F01.0 Attachment 1 - Statement of Work (SOW).pdf

STATEMENT OF WORK (SOW)

Operational Evaluation of Naval Shipyard Forge and Heat Treat Equipment in Preparation for Relocation of Forge and Heat Treat Shop at Puget Sound

Naval Shipyard, Bremerton, WA

Part 1

General Information

1. GENERAL: The current forge and heat treat shop, 11F, will be relocated within the next few years.

Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) requires an engineering study by a company with expertise in forge, and heat treat equipment and facility design and operation, to provide evaluations and recommendations for the transition and establishment of the new forge and heat treat shop location. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: This Statement of Work (SOW) describes various consultation services sought from forging industry experts; experts with previous experience in establishing and optimizing forging operations throughout the public and private sectors.

It is the Government’s intent that a single (primary) contractor be awarded this contract. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the evaluations as defined in this SOW except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Due to extensive renovation of adjacent facilities, the current forge and heat treat shop building 452 is projected to be demolished. In order to assure continued efficient forge and heat treat operations, it is necessary to have experts in the forging industry evaluate current facilities and equipment as they relate to the shipyard mission, and recommend equipment, plans and practices to ensure a successful relocation. A single contractor shall provide consultative services and recommendations to help develop a plan for this relocation.

1.3. Objectives: The contractor shall conduct a formal engineering study to provide detailed recommendations for equipment procurement and refurbishment, as well as recommendations for the new location that best support the PSNS & IMF mission. The minimum scope of the engineering study is described in Section 5. Contractor shall provide a cost estimate for proposed new equipment and proposed rebuild/modernization of existing equipment.

1.4. Scope: Provide a report of all existing forge and heat treat shop equipment, and recommendations for further equipment procurement.

1.5. Period of Performance: 9/30/2021 (or date of award if sooner) – 3/31/2022

1.6. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7. Location:

1.7.1. Place of Performance: The work to be performed under this contract will be performed at PSNS & IMF, Pearl Harbor Naval Shipyard (PHNSY), Norfolk Naval Shipyard (NNSY) and Portsmouth Naval Shipyard (PNSY).

1.7.2. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

In no event shall a contractor carry on work outside the hours and/or days specified in the contract without prior approval. If the contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours and/or days, the contractor shall submit a request to the receiving activity COR for approval a minimum of four (4) business days prior to the anticipated work date.

1.7.3. Hours of Operation: The contractor is responsible for conducting business between the hours of 7:30 am to 3:30 pm Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The COR shall be responsible for notifications that the government facility is closed.

1.8. Security Requirements:

1.8.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.9. Special Qualifications: not applicable.

1.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12. Key Personnel: The following personnel are considered key personnel by the government:

Contract Manager, Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 am to 3:30 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.12.1. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.13. Contractor Travel: Contractor will be required to travel to PSNS, NNSY, PNSY and PHNSY during the performance of this contract to obtain access to the forge shops. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.14. Other Direct Costs: not applicable.

1.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS, ACRONYMS, AND REFERENCES

2. DEFINITIONS, ACRONYMS, AND REFERENCES:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. 7:30 am to 3:30 pm.

2.1.12. WORK WEEK. Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Statement of Work TE Technical Exhibit

2.3. REFERENCES

2.3.1. PSNS & IMF Occupational Safety and Health Manual Chapter 9, OSH-II-9\

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. The equipment to be evaluated is listed in paragraphs 5.3.8 and 5.3.9. There are no other specific items or services to be furnished by Puget Sound Naval Shipyard and IMF for this contract. All equipment to be evaluated is currently in PSNS & IMF Building 452 (forge and heat treat shop) and PHNSY Building 5.

3.1. The contractor shall be granted access to the Government owned property: forge and heat treat shop Building 452, Building 5 at PHNSY, Building 164 at NNSY and Building 76 at PNSY.

3.2. PSNS & IMF, PHNSY, NNSY and PNSY will provide personnel to operate machinery and provide access for internal inspections of machines as necessary for the contractor to provide a satisfactory evaluation of the equipment.

3.3. PSNS & IMF personnel shall be available for the contractor to consult with and discuss specific issues relating to the execution of this contract.

3.4. The receiving activity point of contact will be the COR and will serve as the contractor’s primary contact for all interaction with other Shipyard and Government activities.

