FA2517-16-Q-5004_-_Pool_2016_RFQ.docx

Pool Maintenance Peterson AFB, CO

FA2517-16-Q-5004

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Please be advised that this RFQ in no manner obligates the Government to award a contract as a result from the issuance of this RFQ.

(ii) Solicitation FA2517-16-Q-5004, Pool Maintenance is being issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-89, dated 14 July 2016. The Government contemplates soliciting and awarding a Base with 2 option periods (for a possibility of 3 years total), Firm Fixed Price with Economic Price Adjustment (FFP w/EPA) contract).

(iv) This effort is being procured as a 100% Small Business set-aside. The NAICS code is 561790 (Other Services to Building and Dwellings) and the size standard is $7.5 million dollars. A single award will be made as a result of evaluation of quotes received.

(v) Prospective Contractor’s quote shall utilize the below contract line item number (CLIN) structure when preparing quotes. Please complete Attachment 1 when providing your quote.

Base Period of performance: 10 months, Estimated to start on 15 September 2016.

Contract Line Item Number (CLIN 0001): Routine Maintenance Perform Routine Maintenance: In accordance with (IAW) the Performance Work Statement dated 27 April 2016 (Attachment 3). This CLIN is Firm-Fixed Price monthly cost.

Contract Line Item Number (CLIN 0002): Routine Service Calls Estimated 90 Hours Per Year Perform Routine Service Calls: IAW with the Performance Work Statement dated 27 April 2016 (Attachment 3), during normal duty hours, Contractor is to report to the Aquatic Center within four (4) hours. This CLIN is Firm-Fixed Price and all labor for this period will be billed at the quoted rate for the work performed (Attachment 1). The government will not pay for services not received during the execution of this contract.

Contract Line Item Number (CLIN 0003): Emergency Service Calls Estimated 48 Hours Per Year Respond to Emergency Service Calls: In accordance with the Performance Work Statement dated 27 April 2016 (Attachment 3). This CLIN is Firm-Fixed Price and all labor for this period will be billed at the quoted rate for the work performed (Attachment 1). The government will not pay for services not received during the execution of this contract.

Contract Line Item Number (CLIN 0004): Materials (Chemicals/Ma) Provide Chemicals and Parts: In accordance with the Performance Work Statement, dated 27 April 2016 (Attachment 3). This CLIN is Firm-Fixed Price and interested parties shall provide unit costs based on the estimated quantities provided in attachment 4. These quantities are an estimate based on historical data of parts and chemicals used in support of this requirement. All materials will be billed at the quoted cost for the chemicals/materials used during the execution of this contract as identified in attachment 4. The government will not pay for materials not used during the execution of this contract.

Contract Line Item Number (CLIN 0005): Termination Cost This CLIN is reserved for potential early termination cost. It is anticipated that this contract will be incrementally funded in accordance with DFARS 252.232-7007-Limitation of Government's Obligation (May 2006). In the event of incremental funding, and full funding is not received the contract may be terminated up to the point at which it has been funded. If terminated early due to lack of funds the contractor will be entitled to the funding allocated under this CLIN to cover any termination cost. If the contract becomes fully funded for the remainder of the contract period, the funds will be removed from this CLIN.

Option Year 1:

1001: PAFB Routine maintenance (as identified with the same description as CLIN 0001 above) 1002: PAFB Routine Service Calls (as identified with the same description as CLIN 0002 above) 1003: PAFB Emergency Service Calls (as identified with the same description as CLIN 0003 above) 1004: PAFB Materials (as identified with the same description as CLIN 0004 above)

Option Year 2:

2001: PAFB Routine maintenance (as identified with the same description as CLIN 0001 above) 2002: PAFB Routine Service Calls (as identified with the same description as CLIN 0002 above) 2003: PAFB Emergency Service Calls (as identified with the same description as CLIN 0003 above) 2004: PAFB Materials (as identified with the same description as CLIN 0004 above)

NOTE: This contract will be a Firm Fixed Price.

(vi) The following commercial service is requested in this solicitation:

Provide non-personal services for all management, tools, supplies (including chemicals), equipment and labor necessary to maintain, repair, chemically balance and test the swimming pool chlorination system for the main pool, wader pool and in-ground hot tub for the Aquatics Center, Building 404, as defined in the Performance Work Statement (PWS) for Peterson Air Force Base (AFB), Colorado dated 27 April 2016 (Attachment 3).

