formulas and clarifying notes used to calculate price are reflected in the spreadsheets. If files contain links, the links shall be maintained in all revisions. Electronic submissions must be accessible on stand-alone computers.

3.10.4 To facilitate review and evaluation for this source selection, the Government proposes to transmit data via commercial systems. Within the Government, material will be distributed via encrypted e-mail, will be marked as source selection sensitive and/or contractor proprietary as appropriate, and distribution will be limited to approved personnel. Should any offeror object to its proposal information being shared between source selection evaluation team members or advisors via Government e-mail systems or between the Contracting Officer and the offeror via commercial e-mail systems, please advise the Contracting Officer in writing before or with submission of your proposal.

3.10.5 Page Limitations. Page limitations in Table L-1 shall be treated as maximums. Total page count will be based on the printed proposal submission. For the Technical Proposal if page limitations are exceeded excess pages will not be read, nor considered in the evaluation of the proposal and (for paper copies) will be returned to the offeror. Page limitations may be placed on responses to Evaluation Notices (ENs) if required. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offeror. Extra pages will be removed and returned.

3.10.6 Page Size and Format. Page size will be 8.5 x 11 inches, not including foldouts, with at least 3/4-inch margins around the page perimeter. Pages shall be printed as double-sided where possible (i.e., do not print on both sides if the next page would be a fold-out, tab break, etc.). Each printed side of information on a page of paper shall count as one page (i.e. single-sided pages count as one page, double-sided count as two pages). Fold-out pages will be counted as a single page for each 8.5 x 11 section. The background color of each page of the original proposal submission shall be white or ivory stock only. Use Times New Roman, with a font no smaller than 11 point with normal proportional spacing. Text embedded in graphics can vary from the font style and size requirement.

3.10.7 Charts and Tables. Foldouts used for charts, graphics, tables, exhibits or diagrams may not exceed 11 x 17 inches. All information (except for document numbers, page numbers, etc.) must be contained within an image area of 9 x 15 1/2-inches. Use Times New Roman, with a font no smaller than 10-point with normal proportional spacing for all charts, tables, graphics, and spreadsheets. The callout text must be legible. Use Times New Roman, with a font no smaller than 8-point with normal proportional spacing for text used for callouts on graphics, spreadsheets, and exhibits. For page count purposes, each printed side of foldout page shall count as two pages each. Tables specified by the Government to have a specific format provided in

Section L are exempt from the required page margins, if the provided format already exceeds the page margin.

For these tables, if the contractor determines that the rows need to be wider or font larger to hold the required proposal information, the offeror shall use landscape format to display and print the table.

3.10.8 Table of Contents, Indexing and Glossary. Each volume shall contain a detailed table of contents to delineate the Tabs and subparagraphs within that volume. Tab indexing shall be used to identify sections. A separate table of contents shall identify sections/tabs, figures, and tables. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. The glossary shall also contain definitions in a separate section, as applicable. The table of contents, index, and glossary are excluded from volume page limitations.

3.10.9 Stand Alone Volumes. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

3.10.10 Change Pages after Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changed pages that are submitted shall have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). Additionally, a different color paper shall be used for each round of revisions.

Make spreadsheet revisions obvious by highlighting cells that changed.

3.10.11 Pricing Information. All cost or pricing information shall be addressed only in the Price Proposal and Contract Documentation Volumes.

3.10.12 Classified Information. Proposals shall not include any classified data in any proposal volume. The Government appreciates and is aware of the sensitive, and sometimes classified, nature of some proposal information. The offeror shall provide as much information as they are able in an unclassified proposal, and include contact information to obtain further information as the Government requires. The offeror shall make every attempt to summarize relevant information and ensure any additional classified information available through the contact is truly necessary to the Government’s understanding and decision. The Government is not obligated to contact these references, but will rely on the unclassified information provided to the maximum extent possible.

3.10.13 All information contained in the proposal that an Offeror feels is “Proprietary Information” and therefore not releasable under the Freedom of Information Action (FOIA), should be labeled “Source Selection Information – See FAR 2.101 and 3.104.”

3.11 Submission of Proposals: Volume I –Technical Proposal, Volume II – Price, Volume III – Contract Documentation. Please allow approximately three additional days to mail delivery time and two days if FedEx or UPS is used because all mail is screened prior to delivery to the addressee. The CO cannot guarantee that mailed proposals will be processed and received by the proposal deadline.