3.5. The Government does not expect that any storage or lay-down area will be needed. If a storage or lay-down area is identified by the contractor as being needed, contractor shall contact the COR at least 48 hours prior to the storage or lay-down area being needed.

3.6. NNSY will provide recently completed Open & Inspect reports for their equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR RESPONSIBILITIES:

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.1. All work shall be performed in accordance with applicable safety codes and requirements.

4.1.1. Hazardous material conditions may exist requiring personnel to use additional PPE such as coveralls, booties, respirators, and gloves.

4.2. The vendor shall provide a full report of all evaluations performed.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall be responsible for the following:

5.1.1. The contractor shall provide representatives that are thoroughly familiar with forging, and heat treat operations.

5.1.2. The contractor shall comply with all Naval Shipyard digital media and computer requirements.

The contractor shall request the requirements, as needed, from the COR.

5.2. Contractor shall provide guidance on data collection related to current and future forged products.

Contractor shall utilize data to develop a synopsis of the mission of the Forge and Heat Treatment Shops at PSNS & IMF, NNSY and PNSY.

5.2.1. Incumbent to this review and synopsis is an evaluation of current capabilities, and capabilities not currently available in the forge and heat treat shop.

5.2.2. Review shall include a strategic analysis of current and expected forging and heat treatment workload.

5.2.3. After evaluation of the Government’s current and expected forging and heat treatment workload, taking into consideration any forge shop consolidation recommendations, the contractor shall provide a written mission statement for each the PSNS & IMF, NNSY and PNSY Forge and Heat Treatment Shops including a list of equipment and associated capacities and/or capabilities needed to complete that mission, as well as a notional, OEM-agnostic, equipment layout for early space planning purposes. The layouts do not require OEM CAD models. They only require bounding boxes with adequate clearance and circulation to accommodate the proposed workload.

5.2.3.1. The mission statement, list of equipment, and proposed layout required by section 5.2.3 of this Performance Work Statement shall be based on the hypothetical scenario that PSNS would purchase all new forging and heat treat equipment for the relocated shop. Layouts for NNSY and PNSY shall take into consideration the viability of current equipment and its inability to be relocated (i.e. monuments with substantial foundations such as presses). Any equipment that the contractor recommends for replacement shall hypothetically be replaced by all new forging and heat treat equipment and be incorporated into the proposed layouts for NNSY and PNSY and the layout shall be optimized for flow to guide future equipment procurement.

5.3. Contractor shall evaluate current forging equipment in the forge and heat treat shops at both PSNS & IMF and PHNSY.

5.3.1. Evaluate all equipment in the current forge and heat treat shop (Building 452) with a projected replacement cost of more than approximately $10,000.

5.3.2. Each piece of equipment shall be subject to an external inspection and an internal inspection. The scope of the internal inspection for a given piece of equipment shall be based on opening or removing normal access covers (this includes furnace doors).

5.3.3. It is recognized that some equipment will have no access covers. For such equipment, unless deemed necessary per paragraph 5.3.4, internal inspection is not required.

5.3.4. If the contractor deems a more detailed inspection is necessary; i.e., if the contractor determines a piece of equipment should be inspected further than what can be accomplished by opening or removing normal access covers, the contractor shall inform PSNS & IMF and the COR shall be notified. Likewise, if there are no access covers but the contractor deems further, more in-depth inspection is necessary, the contractor shall inform PSNS & IMF. In either case, PSNS & IMF will perform limited disassembly of the machine in question to facilitate more detailed inspection as agreed upon between the contractor and the COR.

Note: All inspection of equipment at PHNSY is limited to opening normal access covers. No disassembly will be performed on PHNSY equipment.

5.3.5. The evaluation report for each piece of equipment shall include at a minimum the following information:

5.3.5.1. The contractor's overall YES or NO recommendation as to whether the contractor believes that it is an economical and worthwhile investment of the Government's time and funding to consider relocation and repurposing of existing forge, and heat treat equipment.

5.3.5.2. Any known operational issues or concerns associated with the make and/or model of the equipment being evaluated, known by the contractor as a result of their previous and current work in the forging, and heat treat industries.

5.3.5.3. Any known safety issues to the health and well-being of equipment operators for each piece of equipment being evaluated, that are known by the contractor as a result of their previous and current work in the forging and, heat treat industries.

5.3.5.4. A listing of all observed damage, decay, or material or component failure for each piece of equipment evaluated. This shall include any areas of likely failure known by the contractor as a result of their previous rehabilitation work on similar forging and, heat treat equipment.