The contractor shall have extensive knowledge pertaining to commercial swimming pool systems including related mechanical equipment, hydraulics, water chemistry, and overall operation. Perform in accordance with (IAW) all applicable industry standards, federal, state and local requirements as required in the performance of the work.

Work must be performed IAW:

(1) Colorado Department of Public Health and Environment 5 CCR 1003-5, “State Board of Health Regulations Pertaining to Swimming Pools and Mineral Bath”, Standards of the National Sanitation Foundation;

(2) The current Air Force Instruction (AFI) 48-114, Swimming Pools, Spas and Hot Tubs, and Natural Bathing Areas; and

(3) The PWS dated 27 April 2016 (Attachment 3).

(vii) The anticipated start date is 15 September 2016. Place of performance Peterson AFB, CO. All deliverables FOB destination.

(viii) Provision FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2015), applies to this acquisition.

(ix) FAR 52.212-2, Evaluation – Commercial Items (Oct 2014). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) Award will be made using a Lowest Price Technically Acceptable (LPTA) approach; the Government will award to the lowest priced offeror that is determined technically acceptable. The following factors shall be used to evaluate offers:

Factor 1: Technical Capability Factor 2: Price

(1) Factor 1: Technical Capability:

Technical capability will be evaluated based on an evaluation of Technical Capability Factor; the factor will be rated as Acceptable or Unacceptable.

Acceptable is defined as the quote meets the following minimum requirements:

Certification; the contractor shall clearly demonstrate the ability to provided personnel with appropriate certifications. In order to be technically acceptable the contractor must provide current copies of employees(s) Certified Pool/Spa Operator (CPO) or Aquatic Facility Operator (AFO) and BECS Technology certification(s) with the quote packet. Ref. PWS Para 4.3.3.1.1. and 4.3.3.1.2.

1. Certification; In order to be considered technically acceptable the contractor must provide current copies of employee’s CPO or AFO and BECS Technology certifications with the proposal. The contractor shall ensure these certifications will remain current throughout the life of the contract.

Unacceptable is defined as the quote does not meet the minimum requirements of the solicitation.

Quotations that do not meet this requirement will be considered unacceptable and will not be considered for award.

(2) Factor 2: Price:

Price will be evaluated to determine price fair and reasonable using one or more of the techniques IAW FAR Part 13.106-3. Offers should be sufficiently detailed to demonstrate their reasonableness.

(b) AWARD PROCESS: The Government will first evaluate all quotations on an acceptable/unacceptable basis. Acceptable quotes will then be ranked according to price. The lowest priced offeror who is technically acceptable will receive the award. The award will be made to that offeror without further consideration of any other offerors.

(c) A written notice of award or acceptance of the offer mailed or otherwise furnished to the offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept the offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Apr 2016), is applicable to this acquisition. All offerors shall completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov .

(x) FAR 52.212-4, Contract Terms and Conditions – Commercial Items (May 2015) apply to this acquisition.

(xi) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) apply to this acquisition. See Attachment 2 for full-text.

(xii) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

(xii) Site Visit:

(a) A Site Visit has not been scheduled; however if you require a site visit, you must submit a site visit request electronically via email not later than 10 Aug 2016 at 9:00 a.m. MST. A site visit request will consist of an email to the POC’s below with a statement that a site visit is requested and the following for each individual attending: Each individual’s full name, driver’s license number, driver’s license state of issue, date of birth, and a phone number to reach them in the event any changes occur for the visit. Site visit request must be electronically submitted to MSgt Eric Moses eric.moses.1@us.af.mil and TSgt Aaron Caraway aaron.caraway@us.af.mil.

(b) Submit any questions regarding this RFQ, to MSgt Eric Moses eric.moses.1@us.af.mil and TSgt Aaron Caraway aaron.caraway@us.af.mil NLT) 16 Aug 2016 by 9:00 a.m. MST.

(xiii) Attachment 1 – Contractor Submittal Form must be fully completed and submitted with the offeror’s quote.

Quotes are due via e-mail no later than 1:00 PM, MST Tuesday, 5 September 2016.

All quotes must be submitted to MSgt Eric Moses eric.moses.1@us.af.mil and TSgt Aaron Caraway aaron.caraway@us.af.mil. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer TSgt Aaron Caraway and the Contract Specialist MSgt Moses.

Attachments:

1. Contractor Submittal Form

2. Additional Terms & Conditions

3. Performance Work Statement, dated 27 April 2016

5 August 2016