If using a courier, submit the name of the individual hand-carrying these volumes 24 hours in advance to the CO or CS. The courier will be required to provide identification at the time of delivery. The delivered package(s) shall be labeled “To Be Delivered Unopened/To Be Opened By Addressee Only.” The delivered package(s) shall be labeled with each part/content/copy number.

3.11.1 PROPOSAL DUE DATE: 22 AUGUST 2016 No Later Than 11:00 AM

3.11.2 Proposal Delivery.

Mailing Instructions for both paper and electronic copies:

Mr. Mitchell Lewis/Ms. Monique Emerick (Contract Specialists)

50 CONS/LGCZB

210 Falcon Parkway Suite 2116 Schriever AFB, CO 80912-2116 Phone: (719) 567-3821 or (719) 567-5758 Solicitation number: FA2550-16-R-8004

NOTE: TO BE OPENED BY ADDRESSEE ONLY

Hand Delivery Instructions for paper and electronic copies:

Hand delivered proposals will be accepted until the proposal deadline and arrangements can be made with the CS, Mr. Mitchell Lewis, at 719-567-3821 or Ms. Monique Emerick, at 719-567-5758. Please call the CS at least 24 hours prior to your anticipated arrival time to ensure there will be personnel available to receive your proposal. Offerors should speak personally with the CS and not rely on voice mail.

3.11.3 Late proposals will be processed IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

3.12 Formatting of Proposals. The proposal shall be broken out in volumes as follows:

Volume I – Technical Volume Volume II – Price Volume Volume III – Contract Documentation Volume

Each volume shall include a table of contents and an acronym list that will not count against the page count. The Offeror shall provide the required amount of hard and soft copies identified in the Table L-1.

Section L - II SPECIFIC PROPOSAL INSTRUCTIONS

4.0 Technical Volume. The offeror shall present a clear and concise description of its proposed approach for meeting the requirements of each Technical Subfactor/Factor. The Technical Proposal Volume shall be specific and complete. Legibility, clarity, and coherence are very important. The offeror’s responses will be evaluated against the Technical Proposal Factors and Subfactors defined in Section M, Evaluation Factors for Award. The volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with PWS, CDRL, and Services Summary (SS) requirements. Address as specifically as possible, the actual methodology the offeror would use for accomplishing/satisfying the requirements of each Technical Proposal Factor/ Subfactor. All the requirements specified in the solicitation are mandatory.

4.1 Technical Volume Format. The offeror shall format its Technical Proposal Volume as Follows:

4.1.1 Tab 1: Table of Contents and Glossary. Refer to paragraph 3.10.8 above for more information.

4.1.2 Tab 2: Responses to Technical Scenarios. The offeror shall respond to the Scenario presented in Attachment L-1. This response shall include sufficient detail to demonstrate both an understanding of, and an effective systematic approach toward resolving, clarifying, troubleshooting, testing, and/or identifying products and/or procedures to effectively and efficiently respond to the issues/questions presented in the scenarios. The response shall include the methodology, logic and/or details that would be used for accomplishing/satisfying the issues identified in the technical scenarios/subfactors. The offeror shall include all assumptions used within responses to the scenario.

4.1.2.1 FACTOR 1 – Technical Scenarios. Scenarios will be provided approximately two weeks prior to proposal submission to simulate a “real world” event and will be rated as Pass/Fail. Technical Scenarios will be Attachment L-1.

4.1.2.1.1 Subfactor 1: Milstar/AEHF Operational Communications Tactical Support (Supt) Services (Scenario 1)

4.1.2.1.2 Subfactor 2: Milstar/AEHF Operational Communications Strategic Supt Services (Scenario 2)

4.1.2.1.3 Subfactor 3: Milstar/AEHF Operational Communications Operational Tool and Technical Supt Services (Scenario 3)

4.1.2.1.4 Subfactor 4: Milstar/AEHF Operational Communications In-depth Tool Supt and Structured Query Language Query Services (Scenario 4)

4.1.2.1.5 Subfactor 5: SATCOM System Expert Operations Supt/PBWO (Scenario 5)

4.1.2.1.6 Subfactor 6 - 7: Milstar/AEHF COMSEC Operations Crypto Planning (Scenario 6 & 7)

4.1.2.1.7 Subfactor 8: Milstar and AEHF System Technical Services Training (Scenario 8)

4.1.3 Tab 3: PWS Technical Approach. The offeror’s approach shall provide a detailed description explaining how the offeror will accomplish the requirements of PWS Section 1.2 by providing convincing rationale which addresses how the offeror intends to meet these requirements by demonstrating, illustrating, and/or providing examples and/or thoroughly explained solutions. The response shall include processes and methods used in meeting the requirements, providing innovation and efficiencies wherever possible.

