Evaluation Plan_SAM.docx

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Solicitation # N6833523Q0439

Evaluation Plan Brand Name Computer and Network Hardware

This evaluation plan establishes the procedures and evaluation criteria for evaluation of quotations received in response to referenced combined synopsis/solicitation N6833523Q0439.

This combined synopsis/solicitation will be issued as a Small Business Set-aside Request for Quote (RFQ) in accordance with FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial services and FAR 13.106 Soliciting competition, evaluation of quotations or offers, award and documentation under combined synopsis/solicitation number N6833523Q0439.

1.0 SCOPE

The Naval Air Warfare Center Aircraft Division (NAWCAD) Lakehurst (LKE) Digital Engineering Department has a requirement for various commercial computer and network hardware to support the NAWCAD LKE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXX. This requirement is for the procurement of a variety of brand name or equal computer and network hardware, as well as brand name equipment from the following manufacturers: Dualcomm, FluxLight, Magnet Axiom, Sumuri Carbon VFS, and X-Ways Forensics.

The resulting contract will be a firm-fixed-price purchase order with an estimated value of XXXXXXXXX. This requirement shall be fulfilled by supplying “commercial items/services” as defined in Section 2.101 of the FAR. This is a Small Business Set-aside limited competition procurement between the manufacturers and authorized distributors for the required brand name equipment. Additional equipment will be brand name or equal, with any equipment that meets the specifications being acceptable. The estimated award date is XXXXXXXXXX.

This is a commercial requirement with an estimated total cost of XXXXXXXX.

2.0 PROCUREMENT STRATEGY

Procurement of the Dualcomm, FluxLight, Magnet Axiom, Sumuri Carbon VFS, and X-Ways Forensics brand name computer and network hardware and associated brand name or equal equipment will be in accordance with the requirements of the combined synopsis/solicitation. NAWCAD LKE Procurement Department intends to award the contract as described in the Attachment 001_Price Sheet Spreadsheet.

The combined synopsis/solicitation will be posted for 10 calendar days on SAM.gov.

To evaluate Offerors, all quotations will be reviewed for compliance with the terms, conditions, and requirements set forth in the combined synopsis/solicitation. The quotation evaluation criteria summarized below will be included in the solicitation.

3.0 BASIS FOR AWARD

GENERAL

This requirement utilizes FAR 13.106 Soliciting competition, evaluation of quotations or offers, award and documentation under FAR subpart 13.1 procedures, and award will be made on price alone.

The Offerors will be required to provide all part numbers in accordance with the Descriptions and Part Numbers in Attachment 001_Price Sheet of this combined synopsis/solicitation and brand name or equal items in accordance with FAR 52.211-6 Brand Name or Equal. Each Offeror will either be Eligible or Ineligible for award. The Contracting Officer will evaluate “equal” products on the basis of information furnished by the Offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Award will be made to the lowest price responsible Offeror that is deemed Eligible for award.

The Government intends to evaluate quotations and award the contract without discussions; and, will evaluate each offer on the basis of the Offeror’s initial quotation. Therefore, the initial quotation shall contain the Offeror’s best terms. The Government reserves the right, however, to conduct discussions if in the Government’s best interest. If considered necessary by the Contracting Officer, discussions will be conducted with only those Offerors determined necessary to ensure efficient competition.

AWARD ELIGIBILITY

Award Eligibility shall be determined by the following:

1. Demonstration that the Offeror is an authorized distributor of the identified brand name and brand name or equal manufacturers. Acceptable demonstration is as follows: Prime level Offerors shall provide written documentation from the Original Equipment Manufacturer that their company or their subcontractor is authorized to distribute the required equipment. If the prime Offeror's subcontractor is the authorized distributor, then the prime-level Offeror shall include in the documentation a statement guaranteeing the Government will receive the same benefits when contracting with the prime as if the prime Offeror was the authorized distributor; AND

2. Offeror provides an exact match of the part numbers listed in Attachment 001 of this combined synopsis/solicitation and provides a completed Attachment 001 spreadsheet. Only green highlighted cells shall be filled out in the Pricing Sheet of Attachment 001_Price Sheet. For the items in Attachment 001 that are identified as “brand name or equal,” offers of “equal” products must be in accordance with FAR 52.211-6 Brand Name or Equal, including but not limited to:

a. Meet the salient physical, functional, or performance characteristics specified in the solicitation;

b. Clearly identify the item by: brand name, if any; and make or model number;

c. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

d. Clearly describe any modifications the Offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

If an Offeror does not provide the entire list of equipment, does not provide required documentation in accordance with FAR 52.211-6 for offers of “equal” products, or is not an authorized distributor, the Offeror will be deemed Ineligible for award. If an Offeror manipulates the Attachment 001 spreadsheet, the Offeror will be deemed Ineligible for award. If an Offeror does not submit the Attachment 001 spreadsheet, the Offeror will be deemed Ineligible for award. If the Offeror provides a completed Attachment 001, is an authorized distributor, and provides required in accordance with FAR 52.211-6 for offers of “equal” products, the Offeror will be deemed Eligible for award.

PRICE EVALUATION

An Offeror’s Total Evaluated Price will be determined by multiplying the quoted unit prices, by the required quantities identified in each Contract Line Item Number (CLIN). For competitive evaluation purposes, the evaluated price for this procurement will be based on a sum of all CLINs. Offerors must provide pricing for all CLINs. All CLINs will be included in the total evaluated price. Each Offeror’s price quotation shall be evaluated to determine if it is complete.

In accordance with FAR 15.305(a)(1), competition establishes price reasonableness. Therefore, when contracting on a firm-fixed-price basis, comparison of the quoted prices will usually satisfy the requirements to perform a price analysis, and a cost analysis need not be performed. Since this will be conducted using competitive procedures, adequate price competition is expected as the basis for determining the fair and reasonableness of the selected Offeror’s price.

In the event that there is only one satisfactory offer, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors, and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4 in order to ensure a reasonable and realistic price.

A Competitive Fair and Reasonable Price Determination will be reviewed and approved by the Procuring Contracting Officer. The Competitive Fair and Reasonable Price Determination will establish price reasonableness and determine responsibility (FAR 9.103) and financial stability (FAR 9.104-1(a)).

Contract Award - TBD

After considering the above information, the Government will award to the contractor whose Offer meets the requirements of the solicitation and is lowest price responsible Offeror that is deemed Eligible for award.

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