Attachment_3_-_CMAFS_Water_Treatment_PWS_v5_dated_21_Jun_16.docx

Attachment 3 ~ PERFORMANCE-BASED WORK STATEMENT CMAFS Water Treatment, Cheyenne Air Force Station, CO

FA2517-16-Q-5007

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

WATER TREATMENT ON FOUR (4) OPERATIVE SYSTEMS

AT

CHEYENNE MOUNTAIN AIR FORCE STATION

21 June 2016

(Version 4 5 updated 27 Jul 1610 Aug 16)

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION I

1. DESCRIPTION OF SERVICES: The contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation and labor necessary to perform testing and monitoring for water treatment of four (4) operative systems: Inside Cooling Towers; Outside Cooling Towers; Inside Closed Loops; and Grease Trap maintenance and maintenance of Chemical Free Water Treatment System units at Cheyenne Mountain Air Force Station (CMAFS), Colorado.

1.1 OPERATIONAL REQUIREMENTS AND SPECIFIC TASKS

1.1.1. Inside Cooling Tower (Open Loops) Tasks

1.1.1.1. All eight (8) Inside Cooling Towers are to be inspected and monitored every week for: conductivity, pH, total alkalinity, calcium hardness, Oxidation-Reduction Potential (ORP), hydrogen peroxide levels in order to control scale, microbiological activity and corrosion. Chloride testing of these towers will be accomplished on a monthly basis, because makeup chlorides typically vary with the season. All measurements will be documented and provided in a monthly electronically generated report.

1.1.1.2. Changes in makeup water conductivity, pH, total alkalinity, calcium hardness will be documented during weekly visits and adjustments shall be made to the bleed-off set point as makeup water conditions change. Changes will be documented on the monthly electronically generated report

1.1.1.3. All eight (8) cooling towers are inside the complex and shall be tested every two (2) months for microbiological growth. Bacteria counts should be reported as Colony Forming Units per milliliter. Measurements will be documented and reported on the quarterly, electronically generated summation report

1.1.1.4. Once a week, filters on the eight (8) cooling towers shall be backwashed; thereby, confirming the operation of the re-circulating pumps. At a minimum of one (1) time per month or on an as needed basis as determined by 721 MSG/CEOI section representatives, the pipes leading to the suction side of the re-circulating pumps shall also be flushed. Backwashing and flushing will be documented on the monthly electronically generated report).

1.1.1.5. Corrosion coupons shall be removed and replaced every three (3) months on all eight (8) units. Corrosion rates shall be reported in mils per year. The coupon change date will be documented on the quarterly electronically generated report.

1.1.2 Outside Towers (Open Cooling) Tasks

1.1.2.1. The contractor shall plan and implement a microbiological treatment program that allows for maximum heat transfer, microbiological fouling control, excellent corrosion and fouling protection and eliminates potential health concerns for two (2) outside cooling units. Treatment of the outside cooling towers will require an aggressive microbiological treatment program due to the varying exposure, including seasonal invasions of Miller Moths, bees, ladybugs, cottonwood seeds, pollen from a variety of trees, algae and airborne dirt. Ten (10) days prior to the contract start date, the contractor shall submit a microbiological treatment plan for the outside cooling towers to the Contracting Officer Representative (COR) for approval.

1.1.2.2. The two (2) outside cooling towers shall be monitored every week for conductivity, pH, total alkalinity, calcium hardness, phosphonate, ORP and hydrogen peroxide levels in order to control scale, microbiological activity and corrosion. Measurements will be documented and submitted monthly on an electronic generated report.

1.1.2.3. The Advantage controller monitoring system shall be inspected weekly to ensure proper calibration, activation of chemical feed pumps, and proper operation of the bleed-off solenoid valve. Inspections will be documented monthly on an electronic generated report.

1.1.2.4. Chemical feed pumps shall be kept primed and optimally maintained in order to ensure a continuous chemical treatment supply. The Contractor shall document and report inspections on the monthly electronically generated report.

1.1.2.5. Corrosion coupons shall be removed and replaced every three (3) months. The contractor shall document and report replacements on the quarterly electronically generated report.

1.1.3. Inside Closed Loops Tasks

1.1.3.1. The seven (7) Inside Closed Loops are made up of the: Inner Condenser Loop; Chill Water Loop; Industrial Hot Loop; Industrial Cooling Loop; Condenser Outer Loop and Individual Jacket Loops.

1.1.3.2. The seven (7) inside loops shall be monitored using a 12-month sampling schedule. The contactor must complete the initial sampling within one (1) month of the contract start date and shall implement a silica-based treatment that is compatible with the existing system. If the samples show unusually high levels of iron compared to historical rates, then the contractor shall submit a proposed cost estimate, for a silica-based treatment that is compatible with the existing system, to the COR and Contracting Officer (CO). The contractor shall obtain approval from the CO prior to any purchases.

