SOW_Shop_Towels_FINAL_21_Nov_2017.pdf

STATEMENT OF WORK

CONTINUOUS USE RAG/SHOP TOWEL PROGRAM

Peterson Air Force Base (PAFB)

21 November 2017

21st Civil Engineer Squadron

PETERSON AIR FORCE BASE, CO

STATEMENT OF WORK

CONTINOUS USE RAG/TOWEL PROGRAM

Section 1

DESCRIPTION OF SERVICES

1. SCOPE OF WORK: In an effort to properly manage the Continuous Use Shop Rags/Towels and eliminate their disposal as a hazardous waste, Peterson AFB desires to obtain a shop rags/towels laundering service. The Contractor shall provide all management, tools, supplies, equipment, and delivery, labor necessary to supply laundry and exchange soft, non-marring and non-lint producing (white towels) absorbent shop rags/towels at various locations throughout Peterson AFB, Colorado, as defined in this Statement of Work (SOW). Contractor must perform in accordance with (IAW) all applicable industry/ commercial standards, federal, state and local regulations.

Work must be performed IAW Colorado Department of Public Health and Environment (CDPH&E) Hazardous Waste Regulation, current Air Force Consolidated Occupational Safety & Health Standard (AFOSHSTD) and other regulations that are listed in Appendix B-Applicable publications, codes, and standards and forms IAW this SOW.

1.1 SERVICE/EXCHANGE: The Contractor shall lease approximately 4,390 shop towels for the Continuous Use Shop Rags/Towels Program. Soiled rags/towels shall be collected for laundering services and exchanged for clean laundered rag/towels on the same day to the locations listed in paragraph 1.2 of this SOW. The Contractor shall collect rags from each shop where the shop has their own dirty rag/clean rag containers, labeled appropriately. The Contractor shall deliver laundered rags/towels which are separated into ‘general use mechanic’, ‘lint-free aircraft maintenance’ or ‘terrycloth’ bundles per each shop requirement. The Contractor shall collect rags on the time and date specified for the shops listed in paragraph 1.2. Each shop will have a set amount of rags/towels assigned to them and the Contractor is responsible for maintaining each shops assigned amount assigned to each shop. Different types of rags/towels shall be laundered separately to keep the integrity of the rag/towels. Shop rags/towels shall be used for shop maintenance activities to include equipment leakage, general purpose cleaning, equipment maintenance, and aircraft maintenance. Hazardous material products present in shops include common use petroleum, oils, and lubricants (POL) to include but not limited to antifreeze, fuels, paints, solvents and other registered hazardous materials. All shop rags shall be hemmed and absorbent (Mechanic rags- any colored rags), hemmed terrycloth rags (any color). All aircraft maintenance rags shall meet or exceed industry standard and be hemmed, non-marring, absorbent, and lint free white rags. The Contractor shall provide shop rags for use on a lease basis. Laundering services will be in an off-base facility meeting all local, state and federal regulatory and environmental requirements.

1.2 PROJECT SPECIFICS

Delivery points: On Tuesdays Every Two weeks

Bldg 2027, 4th Space Control Squadron, 30 hemmed industrial rags on hand, with estimated use of 30 rags per month. The maintenance bay is in a restricted area. Call 554-1731 or 556-8214 for entry and Contractor will be escorted to the collection point.

Bldg 1328, 21st Power Production, 500 hemmed industrial rags on hand; with estimated use of (total 500 per month). North side main door-check at desk and Contractor will be taken to rag station.

Bldg 1284, 21st Water & Fuels System, 50 hemmed industrial rags on hand; with estimated use of (total 50 per month). Use main door- rag station is located at the first bay door.

Bldg 1324, 21st Civil Engineer, Horizontal Shop, 50 hemmed industrial rags on hand; with estimated use of (total 75 per month). Use East door, turn left through second set of double doors turn left and upstairs. Rags in Snow Barn Bldg 1327, however will have to get someone from upstairs “Dirt Dogs” area to let you into Snow Barn.

