2016__PWS_Pest_Control__Final.pdf

PERFORMANCE WORK STATEMENT

FOR

PEST CONTROL SERVICE

Joint Base Charleston – Weapons Station, South Carolina

9 May 2016

1. DESCRIPTION OF SERVICES. The Contractor shall perform Pest Control Services for areas and facilities of Joint Base Charleston – Weapons Station, Short Stay Recreation Facility, and the old Naval Shipyard, South Carolina as specified in Appendix 7.2. (Maps). The

Contractor shall perform services in accordance with (IAW) Federal & State Regulations, the

Joint Base Charleston Integrated Pest Management Plan (IPMP) and all applicable manufacturer’s label specifications. Pests not listed in the IPMP shall be controlled using the latest integrated pest management (IPM) practices. All work performed by the contractor in this

PWS shall be performed with a focus on safety and customer service. Estimated workload is listed in Appendix 7.1., titled Workload Estimate and Data. Services shall conform to the latest editions of the following specifications and standards as well as those referenced within:

AFI 32-1053

UFC 4-860-03 Para 3.3

DoDI 4150.07M

DoDI 4150.07P

DoDI 4715.1E

South Carolina Pesticide Control Act

Joint Base Charleston Integrated Pest Management Plan

These publications or location of these publications can be found via the internet or made available to the contractor by the Contracting Officer’s Representative (COR).

1.1. Integrated Pest Management Plan (IPMP). This plan will be updated annually but is completely revised and formally staffed every five years to ensure that JB Charleston is using the most current standards and techniques to perform Pest Management. Any edits to the IPMP that affect this PWS will be forwarded to the contractor. The contractor shall notify the Contracting

Officer (CO) as to whether or not any of the edits will affect the contract scope.

1.1.1. AFI 32-1053 Definition for Integrated Pest Management (IPM). A planned program incorporating continuous monitoring, education, record keeping, and communication to prevent pests and disease vectors from causing unacceptable damage to operations, people, property, materiel, or the environment. IPM includes methods such as habitat modification, biological control, genetic control, cultural methods, mechanical control, physical control, regulatory control, and the judicious use of least-hazardous pesticides.

1.2. Scope of Work. The Contractor shall perform pest control services to control the following types of pests including but not limited to: nuisance, structural, lawn and turf, ornamental, and medical arthropod and vertebrate pests. DoDI 4150.07, para E2.22 defines pest as; arthropods, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds, and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable. The contractor shall perform lawn and turf pest control services within 10’ of every building covered under this contract.

2. PERFORMANCE OBJECTIVE

2.1. Food Handling/Storage Pests. The contractor shall perform food handling/storage pest control services bi-weekly for Food Handling Establishments identified in section 7.4, Building

List. The Contractor shall check in and out with facility manager. The Contractor shall use the inspection log provided by the Food Handling facility manager to record date and time of all inspections.

2.2. Service Calls. The contractor shall provide one (1) point of contact for the purpose of receiving service calls. The contractor must have the ability to receive calls 24/7 for emergency situations. Service calls may be made for anything that’s considered as a pest. Service calls also includes the removal of carcasses weighing less than an estimated weight of 50lbs from all buildings, grounds, and right of ways. After removing carcass from within buildings, the contractor shall apply a commercial odor control neutralizer/eliminator. Service call pricing shall include all direct & indirect cost (which include travel cost associated with transportation, lodging, meals, and incidental expenses associated with travel to and from the places of performance), G&A and profit. The contractor shall warranty all service calls for 30 days.

2.2.1. Routine Calls. The COR or CO will notify the contractor if a service call is required (for food handling facilities, this would be out of cycle calls). The contractor shall report to the work location, survey and assess the issue and execute corrective measures using IPM within 4 business days. Historically, there have been an estimated 1,500 service calls annually for areas covered under this PWS.

2.2.2. Urgent Calls. The Contractor shall respond to urgent service calls to eliminate the urgent situation during duty and non-duty hours, 7 days, 24 hours per day. The Contractor shall report on site within 24 hours after notification by the COR. Urgent calls are defined as any deficiency that does not immediately endanger personnel or property, but extended delays could possibly result in damage to Government property, or soon affect the security, health or well-being of personnel, or the continued operation of a service or system. Historically, there have been an estimated 20 urgent calls per year in previous years; however, this number may vary from year to year.

2.2.3. Emergency Calls. The Contractor shall respond to urgent service calls to eliminate the urgent situation during duty and non-duty hours, 7 days, 24 hours per day. The Contractor shall report on site within 2 hours after notification by the COR. Emergency calls are defined as any facility deficiency that immediately compromises Government property, environment, mission, or affects the life, health, or safety of personnel. Always includes, but is not limited to, failure of any utility, environmental control, or security alarm systems. Historically, there have been an estimated 10 emergency calls per year in previous years; however, this number may vary from year to year.