5.3.5.5. Known limitations with Original Equipment Manufacturer support, or support limitations with the current proprietary information holder for each piece of equipment evaluated.

5.3.5.6. The likelihood of costly or permanent damage happening to the equipment under evaluation as a result of future efforts to dismantle, relocate, and reinstall the equipment (i.e. the degree of difficulty for dismantling, relocating, and reinstalling the equipment).

5.3.6. Contractor shall make recommendations based on current metal forming technologies, and anticipated developments in future metal forming techniques.

5.3.7. Contractor shall consider all aspects of equipment relocation in this analysis (disassembly, transportation, layout, upgrading, repair, modernization, re-commissioning). For PHNSY, the contractor shall further consider the likelihood of hazardous material contamination of the equipment, primarily heavy metals such as lead, and the ramifications thereof to possible equipment relocation to PSNS.

5.3.8. The equipment at PSNS & IMF to be evaluated shall include the following (additional equipment may be added by agreement of the contractor and COR):

1. Parts Washer (small) 4523A-17692

2. Parts Washer (large) 4523A-04925

3. Drill Press 4523A-17383

4. Blast Cabinet 4523A-17970

5. Induction Heater 4523A-17646

6. Abrasive Cut-off Saw (with Dust Collector) NID 029142

7. Large Horizontal Bandsaw 4523A-C0608

8. Small Horizontal Bandsaw 4523A-17641

9. Furnace 22 (Large Fluid Bed) 4523A-C0051

10. Furnace 21 (Small Fluid Bed) 4523A-10974

11. 4,000-lb (yellow) Hammer 4523A-02635

12. 2,500-lb (blue) Hammer 4523A-02649

13. Pangborn (Roto-blast Abrasive Tumbler) 4523A-02644

14. Hammer, Drop, Forging 4523A-04922

15. Furnace, Hearth, Rotary 4523A-04921

16. Press, Trimming, Bliss 4523A-02625

17. Furnace 9 Small Pit Furnace 4523A-02652

18. Furnace 10 Small Pit Furnace NID 023199

19. Furnace 13 Small HT Furnace NID 661219

20. Cryo Freezer 4523A-17689

21. Furnace 6 Small HT Furnace 4523A-13674

22. Furnace 8 Small HT Furnace 4523A-13832

23. Furnace 2 Medium HT Furnace 4523A-C0053

24. Furnace 4 Medium HT Furnace 4523A-02645

25. Furnace 5 Medium HT Furnace 4523A-02675

26. Furnace 7 Medium HT Furnace 4523A-04924

27. Furnace 15 Car-bottom HT Furnace 4523A-C0052

28. Furnace 16 Car-bottom HT Furnace 4523A-02627

29. Furnace 20 Large Car-bottom HT Furnace 4523A-C0050

30. Furnace 19 Large Pit Furnace 4523A-02622

31. Furnace 17 Babbit Furnace 4523A-02575

32. Bolt Heading Machine 4523A-02618

33. Furnace 31 Small Forge Fire Furnace 4523A-04920

34. Furnace 32 Large Forge Fire Furnace 4523A-C0056

35. Furnace 33 Small/Med Forge Fire Furnace 4523A-04932

36. Ironworker 4523A-17647

37. Quench Tank, Large Oil 452-3

38. Quench Tank, Large Water (No ID Available)

39. Quench Tank, Small Oil 452-1

40. Quench Tank, Small Water 452-B

5.3.9. The equipment at PHNSY to be evaluated includes the following:

41. 00311-034119# Hammer, Forging

42. 00311-041531# Hammer, Air Operated

43. 00311-026583# Hammer, Forging

44. 00311-026583# Hammer, Forging

45. 40692# Hammer, Forging

46. 00311-010268# Hammer, Forging

47. 00311-010260# Hammer, Forging

48. 00311-041373 Hammer, Forging

49. 00311-010269# Hammer, Forging

50. 3940R Hammer, Forging

51. 00311-010259# Hammer, Forging

52. 00311-031787# Press, Vertical Trim

53. 00311-041886# Press, 400 ton

54. 00311-010251# Press, 1,000 ton

55. 14156 Forge, Fire, Diesel

56. 00311-041568 Forging Machine

57. 00311-035503 Forging, Heading

58. 00311-032419 Forging, Heading

59. Tank, Quench (No ID Available)

60. BHG Blower, Air (No ID Available)

61. 91342-000027# Threading Machine, Pipe

62. 00311-040287 Furnace, Carburizing

63. Furnace, Nitride (No ID Available)

64. 00311-040778 Furnace, Heat Treating

65. 00311-000007 Furnace, Heater

66. 00311-047404 Furnace, Electric

67. 00311-045637 Furnace, Forging

