SS Draft Catholic Consolidated PWS.docx

1.0 OVERVIEW

1.1 Catholic Religious Education Coordinator (CREC): The contractor shall serve as a Catholic Religious Education Coordinator (CREC) for the Base Chapel on Peterson Air Force Base, Colorado. The CREC duties shall include the religious needs of children, grades Pre-Kindergarten through 12 and adults as well as the preparation for the Sacraments of Baptism, Reconciliation, First Eucharist, Confirmation and the Rite of Christian Initiation of Adults (RCIA). The CREC shall serve as a resource person, advisor, and coordinator of religious education for the Peterson AFB Catholic Community. The CREC shall manage the day-to-day operation of the CREC program. The CREC shall coordinate religious and worship requirements with the Catholic Chaplain. The contractor shall be able to work in a pluralistic environment in order to meet the demands of our unique parish blend of active duty and retired personnel.

1.2 Catholic Parish Coordinator (CPC): The Catholic Parish Coordinator (CPC) is responsible for the overall calendar development, program development, program coordination, budget development, database management, and program publicity.

2.0 SPECIFIC RESPONSIBILITES

2.1 CREC Responsibilities

2.1.1 Contractor shall coordinate a CREC program with the Catholic Chaplain and in his absence the Wing Chaplain as approved by the guidelines set forth by the Air Force Chaplain Corp Air Force Instruction (AFI) 52.101 and Archdiocese for the Military USA (AMS) at www.milarch.org.

2.1.2 Contractor shall organize classes; recruit and train volunteer catechists, substitutes, and other necessary staff to include:

2.1.2.1. Sacramental preparation of Baptism, Reconciliation, First Eucharist, Confirmation, and RCIA.

2.1.2.2. Weekly Confraternity of Christian Doctrine CCD classes during the school year.

2.1.5. Contractor shall plan events and consider ways to honor and recognize the volunteer staff during the year.

2.1.6. Contractor shall schedule and organize Ecumenical Vacation Bible School in consultation with the Catholic Chaplain; recruit volunteer teachers and staff, and order the appropriate materials when such a program is deemed necessary.

2.1.7. Contractor shall coordinate the Children’s Church program, recruit staff, procure necessary materials and supplies; train volunteer staff as needed.

2.1.8. Contractor shall attend weekly meetings with the Catholic Chaplain and Staff

2.1.9. Contractor shall attend the monthly Catholic Advisory Council meeting (as a non-voting member) and provide a program status report.

2.1.10. Contractor shall, in consultation with the Catholic chaplain, develop a proposed 12 month RE calendar of events, scheduled classes; budgets, for presentation at the July Pastoral Council meeting.

2.1.11. Contractor shall conduct ongoing registration and maintains a database of rosters for students, catechists, staff and candidates for sacraments.

2.1.12. Contractor shall keep a record of enrollment and attendance in all classes.

2.1.13. Contractor shall submit monthly attendance reports to the Catholic Chaplain no later than the last Monday of each month.

2.1.14. Contractor shall support the logistical needs of the teaching staff. Maintain adequate supplies of consumable materials. Contractor inventories resources, equipment, and requests purchase of items to meet the needs of the CREC program.

2.1.15. Contractor shall, in coordination with the Catholic Chaplain or in his absence the Wing Chaplain, be responsible for the proper scheduling of events, securing of the facilities, arranging transportation needs and submitting funds requests in accordance with local policy.

2.1.16. Contractor shall project the required amount of CREC curriculum material and submit an annual order to the Catholic chaplain.

2.1.17. Contractor shall maintain a continuity file of the CREC program and all after action reports must be completed and submitted to the Catholic chaplain within two weeks after the event.

2.1.18. Contractor shall solicit ideas and suggestions for special events from the members of the program and submit compiled data to the Catholic Chaplain.

2.1.19. Contractor shall plan and conduct catechist training in coordination with the Catholic Chaplain or in his absence the Wing Chaplain.

2.1.19.1 Contractor shall ensure catechists are enrolled in AMS certification training.

2.1.20. Contractor shall open and secure the chapel building and other facilities used for CREC activities as necessary.

2.1.21. Contractor shall visit each class at least once a quarter or as required by catechists.

2.1.22. Contractor shall hold quarterly planning meetings with the catechetical committee/Catholic Chaplain.

2.1.23. Contractor shall maintain the CREC office and storeroom in a clean, orderly, and safe manner.

2.1.24. Contractor shall submit CREC reproduction needs (publicity, bulletins, and newsletters) by suspense dates in accordance with local operation instructions to Catholic Chaplain.

2.1.25. Contractor shall ensure CREC staff is aware of local safety requirements and procedures.

2.1.26. Upon award, or new hire, the contractor shall submit an application for a background check to the chapel staff according to the Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks within 2 business days.

2.1.27. Contractor shall ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5 and submit application to program NCOIC.

2.1.28. Contractor shall be neatly groomed and wear business/business casual clothing depending on the event.

2.1.29. Contractor shall perform the following work activities as required by contract:

2.1.29.1. Answering questions and inquiries.

2.1.29.2. Providing information guidance on chapel and faith community procedures.

2.1.30. The contractor shall perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been technically accepted by the Catholic Chaplain and in his absence with the Wing Chaplain.

2.2 CPC Responsibilities

2.2.1. Attend weekly meetings with the Catholic Chaplain and in his absence with the Wing Chaplain. Attends the Catholic Advisory Council meeting (as non-voting member) and presents to the council the consolidated reports of the contract staff, other program elements, and volunteer organizations within the faith community.

