RFQ_-_Cardio_Equipment.pdf

This is a combined synopsis/solicitation prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This acquisition is a FY 15 requirement to provide brand name or equal Life Fitness Model 95TI Treadmills and Life Fitness Integrity Series

CLSX Elliptical Cross-Trainers to 460 Force Support Squadron. FOB is destination. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation is issued as a request for quote # FA2543-15-T-0100. Submit written offers, Oral offers will not be accepted. All firms or individuals responding must be registered with the

System for Award Management (www.sam.gov). This procurement is being issued as a Small Business

Set-Aside. The Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. All interested parties should respond by 10 September

2015 at 10:00 AM. Responses can be emailed to A1C Agus abraham.agus@buckley.af.mil, 720-847-

9945 mailed to 460 CONF/LGCB, 510 S. Aspen St (MS 92), Buckley AFB, CO 80011-9511, Attn: A1C

Abraham Agus, Contracting Specialist, or faxed to (720) 847-6443 attn: A1C Abraham Agus.

This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2005-83 and DFARS DPN 20150826 and AFFARS AFAC 2015-0406. North

American Industrial Classification Standard (NAICS) 339920, Sporting and Athletic Goods

Manufacturing and Size Standard 500 employees apply to this procurement.

The Government intends to award a Firm Fixed Price Purchase order under Simplified Acquisitions

Procedures (SAP) using FAR Part 13. The award will be best value Lowest Price Technically Acceptable.

Technical capability consists of the offerors proposed quote meeting the requirements found in the solicitation. To be acceptable, the Contractor must meet/exceed the required brand name or equal specifications described.

Any questions concerning solicitation please contact abraham.agus@us.af.mil, 460 CONF/LGCB, 510 S.

Aspen St (MS 92), Buckley AFB, CO 80011-9511, Attn: A1C Abraham Agus, Contract Specialist, no phone calls please. Please title all correspondence with solicitation number FA2543-15-T-0100 and

Buckley AFB Cardio. To ensure timely response, questions will not be accepted after 10:00AM MST on

8 September 2015. Questions and answers will be compiled and posted to this announcement under one posting. It is the Contractors responsibility to monitor this notice for response.

The contract will be Firm-Fixed Price with the following structure:

CLIN# DESCRIPTION QTY UNIT OF

ISSUE

UNIT PRICE TOTAL

AMOUNT

0001 Life fitness Model

95TI treadmills

Brand name or

Equal*

13 Each

0002 Installation CLIN

1 Each

0003 Life fitness

Integrity Series

CLSX Elliptical

Cross-Trainers

Brand name or

Equal*

9 Each

0004 Installation of

CLIN 0003

1 Each

Salient factors to meet Government need are as follow:

Life fitness Model 95TI Treadmill

1. Commercial Grade Treadmill

2. Communications Specification For Fitness Equipment (CSAFE) Ready

3. Minimum of LCD 10” touch screen monitor

4. Treadmill shall display time, distance, elevation, intensity, speed, elapse time, calories expended, and heart rate.

5. Treadmill shall include at least three virtual reality-type workout screens with capability for expansion.

6. Capability to interface with multiple smartphone operating platforms (e.g. IOS, Android, windows, etc)

7. Shock absorption system that provide equal cushioning across the entire deck and lubricated belt

8. Heart rate monitoring features: shall vary exercise intensity to maintain heart rate

9. Minimum running surface at 22” x 60”

10. Dedicated 120/20 amp circuit

11. Minimum of 4HP AC continuous duty motor

12. User controlled speed range: 0.5-14 miles per hour in one-tenths mph increments

13. Maximum footprint of 37” x 85”

14. Minimum handrail size of full or half length

15. Elevation component 0-15 degrees adjustable in a maximum of 1 degree increments.

16. Internet connectivity capabilities – wireless compatible

17. Bluetooth compatible

18. Welded steel frame; front roller lift wheels and rear levelers

19. No exposed mechanical parts

20. Error code diagnosis

21. Automatic stop function with operator access

22. 3.5mm stereo headphone jack

23. Integrated reading rack

24. Smartphone accessory tray

25. Removable one cup/water bottle holder

Life fitness Integrity Series CLSX Elliptical Cross-Trainers

1. Commercial Grade Elliptical Equipment

2. Communications Specification For Fitness Equipment (CSAFE) Ready

3. Welded steel frame

4. Self-powered (non-motorized)

5. Minimum of 25 resistance levels

6. Heart rate monitoring; compatible with Polar devices, wireless telemetry and contact heart rate monitoring

7. Display shall include time, distance, intensity, speed, elapsed time, calories expended, and heart rate

8. Program shall include manual, hill, and steady incline

9. Error code diagnosis

10. Enclosed pedal drive system (no exposed mechanical parts)

11. Minimum stride length 18”

12. Maximum size of equipment 29” x 83”

13. Capability to interface with smartphone operating platforms

14. Stationary handles plus moveable upper body handles

15. 3.5mm stereo headphone jack

16. Integrated reading rack

17. Smartphone accessory tray

18. Removable one cup/water bottle holder

General Requirement:

1. All equipment must be of welded steel frames, have commercial grade motors (when required), have viewing screens and accessories. All cardio equipment shall be able to perform under extended high duress during facility operating hours with an average of 1,000 – 1,500 patrons per day, 7 days a week.