1.1.3.3. Corrosion coupon racks help monitor corrosion rates and shall act as a second means of monitoring corrosion rates. These coupons will be replaced every twelve (12) months and the results will be reported in the annual electronically generated report.

1.1.3.4. No treatment will be necessary for the Individual Jacket Loops at this time.

1.1.3.5. Individual stainless steel strainers shall be inspected once a year to confirm low corrosion rates. Inspection results will be reported in the annual electronically generated report).

1.1.4. Grease Trap Maintenance Tasks

1.1.4.1. Inspection of the kitchen grease trap system shall be completed once every three (3) months to ensure the feed rate is sufficient to dissolve grease deposits. The contractor shall make adjustments and changes to the system when the system is not working properly. An approved enzyme-based product will be used. The inspection and any changes will be reported in a quarterly, electronically generated report.

1.1.5. Chemical Free Water Treatment System Tasks

1.1.5.1. The contractor shall supply and install a chemical free water treatment system.

1.1.5.2. The contractor shall maintain the chemical free water treatment system in accordance with industry standards and supply any and all replacement parts.

1.1.5.3. The contractor shall provide technical support for all of the chemical free treatment system units, as needed, and at no additional cost to the government.

1.1.6. Reporting Requirements: The contractor shall submit monthly, quarterly, and an annual report to the COR. The quarterly and annual summation reports will replace the monthly report during the months in which they coincide and they will include the data normally reported on a monthly basis, broken out by individual month.

SECTION II

2.0 SERVICE SUMMARY (SS): The contract service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. An SS item shall be “Unacceptable” when the contractor exceeds the allowable number of defects during the period as identified in the Performance Threshold column (i.e., quarterly or annually). A defect is a service that does not meet the requirements of the PWS. Even though the contractor is responsible for all of the requirements as listed in this PWS, the below listed services have been identified as critical to mission success.

Testing and adjustments of inside open loop cooling towers; changes in makeup water adjustments; monitoring of bacteria counts; and backwashing and flushing

1.1.1.

1 defect per quarter

1.1.1.5, 1.1.2.5,

1.1.4.1. & 1.1.6.

1 defect per year

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES: The government will provide utilities (water and electricity) and emergency, fire and security police response.

SECTION IV

4.0 GENERAL INFORMATION

4.1. Hours of Operation: Services will be delivered during the hours of 7:30 a.m.– 4:00 p.m., Monday through Friday, according to a pre-coordinated time and schedule which is to be mutually agreed upon by COR and Contractor prior to the start of work. Services that require after hours work or inspections will be pre-coordinated and scheduled with the COR in advance of any work.

The contractor is not required to provide service on the following days:

4.2. Green Procurement and Hazardous Materials/Waste: CMAFS promotes and prefers to procure U.S. Environmental Protection Agency (EPA) products. A complete listing of these products can be found at www.epa.gov/. The Comprehensive Procurement Guideline (CPG) program is part of the U.S. Environmental Protection Agency’s (EPA) continuing effort to promote the use of materials recovered from solid waste. Buying recycled-content products ensures that the materials collected in recycling programs will be used again for the manufacture of new products. CMAFS prefers to acquire products that contain recycled-content, bio-based, energy efficient and low volatile organic compounds. The contractor is responsible for compliance with federal and state environmental laws and regulations applicable to work (CFR 40).

4.2.1. Hazardous Materials: In the accomplishment of this contract, non-flammable, environmentally friendly and biodegradable products must be used IAW AFI 32-7080 and AFI 32-7086, Section V-TE-2. The contractor shall submit an AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the accompanying manufacturer’s “Material Safety Data Sheet (MSDS)”, to the CMAFS Hazardous Materials Pharmacy (HAZMART) office, Building 321, for all chemicals used on CMAFS. This submission must be made within two (2) weeks of contract award for all known items and again within two (2) weeks before any new chemicals are purchased for use under this contract. No chemicals will be used on CMAFS prior to obtaining this approval from the HAZMART office. No chemicals/refills will be stored on CMAFS. The contractor is responsible for containing, handling and the cleanup of all spills from their operation and any additional costs associated with disposing of spilled materials and any other waste items resulting from the spill, is the responsibility of the contractor. All spills, leaks and inadvertent releases of hazardous materials shall be immediately reported to the Fire Department by dialing 9-1-1 from the nearest available phone.