2.2.2. Collect data for the annual Catholic Community budget. The budget shall be compiled from staff input and presented for approval to the Catholic Advisory Council. The CPC coordinates purchase request for acceptance by the Catholic Chaplain and in his absence with the Wing Chaplain.

2.2.3. Develops and tracks a 12-month Calendar of Events to be compiled from community inputs and presented for approval to the Catholic Advisory Council.

2.2.4 Maintains an inventory of all current forms of the Archdiocese for the Military Services, USA (AMS).

2.2.5 Makes provision for an on-going faith community registration and a twice yearly community-wide update.

2.2.6 Serves as a central source of information on personnel, calendars, budget, rosters, and on-going and projected events.

2.2.7 Orients and trains volunteers on routine chapel procedures.

2.2.8 Receives and consolidates all Catholic community publicity in final form for Chapel Staff reproduction and distribution. This includes but not limited to:

2.2.8.1 Weekly Catholic Community bulletin.

2.2.8.2 Weekly Catholic Community pulpit announcements.

2.2.8.3 Weekly General Intercessions for Catholic Liturgy.

2.2.8.4 Monthly Liturgical Minister’s Schedule.

2.2.9 Maintains a continuity book of assigned CPC duties to include:

2.2.9.1 A listing and description of each required task and the procedures for accomplishing these tasks.

2.2.9.2 After action reports of all major Catholic community events.

2.2.10 Schedules events, ensures facility security, and submits funds requests in conjunction with the Catholic Chaplain and in his absence with the Wing Chaplain.

2.2.11 Answering questions and inquiries; providing information; offering guidance on chapel and faith community procedures.

2.2.12 Schedules for a replacement priest in consultation with the Catholic Chaplain and in his absence with the Wing Chaplain. In the event a replacement priest is not available, the contractor shall provide to the community members times and locations of Masses in the local area.

2.2.13 Coordinate for a liturgical service on weekdays.

2.2.14 Schedules community members to attend Baptism classes; prepares baptismal packet, ensures chapel availability for the Baptism; types and files AMS baptismal paperwork in a timely manner.

2.2.15 Coordinates with the Catholic Chaplain and in his absence with the Wing Chaplain in preparing special programs, e.g., marriage and spiritual retreats.

2.2.16 Files Sacrament of Marriage paperwork with AMS and with the church of baptism of those Catholics married at the Peterson Chapel.

2.2.17 Helps the Catholic chaplain complete monthly AF1270 forms (Chaplain Corps Report) and with Quarterly AMS reports.

2.2.18 Upon award of the contract, the contractor must submit an application for a background check to the chapel staff according to Department of Defense Instruction (DODI 1402.5), Criminal History Background Checks.

2.2.19 Ensure all volunteers working with youth below 18 years of age receive a background check as described in DODI 1402.5.

2.2.20 The contractor shall perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been technically accepted by the Catholic Chaplain and in his absence with the Wing Chaplain.

2.2.21 The contractor shall perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been technically accepted by the Catholic Chaplain and in his absence with the Wing Chaplain.

3.0. SERVICE SUMMARIES: None

4.0. GOVERNMENT FURNISHED PROPRERTY: The Main Contractors Office located in the Peterson Base Chapel has adequate work and storage space with computer, telephone, copier needs, and office supplies available to conduct official contractor duties. The contractor will be issued two (2) chapel keys to gain building access: One (1) Chapel Entrance Key and one (1) Administrative Office Key. Keys will only be used in the capacity of work duties.

5.0. GENERAL INFORMATION

5.1. SECURITY. Contractor shall provide name, birthday, and SSN to 21 SW/HC no later than three days after contract award for base access.

5.2. Contractor shall be proficient or capable of learning word-processing, spreadsheet, database management, and accounting computer programs in a Microsoft Windows environment; be able to produce word processing, database management, and accounting products in a Microsoft Windows environment.

5.3 Hours of Work

5.3.1 CREC Hours of Work. Requires 20 hours per week, including office hours and weekly meetings. The remaining unscheduled work hours are to be fulfilled according to the needs of the parish (i.e. scheduling, submitting request forms, overseeing programs, etc).

5.3.2 CPC Hours of Work. The Government estimates 20 hours per week based on historical workload data. The core hours are: Sunday 0900-1200, Monday and Wednesday 1000-1600. These hours of work may be adjusted to accommodate evening meetings.

5.3.3 The contractor shall be available for additional hours during the Holy seasons of Easter and Christmas which includes planning, preparing, and consulting. Additional hours will be coordinated through the Catholic Chaplain and in his absence with the Wing Chaplain.

5.4 Staffing Plan

5.4.1 The Contractor shall submit a Staffing Plan to include personnel qualifications to the Catholic Chaplain and in his absence with the Wing Chaplain for technical acceptance within 30 days of contract award.

5.4.2 The CREC and CPC shall be required to perform services simultaneously. The Staffing Plan, at minimum shall include coverage for Chapel services requiring simultaneous performance and proposed Substitution List.

5.4.3 Substitute shall meet the requirements for the position as outlined in this Performance Work Statement (PWS). Contractor is responsible for payment of substitute.

5.5 SAFETY. The Contractor shall provide mishap report, AFSPC Form 87, within 3 business days for the following types of mishap:

5.5.1 Mishaps involving Government personnel sustaining injury or illness resulting from Contractor operations. Mishaps involving Government property or equipment damaged by the Contractor.

5.5.2 The Government has authority to conduct mishap investigations in Government facilities managed by Contractors or to participate in the Contractor’s investigation of Contractor mishaps. As required by the Government, the Contractor shall participate in, and cooperate with, mishap investigations.

5.5.3 The Government has the authority to conduct facility safety inspections in Government facilities occupied by the Contractor.