Bldg 1324, 21st Civil Engineer, Structures Shop, 200 hemmed industrial rags on hand; with estimated use of (total 150 per month). Use East door, turn left down on right prior to second set double doors. Rag station is visible from door straight ahead on west wall near band saw.

Bldg 1324, 21st Civil Engineer, , HVAC Shop, 50 hemmed terrycloth towels on hand; with estimated use of (total 50 per month). Use East door, turn left, second door on left beyond first set double doors. Once in HVAC shop, rags are on the left near floating work table.

Bldg 218, Fire Department, 75 hemmed industrial rags on hand; with estimated use of (total 75 per month). Enter through bay doors turn left, rag station is under stairs that lead to second floor.

Bldg 640, Outdoor Recreation, 30 hemmed industrial rags and 30 white lint-free rags on hand; with estimated use of (50 hemmed, 50 white, total 100 per month. Pickup/delivery will be around south of the building, through the large automatic double doors, and to the desk.

Bldg 406, Bowling Alley, 30 hemmed industrial rags and 200 white hemmed terrycloth rags per week (60 hemmed, 400 white, total 460 per month). Use East door, turn right and drop off at bowling counter.

Bldg 590, Patriot Hall Dorms Basement, 300 industrial hemmed rags per week on hand; with estimated use of (total 500 per month). Use east side off Ent street, go to central tunnel and left into lounge door, escort will take you to the secure basement rag station.

Bldg 1255, Base Transportation, 450 industrial rags and750 hemmed terrycloth towels (800 industrial, 1,200 hemmed, total 2,000 per month). Two different location pick-up/delivery sites. First location is at the Car Care Center NE entrance of Bldg into personnel man door and rag station straight ahead. Second location is at the Flight Maintenance Center, east side of Bldg into bay door to left wall.

Bldg 1376, Security Force Armory, , 200 industrial rags (200 per month) West side of building, off of Otis Street, use access arm gate with code 2121. Drive through gate and park, enter through double glass doors and dial phone # 556-7066 next to red door. Bldg staff will escort the Contractor to rag station.

Bldg 560, Fitness Center, 200 hemmed terrycloth rags per month on hand (200 per month). Use east Bldg main door, turn left and access collection point from the front desk.

Bldg 678, Armory, 12 per hemmed terrycloth towels and 38 hemmed industrial rags on hand per month; with estimated use of (6 terrycloth, 20 industrial, total 26 per month). Use south door and walk to north end of building next to arms room.

Total Number of Rags per month is approximately 4,390 on hand.

1.3 LICENSE AND/OR PERMITS. Contractor shall be responsible for obtaining the local municipal waste water treatment plant permit IAW the CDPH&E Compliance Bulletin on Hazardous Waste, Contaminated Shop Rags/Towels and Reusable Absorbents listed in Appendix B. Contractor shall provide proof of such applicable permit upon request of the Air Force.

1.4. RECORDS. The Contractor shall maintain sufficiently detailed records to indicate the number of shop rags/towels laundered and exchanged listed by each location for each month. This report shall be provided to the Government POC prior to invoicing in WAWF/iRAPT. Contractor shall invoice the Government accordingly in Wide Area Work Flow (WAWF)/iRAPT by the fifth (5th) of each month.

SECTION II

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

3.1 Government Furnished Property: N/A, according to FAR 45.101, this contract will not have Government Furnished Property/Services/Equipment, however, a dirt/oily rag/towel waste container and a clean rag/towel container will be provided at each location.

SECTION III

GENERAL INFORMATION

4.1 HOURS OF OPERATION.

4.1.1 NORMAL DUTY HOURS. Contractor will perform services required under this contract during the following hours: 9:00 a.m. to 2:00 p.m. Monday through Friday.

4.1.2 HOLIDAYS. Routine service shall not be required on the following holidays or any holidays observed in lieu thereof. If the scheduled pick up day falls on one of the scheduled holidays, the Contractor shall arrange for pick up the next available work date.

