Attachment_2_-_PWS_dated_14_August_2018.pdf

PERFORMANCE WORK STATEMENT

TRAFFIC LIGHT SYSTEM

MAINTENANCE,

REPAIR, AND UPGRADE

Peterson AFB CO 80914-2370

14 August 2018

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. The Contractor will provide all management, tools, supplies, equipment and labor necessary to inspect, maintain, repair and upgrade the Traffic Light Control System at Peterson AFB, Colorado, in a manner that will ensure continuous and reliable operation and in accordance with (IAW) the Performance Work Statement (PWS); IAW Air Force Instructions and Federal Regulations; Air Force Operational Safety and Health (AFOSH) standards; and federal laws/publications which are referenced in the PWS, Section V-Appendix C. Services will be in accordance with the “Manual on Uniform Traffic Control Devices (MUTCD),” state and local transportation codes, commercial practices, and manufacturer’s specifications. Estimated requirements are listed in Appendix A, Estimated Workload Data.

1.1. COORDINATING TRAFFIC SAFETY AND LAW ENFORCEMENT

OPERATIONS. When any repair at a signal intersection requires that the controller be disconnected, the Contractor will place a “STOP” sign (or appropriate traffic control measures approved by the Government Representative prior to the commencement of work) on each approach to the intersection as a temporary means of regulating traffic. Signs will be removed upon completed repair. The Contractor will contact the Government Representative upon completion who will then notify security forces.

1.2. SCHEDULING SERVICES. The Contractor shall contact the Government Representative at 21st Civil Engineer Squadron (CES) (556-1479/556-4952) at least (7) seven calendar days in advance of actual performance date to schedule preventive maintenance.

1.3. PREVENTIVE MAINTENANCE SERVICES. Perform Preventive Maintenance Inspections (PMIs) quarterly on each traffic signal in the traffic control system identified in Appendix B to ensure reliable and continuous operation. The maintenance work will be IAW the U.S. Department of Transportation Federal Highway Administration's MUTCD, state and local transportation codes, commercial practices, or manufacturer’s specifications, so that the traffic signals remain in reliable operating condition until the next scheduled maintenance.

Routine maintenance procedures will consist of, but are not limited to, the following:

1.3.1. Model 170 Controller and Cabinet Diagnosis Test. Perform maintenance as specified in Sections G and H of the Safetran Traffic Systems, Inc., Maintenance Manual. Clean or replace filters and install software updates when necessary. Every quarter, correct software inputs for traffic flow; correct computer time clocks; verify circuits; verify lightning protection and stand-by power circuits; and provide a printed maintenance record (see Sec. 1.8) of the diagnostic test by connecting a printer to the controller through modem or direct tap from the microcomputer’s output port.

1.3.2. Inspect all crosswalk/pedestrian switches quarterly.

1.3.3. Make quarterly recommendations to keep the system up to Original Equipment Manufacturer’s (OEM) standards to include, but not limited to, detection components, microcomputer (hardware), cable plant, deconflictor and programmable read-only memory (PROM) modules.

1.3.4. Invoices via Wide Area Work Flow (WAWF) for quarterly preventive maintenance (PM) services shall state PM services/repair work performed with itemized listing of labor and parts by facility and service call number.

1.4. ROUTINE MAINTENANCE AND REPAIRS. When a routine traffic light repair is required, the Government Representative (556-1479) will contact the Contractor and provide the work order/call number to the Contractor. The Contractor will respond within 48 hours after notification to schedule work. The Contractor shall notify the Government Representative of estimated completion of repair to the traffic light to an operational state. Due to the amount of vehicle traffic during the weekdays, the Contractor may be required to execute routine service calls on the weekends which may require replacement of hardware, firmware or software priced under the Repair and Upgrade (Parts) Contract Line Item Number (CLIN).

1.4.1. Applicability of rates. Call-out rates shall be IAW commercial practices. The call-out rate may only be invoiced as a one-time charge, per work order/call number request. All wait times at the gate/Point of Entry (POE) encountered by the Contractor for inspections or delays are considered to be inclusive of the call-out/mobilization charge.

1.4.2. Call-Out/Mobilization Rate Defined. Mobilization rate is considered to be the amount of time once the Contractor leaves their place of business until their arrival at the gate/POE.