Equipment must be able to accommodate a wide variety of patrons ranging from the most physically fit to patrons new to fitness.

2. Warranty: Minimum warranty for treadmill is 5 years on frame, deck and shock –absorption system; 2 year warranty on all electrical components; 1 year warranty on all mechanical components and 1 year warranty on labor. Minimum warranty for Elliptical is 2 years on all mechanical components; 2 year warranty on all electrical components and 1 year warranty on labor.

3. The vendor shall provide standard and specialized tools as necessary for assembly, disassembly and repair at no additional cost.

4. Owner and maintenance provide and repair manuals available.

5. Toll free telephone repair and maintenance support

6. Each piece of equipment shall have unique serial numbers for tracking and warranty purposes.

7. Delivery and Installation location is 17890 E. Steamboat Ave, Buckley AFB CO. 80011. Installing contractor must be factory certified so no warranties for equipment are voided.

8. Contractor shall contact 460 FSS/FSVS, Mr. Bobby Padia at 720-847-4350 or Mr. Louis Richard at

720 -847-6679 at least 5 days prior to delivery and installation for base access instructions.

9. Personnel entering the base must have current vehicle registration, current proof of insurance and a valid driver’s license, passengers must have in their possession a valid form of State or Government picture ID.

The full text of any clause may be accessed electronically at http://farsite.hill.af.mil/. The following FAR provisions apply to this combined synopsis/solicitation. Offerors must comply with all instructions contained therein.

The following provisions and clauses apply to this acquisition:

The following FAR clause applies to this acquisition:

FAR 52.204-7 System for Award Management (Jul 2013)

FAR 52.211-6 Brand Name or equal (Aug 1999)

FAR 52.212-1 Instructions to Offerors-Commercial Items (Apr 2014)

(IAW 12.301)(b)(1)

Addendum to 52.212-1:

Paragraph (b), entitled “Submission of Offers,’

Submit quotes on company letterhead or pricing document. Quotes must include as a minimum:

a) company contact information

b) price breakout for the requested line items

c) CAGE Code

d) A technical description of “equal” products that meet the salient physical, functional or performance characteristic specified in this solicitation. Contractors shall submit information IAW 52.211-6. The

Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

e) Completed DFARS 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent tax Liability or a Felony Conviction under any Federal Law prior to award from awardee.

Paragraph (c), entitled ‘Period for Acceptance of Offers’:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (f) (1), entitled “Late submission, modifications, revisions, and withdrawals of offer,’

Buckley AFB is in the Mountain Time Zone.

FAR 52.212-2 Evaluation-Commercial Items (Oct 2014)

Addendum to 52.212-2:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor(s) shall be used to evaluate offers. Lowest Price Technically

Acceptable.

Quotes shall be evaluated on Price, Technical Capability to meet the Government’s requirement, and length and adequacy of expressed warranties.

FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (Mar 2015)

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (May 2015)

FAR 52.212-5 Dev. Contract Terms and Conditions Required To Implement Statutes or Executive

Orders-Commercial Items (May 2015)

FAR 52.222-3 Convict Labor (June 2003)

FAR 52.222-50 Combating Trafficking in Persons (Mar 2015)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

FAR 52.232-33 Payment by Electronic Funds-System for Award Management (Jul 2013)

FAR 52.233-3 Protest After Award (Aug 1996)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

FAR 52.252-1 Provisions Incorporated by Reference (Feb 1998)

FAR 52.252-2 Clauses Incorporated by reference (view clauses at): http://farsite.hill.af.mil/vffar1.htm

FAR 52.252-5 Authorized Deviations in Provisions (Apr 1984)

FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984)

The following Department of Defense FAR Supplement (DFARS) clauses also apply:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.204-7004 Alt. A System for Award Management (Feb 2014)

DFARS 252.232-7003 Electronic Submission of Payment Requests

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Aug

2015) http://farsite.hill.af.mil/vffar1.htm

DFARS 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent tax Liability or a

Felony Conviction under any Federal Law (Dec 2014)

DFARS 252.211-7003 Item Unique Identification and Valuation (Dec 2013)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice 2-in-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

See Schedule

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F03000

Issue By DoDAAC FA2543

Admin DoDAAC FA2543

Inspect By DoDAAC F1K3GC

Ship To Code F1K3GC

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Robert.padia@us.af.mil abraham.agus@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

N/A

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

DFARS 252.225-7001 Buy American Act and Balance of Payments Program (Nov 2014)

The following Air Force FAR Supplement (AFFARS) clauses also apply:

AFFARS 5352.201-9101 Ombudsman Contact: AFSPC is AFICA/ KS, 150 Vandenberg Street, Ste 1105, Peterson AFB, CO 80914, (P) 719-554-5300, (F) 719-554-5299, email: afica.ks.wf@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ

AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431