SOW_-_Chapel_Sound_System_18_Sep_18.pdf

Bldg 3659/439 Base Chapel Sound System Upgrade

STATEMENT OF WORK

18 September 2018

1. Agency name and Title: 45th Space Wing Chapel, Sound System in two locations in both Bldg. 3659 and Bldg. 439

2. Purpose: Statement of Work (SOW) is to replace the existing sound system installed two locations, in Bldg. 3659 and Bldg. 439 Base Chapel, Patrick Air Force Base (PAFB), Florida.

2.1 Background: The 45th Space Wing Chapel (45 SW/HC) has a requirement to replace the existing sound system installed in two locations, building 3659 and 439 Base Chapel with up to date equipment to broadcast voice and music via microphones, Compact Disk (CD) player, computer, musical instruments, music equipment and provide audio feed to video distribution system during worship services, briefing, and ceremonies.

The sound system in two locations, building 3659 and 439 base chapel is outdated and was damaged by recent hurricanes.

3. Technical Requirements

3.1 Standards

Document Identification Description ANSI/IEEE C-2 National Electrical Safety Code (NESC) ANSI TIA/EIA-607-A-2002 Bonding and Grounding NFPA-70 National Electrical Code OSHA Occupational Safety and Health Administration Standards UL 813 Commercial Audio Equipment Standards UL 1492 Audio-Video Products and Accessories Standards

3.1.1 List of Required Equipment

Brand Seaside Chapel Bldg. 439 Requirement

Item# Description Qty 1 Presonus 24 Channel Digital Console (mixer) 1 2 Presonus 24 x 12 I/O Box 1 3 Presonus AVB Ethercon POE 5 Port Switch 1 4 Cover for Console 1 5 EV L/R Speakers 2 6 EV Rear Fills 2 7 EV Front Fills 2 8 EV Mounting Solutions For Front Speakers Fills 1 9 N/A Amplifier for Fills 1

10 N/A Amplifier for Front Speakers 1 11 Shure DSP (Speaker Processor and Audio Switcher) 1 12 Shure Hand Held Wireless Microphones 2 13 N/A Cables and Hardware 1 14 Shipping 1 15 Installation/Labor 1

South Chapel Bldg. 3659 Requirement Item# Description Qty 1 Presonus 24 Channel Digital Console (mixer) 1 2 Presonus 24 x 12 I/O Box 2 3 Presonus AVB Ethercon POE 5 Port Switch 1 4 Presonus New personal Mixer 4

5 Shure In Ear Wireless Monitor Kit 4

6 N/A Cover for Console 1 7 EV L/R Speakers 4 8 EV Rear Fills 2 9 EV Front Fills 2 10 EV Mounting Solutions For Front Speakers Fills 1 11 Lab Gruppen Amplifier for Fills 1 12 Lab Gruppen Amplifier for Front Speakers 2 13 N/A DSP (Speaker Processor and Audio Switcher) 1 14 Shure Hand Held Wireless Microphones 6 15 N/A Cables and Hardware 1 16 Shipping 1 17 Installation/Labor 1 18 Lift Rental 1

3.2 Energy Star

The contractor shall ensure all applicable products must be EnergyStar® compliant per DoDI 4170.11, Executive Order 13221, Energy Star and FAR Part 52.223-153. Refer to http://www.energystar.gov/products and the Department of Energy’s Federal Energy Management Program (FEMP) at www.femp.energy.gov/technologies/eep_purchasingspecs.html.

3.3 Special Asset Tagging

The contractor shall provide special asset tags IAW MIL STD-130, DODI 8320.04, Item Unique Identification (IUID) Standards for Tangible Personal Property and DFARS 252.211-7703, Item Identification and Valuation. Per AFI 63-101 and AFPAM 63-128, Program Managers are responsible for ensuring items are marked and registered correctly. Requiring a CDRL to identify IUID items and/or embedded items provides a tracking mechanism and promotes early IUID planning by the contractor. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html. Please see Appendix P-14 for a listing of products requiring IUID. Special Asset Tagging can be required when:

4. Products Order Table Information

Category Description Specs/Stand Special Asset

Tagging Required

Qty

Multimedia Audio Sound System

See Section 3.1 See Section 3.3 1

Warranty Two year Warranty

Commercial Standards 1

Maintenance Two year Maintenance Support (Yearly maintenance for the system)

Commercial Standards 1

The Contractor shall provide and deliver all products listed and ensure compliance with the associated standards and/or specifications as defined below.

5. Technical Contractual Requirements

5.1 Contractor shall provide all labor and equipment required for successful completion of the scope objective. The Contractor shall analyze and make suggestions to engineer, furnish, install, and test, as necessary, to modify existing equipment to Air Force specifications, with the appropriate vendor pass through licenses. Perform all associated tasks to upgrade the sound system in two locations both buildings 3659 and 439 by removing old equipment, determine if existing equipment can still be used, and replace unusable with new equipment. A site survey may be performed, at no cost to the government. In lieu of a site survey, floor plans and elevations may be provided. The government reserves the right to restrict viewing access to floor plan and elevation drawings, for security reasons.