1.5. EMERGENCY SERVICE CALLS. When an emergency traffic light repair is required during duty hours, the Government Representative will contact the Contractor. In the case of after duty hours, on weekends or holidays, the 21 CES Service Call Desk will contact the stand-by military Government Representative who will assess the situation and notify the Contractor (if applicable). The Contractor will provide accurate contact information in order to respond to emergency service call requests. The Contractor must be present at the applicable Peterson AFB POE not later than (NLT) four hours after notification. The applicable POE is the east gate; the Contractor must notify the Government Representative upon arrival at the POE. If the Contractor fails to notify the Government Representative that they have reached the POE within the four hours allotted (or has not arrived by the established time), the Contractor may be cited for delinquent performance. The Contractor shall provide the Government Representative a written estimated start and completion time of repair(s) to the traffic light control system back to its original operating capability (See Para 3.2. for Duty Hours). If circumstances prevent written (to include email) communication, verbal approval will be documented and signed by both the Government Representative and the Contractor NLT close of business the next business/duty day. This may require replacement of hardware, firmware or software priced under the Repair and Upgrade (Parts)

CLIN.

NOTE: holiday or weekend rates DO NOT apply to this contract.

1.6. PARTS REPAIR AND UPGRADES. The Contractor will not make or initiate any repair without prior written approval from the Government. Repair-by-replacement or install new components under appropriate Contract Line Item Number (CLIN). The Contractor shall obtain required Government approval from the Government Representative prior to the start of any/all work. All Routine and Emergency Service calls, including “repair by replacement,” regardless of dollar amount, the Contractor shall provide via e-mail, a proposal with itemized pricing to complete the entire repair and shall be associated with the appropriate contract CLIN. This is to include all parts and labor NLT 2 business days after initial service call for Routine Services and prior to the start of work (cost proposals are subject to negotiation). All Emergency Services, the Contractor shall contact the Government Representative for approval. Upon approval from the Government, the Contractor shall proceed with completing repairs.

1.6.1. Repair-by-replacement or install OEM-certified system improvements. The Contractor will install components and hardware that are compliant with Institute Transportation Engineers (ITE) specifics to include, but not limited to:

1.6.1.1. Cabinets

1.6.1.2. Microcomputer

1.6.1.3. Programmable Read Only Module(s)

1.6.1.4. Deconflictor

1.6.1.5. Traffic Sensors (Video Image Detection)

1.6.1.6. Signal Faces and Lenses

1.6.1.7. Crosswalk Lights and Controls (pedestrian detectors)

1.6.1.8. Signal Poles, Mounting Brackets and Associated Hardware

1.6.2. Provide maintenance to honor OEM warranty for newly-installed components. Notify the Government of revised PMIs and service. Document PMIs in inspection logs and quarterly reports;

See section 1.8.

1.6.3. PROPOSALS AND INVOICES.

1.6.3.1 Service Call Proposals: All proposals for routine and emergency services must be submitted in a format wherein the proposed items correspond to the appropriate CLIN(s).

1.6.3.2 Invoices: Invoices via Wide Area Work Flow (WAWF) will state repair work performed with itemized listing of labor and parts by facility and service call number. Invoiced costs must be associated with the applicable CLIN as stipulated in the contract.

1.6.3.2.1 Invoices: Parts and Materials CLIN – This CLIN is a Time and Materials CLIN and shall invoice for cost of parts and materials only. No Profit/Fee or G&A will be added to the cost of purchased parts. All parts and materials will be invoiced in WAWF using the appropriate Parts & Materials CLIN and include supporting receipts for approval. Actual costs associated with the purchase of the parts (i.e. labor, storage or delivery) shall be included as a receipt and submitted in WAWF. These receipts shall be evaluated for fair and reasonable price prior to approval.

1.6.4. REQUIRED GOVERNMENT APPROVAL.

1.6.4.1. Total costs per service call (with the exception of preventive maintenance calls), including labor and parts, SHALL NOT EXCEED $500.00 PER SERVICE CALL WITHOUT PRIOR GOVERNMENT APPROVAL. If additional time is needed to complete a job when nearing the $500, call the COR for verbal approval. When parts for any service call is expected to exceed $500, the contractor shall provide to the COR, via e-mail, a proposal to complete the entire call;

including all parts and labor within (2) workdays after the initial service call for routine service and within (4) hours for an emergency service call. For any individual material item exceeding $2,500 in cost, the contractor shall provide a quote to the COR and Contracting Officer (CO) for approval.