5.3.10. Contractor shall provide PSNS & IMF specific recommendations of further actions the contractor believes are needed to assure mission fulfillment. These recommendations shall include new equipment, refurbishment, general arrangements in the new location, and any other recommendations the contractor believes PSNS & IMF should take action to improve fulfillment of the forge and heat treat shop’s mission. For example, contractor shall provide recommendations of when, in their opinion, it would be cost effective and better support the PSNS & IMF mission to refurbish, rather than procure new, pieces of equipment or vice versa. These recommendations shall be focused on a comparison of the mission document developed per paragraph 5.2, and the equipment evaluation performed per paragraph 5.3.

5.3.11. After performing the equipment evaluations of paragraph 5.3, contractor shall provide a synopsis of how an optimized layout would change from that based on all new equipment (paragraph 5.2.3), if current (reusable) equipment were relocated from Building 452 and/or PHNSY to the new forge and heat treat shop.

5.3.12. The Contractor shall specifically identify any significant synergies, production efficiencies, operational savings (e.g. energy usage), or upkeep savings gained by utilizing new equipment in the relocated facility, or any significant decreases in total footprint obtained by utilizing new equipment. Similarly, the contractor shall identify any significant increases in total footprint that would be realized if repurposing and/or relocating existing Government owned equipment items.

5.4. Vendor shall provide (to the COR) a final service report documenting all evaluations performed. A comprehensive report of forging and heat treating capacities and recommendations across all 4 shipyards shall be provided to each shipyard.

5.4.1. The COR shall assess the adequacy of the final report provided by the contractor.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS), REFERENCES:

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures referenced below.

6.1.1. PSNS & IMF Occupational Safety and Health Manual Chapter 9, OSH-II-9\

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1.

Develop a mission statement of the forge and heat treat shops.

SOW paragraph 5.2

Mission statement shall adequately describe and explain all aspects of the forge and heat treat shop’s mission and equipment needed to complete that mission.

Zero deviation from standard

Vendor shall provide written statement to COR.

PRS # 2.

Provide evaluation of all significant forge and heat treat shop equipment.

SOW paragraph 5.3

All equipment shall have a condition assessment and recommendation regarding moving, purchasing, and refurbishment.

Zero deviation from standard

Vendor shall provide written statement to COR.

PRS # 3.

Provide evaluation of all significant forge and heat treat shop equipment.

SOW paragraph 5.4

Report shall include recommendations guiding future state of the forge and heat treat shop.

Zero deviation from standard

Vendor shall provide written statement to COR.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Vendor shall submit a written mission statement of the PSNS & IMF, NNSY and

Contractor shall submit mission statement not later than 10

1 signed copy to each shipyard

Electronic PDF provided with digital signature)

Michael Wright

PSNS

michael.h.wright1@nav y.mil

Deliverable Frequency # of Copies Medium/Format Submit To

PNSY Forge and Heat Treat Shops.

SOW paragraph 5.2 business days after the completion of the onsite work.

Alexandra Reid

NNSY

alexandra.reid@navy.mi l

Daniel Lum

PHNSY

daniel.c.lum@navy.mil

Paul Racicot

PNSY

paul.a.racicot@navy.mil

Vendor shall submit a service report of all evaluations.

SOW paragraph 5.5

Contractor shall propose a report deadline to allow adequate time to discuss final recommendations with the government. The deadline shall be at least 1 month before the end of the period of performance.

1 signed copy to each shipyard

Electronic PDF provided with digital signature)

Michael Wright

PSNS

michael.h.wright1@nav y.mil

Alexandra Reid

NNSY

alexandra.reid@navy.mi l

Daniel Lum

PHNSY

daniel.c.lum@navy.mil

Paul Racicot

PNSY

paul.a.racicot@navy.mil

Attachment A, Site Specific Requirements for

Puget Sound Naval Shipyard & IMF, Bremerton Site and Naval Base Kitsap

1. SCOPE

1.1. Scope. This attachment covers the site specific requirements of Naval Base Kitsap (NBK) and Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF) for contract work.