4.1.3.1 FACTOR 2 – PWS Technical Approach –Understanding, Innovation & Efficiencies.

4.1.3.1.1 Subfactor 1: Staffing Plan (Pass/Fail) See Attachment L-2 Skill mix and cross-utilization of personnel.

The proposal shall provide and demonstrate an effective staffing approach to fulfill the contract requirements. The proposal shall address any aspect of the staffing proposal that will cross-utilize personnel to perform different functions. Offerors shall provide a completed staffing plan table (provided at Attachment L-2). .

Staffing Plan Table, Part a) Attachment L-2 Use the format identified in Attachment L-2 and provide data on each descriptive paragraph following paragraph 1.2 in the PWS down to the lowest level listed. Data in the Staffing Plan table include:

• PWS paragraph number

• Position Description (PD) reference number Identification of Labor Category titles with corresponding Bureau of Labor Statistics Class Identification number and Service and Occupational Classifications (SOCs)

• Man hours per year

• FTE per year.

• Identification of each personnel as a member of the Prime contract or a sub-contract or teaming partner

• Identification of security clearance

Staffing Plan, Part b) PDs, Attachment L-3 The Offeror shall provide detailed and clear PDs. PDs may include education, years of experience, areas of expertise, and any relevant certifications. Attachment L-3, may include:

• Identification of Position Requirements, Education level and/or experience substitution for each PD

• Description of key skills, key duties, and responsibilities for each PD

• Specific experience with Milstar/AEHF or system of similar complexity (identify the system) for each PD

• Specialized certifications, and training at a minimum, etc. for each PD

4.1.3.1.2 Subfactor 2: PWS Technical Approach (Separate Technical Rating Method & Separate Risk Rating Method) This subfactor should not merely reiterate the objectives, or reformulate the requirements specified in the solicitation; rather, the PWS Approach should address technical solutions, approaches, innovation, efficiencies and/or recommendations for meeting the Government’s performance or capability requirements. Emphasis should be placed on PWS Section 1.2 and tied to the PDs contemplated for this effort to demonstrate an understanding of the PWS requirements.

5.0 PRICE VOLUME– FACTOR 3 - Cost/Price (Reasonable, Affordable & Balanced) These instructions are to assist the offeror in preparing and submitting price information required in accordance with FAR §15.4 Contract Pricing and FAR §22.11 Professional Employee Compensation. Compliance with these instructions is mandatory and failure to do so may result in the rejection of the proposal.

5.1 Price. All activities associated with the processes described in the offeror’s proposal to perform the required services must be priced within this volume. The offeror shall ensure the information presented in the volume is consistent with the information contained in the other parts of the proposal. Further, offerors must provide a price proposal that reflects the offeror's planned approach and labor mix.

5.1.1 Price Information. Information beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support their price position. Any proposed price savings shall be presented in sufficient detail to demonstrate understanding of the solicitation. Explain any inconsistency, whether real or apparent, between promised performance and price. For example, if the intended use of new and innovative techniques is the basis for an abnormally low price, explain the nature of these techniques and their impact on price. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

5.1.2 Cost or Pricing Information Requirements. In accordance with FAR §15.403-1(b) and §15.403-3(a), information other than certified cost or pricing data may be required to support price reasonableness.

Information shall be provided in accordance with FAR §15.403-5. If, after receipt of proposals, the Contracting Officer determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR §15.403-1 apply, the offeror shall be required to submit certified cost or pricing data.

5.1.3 Price Reasonableness. These instructions are to assist the offeror in submitting information, other than certified cost or pricing data, which is required to evaluate the reasonableness of the offeror’s proposed price. Compliance with these instructions is mandatory and failure to comply may result in rejection of the proposal. Note that unrealistically low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from the competitive range either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate reasonableness. The burden of proof for credibility of proposed prices rests with the offeror.

