PWS-02_Mar_2016.pdf

PERFORMANCE WORK STATEMENT

FOR

COMPUTER NUMERICAL CONTROL EQUIPMENT REPAIR SERVICES

02 March 2016

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all labor, travel, parts, and material necessary to repair Government-owned Computer Numerical Control (CNC) equipment located in building 140 at Robins Air Force Base, Georgia. The Contractor shall provide support as required to the Government to keep the equipment functioning safely, effectively, and efficiently with the goal being to reduce downtime. The requirement includes the CNC equipment listed in Table 1.

1.1 NOTE - Due to ongoing Government efforts to replace obsolete CNC equipment, there is the potential that some of the CNC equipment listed in Table 1 will be replaced one for one with a new piece of equipment during the timeframe of award of this Performance Work Statement.

However, the services required by the Contractor in this PWS will remain the same.

Table 1: List of CNC Equipment

DESCRIPTION MANUFACTURER MODEL NUMBER SERIAL NO.

Horizontal Machining Center Fives H5 1000XT Magnum ZF00A04050003

Vertical Machining Center Fives Lancer 2000 752A00-99-0043

Vertical Machining Center Fives Lancer 1500 7058A00-98-0021

Vertical 5-Axis Profiler

Machining Center Fives

30V QB00C01990001

CNC Lathe Fives Falcon 400 Lathe 5360-C0101-0035

Slantbed Lathe Fives Cinturn 2220U 53214U20-90-001

High Speed Machining Center Fives V5-3000 QF00A0100001

CNC Machining Center Fives 20VC-5A 90-4200565-1

Vertical Machining Center Fives FTV-850 2500 7083A00-KE0044

CNC 5-Axis Horizontal

Machining Center Fives

G50-FC 455-0088-99

CNC 34-Axis Milling Machine Fives Wolverine 1970 0581

5-Axis Machining Center, Horizontal, Makino Makino MAG3H 61

CNC Machining Center, Horizontal, Olympia Olympia HT 140 X 60 533

Mill, Mori Seiki, CNC Mori Seiki NV7000/50 NV701KA0111

Mill, Mori Seiki, CNC Mori Seiki NV7000 NV701JI0074

SNK Mill, CNC SNK RB-2N-M/C 453641/B0K3763

Machining Center, Vertical, HAAS

HAAS VF6/50 48838

CNC Milling Machine, Vertical, HAAS

HAAS TM2 49627

Lathe, Hardinge Elite II Hardinge Elite II 8/51 ML448

CNC Lathe, Barstock Fives CONQUEST42 SGA-1001-B

CNC Lathe, Barstock Fives CONQUEST42 SGA-1001-B

1.1.1 Each piece of equipment listed performs milling and metal cutting operations utilizing its hardware under the guidance of software driven controller systems. Each of these machines when operating properly has the capability of producing a variety of aircraft parts in support of flight line production operations within required tolerance ranges up to +/-.0005. This tolerance requirement is documented on the OEM aircraft manufacturer’s drawings and must be met for form, fit, and functional requirements for the aircraft. All of the aircraft parts produced by this equipment directly support flight line operations and ultimately the war fighter.

1.2 Corrective Repairs. When a corrective repair is required, this will constitute an urgent requirement. Examples include encoders broken or blocked by chips, loose electrical connections that cause controller faults, and physical damage to the spindle/head. Corrective repairs shall be provided at two levels of support as needed to ensure the continued operation of the CNC equipment.

1.2.1 Level-one support. Level-one support shall consist of the Contractor providing technical support by telephone to the Government. The Contractor shall provide technical telephone support from 7:00 am to 5:00 pm (EST), Monday through Friday. The Contractor shall provide priority status for technical support inquiries and shall respond by telephone within four (4) hours of being contacted by the Government Program Manager.

1.2.2 The Government will first attempt to perform corrective repairs to the CNC equipment by utilizing telephone technical support provided by the Contractor. If Contractor telephone support does not resolve the problem within eight (8) hours, level-two support will be required.

1.2.3 Level-two support. Level-two support occurs when level-one support is not adequate to return the system to operational status within eight (8) hours. If a work stoppage occurs and a solution cannot be provided via telephone, the Contractor shall dispatch a service technician to respond on-site. When level-two support is required, the Government Program Manager will contact the contractor and notify the primary COR. The Contractor shall provide on-site response no later than 48 hours after notification, and shall continue working until the problem is resolved.