2. APPLICABLE DOCUMENTS

2.1. General. The following documents form a part of the site specific requirements to the extent specified herein.

2.2. Washington Administrative Code (WAC)

WAC-173-303 Washington Dangerous Waste Regulations WAC-173-60 Maximum Environmental Noise Levels WAC-173-304 Minimum Functional Standards for Solid Waste Handling

(Copies are available online at: http://apps.leg.wa.gov/wac/)

2.3. Code Of Federal Regulations (CFR)

29 CFR 1910.141 Sanitation 29 CFR 1910.1200 Hazard Communication 40 CFR Part 82 Protection of Stratospheric Ozone 40 CFR Part 89 Control of Emissions from New and In-Use Non-Road

Compression-Ignition Engines

(Information is available at: http://www.ecfr.gov/cgi-bin/ECFR?page=browse)

2.4. American Society of Mechanical Engineers (ASME)

ASME B30.26 - 2015 Rigging Hardware ASME BTH-1 - 2017 Design of Below-the-Hook Lifting Devices(Information is available at:

https://www.asme.org/)

2.5. American Society for Testing and Materials (ASTM)

ASTM E709 – 17 Standard Specification for Structural Steel (Information is available at: https://www.astm.org/)

2.6. American Welding Society (AWS)

D1.1/D1.1M:2006 Structural Welding Code – Steel

(Information is available at: http://www.aws.org/technical/d1/D1scope.pdf)

2.7. Military Standards

MIL-STD-2035 Nondestructive Testing Acceptance Criteria

(Information is available at: https://assist.dla.mil/online/start/)

2.8. Unified Facilities Criteria (UFC)

UFC 3-430-07 Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels

2.9. PSNS & IMF

Contractor Guide to Environmental and Safety Compliance

(Contact the Receiving Activity’s Point of Contact to obtain a copy of the guide)

2.10. NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC)

NAVFAC P-307 Management of Weight Handling Equipment (June 2016)

(Copies available online at http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc/about_us/resources/p307.ht ml)

3. REQUIREMENTS

3.1. Prior to commencing work. The Contractor representative(s) shall meet in conference with the Receiving Activity’s Point of Contact, shop supervision, and other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, waste management, and any other subject necessary for a smooth and successful execution of this contract. This meeting shall be held at the Receiving Activity within 30 business days of contract award.

3.2. Methods and schedules. The work shall be executed in a manner and at such times as to cause the least practicable disturbance to the occupants of the buildings and normal activities of the Shipyard.

3.3. Plan of Action and Milestones. Within 30 business days of contract award the Contractor shall provide a Plan of Action and Milestones (POAM) detailing key events with dates of the following:

a. Design

b. Manufacturing

c. Equipment Delivery

d. Equipment Set-up/Installation

e. Equipment Testing

f. Training

g. Final Completion Date

3.4. Field Supervisor. The Contractor shall provide a full-time (start of installation to final acceptance) Field Supervisor to direct installation and testing of the equipment. The Field Supervisor shall be capable of reading, writing, and conversing fluently in the English language and have full authority to implement field decisions expeditiously. No work shall be accomplished when the Field Supervisor is not in the immediate work area. The Field Supervisor shall be identified to the Receiving Activity’s Point of Contact prior to the start of the installation and be responsible for coordinating security clearances of all Contractor personnel expected to perform on-site work. The Receiving Activity’s Point of Contact shall be notified of any change in personnel performing this duty.

3.5. Calibration. The Contractor shall provide calibration control instructions for each calibrated item.

3.6. Outages and permits. The Government’s process of review/approval for Utility, Area, and Track Outages may take up to 20 business days from the date the Contractor provides acceptable drawings, forms, and any other required information to the Receiving Activity’s Point of Contact.

3.7. Contractor Training. The following training is available for Contractors whose work requires it. The training classes are held on Naval Base Kitsap (NBK) and are provided at no cost to the Contractors. For access to NBK see section “Access to NBK”.

3.7.1. Contractors that anticipate generating or encountering hazardous waste during the performance of this contract shall attend Site Specific Hazardous Waste Accumulation Area Operator Training for Contractors, Course HW49 prior to generation of waste. This training is typically held on the third Thursday of each month and is approximately three (3) hours in length. 5-business days prior to training the Contractor shall provide a list of names to the Receiving Activity’s Point of Contact of those who will be attending the training. The Receiving Activity’s Point of Contact will coordinate this training with the Shipyard Environmental, Safety, and Health Office (Code 106.33).