5.1.4 Rounding. Each CLIN total cost dollar amounts provided shall be rounded to the nearest dollar.

5.1.5 Price Volume Format. The offeror shall format its Price Volume as follows:

5.1.5.1 Tab 1: Table of Contents and Glossary. Refer to paragraph 3.10.8 above for more information.

5.1.5.2 Tab 2: Total Price Summary – Attachment L-4. The proposal shall provide a total price summary and shall include total prices for each Contract Line Item (CLIN) as well as a total price for the base period and each option period. Do not include costs for material and travel for basic and option CLINs as these amounts are set in Section B by the Government.

5.1.5.2.1 Government Established Cost Reimbursable Contract Line Numbers (CLINs)

5.1.5.2.2 Government Established Travel and Materials CLIN. The Government will provide an estimated amount for travel and materials. No additional cost breakout is required. The established baseline amounts include allowances for reimbursement of applicable contractor burdens. No profit is allowed for these baseline costs. However, general and administrative (G&A) burden is allowed and shall be identified, if applicable. This cost-reimbursable CLIN has been established for Government-directed travel and material requirements on a reimbursable basis. Use of this CLIN is only as approved by the Government.

5.1.5.3 Tab 3: Cross Referencing Proposal to Staffing Plan – Attachment L-2 and L-3. The offeror's price proposal shall be cross-referenced to the proposed staffing plan presented in the technical proposal. The level of detail in the staffing plan shall match and be cross-referenced to the price data.

5.1.5.4 Tab 4: Subcontractor Price. The proposal shall provide a list of anticipated subcontractors/partners total price. Under FAR §15.404-3(b), submit the offeror’s price evaluation for each of these subcontractors/partners. Provide the evaluation that leads to the offeror’s conclusion that the subcontract price is reasonable. Explain all adjustments made to the subcontract proposed price. Subcontractors shall submit their price proposals with the same level of detail as the prime and may submit their price proposals directly to the CO if the price information is considered proprietary data. All required data must be received by the same date and time as the offeror’s proposal.

5.1.5.5 Tab 5: Total Professional Employee Compensation Plan. Evaluation and Compensation for Professional Compensation will be accomplished IAW FAR 52.222-46. The offeror and subcontractors/teaming partners/joint venture partners shall submit a total compensation plan setting forth salaries and fringe benefit package proposed for all professional employees who will work under the contract. The prime offeror should instruct its subcontractors to submit their total compensation plan directly to the CO. The prime offeror shall also submit a list of the subcontractors to include points of contact and phone numbers who will be submitting professional employee compensation packages to the Government. The total compensation plan submitted in the proposal will not become part of the awarded contract. The plan shall set for the salaries and fringe benefits proposed for professional employees as prescribed in the instructions below:

5.1.5.5.1 Total Compensation Plan. Provide the planned compensation for all professional employee labor categories proposed to perform the effort. Delineate which employees are considered professional employees, which employees are covered under the Service Contract labor Act and which are exempt from the Service Contract Labor Act. Describe the primary responsibilities, education requirements, and qualification requirements associated with each identified labor category. Identify the six digit labor category proposed using the Bureau of Labor Statistics Standard Occupational Classification system http://www.bls.gov/soc/. The labor categories shall be identified by geographic location of contract performance. Provide the corresponding salary and quantified fringe benefits for each labor category and skill level. The fringe benefits data shall also include a description of the benefits offered, and to which professional employee category (ies) the fringe benefits would apply.

5.1.5.5.2 Surveys and Studies. Provide the recent surveys and studies from professional, public and private organizations (e.g., Watson & Wyatt, Economic Research Institute, Bureau of Labor Statistics, etc.) used to support the proposed salaries and fringes. Identify the source with the provided surveys and studies. If not using one of the sources listed above, explain the credibility of the source providing the surveys and studies.

6.0 VOLUME III – CONTRACT DOCUMENTATION. This volume shall contain offeror’s contractual related documentation. All documentation shall be clearly identified for each member of the offeror’s team. The offeror shall provide a signed copy of the Contract, Sections A through K, and Representations and Certifications in the Contract Documentation Volume.

