ESBD_370305_1723235423224_ADDENDUM_NO.1_IFB_455-25-1003.pdf

WAYNE CHRISTIAN, CHAIRMAN THERESA LOPEZ

CHRISTI CRADDICK, COMMISSIONER DIRECTOR OF OPERATIONS

JIM WRIGHT, COMMISSIONER 512-463-6953

RAILROAD COMMISSION OF TEXAS

OPERATIONS DIVISION

1701 NORTH CONGRESS AVENUE POST OFFICE BOX 12967 AUSTIN, TEXAS 78711-2967

TDD 800/735-2989 OR TDY 512/463-7284 AN EQUAL OPPORTUNITY EMPLOYER HTTP://WWW.RRC.TEXAS.GOV

ADDENDUM #1

DATE: 08-09-2024

IFB#:455-25-1003

TITLE: RRC IFB Virtual Agency Training Workshops/Classes PROPOSAL DEADLINE: Thursday August 15, 2024 at 2:00 PM Central Time

Item 1:

Purpose of this Addendum is to publicize submitted questions with answers:

No.

QUESTIONS

ANSWERS

1 Do all classes need to be either half-day or full-day sessions, or is there flexibility to offer classes that are one hour to 90 minutes long?

The RRC is soliciting bids for training classes that are half days or full days only.

2 In the proposal, should we specify the duration and fee for each class individually?

Bids must be submitted in Word, Excel, or PDF format with a price breakdown per class title. Please submit responses to the email listed in the solicitation.

3. Do we just input N/A if all our content is already developed?

Please see the answer to question 2 above.

4. Is customization of content needed for the Railroad Commission’s business?

The RRC does not require customization.

5. Do you want 1 rate for all classes listed in Appendix A Scope of Work Section C Table 1? Or do you want a per class day cost?

Please see the answer to question 2 above.

6. Is it ok to offer class titles that are slightly different than what is listed if the content/training objective is covered?

The class titles should be the ones listed in Table 1.

7. Is it ok to deliver the class in 2 days? Some content we have is 1 day and others are 2-day classes.

Please see the answer to question 1 above.

8. Can any qualified entity bid even if the name is not on the Excel spreadsheets?

All bids on the ESBD are open to any vendor to submit a response.

9. Have any of the course(s) been delivered previously? If so, what changes/improvements would RRC recommend?

All information on previous trainings are posted on the RRC website and ESBD.

www.rrc.texas.gov https://www.txsmartbuy.gov/esbd http://www.rrc.texas.gov/

Ratings of vendors are posted on the Vendor Performance Tracking System website.

https://www.txsmartbuy.gov/vpts-help

10. If the course(s) have not been delivered previously, should we include outlines of content/topics from our existing courses with the same/similar titles?

Yes, please submit additional information with your response.

11. Will RRC consider customizing the vendor's existing courses or require that new courses be developed?

Responses to this solicitation may have the same or similar title.

Content should match classes in Table 1. Submit additional information of each topic.

12. Should vendors plan for printed or electronic participants' materials?

Vendors should plan to provide electronic copies of materials, as these classes will be virtual classes.

13. Are the hours of 8:30 through 4:30 based on Central Time?

Yes, the times are based on Central Time.

14. Should sessions be recorded? The sessions do not need to be recorded for the agency’s use.

15. Are there any ADA requirements (e.g., closed captioning)

Slides that are provided to teach should be ADA compliant.

(specify what we would want ADA compliant). RRC will provide interpreter services if necessary.

Vendor may need to provide closed captioning for some trainings.

16. On page 2, it asks for the unit price and extension total cost for one LOT. Each workshop listed in Table 1 can be a full or half-day training. Can I provide the unit price and extension cost for both full and half-day training options?

Please provide only one option.

17. Professional Development Needs Assessment

- Can you provide results from any professional development needs assessment conducted with RRC employees? This information will help clarify learning objectives, scope of content, and determine the length of the training workshops.