1.2.3.1 The Contractor shall allow the Government Program Manager and/or Government technicians to observe the repair process as a learning opportunity. Government personnel will not interfere with the repair process or assist the Contractor with performing the repairs.

1.2.4 New Parts. When new parts are required to accomplish corrective repair, the Contractor shall identify and price all required parts within two (2) business days of the notification . The

Contractor shall provide the information to the Government Program Manager and Contracting

Officer Representative (COR) for approval before proceeding with the repair. The COR will obtain Contracting Officer approval for all new parts. (CDRL A001, DI-ADMN-81401B NOT

1, Contract Change Proposals (CCP))

**After award, a modification will be accomplished to fund each new part individually, as needed. The Contractor is to submit pricing support, such as vendor quotes, to substantiate a fair and reasonable price. **

1.3 Off-site Repair. After an initial assessment, if an item cannot be repaired on-site, the item will be shipped by the Contractor to an evaluation facility. The Contractor shall provide a written repair estimate to the Government Program Manager and COR by email no later than two

(2) business days from receipt of the item by the evaluation facility. The COR will obtain

Contracting Officer approval before the repairs are performed. (CDRL A002, DI-ADMN-

81401B NOT 1, Contract Change Proposals (CCP))

1.3.1 The information included in the repair estimate shall include equipment ID #, date of evaluation, description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair, and a proposed timeline for completion of the repair. The timeline must be agreed upon by the

Government and will be adhered to by the Contractor. The Contractor shall be responsible for shipping repaired items back to the Government.

1.4 Acceptance. After all repair work is complete, the Contractor shall perform a functional test of the equipment to ensure proper operation. The Government Program Manager will observe and approve the functional test results. The Contractor shall provide a maintenance log detailing all tasks completed. This information shall be submitted via email to the Government Program

Manager and COR. (CDRL A003, DI-MISC-80508B, Technical Report - Study Services –

Maintenance Log)

1.5 Contractor Contact Information. The Contractor shall provide the Government Program

Manager and COR with technical support contact information to include telephone numbers, fax numbers, and email addresses to enable the Government to submit requests for level-one and level-two support.

2.0 SERVICES SUMMARY.

PERFORMANCE OBJECTIVE PWS REF PERFORMANCE THRESHOLD

Respond to request for level-two support.

1.2.3

The Contractor shall provide on-site response no later than 48 hours after notification by the Government Program

Manager.

Contractor shall identify and price new parts.

1.2.4

The Contractor shall identify and price all required parts within two (2) business days of identification.

Provide a written repair estimate for items that cannot be repaired on-site to the Government Program

Manager and COR.

1.3

The Contractor shall provide a written repair estimate to the Government

Program Manager and COR by e-mail no later than two (2) business days from receipt of the item by the evaluation facility.

3.1 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide the following property/services as needed to facilitate Contractor repairs in a timely and cost-effective manner:

Building hoists

Stands

Forklifts

Man-lifts

Special tooling

Drawings

Schematics

Program/data backups

Software backups

3.1 The Government will provide operators for all Government furnished equipment and/or machinery such as hoists, man-lifts, and forklifts, etc. However, if a situation should arise that requires the Contractor to assist the Government with operating a piece of equipment listed in paragraph 3.0 that requires special Government authorization, training, or sign-off, the

Government will be responsible for providing this service to the Contractor.

4.1 GENERAL INFORMATION .

4.2 Government Program Manager (PM). The Contractor shall coordinate all repair activities with the following Government Program Manager:

GOVERNMENT PROGRAM MANAGER

Name: Jeremy Johnson

Organization: 802 MXSS/MXDTC

Telephone: 478-327-2659

Email: jeremy.johnson.5@us.af.mil

4.3 Access to Government Facilities. The Government Program Manager will ensure that

Government personnel escort Contractor personnel at all times while the Contractor is on Robins

Air Force Base. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check is similar to a driver’s license check and is conducted at the Visitor Control Center located by the Main Gate to the base.

4.2.1 Contractor personnel will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number.

Contractor personnel who wish to drive on base must present a valid driver’s license and vehicle registration

4.2.3 The Contractor shall ensure Contractor personnel who require access to Robins Air Force

Base or other Government facilities comply with the security procedures of the facility.

mailto:jeremy.johnson.5@us.af.mil

4.3 Place of Performance. The services shall be performed in building 140 at Robins AFB, Georgia.

4.4 Schedule. The Contractor shall perform on-site services between the hours of 6:00 a.m. to

5 p.m. (EST), Monday through Friday, excluding federal holidays and energy conservation days observed by Robins AFB.