To ensure the Government receives the most cost effective price on materials over $2,500, the contractor shall provide documentation that the contractor has selected the best price for the item(s).

This documentation may be 3 quotes of same or similar item(s), and any discounts given the Government. If only one manufacturer provides the material, the contractor shall provide a copy of the actual invoice for the material or any documentation supporting a reasonable price from published or catalog prices. Material over $2,500 will need to be determined fair and reasonable by the CO prior to completing the work. Upon government approval and notification, the contractor shall commence repair work. Invoices will state repair work performed with itemized listing of labor and parts by facility and service call number. The contractor is not authorized to install any new equipment to existing equipment without prior approval from the COR. Request for installation of new equipment shall be routed through the facility managers to CE using an AF Form 332, Base Civil Engineer Work Request.

1.7. LICENSES, PERMITS AND SPECIAL QUALIFICATIONS. Contractor employees shall be certified by International Municipal Sign Association (IMSA), as a Traffic Signal Level III Electrician (Field). The Contractor will have a minimum of five (5) years experience working with the specific Safetran Model 170 Traffic Light System being serviced under this contract. Obtain any other necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. The Contractor will provide proof of such applicable licenses and permits with submittal of proposals to the Government.

1.7.1. The Contractor will be knowledgeable of the requirements specified in the current addition of the U.S. Department of Transportation’s “Manual on Uniform Traffic Control Devices” to include:

1.7.1.1. Signs (Part II)

1.7.1.2. Highway Traffic Signals (Part IV)

1.7.1.3. Temporary Traffic Control (Part VI)

1.8. RECORDS. Prepare and submit a written and accurate report within five workdays of the quarterly inspection or any emergency service call. The report will identify each traffic signal by location, maintenance or repair work performed, list of all parts used, date of inspection/ repair, name of inspector, the printer copy of the Diagnosis Test (when applicable), equipment condition, and any corrective action necessary. Send report to Attn: Mr. Steve Sullivan; 21 CES/ CEOSS, 580 Goodfellow Street, Peterson AFB, CO 80914-2370, or electronically to the Government Representative’s email address steven.sullivan.4@us.af.mil.

1.9. ENVIRONMENTAL AND HAZARDOUS MATERIAL (HAZMAT) HANDLING.

1.9.1. Green Procurement. In order to comply with the green procurement requirements of

Section 6002 of Resource Conservation and Recovery Act of 1976 and Executive Order 13423, the

Government requires the use of recycled and recovered materials, bio-based products, energy and water savings products, and environmentally preferable products. Recycled and recovered materials are identified by the EPA’s Comprehensive Procurement Guidelines, information available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Bio-Based products are identified by United States Department of Agriculture under Bio-Based products, information is available at https://www.biopreferred.gov/BioPreferred/. Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the

Green Seal organization and information is available at http://www.greenseal.org/. These materials and products must meet the requirements of the PWS, must not delay the progress of the work, must be available from more than one source, and must not be cost prohibitive. Material and product submittals for all recycled-content items shall list the recycled and recovered materials used and the percentage content. Track the purchase, quantities and the percent of recyclable content for these mailto:clay.riley@us.af.mil https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.biopreferred.gov/BioPreferred http://www.greenseal.org/ materials throughout the life of the contract. At the end of the contract, consolidate and provide information as required by Federal Acquisition Regulation (FAR) 52.223-9 and send to the

Government Representative and 21 CES Environmental Office.

1.9.2. Hazardous Materials. Maintain Manufacturer’s Material Safety Data Sheets (MSDS), on all hazardous materials used in the performance of this contract and make them available to the

Government for review upon request. Dispose of all chemicals IAW environmental laws and regulations. If any of the materials used by the Contractor in the performance of this contract are considered hazardous, follow all local, state, and federal laws. Hazardous materials and hazardous waste and pay all costs associated with the proper management and disposal of any hazardous waste.

If required by law, licenses for employees in the use of hazardous materials shall be the responsibility of and at the Contractor’s expense. All chemicals used in the performance of this contract and transported to and on Peterson AFB, will comply with IAW DOT 49 CFR Parts 100-185. No chemicals will be stored on Peterson AFB. Report any instances of spills, leaks and inadvertent release of hazardous materials to the Government Representative and the Peterson AFB, CO Fire Department (719-556-

7354) as soon as the event occurs.