- Example: What does RRC mean by “Communicating with Tact”? What are the specific learning objectives?

- Example: Do RRC employees need basic or advanced project management training?

Per CPA guidelines, state agencies are required to post ratings of services on the Vendor Performance Tracking System at https://www.txsmartbuy.gov/vpts-help.

Please submit a description of Communicating with Tact in your response.

Training courses may be based on general information of each topic.

18. Number of Classes Expected

- Under Table 1, there is a number of expected classes for each topic, ranging from 1 to 4. For topics requiring training 2-4 times, should we provide the same training each time, or are we expected to deliver different training sessions with varying content?

The training materials must be the same for each of the 12 topics in Table 1.

19. Training Context Trainings may be general in context.

https://www.txsmartbuy.gov/vpts-help https://www.txsmartbuy.gov/vpts-help https://www.txsmartbuy.gov/vpts-help https://www.txsmartbuy.gov/vpts-help

- Should the trainings be general in nature or specific to the context of the services provided by the RRC?

20. Are you seeking multiple vendors? How will this be determined?

One vendor will be awarded for this solicitation.

21. Are you selecting vendors with the lowest price/cost? The RRC uses best value standards to determine awards for all solicitations.

22. Are their instructions on how to complete the forms? Please see “Vendor Instructions” on page 1 of the solicitation.

23. Do you have an overall budget for this training? Please provide your best pricing for the services. RRC does not release budget information for contracts that have not been awarded yet.

24. Have you done this type of training before? Did you have vendors for the trainings? who were they?

All information on previous trainings are posted on the RRC website and ESBD.

www.rrc.texas.gov

25. How and where do I submit my response? Are their questions I must respond to?

Please submit responses to the email listed in the solicitation.

26. Are you open to having vendors respond only to specific Training Workshops/Classes rather than all 12 listed Training Workshops/Classes?

Vendors should submit responses that include all classes in Table 1.

27. Does the RCC have a Learning Management System that can be used for registration tracking that the vendor can leverage or is the RCC looking for the vendor to bring this type of learning technology?

The RRC will coordinate registration tracking. Vendors do not need to provide their own tracking management system.

28. Can you provide more details about the 600 RRC employees who will be participating in these workshops/classes? For example, are they from specific departments or do they hold specific roles within the organization?

The attendees of these classes will be from all levels of employees that work within the agency. To find out more information about the RRC and their different areas, refer to the agency’s website:

www.rrc.texas.gov.

29. Is there a specific format you would like to proposals to be submitted in?

Please see the answer to question 2 above.

30. What is the Estimated Budget? Please see the answer to question 23 above.

31. The C. Table 1 has 12 Workshops/Classes listed, are we expected to provide a list of additional Workshops/Classes up to 35 in number?

The agency may host a total of 35 classes between 9/1/24 to 8/31/25 from the list of 12 classes provided in Table 1.

32. C. Table 1: Training Workshops/Classes – Total number of students sumupto 450, what is the exact number of participants to be trained. Is it 450 or 600?

The number of participants may vary in a fiscal year.

33. Our understanding is we have to conduct lessons/classes as listed in Table 1, is that correct?

RRC is looking for a vendor that will conduct the classes listed in Table 1.

34. What is the mode of training delivery? Microsoft Teams, Webex or Zoom http://www.rrc.texas.gov/ http://www.rrc.texas.gov/

All other aspects of the IFB# 455-25-1003 remain as is.

Valerie Wilcox, CTCM, CTCD Purchasing Team Lead Procurement Phone: 512-463-7189 Email: valerie.wilcox@rrc.texas.gov

RECEIPT OF ADDENDUM #1 OF IFB #455-25-1003

35. The class duration can Varey from half day to full day how should we provide pricing for Training as well as course development, can we add additional rows

Vendor must provide pricing for the classes listed in Table 1.

Vendor may provide pricing and descriptions for additional classes that they can provide to RRC. RRC is not obligated to accept additional classes submitted as part of the bid.