6.1 Contract Documentation Volume Format. Offerors shall format their Contract Documentation Volume as follows:

6.1.1 Tab 1: Table of Contents and Glossary. Refer to paragraph 3.10.8 above for more information.

6.1.2 Tab 2: Executive Summary. The offeror shall provide a concise narrative Executive Summary of the entire proposal, excluding the price information while including technical aspects and a highlight of any key or unique features of the proposal. The summary shall also list all subcontract team members, a brief description of the team, and each team member’s major area of responsibility. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. Refer to Table L-1 for page limitations. Offerors are cautioned that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern per FAR Clause 52.219-14 – Limitation on Subcontracting.

6.1.3 Tab 3: Completed Standard Form 33. Complete blocks 12, 13, 14, 15, 16, 17 and 18 of the solicitation Section A, SF33. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. In doing so, the offeror accepts the contract terms and conditions as written in the solicitation Sections A through J unless specific exception is taken. These sections constitute the model contract.

6.1.4 Tab 4: Section B. Complete Sections B by inserting proposed unit prices for each Labor Contract Line Item Number (CLIN), including all option periods. The extended amount in each CLIN shall be in whole dollar pricing.

6.1.5 Tab 5: Section G. For Section G, provide tailored administrative information, as applicable.

6.1.6 Tab 6: Section I. In accordance with FAR Clause 52.219-14 Limitations on Subcontracting, primes shall submit certification and demonstrate how they are performing at least 50% of the effort and file this information within Tab 6.

Note: Full compliance with Sections B, G and I are required. Incomplete sections may be considered as non-responsive.

http://www.bls.gov/soc/ http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF

6.1.7 Tabs 7: Section K. Complete the FAR/DFARS representations, certifications, acknowledgments and statements contained in the RFP section K completely. Non-compliance may result if clauses are incomplete and the offeror may be considered non-responsive and ineligible for award. All re-representations and certifications must be submitted as part of this tab. Additionally, if there are any other acknowledgments required, provide that information here.

6.1.8 Tab 8: Exceptions to Solicitation Requirements. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L-5 below.

Table L-5: Solicitation Exceptions

SOLICITATION

DOCUMENT

PAGE /

PARAGRAPH REQUIREMENT / PORTION RATIONALE

PWS, Model Contract, etc. Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

6.1.9 Tab 9: Other Representations. Complete other statements or representations required by the solicitation, or which the offeror chooses to bring to the attention of the CO. Submit a copy of any teaming arrangement.

6.1.10 Tab 10: Other Information Required

6.1.10.1 Authorized Offeror Personnel. Provide the name, title, telephone number and email of the company/division point of contact regarding decisions made with respect to the offeror’s proposal and who can obligate the offeror’s company contractually. Also, identify those individuals authorized to negotiate with the Government. Finally, provide the name, title, telephone number and email of the company manager (CEO, Division President, and/or Vice President, etc.) who should be contacted by the CO for award notification.

6.1.10.2 Government Offices. Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office and Government Paying Office. Also, provide the name and telephone and fax number for the CO.

6.1.10.3 Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county code, and facility code; Commercial and Government Entity (CAGE) code; Data Universal Numbering System (DUNS) code; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

6.1.10.4 Subcontractor Representatives. Provide the name, title, telephone number and email of the company/division point of contact for major subcontractor who is authorized to represent their company to the Government. Additionally, the offeror may provide the name, title, telephone number and email of the CEO, Division President, and/or Vice President, etc. The Source Selection Authority (SSA) may request these in order to contact his/her counterparts when notifying the successful and unsuccessful offerors of the award decision.

6.1.10.5 Financial Documentation. The proposal shall describe adequate financial resources to perform the prospective contract or demonstrate an ability to obtain adequate financial resources, through cash flow statements as required by FAR §9.104-1(a) and DFARS §232.072.

Questions regarding this solicitation shall be submitted in writing not later than 12:00 pm MST on 10 Aug 2016.

The Government will answer all questions with a formal amendment to the solicitation. Questions shall be e-mailed to the point of contact identified in Paragraph 2.1. The Government reserves the right not to respond to any questions received concerning this solicitation after the date above.

Section L Attachments Attachment L-1 Technical Scenarios Attachment L-2 Staffing Plan Table Attachment L-3 Position Description Table Attachment L-4 Total Price Summary by Price Element/Performance Period – Prime Contractor