2.3. Mosquito Control. Mosquito control will not be considered a service call. Treatments shall be coordinated with the COR prior to execution. The Contractor shall receive notification from the COR then execute controls within 24 hours. Historically there have been 15-20 fogging’s annually; each fogging ranged from 70 to 1,000 acres which encompasses approximately 100 road miles. Additionally, larvacide has been applied to a total of approximately 300 acres; not all areas are adjacent to each other.

2.4. Termite and Wood Destroying Pest Control. Treating for swarming termites shall be considered a service call. During the service call, if subterranean termite are discovered as the source, the Contractor shall provide a written estimate to the COR and CO within 24 hours of request to treat the structure. The Contractor shall not proceed without written notice of the CO.

Subterranean termite treatments shall be warranted for 5 years.

2.5. CONTRACTOR-FURNISHED REPORTS. The contractor shall furnish the following reports to the Government.

2.5.1. Inspection Reports. The contractor shall prepare and submit a written inspection report within two-business days after each service call specified in 2.2. to the building custodian and

COR. The report shall identify each type of pest, the location (building number or general location), pest control performed, services needed, date of service, name of the technician(s) who performed the work, recommended facility maintenance, amount and type of chemicals used, dilution rate, as well as the overall current status. If the needed service, annotated in the inspection report, requires work considered over and above routine pest control work, the contractor shall provide a written service estimate as stated in paragraph 2.5.2. The contractor shall provide the service estimate to the Contracting Officer or their representative. The

Contracting Officer or their representative will notify the contractor if and when the service will be done.

2.5.2. Written Service Report. The contractor shall prepare and submit a written service report within two business days after service calls are completed. The report shall include the date and time of the service call, the type of service required, the location’s building number or general location, the service performed to include chemicals used, the name of the technician performing the service, amount and type of chemicals used, dilution rate, as well as the overall current status.

2.5.3. Integrated Pest Management Information System (IPMIS) Reports. Upon completion of all pest control service the contractor shall input all data on daily pesticide use into the

Integrated Pest Management Information System (IPMIS). The program will be provided by the

COR. The contractor must forward the “Active Ingredient” report monthly to the COR no later than the 7 th of each month.

3. SERVICE SUMMARY. The SS includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the performance objective in the PWS.

Performance Objective PWS Para Performance Threshold

Pest Control. Contractor performs pest control IAW IPMP and IPM.

1.1.

1.1.1.

1.2.

Contractor performs work with no more than 5 discrepancies per month

Food Service Pest Management.

Contractor complete food service inspections and treatments on schedule and IAW IPMP and IPM

2.1. Contractor performs work with no

more than 2 discrepancies per quarter

Service Calls. Contractor responds to service calls within specified time.

2.2.1.

2.2.2.

2.2.3.

Contractor responds to services calls with no more than 5 discrepancies per month

Inspection and Service Call Reports.

Contractor submits inspection and service call reports accurately and within the specified time.

2.5.1.

2.5.2.

2.5.3.

Contractor provides accurate and timely reports with no more than 5 discrepancies per month

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

The Government shall provide basic utilities to include electricity and water. There is no other government furnished property and services in this contract; materials, equipment, labor, and supplies necessary for the successful performance of this contract shall be provided by the contractor.

5. GENERAL INFORMATION

5.1. HOURS OF OPERATION. The normal hours of operation are 7:30AM to 4:30PM, Monday through Friday. The Contractor shall be required to provide emergency and urgent pest control service on Federal Holidays IAW 1.3. A list of all Federal holidays can be found at http://www.opm.gov/operating_status_schedules/Fedhol/index.asp. If these holidays fall on

Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following

Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

5.2. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph

3, Service Summary. These procedures need not be submitted during solicitation or award;

however, they must be available upon request by the Government. The contractor will supply http://www.opm.gov/operating_status_schedules/Fedhol/index.asp the government with a single point of contact in which to address customer complaints and quality control issues.

5.3. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

5.4. SAFETY. The contractor shall comply with all safety regulations and procedures. The contractor will maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 6.4. Contractors will be required to maintain a mishap record at or below the national average for their industry. Upon request, Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation.

Any mishaps involving damage to USAF property or injury to USAF personnel will be immediately reported to the base safety office. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards. In cases where the contactor will work with USAF personnel, USAF safety standards will be followed.