5.1.1 Contractor shall clearly identify expected government labor, government furnished equipment (GFE), and allied support required to implement a fully functional solution. Owner will keep old equipment (sound board, speakers, amps, etc.)

5.1.2 Contractor shall provide a preliminary schedule within 2 weeks (14 calendar days) of award with a final schedule required seven calendar days prior to any on-site work.

5.1.3 The Contractor shall remove all cables and copper cables that are disconnected after the sound system are installed.

5.1.4 The Contractor shall provide training to the chapel staff members, the training shall be tailored to the specific systems integrated and installed. Site personnel shall demonstrate as a minimum, the ability to operate, maintain and perform administrative changes to the system without Contractor assistance.

5.1.5 The Contractor shall coordinate with the 45th Space Wing Contracting Project Manager and the identified site POC a minimum of seven business days prior to arrival on-site. Prior to any on-site work, the Contractor shall provide the Multi-Function Team (MFT) a project coordination call to review all planned efforts and data collection requirements in support of project implementation. The MFT will include the contracting officer, project manager or chapel POC and Communication Squadron personnel (if applicable). The Contractor shall coordinate with the 45th Civil Engineering POC for any structural and electrical clearances that is related to the installation of the sound system.

5.1.6 Upon arrival at the site, the Contractor shall conduct a project in-brief with the MFT.

Contractor shall support and respond to questions regarding issues pertaining to the scope objective.

5.1.7 The Contractor shall identify by name a Provisioning Project Owner (PPO), who will be a prime Contractor’s employee, responsible as the single point of contact from award to site acceptance with regard to system implementation. Government reserves the right to direct the PPO to remain on-site based upon Quality Assurance Personnel Evaluations and overall performance of project.

5.1.8 As part of this proposal, the Contractor shall identify and provide approved industry and OEM procedures that outline, sequence, and indicate qualifications for system acceptance.

Equipment acceptance will be per industry and OEM standards provided the installation testing is successfully accomplished and passed. Testing must be in accordance with government-approved procedures to verify proper operation in the presence of the 45th Space Wing Chapel employee or point of contract.

5.1.9 The Contractor security manager shall verify all Contractors have minimum security clearance for un-escorted access on Patrick AFB, FL.

5.1.10 Delays associated with working on an active military installation are at the Contractor's risk.

5.1.11 Routine work efforts performed under the auspices of this Delivery Order shall be performed during normal installation operating hours. Testing and any other service affecting actions must be pre-approved by the government and scheduled during maintenance windows.

5.1.12 The Contractor shall be responsible for supervision of all contract personnel and performance of all Contractor related functions.

5.1.13 The Contractor shall use experienced technicians who have qualifications of a certified audio/sound system installer. Experience is defined as having satisfactorily completed as least three projects of similar size and scope of this effort. All technicians identified to support this requirement must be sound system trained and certified on the systems being installed. Upon government request, Contractor shall provide training certification(s) for the specialized communications services identified in this SOW.

5.1.14 No personnel presenting potential threats to the health, safety, security, general well-being, or operational mission of the installation and its population shall be employed by the Contractor during the execution of this Task Order.

5.1.15 A System Installation Plan (SIP) and Project Support Agreement (PSA) are required within 90 days of award or 60 days prior to implementation, whichever is sooner. The SIP will be reviewed for approval with response back to contractor within 30 days of receipt. The SIP will include a cutover plan. System must be installed with little or no disruption to existing worship services. Any disruption of service must be coordinated with the MFT.

5.1.16 Contractor shall be responsible for storage, staging and deployment of any equipment and materials provided as part of this task order. Contractor shall be responsible for the removal and disposal of only items installed/replaced under this installation and shall comply with all applicable industry rules and government regulations. Any equipment removal and/or disposal shall be coordinated with the 45 SW/HC Project Manager.

5.1.17 The Contractor shall have ultimate responsibility for the successful deployment and cutover to the new system. Any work deemed non-compliant shall immediately be re-worked at the Contractor’s expense.

5.1.18 Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. Services covered by this task are determined to be non-mission essential for performance during crises according to DoDI 3020.37. However, in the event of a crisis, or a significant emergency is declared, the Contracting Officer will contact the Contractor to notify them of the situation and any possible changes to responsibilities. Upon notification, the Contractor shall perform special event services due to contingencies, natural disasters, including facility operation on an extended basis up to 24 hours per day, etc., as required. In the event of verbal notification, written confirmation of such notification will be provided within 5 calendar days. If addition costs are incurred under this paragraph the Contractor shall have up to 30 calendar days to request equitable contract price adjustment.

