AFMS_Transition_Combo.pdf

Combined Synopsis/Solicitation

Air Force Medical Service Agency Transfer Support Services

Date: 6 September 2018

Title: AFMS Transfer Support Services

Request for Quote/Solicitation Number: F1ATB18241AW01

Closing Response Date: 14 September 2018, 4:30PM EST

POC: TSgt Jason Lent, Contracting Officer Phone: 937-257-2879 Email (preferred contact method): jason.lent@us.af.mil

In accordance with FAR 5.01 and Far 13.106, this solicitation will be posted on www.FBO.gov. The following information is provided in accordance with FAR 5.207(c).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation reference number for this Request for Quotation is F1ATB18241AW01.

This solicitation document and incorporated clauses are those in effect through Federal Acquisition Circular 2005-100.

This requirement is 100% set aside for small businesses, under NAICS code 541990 with a small business size standard of $15 million.

The Line Items are to be broken out as follows:

CLIN 0001 – Labor – 12 months CLIN 0002 – Travel – 8 each CLIN 1001 – Labor (Option under FAR 52.217-8) – 6 months CLIN 1002 – Travel – 5 each

(Note: The Government will apply the same unit price in from CLIN 0001 to CLIN 1001 and the same unit price from CLIN 0002 to CLIN 1002).

Performance Period and Location: 12 months (27 September 2018 through 26 September 2018 for the Basic Period and 27 September 2019 through 26 March 2020 for the Option under FAR 52.217-8).

Principle performance will be in Falls Church, Virginia, with travel occurring as outlined in the Performance Work Statement.

FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition. Addenda are as follows:

This information is intended to assist with preparing a response to this solicitation that reflects a complete understanding of the approach to fulfill the Government’s needs. These instructions must be followed in order to allow for evaluation, and all solicitation requirements must be met.

Failure to meet any requirement may result in being ineligible for award. All commercial solicitation requirements, to include terms and conditions, representations and certifications, and technical requirements, must be met. Required documentation shall be submitted by email with the requirement’s title and solicitation reference number, and the submission must include the prospective Contractor’s name, address, CAGE code, and DUNS number, and the quote must be valid for at least 45 days.

The quote shall feature two parts:

1a. Technical Information (proposed personnel qualifications), not to exceed 10 one-sided pages.

1b. Quality Control Plan (how the prospective Contractor will ensure the needs of the Government are met), not to exceed 10 one-sided pages.

2. Pricing (providing the prices for CLIN 0001 and CLIN 0002 with the understanding that CLIN 1001 and CLIN 1002 pricing will be extrapolated by applying the same unit price proposed for CLIN 0001 and CLIN 0002 respective).

Please submit pricing information using an unlocked Microsoft Excel spreadsheet and any text documents provided in Adobe Portable Document Format. Documents shall not use a font size of less than 12.

In accordance with Deviation 2014-O00004 dated 22 October 2013, provide a completed copy of DFARS 252.7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law.

FAR 52.212-2, Evaluation – Commercial Items applies to this acquisition. The criteria are as follows:

The Government will make an award based to the one responsible response whose quote conforms to the requirements of this solicitation and will be the most advantageous to the Government, price and other factors considered.

A written notice of award or acceptance of an offer, provided to the successful offeror within the time for acceptance specific in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received prior to award.

Award will be made based on the responsible offer that meets all technical requirements with the lowest Total Evaluated Price.

Parts 1a and 1b will be given ratings of “acceptable” or “unacceptable”; unacceptable offers are not eligible for award. Offerors shall use the Performance Work Statement to ensure they meet the requirements in preparing parts 1a and 1b. Part 1a will be evaluated according to whether or not the personnel meet the experience and qualification requirements of the Performance Work Statement; part 1b will be evaluated based on whether or not the offer includes a plan for quality control that addresses all aspects of the Performance Work Statement and addresses the offeror’s plan for identifying, correcting, and reporting on deficiencies in performance. A rating of “acceptable” means the offer clearly meets all of the technical factors (1a and 1b) and meets the performance and technical capability requirements defined in the Performance Work Statement.

A rating of “unacceptable” means that not all of the technical factors (1a and 1b) have been clearly met and/or the offer fails to meet the minimum performance and/or technical capability requirements defined in the Performance Work Statement.

Part 2 will be evaluated for reasonableness. In the event there is not adequate price competition, the Contracting Officer may require the offeror(s) to submit information to the extent necessary to determine the reasonableness and affordability of the price. For this solicitation, “price” includes the basic CLINs and all option CLINs to arrive at the Total Evaluated Price.