5.5. SECURITY REQUIREMENTS. All contractor employees shall carry a Government issued contractor badge at all times while on either installation. Contractor employees or any representative of the contractor entering the Government installations shall comply with all base security measures implemented at all times. This includes, but is not limited to, background checks prior to base access, vehicle and goods searches, and identification checks during times of increased security.

5.5.1. Base Access. All contractors requiring access to the installation requires a criminal history check and fingerprinting prior to accessing the installation. The paperwork required by all employee’s requiring access to the installation is a correctly completed copy of The Contractor

Form 74, a copy their Social Security Card, Driver's License or State ID. Contractors who are non-US citizens must also submit an INS Form I-9. All documents must be submitted to the

Contract Administrator within five business days of the required access date. All completed and signed documents need to be hand carried by the Contract Administrator to the VCC within three business day (72 hours) prior to access. Blank Contractor Form 74s can be obtain by the COR, the Contract Administrator or at the Visitor Control Center (VCC). After 5 days, the contactors pass will be available for pick-up at one of the two VCCs. The Contractor Form 74 is good for one year from the date of processing. The contractor will need to re-submit using the same process as above in order to receive a new pass. The contractor shall pick-up their pass at either of the two locations;

The Air Base VCC, is located at the Dorchester & Hill Blvd Gate entrance, Bldg. # 1953, and is open 7-days a week, Monday thru Friday, 0600-1800 and on Saturday & Sunday, 0730-1630. Their phone number is 843-963-7807/7463, The Weapon Station VCC, is located at the Red Bank Rd & Poseidon Way Gate entrance, Bldg. 302, and is open 6-days a week, Monday through Friday, 0630-1800 and Saturday, 0700- 1100. Their phone number is 843-764-4231/4232

5.5.2. Additional Requirements for Navy Nuclear Power Training Unit (NPTU). In addition to the guidelines spelled out in this section, the Contractor shall follow the guidelines spelled out in Appendix 7.3. FOR NPTU ONLY.

5.5.3. Additional Requirements for SPAWAR. SPAWAR will issue badges without charge.

Each employee shall wear the SPAWAR issued badge over the front of the outer clothing while performing services in areas identified as SPAWAR. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 3 calendar days.

5.6. Hazardous Material Identification.

Safety Data Sheets (SDS) are required as specified in the latest version of Federal Standard No.

313 (including revisions adopted during the term of the contract) and for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs and pesticide labels must be submitted to the COR for approval by the

Contractor no later than 25 calendar days before the start of contract performance. The

Contractor will be briefed on Joint Base – Charleston Hazardous Material / Waste Management

Plan at the pre-performance conference.

5.7 Hazardous Material Handling. The Contractor shall have approval from the base Bio-

Environmental, Safety and Environmental sections prior to handling, using and storing any chemicals, solvents, lubricants, and other products that require MSDSs/SDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous

Material Authorization Request, Process Identification Form, and Shop Disposal Form. The

Contractor shall provide one copy of the MSDSs for each item to Bio-Environmental, Safety and

Environmental sections for review prior to any chemicals being brought onto Joint Base

Charleston. A minimum of 14 calendar days is required for MSDS/SDSs submittals to allow for an adequate review. In the event that a material is rejected from use on base, a substitute or other material may be submitted for review. The Contractor shall maintain one copy of each

MSDS/SDSs for each hazardous material line item used within the work center.

The Contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous

Substances (EHS), Ozone Depleting Substances (ODS), and /or Persistent Bio-accumulative and

Toxic (PBT) chemicals. Any Hazardous Material containing one of these banned substances will not be allowed on base.

The Contractor shall communicate with Base Environmental the quantities of the materials used on Joint Base Charleston. The frequency at which the material usage is communicated will be established by Environmental and will be based on the work being conducted and regulatory requirements.

5.8. Spill Response. The Contractor will be briefed on Joint Base Charleston spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a

Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

5.9. Hazardous Waste. Any products that meet the criteria of “Hazardous Waste” must be identified, packaged and labeled as such. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261. All hazardous waste generated at Joint Base Charleston must be communicated to the Environmental section.

5.10. Confined Spaces. Contractors entering confined spaces on Joint Base Charleston are responsible for the safety of their personnel as well as their own permit space program as outlined in OSHA 1910.146. Contractors must contact the manger of the Installation Confined

Space Program Team prior to any work within confined spaces. When an organization arranges to have a contractor perform work that requires a confined space entry permit, the organization will provide the contractor with the necessary information and hazards of the space to be entered

5.11. Certification Requirements. All pest management contractors must use IPM identified in the installation pest management plan and comply with the pesticide applicator certification, licensing, and registration IAW AFI 32-1053 4.7.4. Individual applicators shall possess the state certification in the categories applicable to the pest control type and pesticide being mixed and applied.

