PWS_Hood__Duct_Cleaning_Contract.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS) FOR THE CLEANING OF

COMMERCIAL COOKING GREASE LADEN VAPOR EXTRACTION SYSTEMS

(HOOD & DUCT SYSTEMS).

10 Apr 17 – Final

Table of Contents

Section Number and Title Page Number

Section 1.0 Description of Services 1

Section 2.0 Services Summary 1-3

Section 3.0 Government Furnished Property & Services 3

Section 4.0 General Information 3-5

Section 5.0 Appendices 5

1.0 Description of Services:

1.1 The contractor shall provide all personnel, equipment, tools, knowledge, and all other items necessary to clean and maintain all commercial cooking hood & duct systems in real property facilities located at Patrick Air Force Base (PAFB) that are listed in section 2.1.

1.1.1 The contractor shall provide a ladder capable of accessing the roof of a two story bldg.

1.1.2 The contractor shall provide appropriate commercial grade cleaning equipment and agent (detergent/degreaser) to thoroughly clean the hood & duct systems.

1.1.3 The contractor shall have a working knowledge of hood & duct systems and the requisite knowledge and ability to locate and isolate power to the fan motor/s via the fan cut off switch or circuit breaker in order to turn the fan motor off prior to cleaning and to reset it after the cleaning is completed.

1.1.4 The contractor shall contact fire prevention at (321) 494-7642 prior to performing the cleaning operation and in order schedule the post cleaning inspection.

1.1.5 The contractor shall clean all commercial cooking hood and duct systems at the frequencies indicated in paragraph 2.3 System Information in the PWS in accordance with (IAW) the National Fire Protection Agency (NFPA) Standards 17, 96, Air Force Instruction (AFI) 91-203 Chapter 6, the manufacturer’s instructions and applicable local, state and federal rules and procedures.

1.1.6 After the cleaning passes inspection the contractor shall provide an invoice for the fire prevention representative to sign. A signed copy will be maintained in the fire prevention office.

Invoice shall be provided within 48 hours of completing the hood & duct system cleaning.

1.1.7 The contactor shall perform the cleaning operation in the month it is due, preferably within 2-weeks of the due date.

2.0 Services Summary:

No. PWS

Para Number

Performance Objectives

Performance Threshold

2 1.1.6 Invoice Submitted within 30 days of services performed.

3 2.2 2.4

Hood Cleaning No defect in services and conducted within prescribed time limits.

No delay in submitting report.

Coordinate inspection after cleaning.

Provide signed checklist.

4 1.1.4 2.2

Scheduling Prior to performing the cleaning operation contact fire prevention.

Contact facility managers for each facility to schedule cleaning.

2.1 Facilities points of contact. Contractor will be provided a list of points of contacts for each facility. The list will be updated as necessary and provided to the contractor.

2.2 Cleaning Schedule: The following facilities are considered “Heavy Use” and are required to be cleaned quarterly. The first cleaning is due immediately after the contract is awarded. Bldg.

236, Bldg. 350, Bldg. 732, Bldg. 810, Bldg. 967, Bldg.1364 Taco Bell, Bldg.1364 Charlies, Bldg.1369 Burger King and Bldg.1500 Manatee Cove Golf Course Clubhouse.

The following facilities are consider “Light to Moderate Use” and are required to be cleaned semi-annually. First cleaning due in July of 2017: Bldg. 1000, Bldg. 3656 and Bldg. 3659.

The following facility is considered “Light and Infrequent Use” and is required to be cleaned bi-annually (every other year). First cleaning due July 2017. Bldg. 722.