1.9.3. Hazardous Materials Pharmacy (HAZMART) Requirement. Obtain, prepare, and provide an AF Form 3952, Chemical/Hazardous Material Request Authorization and

Manufacturer’s MSDS, to the base HAZMART, Building 652, for all hazardous materials to be used on Peterson AFB two weeks prior to bringing the new materials or supplies on base for use under this contract. No chemicals will be used on Peterson AFB prior to obtaining this approval.

The Installation Hazardous Material Management Team will pre-approve/authorize all hazardous materials and chemicals brought and used on the installation by the Contractor per AFI 32-7086, Section 2.4.2. The Contractor will report the hazmat chemical usage monthly as stated in

Section 1.9 of the PWS.

1.9.4 Hazardous Waste Management. Immediately contact the Peterson AFB

21 CES/CEANQ, (719) 556-7328 upon generating any waste that is regulated as hazardous. Per

AFI 32-7086, the Contractor should be aware of requirements associated with Hazardous Waste.

The Contractor is responsible for proper management. Any unusable product that the Contractor deems to be hazardous waste must be manifested off base. The Contractor is responsible to ensure that their personnel are trained by 21 CES/CEANQ Environmental team.

SECTION II

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

2.1. GOVERNMENT FURNISHED PROPERTY. NA

SECTION III

GENERAL INFORMATION

3.1. CONTRACTOR EMPLOYEES. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, or operational mission of the installation and its population. The Contractor employees will present a neat appearance and be easily recognized as Contractor employees.

3.2. HOURS OF OPERATION.

3.2.1. NORMAL DUTY HOURS. The Contractor will perform services required under this contract during the following hours: 7:00 a.m. to 7:00 p.m. Monday through Sunday.

3.2.2. HOLIDAYS. Routine repair work will not be required (during the normal course of events) on the following holidays or any holidays observed in lieu thereof:

Observed Holiday Month Observed Holiday Month

New Year's Day January Labor Day September

Martin Luther King Day January Columbus Day October

President's Day February Veterans' Day November

Memorial Day May Thanksgiving Day November

Independence Day July Christmas Day December

NOTE: In the event of an emergency service call is requested during/on one of the aforementioned holidays, the emergency labor rates as stated in Sec. 1.5.1 will apply. Holiday/weekend rates DO NOT apply to this contract.

3.3. QUALITY CONTROL. The Contractor will develop and maintain a quality program to ensure services are performed in accordance with the MUTCD and other applicable standards and codes. The Contractor will develop and implement procedures to identify and prevent defective services from recurring.

3.4. RESERVED.

3.5. SECURITY REQUIREMENTS. The Contractor and all employees will comply with all

Peterson AFB security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base.

Contractor will obtain necessary badges(s) required for access to Peterson AFB.

3.5.1. The information contained in the Badge Request Letter is subject to the Privacy Act of

1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL

PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. The Social Security Number is needed for this identification. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto Peterson AFB.

3.5.2. Badge Request. The Contractor shall send a letter for those who require access to

Peterson AFB to the Contracting Office on company stationery, which will include address, telephone number, and contract number, listing: full names of employee(s), the last four of their social security number, full date of birth, and driver’s license state and number.

3.5.2.1. Contractor employees will apply for individual identification badges at the Peterson

AFB Security Force Squadron Visitor’s Control Center, Bldg 1334. Badges are processed

Monday through Friday from 6:00 a.m. to 2:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a contractor employee, the

Contractor will surrender any identification badges and vehicle identification to the Contracting

Office the following business day.

3.5.2.2. Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Visitor Control Center (Bldg 1334), all commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles. The Contractor can expect long delays at the entry gate due to base security (See 1.4 and 1.5 for applicability of rates).

3.6. SAFETY ON AN AIR FORCE INSTALLATION: In accordance Air Force Instruction

(AFI) 91-207 “USAF Traffic Safety Program”, Chapter 3, the following are mandatory policies for each individual, while on all Air Force (AF) Installations.

3.7. VEHICLES. Vehicles will be of the type manufactured specifically for performance of traffic light repair and maintenance and considered standard for the industry. The Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

3.8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY. IAW Department of Defense Instruction (DODI) 3020.37, paragraph E2.1.1., a crisis situation is defined as: Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S.

Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DOD interests. The Contractor is not required to perform services during a crisis unless otherwise directed by an authorized Government Representative.