3.8. Arrival of personnel. The Receiving Activity’s Point of Contact shall be notified no less than 48 hours prior to the arrival of Contractor personnel associated with the contract.

3.9. Shipment of materials. Shipment of materials shall be coordinated with site preparation and installation. Material transportation from the manufacturer’s facility to the work site shall be the responsibility of the Contractor. Limited secured storage areas at the receiving activity will not permit the Government to store material for extended periods of time. Early shipment of materials, without the permission of the Receiving Activity’s Point of Contact will be refused.

3.10. Packing material. The use of shredded paper, whether newspaper, office scrap, computer sheets, or wax paper, in packing material for shipment to Navy activities, is prohibited.

3.11. General security requirements. The Contractor shall comply with security regulations imposed by the installation Commander and/or agency occupying the space where the work is to be performed. Access badges/passes and vehicle permits are obtained at Pass & ID (Bldg.

981) from 7:00 am -3:20 pm, Monday through Friday except federal holidays.

3.12. Access to NBK. A Defense Biometric Identification System (DBIDS) card will be issued at the Pass & ID office once the Department of the Navy Local Population I.D. Card/Base Access Pass Registration form (SECNAV 5512/1) has been processed and a satisfactory background check has been performed. The DBIDS card will allow access to NBK.

3.12.1. A Department of the Navy Local Population I.D. Card/Base Access Pass Registration form (SECNAV 5512/1), provided by the Government, shall be completed by the contractor.

The Contractor shall hand-carry the completed form along with a valid government issued photo identification and proof of United States citizenship to Pass & ID when picking up a badge/pass. Valid proofs of United States citizenship are:

a. Birth Certificate (with a raised state seal)

b. Valid United States Passport

c. Certificate of Citizenship (Form N-560 or Form N-561 issued by the Immigration and Naturalization Service)

d. Certificate of Naturalization (Form N-550 original only)

e. Report of Birth Abroad (Form FS-240)

f. Certificate of Birth (Form FS-545 or Form DS-1350)

g. A document provided that does not contain a photograph, a current state issued photo identification (Driver’s License or Identification Card) shall also be presented

3.12.2. Foreign Nationals shall submit a copy of their valid passport and the Department of the Navy Local Population ID Card/Base Access Pass Registration (SECNAV 5512/1), when submitting the Visitor Badge Request to the Receiving Activity’s Point of Contact. This will allow Immigration and Customs Enforcement (ICE) to complete a background check prior to arrival at NBK.

3.13. Access to the Controlled Industrial Area (CIA). The Contractor shall require access to the Controlled Industrial Area (CIA) of PSNS & IMF and shall be admitted to the work site only after they have been issued a NAVSEA badge from Pass & ID. The NAVSEA badge is separate from the DBIDS card.

3.13.1. Persons who are currently on probation or parole from a felony conviction cannot qualify for a NAVSEA badge and will be denied access to the CIA.

3.13.2. Contractor personnel requiring unescorted entry into the CIA will be required to provide personal background information to the extent necessary to obtain a NAVSEA badge.

3.13.3. A Visitor Badge Request form and Foreign Interest Determination questionnaire shall be completed by the Contractor and submitted to the Receiving Activity’s Point of Contact not less than twenty (20) business days before the badges are needed. Visitor Badge Request forms and Foreign Interest Determination questionnaires submitted less than twenty (20) business days will cause a delay in processing and/or approval.

3.13.4. The Government will issue badges without charge.

3.13.5. Contractors requesting access to the CIA will be required to view an orientation videotape lasting approximately 30 minutes prior to receiving a badge.

3.13.6. Contractor shall allow approximately two (2) hours for each employee to acquire a badge.

3.13.7. Each employee shall visibly display/wear the NAVSEA badge chest high, over the front of their outermost clothing.

3.13.8. It shall be the Contractor’s responsibility to collect and account for all NAVSEA Badges issued to their personnel upon termination of any employee, expiration of the badge, completion of the contract, or when access is no longer required. When badges, passes, and permits are no longer needed they shall be returned to the Pass and I.D. Office immediately.

3.14. Vehicle permits. Contractors may be allowed to bring contract company registered and insured vehicles into the CIA, based upon the nature of their work, as determined by the Commanding Officer in conjunction with the Industrial Security Officer. Rental vehicles may also be allowed. Vehicle rental agreements shall be in the name of the contract company and authorized driver. Personally owned vehicles (POVs) are not allowed.