4.2.2. Hazardous Waste: All hazardous waste generated from contract activities will be disposed of according to the applicable federal and state regulations. The contractor is responsible for making the correct waste determinations for each waste stream. The contractor is responsible for packing, labeling, manifesting and transporting the waste from the accumulation site to its ultimate disposal location. The contractor must ensure that the waste goes to a properly permitted treatment/disposal facility and that all manifests and any other required documentation are available to the CMAFS Environmental Flight. The contractor is responsible for paying all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violations will be paid by the contractor. In a hazardous waste mishaps occurs, the contractor shall immediately contact the 721st Mission Support Group Environmental Flight at (719) 474-2217 or (719) 474-3620.

4.3. Contractor Qualification/Experience: For the life of the contract, the contractor shall be a knowledgeable and skilled technician with at least one year of experience IAW this PWS.

4.3.1. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the Contractor, by the contracting officer, as a potential threat to the health, safety, security or operational mission of the installation and its population. The contractor is responsible for meeting all safety and occupational health regulations as required by federal and state laws.

4.3.2. Contractor Appearance: All personnel shall present a neat appearance and be easily recognized as the Contractor’s employees. Identification of all employees may be accomplished by wearing a company badge or by Contractor-provided distinctive clothing bearing the name of the Contractor. A Government-issued identification badge must be visibly worn at all times.

4.4. Quality Assurance: The government will regularly evaluate the contractor’s performance under this contract through on-site inspections and customer complaints. Fire inspectors will routinely perform quality checks during their scheduled and unscheduled building inspections.

4.5. Security Requirements for CMAFS.

4.5.1. Access: CMAFS is a Protection Level 1 (PL1) restricted area and special security procedures are utilized to deter espionage, sabotage and/or theft of Air Force resources. Access to United States classified defense information, by Contractor personnel, during performance of this contract is prohibited; however, contract performance will be within a restricted area. Based on this, the contractor is required to comply with personnel security entry control procedures as established by AFI 31-101, which is classified “For Official Use Only” and is not available online. However, the individual requirements of the AFI are captured within this PWS. Authorized personnel may order a copy through the Air Force Portal or request a copy from the COR. The contractor must also comply with AFI 31-401 chapters 1, 5 Section C, and Attachments 1 and 3, which are available on the website listed in Appendix B.

4.5.2. Security Policies and Procedures: The contractor is required to comply with all policies and procedures as outlined in 721 MSG Instruction 31-7 (1 Apr 08) and 721 MSG Installation Security Plan (ISP) 31-1, Volume 1, (1 Oct 07), which are available from the COR.

4.5.3. Denied Entry: The Commander, 721st MSG, reserves the right to deny any contractor’s employee entry to CMAFS for security reasons, with concurrence from the CO when feasible. Violations of, or deviation from, established security procedures by any of the contractor’s employees may result in confiscation of Air Force Entry Control Cards and denial of future entry to CMAFS’ restricted areas and/or even denial of access to CMAFS.

4.5.4. Requirements for Personnel Entry into CMAFS

4.5.4.1. Entry: Contractor personnel performing work inside the restricted area will require a favorable National Agency Check (NAC) prior to the start of work and only after 721 SFS/S-5 receives a written personnel request for access from the Contractor.

4.5.4.2 CMAFS Visit Request Letter: Initially, when new employees are added to the project and also on an annually basis, the contractor shall submit a CMAFS Entry Authorization List (EAL) for each employee that covers the term of the contract (not longer than one year) or the time the employee will be working on this project. This request should be on company letterhead and routed through the COR at least four (4) duty days before the employee is to report for work. New employees will be escorted until the NAC is finalized. The contractor’s Security Officer must sign the request. The following information must be on file with the 721 SFS before entry will be approved:

· Full Name to included Middle Initial

· Full Social Security Identification Number

· Date of Birth

· Current Background Investigation and date of Investigation

· Justification for the Visit

· Date and Duration of the Visit

· Name and Routing Symbol of Air Force Point of Contact

· Contract Number UNDER NO CIRCUMSTANCES WILL POTENTIAL VISITORS BE PERMITTED TO HAND CARRY ANY PACKAGES CONTAINING THEIR OWN REQUEST FOR ENTRY.

Information contained in the CMAFS Visit Request Letter is subject to the Privacy Act of 1974 as follows:

AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397

PRINCIPAL PURPOSE: To list the names of personnel authorized to perform various functions under this contract.

ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. The Social Security Number is needed for this identification. Disclosure is voluntary; however, failure to supply any required information may cause denial of entry to CMAFS or delays in processing of the CMAFS Visit Request Letter.

4.5.5. Issuance and Disposition of Air Force Entry Control Cards for CMAFS: If permanent Air Force Entry Control Cards are issued, the contractor’s employees must present the badge for proper verification when requested by the COR or Security Forces personnel.