5.1.19 Contractor is required to manage any risk issues associated with upgrade/installation change. Additionally, Contractor shall show past performance where such process has been implemented in a similar project.

5.1.20 The Contractor shall provide an Equipment Accountability/Transfer Document (DD Form 250). This document shall be provided in a timely manner allowing the government to inventory/confirm receipt before contractor installation. The contractor shall submit to the government project manager, a completed DD 250 identifying all contractor provided information technology equipment by description, manufacturer, model number, serial number, quantity and warranty (DFARS Appendix F, Part 4, and preparation of the DD Form 250).

5.2 Trade Agreement Act (TAA)

All proposed products must be compliant with the Trade Agreements Act of 1979 (TAA) and related clauses in Section I of this contract. In accordance with DFARS 252.225-7021, the Trade Agreements Certificate at DFARS 252.225-7020 shall be provided for each end item defined and specified in a solicitation that exceeds the TAA threshold subject to the waivers and exceptions provided in FAR 25.4, and DFARS 225.4 offered in response to any RFQ issued under this contract. Please note that Federal Acquisition Regulation (FAR) paragraph 25.103(e) includes an exemption from the Buy American Act (BAA) for acquisition of information technology that is commercial items.

5.3 Items on Backorder

In their response to a Request for Quote (RFQ), the contractor shall provide notification, if applicable, that a particular item is on backorder, the expected lead-time to fulfill the order, etc.

It shall be implicit that a response to an RFQ with no items identified on backorder is a declaration that the items are available at the time of quote submission.

5.4 Installation

The only time that installation services can be procured is when the services and cost are included in the price of the product as sold commercially. In the rare instances where installation services are required/offered, the contractor shall provide installation support related to the applicable products(s) as defined in the PO. In those instances, the DD Form 254

(DEPARTMENT OF DEFENSE CONTRACT SECURITY CLASSIFICATION

SPECIFICATION) requirements will be addressed in the individual DO and only at the security level necessary.

5.5 Warranty

The contractor shall provide two year warranty and standard commercial warranties applicable to the products being purchased. This shall apply to new, refurbished and remanufactured equipment.

5.6 Customer Support

The prime contractor shall provide 08:00 am-5:00 pm EST live telephone supports during the warranty period to assist in isolating, identifying, and repairing software and hardware failures, or to act as liaison with the manufacturer in the event that the customer requires assistance in contacting or dealing with the manufacturer.

5.7 Product Maintenance

The contractor shall provide associated maintenance and upgrades to include spares/parts and emergency support worldwide, during the warranty period.

5.8 Deliverables

5.8.1 Project Plan - The Contractor shall provide a plan to remove the existing sound system and install new sound system to include all necessary wiring. The plan shall include a detailed schedule and shall be executed upon contract award.

5.8.2 Technical Solution, including schedule and milestones. Develop and deliver required routine technical solutions within the minimum standards. The minimum standards are achieved when no solution or 2% of solutions (whichever is greater) are returned for lack of quality or failure to meet or address customer requirements as defined in the task order SOW and TIMs.

Develop and deliver required urgent and emergency technical solutions within the minimum standards. The standards are achieved when no solutions are returned for lack of quality or failure to meet or address customer requirement as defined in the task order SOW and TIMs.

5.8.3 Program Support Agreements - Develop and deliver required routine PSAs within the minimum standards. The standards are met when no more than 2% of the PSAs or 1 PSA (whichever is greater) are returned for lack of quality or failure to meet or address customer requirement as defined in the task order SOW and TIMs. Develop and deliver required urgent PSAs within the minimum standards. The standards are met when none of the PSAs are returned for lack of quality or failure to meet or address customer requirement as defined in the task order SOW and TIMs

5.8.4 Support Plans - Develop and deliver required plans within the minimum standards. The standards are met when no more than 2% of the plans or 1 plan (whichever is greater) are returned for lack of quality or failure to meet or address customer requirement as defined in the task order SOW and TIMs.

5.8.5 Materials List – Provide an accurate list identifying all materials required for the installation phase of this project. Each line item will contain, as a minimum, the following information: description, part number, national stock number, unit of issue, quantity required and cost. Line items that do not have national stock numbers available shall include a vendor source. The list of materials shall be logically organized to facilitate Government review. The Materials List shall be accomplished within 20 days after delivery of PSA.

5.8.6 Installation/Implementation Plans to include: system staging; system installation plan (including needed Allied Support); system optimization plan; coverage acceptance test plan;

system migration and cutover; and final acceptance test. Develop and deliver required plans within the minimum standards. The standards are met when no more than 2% of the plans or 1 plan (whichever is greater) are returned for lack of quality or failure to meet or address customer requirement as defined in the task order SOW and TIMs.

6. Shipping Information All products shall be shipped to: 45 SW/HC 357 Titan Road Patrick Air Force Base, Florida