3.14.1. The Contractor shall provide the following, in electronic format, to the Receiving Activity’s Point of Contact, a minimum of twenty (20) business days business days in advance of when the vehicle pass is needed:

a. Current vehicle registration. The registration shall be in the name of the contract company

b. Current vehicle insurance information. The insurance shall be in the name of the contract company.

3.14.2. Contractors shall clearly display a company sign or logo on each vehicle.

3.14.3. Contractor vehicles are not allowed to enter the CIA with more than three (3) people onboard.

3.14.4. Contractor vehicles shall not travel within the CIA between 4:02 pm and 4:09 pm.

3.14.5. Each Contractor shall provide the state registration, or a photocopy, and proof of insurance documents of each approved vehicle to the Pass and I.D. Office where one of the following Vehicle Permits may be issued:

3.14.5.1. A “lay-down” permit authorizes the vehicle to be brought in to transport tools, parts, or materials to/from the site or function as a work platform. Vehicles with “lay-down” permits are kept at the negotiated job site when not traveling to/from the gate.

3.14.5.2. A “load/unload” permit authorizes the vehicle to be brought in to drop off tools, equipment and machinery (which cannot be hand carried) then is taken out of the CIA.

Vehicles with “load/unload” permits shall not be left unattended at the job site for more than 30 minutes.

3.14.5.3. A “service permit” authorizes the vehicle to be brought in and used as a mobile work platform because it contains tools, parts, materials, supplies and/or fabrication equipment. Vehicles with “service permits” allow the vehicle to be used at job sites throughout the CIA where no negotiated “lay-down” area exists.

4. RESTRICTIONS.

4.1. Regular working hours. All work is to be performed during PSNS & IMF regular work hours from 7:30 a.m. to 4:00 p.m., Monday through Friday, except for Federal Holidays. Work performed outside of regular working hours requires notification two business days in advance for consideration and approval. Work that disrupts the normal operations of PSNS & IMF will be required to take place outside of regular working hours/days mentioned above. Disruptive work may include excavation and movement of equipment through buildings.

4.2. Restricted colors. This Shipyard uses the colors magenta, yellow, red, and blue to identify specially controlled materials. The Contractor is specifically prohibited from using magenta, yellow, red, or blue colored plastic wrapping, packaging materials, bags, tape, or other covering materials.

4.3. Radio restrictions. Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of PSNS & IMF is prohibited.

All radio equipment installed in privately owned motor vehicles must be turned off upon entering NBK or PSNS & IMF.

4.4. Privately owned personal computers. The use of privately owned personal computers by contractor personnel at PSNS & IMF is restricted. Contractors requiring use of privately owned personal computers in the performance of this contract shall complete an AIS Security Survey for Computer Equipment. The completed survey shall be returned to the Receiving Activity’s Point of Contact for processing a minimum of five (5) business days prior to the arrival date. Bluetooth devices, USB thumb drives and double ended USB cables are prohibited.

4.5. Sanitation. PSNS & IMF only allows its employees to consume food in designated eating areas. Hardhats, gloves and any other regulated work clothing shall not be worn, or placed, in designated eating areas. Contract employees shall comply with OSHA 29 CFR 1910 (Sanitation).

4.6. Smoking. Smoking is permitted in a Designated Tobacco Use Area (DTUA) only.

4.7. Sheltering in place. For drills or actual events, Contractors shall shelter in place as required by emergency announcements and personnel. If inside a building, stay inside the building and follow directions from the emergency response team. If outside, enter the nearest building at the designated entrance and remain at the entrance until given direction by the emergency response team. If inside a vehicle, pull off of the road, shut off the engine, exit the vehicle, and enter the nearest building or stay inside the vehicle, secure the heat and air conditioning, and close vents and windows. If shipboard, remain shipboard until notified by emergency personnel.

4.8. Required Speed Limits. The following speed limits shall be adhered to in the CIA:

a. Farragut Ave: 20 MPH

b. All piers, wharves, and dry dock routes: 5 MPH

c. All other streets: 10 MPH

5. PROHIBITED ITEMS AND ACTIVITIES.

5.1. Prohibited Items. Weapons or other dangerous materials, alcoholic beverages, and any other item, the possession of which is prohibited by Federal or Municipal law, Department of Defense or Department of Navy Instruction, directive and policies, shall not be brought on NBK or PSNS & IMF property.

