Statement_of_Work.pdf

STATEMENT OF WORK

U.S. Fish and Wildlife Service

Division of Contracting and General Services

Project Background

In 2011, the U.S. Fish and Wildlife Service (Service) deployed the Financial and Business Management System (FBMS) as part of the Department of Interior's comprehensive approach to streamline and standardize its business processes through a single, integrated system across its eight bureaus. FBMS is an SAP-based system that interfaces with PRISM, the contract management system, to align acquisition activities with finance and accounting functions.

The Service's Division of Contracting and General Services (CGS) serves as the headquarters for all contracting activities within the Service and is located in the Ballston area of Arlington, Virginia. Through its role as headquarters, CGS is accountable for guidance, direction, and information on all contracting subject matters. With these responsibilities, CGS has centralized and taken ownership of requisitioning and receiving activities to facilitate and expedite the ordering process for all headquarters program offices. As such, CGS has encountered a need for assistance in generating purchase requisitions and receiving documents (goods receipts and service entry sheets) in FBMS.

Scope of Work

CGS Is requesting one full-time Requisition/Receiving Support contractor(s) to:

• Verify receipt of goods or services with program offices and upon approval, create receiving documents to match invoice receipts (Primary)

• Analyze requirements submitted by program offices and upon approval, input the data into SAP to finalize the purchase request (As needed)

Qualifications:

The ideal candidate should, at a minimum, meet the following qualifications:

• Comprehension of federal core financial systems and obligations

• Exceptional customer service skills

• Ability to handle multiple tasks

• Knowledge of federal acquisition policy and practices

• Proven experience performing related tasks listed below

• Detail-oriented

• Ability to learn complex information quickly

• Experience processing vendor invoices for a federal organization (2 years)

• Knowledge of SAP software (ideal, but we are willing to teach this software)

• Understanding of how to use SharePoint as an application

Tasks:

Please provide labor rates equivalent to a "Receiving Official/Requisitioner" labor category to accomplish the following:

Primary:

• Communicate with program offices upon receipt of invoices to confirm that goods or services were provided and invoiced appropriately

• Upon confirmation, create goods receipts and service entry sheets in FBMS to kickoff invoice payment process

• Serve as the primary point of contact for SAP coordination amongst program offices and the headquarters' contracting office

• Provide interval progress reports

As needed:

• Coordinate with a variety of customers from all program offices within headquarters to establish clear requirements in proper format for entry into SAP as a purchase request

• Analyze requirements submitted by program offices to identify any errors and omissions (e.g. ensure correct funding lines are used or match the correct User Product Code to its line item description, etc.)

• Notify customers of any corrections necessary

• Assist with offering instructions on how to remedy issues identified

• Determine when requirements submitted by program offices are ready for entry into SAP;

input the information accordingly

Location of Work All work shall be performed on-site at the Service's current facility located at 5275 Leesburg Pike, Falls Church, VA, 22041. In general, the contractor is expected to work 8 hour days on a schedule that, at a minimum, observes the CGS core business hours of 9 AM to 3:00 PM eastern. This daily schedule, as well as the possibility for situational/occasional telework, is to be coordinated and approved with the CO and

COR.

Period of Performance

The contract shall be effective for one year with 4 option years from the date of award (anticipated start date of May 13, 2017)

Deliverables

• Regular status reports detailing work accomplished and hours accrued

• Any written or communicational materials developed under contract

Applicable Performance Standards

The contractor shall abide by all federal government rules and regulations while on federal government premises.

Any Special Requirements

The contractor shall be in accordance with the information security and non-disclosure terms established by the Service (through the Department). Upon contract award, the contractor will sign a non-disclosure agreement.

All deliverables furnished as a result of this contract shall become property of the Service. The contractor must deliver all completed and/or in progress work in an unprotected format prior to contract completion.