ESBD_433667_1751922352974_IW220745.pdf

This is a Request for Offer (RFO) issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for software maintenance renewal services. The solicitation (RFO Number IM220745) is scheduled to open on July 21, 2025, at 3 P.M. The contract term will run from September 1, 2025, through August 31, 2026. The RFO requests two primary items: (1) MTSCH-TAX-1 Item Age Express Base Software for SQL Server, which includes offline storage, maintenance check, image inquiry functions, and incremental software maintenance, and (2) Maintenance for IAX Car/LAR system. Electronic submission is preferred via email to bids@tdcj.texas.gov, with a recommended limit of 10 MB of attachments per email.

The solicitation emphasizes compliance with Texas state procurement regulations, including preferences for Texas-based businesses and specific requirements around vendor eligibility. Vendors must adhere to TDCJ security procedures when making deliveries to correctional facilities, with strict guidelines about staff conduct, contraband, and facility access. The document includes provisions about public information disclosure, artificial intelligence usage, and payment applications toward any outstanding state debts. Vendors are required to submit one original signed hard copy response and are encouraged to contact either Kelly Haynes or Hailey Burgess from the TDCJ Contracts and Procurement Department for any questions about the solicitation.