5.2. Prohibited photography/recording. Contractor personnel are prohibited from having devices with cameras or activated WI-FI/Bluetooth, tape recorders, zip drives, or other recording devices in their possession while inside PSNS & IMF’s Controlled Industrial Area

(CIA).

5.3. Cellular phones with cameras. Cellular phones with cameras are prohibited at PSNS & IMF. The use of cellular phones while driving at PSNS & IMF is prohibited.

6. ENVIRONMENTAL SAFETY AND HEALTH

6.1. Environmental, safety and health requirements for PSNS & IMF and NBK.

Contractors shall comply with the Environmental, Safety, and Health requirements for PSNS & IMF and NBK. The Contractor Guide to Environmental and Safety Compliance is intended to provide Contractor personnel with information regarding environmental, safety, and health issues they may incur during their work at PSNS & IMF and NBK.

6.2. Environmental Compliance. Contractors working at PSNS & IMF are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment. Contractors shall ensure all their personnel and their supervisors are familiar with the contents of the Contractor Guide to Environmental and Safety Compliance.

6.3. Environmental Protection. The equipment shall be designed and constructed so that during the operation, service, transportation, and storage conditions described herein the equipment will comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Agency (OSHA) and State of Washington Department Of Ecology (WDOE) restrictions for materials classified as hazardous to the environment in effect on the date of the contract. The equipment described herein shall not contain or emit material hazardous to the ecological system as prescribed by federal, state and local statutes in effect at

PSNS & IMF.

6.4. Spill Events. A Spill Event is a release involving any unauthorized spilling, leaking, pumping, emitting, emptying, discharging, injecting, escaping, leaching, disposing, or dumping of oil or hazardous substance. There are two types of spill events in the BNC: a non-emergency and an emergency spill event. The following information is provided to ensure all contractor personnel performing work at PSNS & IMF are aware of, and understand, spill events and the proper response for each type of spill event.

6.4.1. Non-Emergency Spill Event. A non-emergency spill event is a discharge of a known material or hazardous substance of ten gallons or less that can be cleaned up by the personnel who discovered the spill and does not pose an immediate threat to human health or the environment. In a non-emergency spill event, the spill material is not released into any waterway inlet (e.g., storm drain) or outside the BNC fence line. The following actions are required in a non-emergency spill event:

a. Stop the source of the spill.

b. Contain the spilled material by keeping the spill away from drains or waterways by blocking off drains located near the spill if there is a chance that the spill will reach them.

c. Clean up the spilled material wearing the proper personal protective equipment.

d. Dispose of the spill debris per designation by Code 106.33. See Waste Management section.

6.4.2. Emergency Spill Event. An emergency spill event is any release of a known or unknown material or hazardous substance which poses an immediate threat to human health or the environment and is not classified as a non-emergency spill event. In these situations, the individual which discovers the spilled material may require assistance from the government. All unpermitted or uncontrolled releases, greater than ten gallons if on land, or any amount to any waterways, or outside BNC properties, are classified as emergency spill events. The following actions are required in an emergency spill event:

a. If you don’t know the properties of the material or it is a threat to human health, evacuate the area and go upwind.

b. Warn others in the area and direct them upwind.

c. Ask someone to watch the area and to warn others away.

d. Call the Regional Dispatch Center (RDC) by dialing “911” from a BNC telephone (for cellular telephones, call 360-476-3333), and provide the requested information.

e. Return to the spill site and stand by for emergency response personnel.

f. Maintaining a safe distance, try to stop the source of the spill or contain it to prevent it from going into drains or waterways.

g. If you have Safety Data Sheets (SDSs) for the spilled material, provide them to the emergency response personnel.

6.5. Water Pollution Prevention and Best Management Practices (BMPs). In no event shall waste or any other material be disposed of in the storm sewer system.

6.5.1. This system is normally identified with a metal fish tag stating “DO NOT

DISCHARGE - DRAINS TO BAY”.

6.5.2. Discharging to a sanitary sewer drain (e.g., sinks & toilets) is prohibited unless prior authorization has been obtained from the Receiving Activity’s Environmental, Safety, and Health Department.

6.5.3. The Contractor Guide to Environmental and Safety Compliance pamphlet is available from the Receiving Activity’s Point of Contact upon request.