5.12. Additional Requirements for Navy Nuclear Power Training Unit (NPTU). In addition to the guidelines spelled out in this section, the Contractor shall follow the guidelines spelled out in Appendix 7.3. FOR NPTU ONLY. See below for applicable structures:

Building # Description

43 Warehouse

72 Warehouse

431 Warehouse

747 Warehouse

3544 Warehouse

2314 School House

5.13. Contractor Full-Time Equivalent Reporting

The Contractor shall provide an annual count of the Contractor’s personnel performing work for all DoD requiring activity that use U.S. Government appropriated funds and is the equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

The Contractor shall report all Contractors’ labor hours, including subcontractor’s labor hours, required for performance of the services provided under the contract at the Enterprise-wide

Contract Manpower Reporting Application (eCMRA) site below.

Contractors have the inherent responsibility to track personnel on contract; therefore, the

Government does not expect additional costs associated with this requirement.

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be http://www.ecmra.mil/ reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk."

The effective date of this requirement is the date of contract award. The Contractor shall not implement this action if it believes additional costs will be incurred as a result. In that case, the

Contractor shall notify the Government prior to the stated effective date that additional costs will be incurred as well as submit an estimate of the additional costs and await further direction from the Contracting Officer.

1. *Reporting Period: Contractors are required to input data by 31 October of each year.

2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

3. User Manuals: Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.14. Performance of Service during Crisis or Heightened Security

This service is not determined to be essential for performance during crisis in accordance with

DFARS 237.7602(a), The Continuation of Essential Contractor Services. Due to this, the work scheduled may be interrupted due to weather, exercises, security, or actual real world alerts. In these cases, the work schedule will recommence as soon as possible after reopening of the facility/base. The contract price and delivery schedule shall be adjusted to reflect the actual services performed.

5.15. Travel / Temporary Duty (TDY)

Travel to other government facilities or other Contractor facilities are not required for this requirement. The Contractor is responsible for all travel cost associated with the efforts required to perform the tasks outlined in this PWS and any additional travel such as scheduled monthly or quarterly progress/performance meeting with Contracting and/or the Requiring Activity located within the JB CHS jurisdiction.

6. DELIVERABLES

The Contractor shall provide deliverables as referenced in PWS.

Description Frequency Provide To Inspection Report

Section 2.5.1

Submit within two-business days after each service call

COR/Facility

Manager

Written Service Report

Section 2.3.2

Provide within two business days after service calls are completed

COR

Quality Control Plan

Section 5.2.

*Prior to performance start date, update as needed

CO/CS &

Safety Plan

Section 5.4 needed

CO/CS, COR

& Safety

Contractor form 74 and copy of

Driver’s license/State ID, SSN Card

Section 5.5.1

Annually or 5 days prior to performance of work

CO/CS &

Safety Data Sheets

Section 5.6.

Provided prior to purchase on all unreported

HAZMAT.

COR & CE

Certification

Section 5.11.

needed

CO/CS &

COR

Contractor Full-Time Equivalent

Reporting

Section 5.13

Annually, at the start of option period/end of contract http://www.e cmra.mil.

*Provide at Pre-Performance Conference if one is scheduled or prior to contract start date

7. APPENDICES.

7.1. Workload Estimate (Annually)

Item/Description Qty Unit

Food Service Semi-Monthly inspections SQ. Ft. 155000

Routine Service Calls Ea. 1565

Urgent Service Calls Ea. 20

Emergency Service Calls Ea. 10

Mosquito Control (includes both fogging & larvicide) Ea. 18

ULV Formulation Spraying Mile 100

Larvicide Acre 300

Subterranean Termite Treatment Ea. 2

7.2. Maps

See Attachment

7.3. NPTU General Contractor Special Conditions

See Attachment

7.4. Building List

7.4.1. Food Service Building List

Department Bldg. # Name Bi-Weekly Service

Area SQ Feet

NPTU 2314 Subway 3000

Fire Stations 308 Army Area 2984

783 Near NEX 4000

90 Across Bldg. 5 4758

3305 South Annex 4163

Mega Clinic 2418 Snack Bar/Store 2200

Short Stay Kaddy Shack Snack Bar 200

Store Tackle Shop/Store 2200

NNPTC 2401 Galley 37,105

Brig Galley 8500

DECA Commissary 63,764

MWR 942 Red Bank Club 19,972

1680 The Dive 9500

290 Golf Course 5000

950 Storm Point 7250

3147 Cooper River Café 3000

784 Bowling Alley/Snack 1500

Bar Area Only

771 Little NEX/Subway

Only

7.5. Current Joint Base Charleston Integrated Pest Management Plan