Synopsis-Solicitation Asphalt.docx

COMBINED SYNOPSIS/SOLICIATION FOR BASE ASPHALT/SAND

1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2) Solicitation F1W3F29013A001 is issued as a Request for Quote (RFQ).

3) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-32 and Class Deviation 2005-00001. The DFARS provisions and clauses are those in effect to DCN 20090115.

4) This is an unrestricted acquisition under full and open competition. The NAICS code is 324121, size standard: 500 employees.

5) Line Items: See schedule at Exhibit A.

6) The government intends to award a firm-fixed price requirements contract. The total quantities listed in Exhibit A are estimated. The Government reserves the right to purchase asphalt in excess of 400 tons per order from other vendors.

7) Period of performance is date of contract award through 28 February 2010. Delivery FOB Elmendorf AFB, Alaska, or government pickup at vendor’s location.

8) The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Addenda to provision 52.212-1: Paragraph (b)(10) does not apply. Paragraph (c), offeror agrees to hold prices valid for a period of sixty (60) days.

9) The provision at 52.212-2, Evaluation-Commercial Items applies to this acquisition. Addenda: Paragraph (a) is changed to read, “The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government based on lowest price technically acceptable product for all items in the schedule.” Paragraph (b) does not apply.

10) Each offeror shall include a completed copy of the provision at 52.212-3, Alternate I, Offeror Representations and Certifications--Commercial Items, and the provision 252.212-7000, Offeror Representations and Certifications--Commercial Items, or update these on-line representations and certifications at http://orca.bpn.gov.

11) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

12) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Only the following clauses in paragraph (b) apply: 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.203-6 Alt I, Restrictions on Subcontractor Sales to the Government; 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-8, Utilization of Small Business Concerns; 52.219-28, Post Award Small Business Program Rerepresentation; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees; 52.225-13, Restriction on certain foreign purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contracting Registration.

The clause at 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. Only the following clauses apply: 52.203-3, Gratuities; 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7021, Trade Agreements; 252.232-7003, Electronic Submission of Payment Requests; 252.243-7002, Requests for Equitable Adjustment; 252.247-7023, Transportation of Supplies by Sea.

The following clauses also apply (see addenda at attachment 1):

52.216-18, Ordering; 52.216-19, Order Limitations; 52.216-21, Requirements.

13) N/A

14) N/A

15) Quotes are due no later than 17 April 2009, 4:00 P.M. Alaska Daylight Time. Send Quotations to the 3rd Contracting Squadron/LGCA, Attn: 2Lt Barron Brittingham, 10480 22nd Street, Elmendorf AFB AK 99506-2501. Quotations may be submitted via fax at (907) 552-7497 or emailed to john.brittingham@elmendorf.af.mil. Quotes must be signed, dated, and submitted on company letterhead. Quotes shall include a completed schedule at attachment 1 with unit and extended prices for each item in the schedule.

16) For information regarding this solicitation, contact 2Lt Barron Brittingham (907) 552-4791 or Mr. Mark Allworden at (907) 552-2965.

Exhibit A Specifications, Estimated Quantities, and Prices

(5-gallon pails)

(government pickup)

(delivered)

TOTAL

Additional Specifications Items 0016 & 0017, Airfield Sand: Airfield sand shall be dried, free running, and shall consist of clean, sound, durable particles of sand. It shall be free from vegetable matter, excess coatings of clay, silt, and other objectionable materials and shall contain no clay balls. The gradation of the final mixture shall pass 100% through a #10 sieve. No more than five percent (5%) pass through on a #100 sieve. A government representative shall perform random samples.

Items 0018 & 0019, Street sand w/ road salt: Sand uniformly mixed with sodium chloride. This mixture shall contain sodium chloride at the rate of ten percent (10%) by weight of sodium chloride to sand plus or minus two percent (2%). The sodium chloride gradation will conform to the ASTM D 632 standard grade #1, for highway ice control. The sand mixture shall be free of lumps, muck, frozen materials, roots, sticks, or deleterious materials and 100% passing through a 3/8” sieve with no more than five percent (5%) passing through a #200 standard mesh sieve. It shall be clean, hard, and suitable for winter sanding operations. The moisture content can not exceed five percent (5%). The sand mixture shall have a minimum of forty-five percent (45%) by total weight of particles retained on the #8 sieve having at least one fractured face. A government representative shall perform random samples.

Street sand/salt mixture shall be graded to mee the following limits:

Government Pickup: Vendor shall be responsible for loading the asphalt materials into government dump trucks. The government will provide one (1) hour notice prior to picking up any materials Monday through Friday, 24 hours notice prior to picking up any materials on Saturday, and 48 hours notice for Sunday pick up requirements.

Delivery Hours: Normal operating hours are 7:15 A.M. through 4:15 P.M. Monday through Friday. A twenty-four (24) hour advance notice and coordination between the contractor and the government representative is required prior to any Saturday or Sunday deliveries. Upon delivery of any material, weight tickets shall be provided for each load to the government representative or to a designated location.

Delivery of Airfield Sand: Delivery shall be made to the north side of building 10550 Slammer Avenue, Elmendorf AFB. Due to the limited space at this site, rate of delivery shall not exceed three (3) trucks per hour and shall be the end dump type. Coordination of the delivery time shall be made between the contractor and government representative. A government representative will perform random samples. Weight tickets shall be turned in for each load delivered.

Delivery of Street Sand/Salt Winter Mix: Delivery shall be made to the south side of building 10550 Slammer Avenue, Elmendorf AFB. Due to the limited space at this site, rate of delivery shall not exceed three (3) trucks per hour and shall be the end dump type. Coordination of the delivery time shall be made between the contractor and government representative. A government representative will perform random samples. Weight tickets shall be turned in for each load delivered.

Delivery of D-1 Course and F-Chips: Delivery shall be made to the storage site (Jimmies Pit) located at the east end of runway 06. Rate of delivery is unrestricted to this area. A government representative will perform random samples. Weight tickets shall be turned in for each load delivered.

Quality Control Test Reports: Contractor shall provide daily quality control test results of all materials in accordance with the specifications for each mixture type upon request of the Horizontal Repair Shop, 3rd Civil Engineer Squadron.

Driving Directions to Gravel Pit:

Enter Elmendorf at Post Road Gate Turn right onto Arctic Warrior Drive Turn left onto Vandenburg Avenue Turn right onto Davis Highway Turn left onto second access road, first left after railroad tracks Turn right into gravel pit Piles have signs indicating material If you need further information, call Bob at 223-3412

Attachment 1 Addenda to clauses 52.216-18, 52.216-19, and 52.216-21.

52.216-18 – Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from contract award through 28 February 2010.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in writing by the contracting officer.

52.216-19 -- Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than two (2) short tons Monday through Friday and 50 short tons Saturday or Sunday, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of 6,000 short tons;

(2) Any order for a combination of items in excess of 6,000 short tons; or

(3) A series of orders from the same ordering office within forty-five (45) days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. The Government reserves the right to purchase asphalt mix in excess of 400 short tons per order from other vendors.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within one (1) hour after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 -- Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after fourteen (14) days after contract expiration.