An offeror must be determined responsible by demonstrating the adequate financial resources required to perform under the resulting contract or have the ability to obtain them, express the ability to comply with the required performance schedule, taking into consideration all existing commercial and Government business commitments, and demonstrate a satisfactory performance record (offerors will not be determined responsible nor nonresponsible sole on the basis of lack of relevant performance history). The offeror is encouraged to submit past performance information that is recent (within the last 5 years) and relevant (for similar services), up to 5 references in total. The offeror must also have a record of integrity and business ethics, have the necessary organization, experience, accounting and operational controls, and technical skills, or have the ability to obtain them, and be otherwise qualified and eligible to receive an award under the applicable laws and regulations.

The Government will review the offers to find the offer with the lowest Total Evaluated Price.

That offer will be evaluated for technical acceptability. If the lowest priced offer is technically acceptable and the offeror determined responsible, the evaluation process stops and the award will be made. Otherwise, if the offer with the lowest Total Evaluated Price is not technically acceptable, the Government will evaluate the offer with the next lowest Total Evaluated Price for technical acceptability determined to be responsible, with this process continuing until the technically acceptable offer with the lowest Total Evaluated Price that is determined to be responsible is found.

The Contractor must complete a copy of the provision at FAR 52.212-3, Offeror Representations and Certifications, with their quote.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Deviation 2013-O0019) (November 2017) applies to this acquisition and the following additional clauses are also applicable to this solicitation:

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -

- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.

13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C.

chapter 67).

(xii) X (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

Additional terms and conditions incorporated in this solicitation are as follows:

FAR Clauses Incorporated by Reference

Clause Title Date

52.203-6 Restrictions on Subcontractor Sales to the Government October 1995 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements – Representation January 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

January 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

October 2016

52.204-22 Alternative Line Item Proposal January 2017 52.209-6 Protecting the Government’s Interest when Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment October 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

July 2013

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations November 2015 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law November 2016

52.217-5 Evaluation of Options July 1990 52.219-8 Utilization of Small Business Concerns November 2016 52.219-13 Notice of Set-Aside of Orders November 2011 52.222-21 Prohibition of Segregated Facilities April 2015 52.222-37 Employment Reports on Veterans February 2016 52.222-41 Service Contract Labor Standards May 2014 52.222-54 Employment Eligibility Verification October 2015 52.222-55 Minimum Wages Under Executive Order 13658 December 2015 52.222-60 Paycheck Transparency (Executive Order 13673) October 2016 52.222-62 Paid Sick Leave Under Executive Order 13706 January 2017 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving August 2011

52.225-13 Restrictions on Certain Foreign Purchases June 2008 52.232-40 Providing Accelerated Payments to Small Business Subcontractors December 2013 52.233-3 Protest after Award August 1996 52.233-4 Applicable Law for Breach of Contract Claim October 2004

DFARS Clauses Incorporated by Reference

252.203-7000 Requirements Relating to Compensation of Former DoD Officials September 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights September 2013 252.204-7000 Isclosure of Information October 2016 252.204-7003 Control of Government Personnel Work Product April 1992 252.204-7005 Oral Attestation of Security Responsibility November 2001 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls October 2016

252.204-7012 Safeguarding Covered Defense Information and Cber Incident Reporting

October 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

May 2016

252.205-7000 Provision of Information to Cooperative Agreement Holders December 1991 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the

Government of a Country that is a State Sponsor of Terrorism October 2015

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

September 2014

252.225-7001 Buy American and Balance of Payments Program December 2017 252.225-7005 Identification of Expenditures in the United States June 2005 252.225-7012 Preference for Certain Domestic Commodities December 2017 252.225-7048 Expert-Controlled Items June 2013 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic, and

Native Hawaiian Small Business Concerns September 2004

252.232-7010 Levies on Contract Payments December 2006 252.232-7011 Payments in Support of Emergencies and Contingency Operations May 2013 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel June 2013 252.243-7001 Pricing of Contract Modifications December 1991 252.243-7002 Requests for Equitable Adjustment December 2012 252.244-7000 Subcontracts for Commercial Items June 2013

AFFARS Clauses Incorporated by Reference

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances November 2012 5352.223-9001 Health and Safety on Government Installations November 2012

FAR Clauses Incorporated by Full Text

FAR 52.217-8 Option to Extend Services (November 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 moths. The Contracting Officer may exercise the option by written notice to the Contractor no later than 5 days prior to the end of performance.

(End of clause)

DFARS Clauses Incorporated by Full Text

AFFARS Clauses Incorporated by Full Text

5352.201-9101 Ombudsman (June 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (November 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel (November 2012)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer.

The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Quotes are due by email to jason.lent@us.af.mil no later than 4:30PM EST on 14 September 2018.

NOTICE: FAR Clause 52.232-18 applies to this solicitation. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels the solicitation, the Government has no obligation to provide any reimbursement for any costs.