The contractor shall contact the facility managers for each facility to schedule the date and time for cleaning. Once scheduled, the contractor shall ensure the fire prevention office is informed of the scheduled dates. When the contractor has completed the service they shall contact the fire department at (321) 494-7642. An inspector from the fire department will inspect the contractors work, verify performance and coordinate on the inspection checklist & invoice. The contractor shall provide a copy of the signed checklist and invoice to the fire prevention office located at Bldg. 810, PAFB Fire Station, 950 South Patrick Drive 32925, within 48 hours of the completion of the hood & duct system cleaning. The point of contact is Dallas Z. More, email:

dallas.more@us.af.mil; Work Phone# (321) 494-7642/2833/2834. If service is provided after mailto:dallas.more@us.af.mil hours, on weekends, or on holidays, contact the on-duty station captain at (321) 494-7642. The station captain will send out an inspector to verify the contractor’s work.

2.3 Facility Information:

HEAVY USE

Building Number Building Name Quantity of Hoods Cleaning Frequency Bldg. 236 Beach House 1 Quarterly Bldg. 350 Riverside Dining Facility 4 Quarterly Bldg. 732 The Bowling Center 1 Quarterly Bldg. 810 Fire Station 1 Quarterly Bldg. 967 Tides Club 2 Quarterly Bldg. 1364 Taco Bell 1 Quarterly Bldg. 1364 Charlies 1 Quarterly Bldg. 1369 Burger King 2 Quarterly Bldg. 1500 Manatee Golf Course 2 Quarterly

TOTAL 15 Quarterly

LIGHT TO MODERATE USE

Bldg. 1000 Child Development Center 1 Semi-Annually Bldg. 3656 **** Youth Center 1 Semi-Annually Bldg. 3659 **** South Chapel Annex 2 Semi-Annually

TOTAL 4 Semi-Annually

LIGHT and INFREQUENT USE

Bldg. 722 Family Support Center 1 Bi-Annually

TOTAL 1 Bi-Annually ***Building 3656 Youth Center and 3659 South Chapel Annex are located in PAFB South Housing at 815 Harrier Ave., Satellite Beach, 32937. All other facilities are located on the main base. Refer to attached maps for locations.

2.4 Follow up: When a cleaning has been completed the contractor shall contact the PAFB Fire & Emergency Services Flight at (321)494-7642. A representative will physically inspect the contractor’s work and either approve it or disapprove it. Per NFPA 96 the contractor is responsible for cleaning the system from above the grease screens and up through the entire system including the roof cap. The facilities occupants are responsible for cleaning the system below the grease screens. If the cleaning is not acceptable, the contractor shall re-clean the system until it passes inspection. Re-cleanings shall be at the contractor’s expense. Examples of unacceptable cleaning include, but are not limited to, the following:

- The fire department representative swipes gloved fingers, a rag, or paper towels on the inside of the hood & duct system above the screens and discovers grease buildup is still evident.

- If grease buildup is readily visible to the naked eye.

Section 3.0 Government Furnished Property & Services: None.

Section 4.0 General Information:

4.1 Quality Assurance: According to purchase order terms and conditions, the contractor shall only tender for acceptance those items that conform to the requirements of this purchase order.

The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of supplies or re-performance of non-conforming services at no increase in purchase order price. The Government shall exercise its post acceptance rights (1) within a reasonable time after the defect is discovered or should have been discovered and (2) before any substantial change occurs in the condition of the item unless the change is due to the defect in the item. Such surveillance will be done IAW standard inspection procedures and any action taken by the Contracting Officer’s Representative (COR) as a result of surveillance will be according to the terms of this purchase order.

4.2 Security:

4.2.1 Physical Security: The Contractor shall be responsible for safeguarding all Government property for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured. The Contractor and his employees shall comply with all the security and law enforcement requirements imposed by the respective local installation Commander at all times. The Contractor, subcontractor and all employees shall have access only to those areas required for execution of this work.

4.2.2 Security Program

The contractor shall comply with local security procedures and requirements for entrance to Department of Defense facilities, United States Air Force (USAF) controlled areas, and USAF restricted areas. The contractor shall obtain necessary identification and provide documentation for completion of personnel and security investigations required for entry into the USAF controlled and restricted areas. The contractor shall establish a security program including physical, personnel, information, communications, and Automated Data Processing (ADP) using 45th Space Wing (SW) Operating Plan (OP) 31-101 and 45th SW Instruction 31-101 as a guide.

