Attachment_1_Delivery_Instructions.pdf

DELIVERY INSTRUCTIONS

Medical Gas

General:

Description: The Contractor shall provide all personnel, equipment, tools, materials, transportation and other items necessary to deliver medical gas as defined in this Delivery Instructions.

Objective: Provide medical gas delivery for oxygen, compressed oxygen, liquid nitrogen, dry ice and argon.

Scope: Delivery includes refilling medical gas cylinders, annotate delivery of gas, and provide a Certificate of

Purity for serviced cylinders, hydrostatic testing and/or repainting cylinders.

Period of Performance: The period of performance shall be for one (1) base year and four (4) option years, which will require 52 weekly deliveries of medical gas per year. The period of performance reads as follows:

Base Year 1 October 2016 – 30 September 2017

Option 1 1 October 2017 – 30 September 2018

Option 2 1 October 2018 – 30 September 2019

Option 3 1 October 2019 – 30 September 2020

Option 4 1 October 2020 – 30 September 2021

Delivery Information:

Place of Delivery: Delivery under this contract will be in support of the 21st Medical Group at Peterson Air Force

Base (AFB) and Schriever AFB. Delivery shall be in accordance with the requirements contained in this Delivery

Instructions and federal regulations.

The Contractor shall not provide deliveries on Saturdays, Sundays and the following Federal Holidays (or the actual day set aside for observation): New Year’s Day, Martin Luther King Junior’s Birthday, Presidents Day, Memorial

Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, any executive ordered days off and Air Force Space Command (AFSPC) Family Days/Down Days and Clinic Closures.

The Contractor shall coordinate with the MTF to ensure the Contractor is not scheduled to provide deliveries on any base or MTF closure days

Snow Delay/Base Closure: Contract employees should adhere to the snow delay and base closure policy of the installation. Installation snow delay information can be found by calling the Peterson AFB Snow Call Line at 719-

556-SNOW (7669) and/or Schriever AFB Snow Call Line at 719-567-SNOW (7669). In the event of a base closure, severe weather or other conditions exist which prevent delivery as scheduled, the Contractor shall notify the 21st

Medical Logistics Section and coordinate an alternate delivery time at no additional charge to the Government. The

MTF will notify the Contractor of non-planned 21st Medical Group closures other than snow delays and inclement weather closure.

DELIVERY DURING CRISIS DECLARED BY THE SECRETARY OF DEFENSE

The Contractor employee(s) shall not deliver med gas during a crisis declared by the Secretary of Defense. Should a crisis be declared, the Contracting Officer or their representative will verbally advise the Contractor if temporary suspension of work is required, followed by a written notification. A representative of the contracting officer will further notify the Contractor verbally when the crisis is ended, with written notification to follow. Any price change resulting from this crisis will be negotiated in accordance with FAR clauses for "Changes".

Base Access: The Contractor shall coordinate a current contract employee roster with the MTF Security Manager in obtaining base access passes and/or badges. The roster shall be updated prior to a new employee’s first visit to a base and immediately when any employee is no longer employed. The Contractor shall obtain vehicle passes for all contract employees and contractor vehicles that will require entry to the bases

Specific Tasks:

Cylinders: The cylinders are owned by the Government, and will be refilled in accordance with federal regulations and standard industry practices. Liquid nitrogen will be refilled on-site.

Serviced Cylinders: The Contractor will provide the following for all serviced cylinders:

Packing Slips: The contractor shall annotate delivery packing slip with (at a minimum) the product type, size, and quantity of cylinders serviced (filled).

Certificate of Purity: The Contractor will provide a Certificate of Purity for medicinal gases on all serviced cylinders.

Maintenance of Cylinders: If a cylinder requires hydrostatic testing or repainting, the contractor must get approval from 21st Medical Logistics section at 719-556-1354, identifying charges prior to delivery. If the cylinder fails hydrostatic testing or is rendered unserviceable, the Contractor shall identify the cylinder with a tag and notify 21st

Medical Logistics section.

Routine pick-up/delivery times and locations:

Peterson Main Clinic, 559 Vincent Street, Building 959, Peterson AFB: Every Wednesday between the hours of

0730-1200. Contact Number: 719-556-1353. Dry ice shall be delivered to the Laboratory on before 1200 hours.

Area Dental Lab, 1045 E. Stewart Ave, Building 2012, Peterson AFB: Every Wednesday between the hours of

0630-1530. Contact Number: 719-556-1619.

Dental Clinic, 1045 E. Stewart, Building 2012T, Peterson AFB: Every Wednesday between the hours of 0630-1530.

Contact Number: 719-556-1333.

Aerospace Physiology Unit, 799 Vincent Street, Building 425, Peterson AFB: Every Wednesday between the hours of 0730-1530. Contact Number: 719-556-7653.

Schriever Clinic, 220 Falcon Parkway, Building 220, Schriever AFB, CO: Once every two weeks on Wednesday between the hours of 0730-1530. Contact Number: 719-567-4455.

Table 1 – Routine Pick-Up/Delivery Locations

Product Part Number/Size Unit of Issue Frequency Monthly Amount

Peterson Main Clinic

Dry Ice ICESB Pound Weekly 375 Pounds

Compressed Oxygen USP200C Cubic Feet Weekly 567 Cubic Feet

Compressed Oxygen USPDC/Size D Cubic Feet Weekly 78 Cubic Feet

Liquid Nitrogen NI NFREFILL Liter Weekly 58 Liters

Compressed Oxygen USPEC/Size E Cubic Feet Weekly 10 Cubic Feet

Area Dental Lab

Oxygen 200C Cubic Feet Weekly 250 Cubic Feet

Argon Argon 150C Cubic Feet Weekly 10 Cubic Feet

Argon Argon 125C Cubic Feet Weekly 10 Cubic Feet

Dental Clinic

Compressed Oxygen USPEC/Size E Cubic Feet Weekly 25 Cubic Feet

Compressed Oxygen USPDC/Size D Cubic Feet Weekly 15 Cubic Feet

Oxygen USP200C Cubic Feet Weekly 100 Cubic Feet

Aerospace Physiology Unit

Oxygen AV200C Cubic Feet Weekly 3600 Cubic Feet

Schriever Clinic

Liquid Nitrogen NI NFREFILL Liter Every 2 Weeks 15 Liters

Compressed Oxygen USPDC/Size D Cubic Feet Every 2 Weeks 14 Cubic Feet

The Contractor will notify and confirm with the point of contact at each location of the time/date of each pick-up or delivery.

Non-routine pick-ups/deliveries: Delivery may be required in addition to the routine schedule. Non-routine pick-ups and deliveries must be coordinated through the Contracting Officer and 21 CONS LGCBA Medical Team.

The Contractor shall designate in writing a primary and alternate point of contact responsible for handling any delivery or billing issues. Contract employees shall present a neat appearance and be easily recognized as contract personnel. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

The Government shall:

Provide all cylinders, tanks, containers. See Table 1.

The Government will provide the points of contact (POCs) and telephone numbers for each delivery location.

The government will provide the types of cylinders listed in Table 1. At the beginning of the contract, the 21st

Medical Logistics Section and the Contractor will conduct an inventory of cylinders. The inventory will include the type, number, and condition/quality of the cylinders. Upon termination of this contract, a close out inventory will be conducted. The table 1 below provides the estimated inventory.

(End of Delivery Instructions)