4.5.5.1. Air Force Entry Control Card Maintenance: The contractor shall establish controls which assure the retrieval of badges issued to employees who strike, quit (with or without notice), die, are barred by an installation commander's written order, or removed for any reason.

4.5.5.2. Air Force Entry Control Card Loss: All lost/misplaced Air Force Entry Control Cards will be reported immediately to the COR personnel and the Security Forces administration section. The contractor’s employee will comply with requests by the COR personnel for information regarding the circumstances surrounding the loss of their badge.

4.5.6. Requirements for Vehicle Entry into CMAFS: Only contractor vehicles, which are used to conduct official business, may be issued an approved CMAFS Vehicle Access Letter allowing them entry into the restricted area. This Access Letter is issued from the 721 MSG/CC and must be maintained in the vehicle at all times. The Contractor may be permitted to transport all needed personnel, materials and equipment to the work site. Contractors will load/unload and promptly leave the area. Propane fueled or compressed natural gas vehicles are prohibited within the restricted area. The contractor must submit the request for a vehicle to enter the restricted area on company letterhead and an officer of the company must sign the letter. The following required information must appear on vehicle request letters:

· Contract number

· Model of vehicle

· Make of vehicle

· Vehicle license number & state

· Vehicle identification number

· Whether gasoline powered and

· Whether the vehicle will be parked temporarily inside the Cheyenne Mountain Complex (CMC).

Submit the letter to the COR personnel for processing at least two (2) weeks before requested entry date. The contractor will keep a copy of the vehicle entry authorization letter in each vehicle listed on the letter. The contractor must show the letter to the entry controller each time the vehicle enters the CMC.

4.5.6.1. Fire Extinguisher: All vehicles entering the restricted area of CMC must be equipped with a Class ABC fire extinguisher.

4.5.6.2. Searches: All contractor vehicles, authorized to enter the restricted area, and all hand carried items will be subject to search before entering the restricted area. Cameras, tape recorders, private weapons, alcoholic beverages, explosives, ramset equipment, propane-equipped vehicles, mace, tasers and similar items are not allowed in the CMC without approval of the 721 MSG/CC or higher authority. All vehicles are subject to random vehicle searches.

4.5.6.3. Vehicle Identification: The contractor’s name or logo will be prominently displayed on both vehicle front doors, the right and left side, and should be visible for a distance of fifty (50) feet under normal lighting conditions.

4.5.7. Loading Dock Restrictions for CMAFS: The Contractor will have restricted access to the loading dock inside the restricted area. The loading dock is an emergency egress path and a minimum of a four-foot (4’) wide path shall be maintained at all times leading to and from the egress ramp. Vehicles waiting to load/unload will not be left running and the overhead rolling door must be closed following each use of the loading dock. Use of the loading dock inside the complex will be on a first-come first-served basis; however, use will be limited to 30 minutes. Vehicles left unattended in the loading dock area must have the keys left in the ignition for emergency egress procedures.

4.6. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander: In accordance with Department of Defense (DoD) Instruction (DoDI) 3020.37, paragraph E2.1.1., a crisis situation is defined as: “Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S. Armed Forced are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters or international conflict presenting a serious threat to DoD interest.” It is determined that the contractor is not required to perform services, under this contract, during a crisis unless otherwise directed by an authorized government representative.

4.7 eCRMA: The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 21st Contracting Squadron, PAFB, CO 80914 via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil or https://afcmra.hqda.pentagon.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

SECTION V

APPENDIX A

5.0 WORKLOAD ESTIMATE

5.1 Routine Services: The Government shall require 52 (weekly) visits, per contract year, to report the analysis of each of the four (4) operative systems included in this PWS.

5.2 Emergency on-call services: The Government shall require a total of approximately 12 emergency/after hour service calls per contract year.

APPENDIX B

6.0 APPLICABLE PUBLICATIONS AND FORMS

6.1 Documents applicable to this PWS are listed below. Contractor can access forms and publications on the Internet at: http://www.e-publishing.af.mil/. Supplements or amendments to publications from any organizational level may be issued during the life of the contract. The contractor will immediately implement those changes for which the contactor has determined there is no cost impact. Before implementing any change that will result in an increase in contract price, the Contractor will submit a price proposal to the Contracting Officer within ten (10) calendar days (unless Contracting Officer determines the situation is urgent) following receipt of the change. The Contracting Officer and the Contractor will negotiate the change into the contract under the provisions of the contract clause FAR 52.212-4(c) entitled “Changes.” Failure of the Contractor to submit a price proposal within twenty (20) calendar days, following receipt of the change, entitles the Government to performance according to such change at no increase in contract price.

Website for the form: www.e-publishing.af.mil/ (search under forms AF3952) 4.2.1

APPENDIX C

7.0 Base Maps will be provided after award.