ECMRA. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 21st Contracting Squadron, PAFB, CO 80914 via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for http://www.ecmra.mil/ the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA helpdesk.

SECTION IV

APPENDIXES

4.1. Appendix A. Estimated Workload Data.

4.2. Appendix B. Traffic Light Locations.

4.3. Appendix C. Applicable Publications & Form (AF Form 3952)

4.4. Appendix D. Base Map (provided after award).

APPENDIX A

ESTIMATED WORKLOAD DATA

1. PREVENTIVE MAINTENANCE. Contractor will perform quarterly (4) Preventative Maintenance Inspections (PMIs) per contract year.

2. ROUTINE & EMERGENCY SERVICE CALLS. The Government estimates the following:

Service Call Type est. # per year est. hours per technician

Routine On-Call Five (5) Three (3)

Routine Call-out Rate ( this is a one-time flat rate charged per call/work order)

Five (5) Three (3)

Emergency On-Call Four (4) Four (4)

Emergency Call-out Rate ( this is a one-time flat rate charged per call/work order)

Four (4) Four (4)

NOTE: This is an approximate estimate; the actual amount of routine and emergency calls per month may vary.

3. REPAIR AND UPGRADE. Accomplished as required and approved by Contracting Officer or contract modification.

APPENDIX B

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

TRAFFIC LIGHT LOCATIONS

ITEM LOCATION/INTERSECTION ESTIMATED

QUANTITY

1 Peterson Blvd at Paine Street 8 phase 2 Peterson Blvd at Stewart Street 8 phase 3 Stewart Street at Paine Street 8 phase 4 East Gate Road at Stewart Street 4 phase

APPENDIX C

APPLICABLE PUBLICATIONS & FORMS

Documents applicable to this PWS are listed below. The contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the contractor’s responsibility to ensure that all publications in his or her possession are up-to-date.

Publications are available at http://www.e- publishing.af.mil/ Website will show the most current versions of the publication.

PUBLICATIONS TITLE AND APPLICABLE PARAGRAPH(S) PWS

REFERENCE

FHWA under 23 Code of Federal Regulations (CFR), Part 655, Subpart F.

DOT Fed Hwy Administration, MUTCD 1, 1.3

Title 49 CFR - Electronic Code of Federal Regulations

DOT 49 CFR Parts 100-185 1.9.2

Safetran Traffic Systems, Inc., Maintenance Manual

Safetran Traffic Systems, Inc., Maintenance Manual, Sections G and H

1.3.1

AFI 32-7086 Hazardous Material Management Program, Section

1.6 and 2.4.2

1.9.3

AFI 91-207 USAF Traffic Safety Program, Chapter 3 3.6

DODI 3020.37 Contractor Services during a Crises, Para E2, 1.1 3.8

U.S. Department of

Transportation’s, Manual on

Uniform Traffic Control

Devices

U.S. Department of Transportation’s, Manual on

Uniform Traffic Control Devices, Part 2, 4, 6

1.7.1

Additional Information

Air Force (AF)

Form 3952

Chemical/Hazardous Material Request

Authorization & Material Safety Data Sheet

(MSDS) Blank copy of AF Form 3952 will be forward upon award

1.9.3 http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.google.com/url?sa=t&rct=j&q=DOT%2B49%2BCFR%2BParts%2B100-185&source=web&cd=1&ved=0CGgQFjAA&url=http%3A%2F%2Fecfr.gpoaccess.gov%2Fcgi%2Ft%2Ftext%2Ftext-idx%3Fc%3Decfr%26tpl%3D%2Fecfrbrowse%2FTitle49%2F49cfrv2_02.tpl&ei=DeFYT9qRK4uGiQLAlKGmCw&usg=AFQjCNHyp-pI66qWZOJJetppG6ZbqfoClw http://www.google.com/url?sa=t&rct=j&q=DOT%2B49%2BCFR%2BParts%2B100-185&source=web&cd=1&ved=0CGgQFjAA&url=http%3A%2F%2Fecfr.gpoaccess.gov%2Fcgi%2Ft%2Ftext%2Ftext-idx%3Fc%3Decfr%26tpl%3D%2Fecfrbrowse%2FTitle49%2F49cfrv2_02.tpl&ei=DeFYT9qRK4uGiQLAlKGmCw&usg=AFQjCNHyp-pI66qWZOJJetppG6ZbqfoClw

APPENDIX D

BASE MAPS

(Provide After Award)