J&A_Temporary_Cooling_Tower_2019_05_09_Redacted.pdf

U.S. General Services Administration Project Support Branch

Public Buildings Service (PBS) Auburn, WA 98001-6599

GSA Northwest/Arctic Region

Sole Source Justification (Simplified Acquisitions $2,500 to $250K) Prepared in the format at FAR Part 6.303-2

(1) Identification of the agency and the contracting activity, and specific identification of the document as a “Justification for other than full and open competition.”

The requiring activity is General Services Administration (GSA), Public Buildings Service (PBS), Region 10, Design and Construction Branch. The contracting activity is GSA, PBS, Region 10, Acquisitions Management Division, Construction Acquisitions Branch (10PQCB). The PBS point of contact for this action is Jong Kim, Contract Specialist, who can be reached at (206) 231-9171 or jong.kim@gsa.gov.

(2) Nature and/or description of the action being approved.

This justification is requested to install necessary piping, valves, and electrical work needed to install a temporary fluid cooler that will be located at the loading dock of the building, and connect to the existing building loop. This installation provides a temporary fluid cooler at Federal Center South (Oxbow Building) in Seattle WA, in the event the existing fluid cooler fails, or is in need of repair, due to unforeseen conditions. The target completion date for this project is June 28, 2019. The apparatus will be tested following the completion of this installation, with a temporary cooling tower, and prior to acceptance of work. All of these tasks are to be completed prior to the start of the cooling season.

The material and associated services will be procured as a sole source directly to University Mechanical Contractors, Inc. or University Mechanical Contractor’s authorized agent.

University Mechanical Contractors, Inc. (DUNS: 002824357) 11611 49th Place West

P.O. Box 67 Mukilteo, WA 98275-4255 Phone: (206) 364-9910 Email: pdonohue@umci.com

(3) A description of the supplies or services required to meet the agency’s needs (including the estimated value).

Provide all labor, material, and equipment necessary to provide temporary cooling tower piping and electrical connection available at the building’s loading dock. Work to include all piping, valves, fittings, insulation, gauges and sensors, and connected to the existing building loop, at the ground loop piping of the building. Provide a temporary cooling tower and connect to the newly installed connection piping, to test this operation.

Estimated Value: $130,000.00.

(4) An identification of the statutory authority permitting other than full and open competition.

Public Buildings Service (PBS) Auburn, WA 98001-6599 GSA Northwest/Arctic Region

This acquisition is being conducted under the authority of Title 41 U.S.C. 3304 subsection (a)(2), as implemented in Federal Acquisition Regulations (FAR) Subsection 6.302-2 – Unusual and Compelling Urgency, allows for other than full and open competition when the agency’s need for the supplies or services is of such an unusual and compelling urgency that the Government would be seriously disadvantaged unless the agency is permitted to limit the number of sources from which it solicits bids or proposals, full and open competition need not be provided for.

(5) A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

FAR 6.302-2 provides for the use of the above authority when an unusual and compelling urgency precludes full and open competition, and delay in award of a contract would result in serious injury, financial or other, to the Government. This application of authority applies for the above listed items as only source who can meet the requirement.

The Oxbow building’s piping is highly complex and unique. The University Mechanical Contractors, Inc. constructed the building mechanical system of this building and is very familiar with its operation. Furthermore, this contractor provided the existing fluid cooler repair work, and the testing of this system, using temporary pipe connection, would reveal all warranty work associated with the fluid cooler repair.

This installation is permanent, and enables the building systems to have redundancy, in case of another fluid cooler failure, or when the existing fluid cooler needs to be repaired.

(6) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart

5.2 and, if not, which exception under 5.202 applies.

In accordance with FAR 5.202(a)(2), the synopsized contract action on the FedBizOpps is not required because the proposed contract action is made under the conditions of FAR 6.302-2, Unusual and Compelling Urgency, and under the circumstances, the Government would be seriously injured if the agency complies with the time periods specified in the

FAR 5.203.

However, we will make publicly available the justification required by FAR 6.303-1. In accordance with FAR 6.305(b) and (d), the justification will be posted within 30days after contract award and remain posted for a minimum 30 days at the Government Point of Entry (GPE) https://www.fbo.gov.

(7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

http://uscode.house.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/05.htm#P55_9233 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/05.htm#P55_9233 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/05.htm#P66_10346

Public Buildings Service (PBS) Auburn, WA 98001-6599 GSA Northwest/Arctic Region

The contracting officer will take sufficient measures to ensure the prices/costs proposed are fair and reasonable and render a determination of such in a Price Negotiation Memorandum (PNM). The PNM will capture the pricing environment, information relied upon, price/cost analysis conducted, findings, and basis for such determination, as well as documents the best value decision.

The contracting officer will solicit comments from the appropriate PBS personnel and Subject Matter Expert (SME) regarding technical criteria listed in RFQ and Pricing information including types and quantities of labor hours, reasonableness of the labor mix, and reasonableness of travel proposed. The contracting officer will evaluate Pricing in accordance with the RFQ, including verification the rates proposed by the Offeror.

The Government estimate is based upon price estimates developed from historical data for similar work on this system in this building.

(8) Any other facts supporting the use of other than full and open competition.

University Mechanical Contractors, Inc. (UMCI) has expertise and already mobilized to this site for the repair of the existing fluid cooler at the building. UMCI has agreed to expedite this installation, and provide a temporary fluid cooler, to test this operation and prior to the weather conditions becoming excessively warm. UMCI successfully completed cooling coil replacement project at the same facility in 2014, and just finished the same in 2019. The crew that installed the original unit, and replaced the cooling coils will participate in this project to assure that a similar installation process is followed and to take advantage of sight familiarity. GSA is relying on UMCI experience on similar projects (technical complexity).

(9) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Based on the above, the requirement was not synopsized due to the urgency of the requirement, thus no other sources have expressed interest in this requirement.

(10) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Based on the information and conclusion drawn in paragraphs three (3) and five (5) of this document, GSA concludes that there are no other offerors able to provide these critical services in the short time needed.

In the future, the GSA will continue to periodically monitor the market to identify if any potential sources exist that can provide these types of critical services. If such a source emerges, the GSA will assess whether full and open competition for future requirements is feasible.

Technical/Requirements Personnel Certification.

Public Buildings Service (PBS) Auburn, WA 98001-6599

GSA Northwest/Arctic Region

I certify that the supporting data used to form the basis of this justification are complete and accurate.

(12) Contracting Officer certification that the justification is accurate and complete to the best of the Contracting Officer’s knowledge and belief.

I certify that this justification is complete and accurate to the best of my knowledge and belief:

___________________________________________Date __________ Heather M. Bowden, Contracting Officer

9 May 2019