4.5 Essential Services During Crisis. The Functional Director has determined, by placing in writing their decision, that this requirement is not Mission-Essential in accordance with DFARS

237.76, Continuation of Essential Contractor Services.

4.6. Contractor Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Computer Numerical Control Equipment Repair Services via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.6.1 Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.6.2 User Manuals. Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for Government personnel and Contractors are available at the CMRA link at http://www.ecmra.mil (select Dept. of the Air Force option if you are working an AF requirement).

4.6.3 Uses and Safeguarding of Information. Information from the secure website is considered proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.2, DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force

Instruction (AFI) 31-101, Integrated Defense, and Robins Air Force Base Integrated Defense

Plan (RAFB IDP), 31-101.

4.7.2 Security Clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a http://www.ecmra.mil/ http://www.ecmra.mil/ need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.7.4 Access to Government Systems. The Contractor will not require or be provided access to the base network or any Government Automated Information System.

4.7.5 Access to Government Facilities. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.7.6 Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.8 Safety Requirements. The Contractor shall be responsible for the safety and health of all

Contractor employees. As part of the Contractor Safety Program, the Contractor shall assign in their plan, by name and phone number, a person who shall be the primary point of contact for safety and health issues for the on-site operation. The Contractor shall keep the contract safety manager information current by notifying the contracting officer of any change in personnel or contact information.

4.8.1 Contractor Safety & Health Plan and Program. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan tailored to this contract. This plan shall address the requirements established in Appendix C

(Industrial Safety and Health Requirements). The Contractor shall notify the cognizant safety office of any revisions made to its safety and health plan after contract award. All changes to the plan must also be submitted in writing and approved by the cognizant Government safety office.

(CDRL A004, DI- MGMT-81580, Contractor’s Standard Operating Procedures – Safety

Plan)

4.8.2 The Contractor shall notify the WR-ALC Safety Office by telephone at 478)-926-1708 during duty hours and (478)-926-3567 after hours, within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the

Government POC, the Procurement Contracting Officer (PCO) or the Administrative

Contracting Officer (ACO), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

CDRL A005, DI-SAFT-81563 NOT 1, Accident/Incident Report)

4.9 Environmental Management System (EMS). Any Contractor employee working on

Robins Air Force Base will require EMS training. The prime Contractor is responsible for ensuring that all Subcontractors comply with this requirement. Computer-based training is provided by the Base Civil Engineering Group Environmental Management Office.

https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx. For questions concerning this training, contact 78 CEG/CEVP, 926-1197 ext. 134 for assistance.

4.10 Green Procurement Program (GPP). The Contractor shall comply with the Green

Procurement Program in accordance with Federal (EO 13423) and DoD and AF (GPP) policy.

Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The Green Procurement Program (GPP) includes these mandatory components:

1) Recycled content products, also known as Comprehensive Procurement Guideline

(CPG) Items http://www.epa.gov/cpg/products.htm

2) Energy Star® and energy-efficient products; energy efficient standby power devices http://www.eere.energy.gov/

3) Bio-based products http://www.biobased.oce.usda.gov/fb4p/

4) Non-ozone depleting substances http://www.epa.gov/ozone/snap/lists/index.html

5.0 APPENDICES: DIRECTIVES, PUBLICATIONS AND REFERENCES.

NAME OF

PUBLICATION

SECTIONS

THAT

APPLY

DATE OF

PUBLICATION

TITLE OF PUBLICATION

AFI 21-101

Para 11.8

21 May 15 Aircraft and Equipment Maintenance

Management

DFARS 237.76

Entire

26 June 15 Continuation of Essential Contractor

Services

FAR 23.404 Para (b) 2 July 15 Agency Affirmative Procurement

Program

OSHA Public

Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act

(OSHA) of 1970 http://www.epa.gov/cpg/products.htm http://www.eere.energy.gov/ http://www.biobased.oce.usda.gov/fb4p/ http://www.epa.gov/ozone/snap/lists/index.html

Occupational Safety

And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act

(OSHA) of 1970

FAR 52.246-4 Entire 2 July 15 Inspection of Services-Fixed Price