4.3 Hours of Operation: The Contractor shall perform the services required under this purchase order during the following hours: 24 hours a day, seven (7) days a week, depending on when the contractor can schedule the work; normally and preferably before or after business hours in order to not interrupt the business scheduled hours of operation.

4.4 Service Delivery Plan and Schedule: Develop and maintain a service delivery plan and a performance schedule and provide them to the government within 30 days after contract award for review and approval. Address in the plan both management and operational procedures for the delivery of required services. Provide in the plan, a description of practices and procedures to be used with sufficient detail to demonstrate that the practices and procedures to be used are commercially acceptable and in compliance with applicable OSHA safety requirements. Identify equipment, products, and materials to be used and show suitability for their intended use.

Address compliance with environmental requirements and record keeping and reporting requirements. Identify in the schedule services to be performed, locations where performed and times. Once accepted, if changes are necessary, notify the Contracting Officer or designated representative for approval not later than 5 days prior to required effective date of change.

Provide a quarterly report showing work actually performed.

4.5 Definitions: For definitions or any other term relating to this purchase order, refer to NFPA 1 & NFPA 96 (current editions).

4.6 Environmental Protection: The contractor shall ensure that the procedures for the purchase, use, handling, storage, spill, recovery and disposal of all chemicals/agents/hazardous materials/waste products/scrap metal, etc., is performed IAW with Federal, DoD, FL State and local (County and City) environmental protection regulations.

4.6.1 Hazardous Materials: Not Applicable.

4.6.2 Waste Management: The responsibility for off-site disposal of solid non-hazardous waste lies with the contractor. The Contractor shall obtain written authorization from the Base Environmental Office at (321) 494-2899 for disposal of liquid waste generated by Contractor operations prior to commencing operations. Contractor shall allow 10-14 working days from time Contractor submits required documentation.

4.6.3 Hazardous Waste: Not Applicable.

4.6.4 Asbestos Containing Materials: Facilities constructed prior to 1980 may contain asbestos. If the Contractor suspects that asbestos is present in the work area, contact the contracting officer for further directions.

4.7 Payment: The contractor shall invoice to Wide Area Work Flow (WAWF) within seven (7) days of the completion of each service. Invoices shall include the contract number, invoice number, date and units per line item, unit/service/item cost, the correct Contract Line Item Number (CLIN) and the total cost.

4.8 Contractors Quality Control Plan: The contractor shall provide a Quality Control Plan detailing how they will provide quality assurance for the work their employees perform. The system shall be reviewed and approved by the COR and revised as necessary at no additional cost to the government. The government shall inspect and accept services IAW the PWS. The COR shall monitor the contractor’s progress and quality of work as specified in the Quality Assurance Plan (QASP).

4.9 Contractor Manpower Reporting Application: “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Hood & Duct Cleaning Service via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be http://www.ecmra.mil/ reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk at http://www.ecmra.mil.”

4.10 Safety Requirements and Reports

4.10.1 The contractor shall establish and manage a comprehensive safety program as required by OSHA Federal regulations and any references adopted by OSHA.

4.10.1.1 This program shall include industrial and construction safety and operations monitoring for the resolution of unsafe acts or conditions. Injuries, damage and close calls resulting from contractor activities shall be thoroughly investigated and have appropriate corrective action taken. Close calls with the potential to have been a type A through D mishap as defined in AFI 91-204 shall be reviewable by the Air Force. The program shall include surveillance of hazardous operations performed by the Contractor’s employees. The government shall review and approve hazardous operating procedures and deviations from those procedures.

4.10.1.2 Contractor shall prevent injuries to non-contractor personnel or property. Report all anomalies including OSHA recordable mishaps and verbally report immediately to the 45th SW Safety Office. Contractor shall also provide electronic or hard copy of the report within four (4) hours to customer provided addressee list per AFI 91-204, and AFI 91-224.

5.0 Appendices:

A. Facility Maps http://www.ecmra.mil/