New Year's Day (January) Labor Day (September) Martin Luther King Day (January) Columbus Day (October) President's Day (February) Veterans' Day (November) Memorial Day (May) Thanksgiving Day (November) Independence Day (July) Christmas Day (December)

4.2 SAFETY. All work will be accomplished IAW specifications outlined in applicable Occupational Safety and Health Standards and the Air Force Occupational Safety and Health Standards

(AFOSH91-501). The Base Safety Office is the Point of Contact for all safety requirements and could conduct unannounced, periodic, safety inspections during the service call.

4.3 GREEN PROCUREMENT AND HAZARDOUS MATERIALS/WASTE: Peterson AFB promotes and prefers to acquire U.S. Environmental Protection Agency (EPA) list of EPA-design products at www.epa.gov/ Comprehensive Procurement Guideline (CPG) program is part of the continuing effort to promote the use of materials recovered from solid waste. Buying recycled-content products ensures that the materials collected in recycling programs will be used again the manufacture of new products. Peterson AFB prefers to acquire products that contain recycled-content, bio-based, energy efficient and low volatile organic compounds.

4.4 SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Peterson AFB security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. Contractor will obtain necessary badges(s) required for access to Peterson AFB.

4.4.1. Badge Request. Contractor will send a letter to the Contracting Office on company stationery, which will include address, telephone number, and contract number, listing full names of employee(s), with their full social security number, date of birth and place of birth, who require access to Peterson AFB. After approval by Security Forces, this letter will be on file (under the sponsor’s name-21 CONS/LGCAB) for 30 days and then discarded. Thereafter, anytime a badge is requested for a new employee, an updated employee list will accompany a request letter by the Contractor to the contracting office.

4.4.2 Contractor employees will apply for individual identification badges at the Peterson AFB Security Force Squadron Visitor’s Control Center, Bldg 1334. Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor will surrender any identification badges and vehicle identification to the Contracting Office the following business day.

4.4.3 Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Visitor Control Center (Bldg 1334), all commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles.

4.4.4 Safety on an Air Force Installation: In accordance with Air Force Instruction (AFI) 91-207 “USAF Traffic Safety Program”, Chapter 3, the following are mandatory policies for each individual, while on all Air Force (AF) Installations.

4.5 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY. IAW Department of Defense Instruction (DODI) 3020.37, paragraph E.2.1.1., a crisis situation is defined as: Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S. Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DOD interests. The Contractor is not required to perform services during a crisis unless otherwise directed by either the Contracting Officer or an authorized Government representative.

http://www.epa.gov/

4.6 Contractor Manpower Reporting: The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the UNITED STAES AIR FORCE via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

APPENDIX A

ESTIMATED WORKLOAD DATA

ROUTINE REPAIRS. The Government estimates approximately 26 collection and shop rag/towel laundry services per contract year.

APPENDIX B

APPLICABLE PUBLICATION

Documents applicable to this SOW are listed below. The Contractor is obligated to follow those listed and only to the extent stated in the SOW. It is the Contractor’s responsibility to ensure that all publications in his or her possession are up-to-date. Publications are available at http://www.e-publishing.af.mil/ Website will show the most current versions of the publication.

PUBLICATIONS TITLE AND APPLICABLE

PARAGRAPH(S)

SOW REFERENCE

Colorado Department of Public Health & Environment

(CDPHE)

Colorado Department of Public Health & Environment (CDPHE)– Continuous Use Rag Program Instruction. Must provide copy of waste water discharge permit and be registered as Closed Looped Launderer with CDPHE.

1, 1.3

AFOSH 91-501 Air Force Consolidated Occupational Safety Standard

4.2

U.S. Environmental Protection Agency

(EPA)

www.epa.gov/ 4.3

AFI 91-207 USAF Traffic Safety Program, Chapter 3 4.4.4

Department of Defense Instruction

(DODI) 3020.37,

paragraph E.2.1.1. 4.5

APPENDIX C

Base Map (provided after award).

http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.epa.gov/