PWS - Eastern Compliance MATOC CAO 27MAR24_reviewed.pdf

SECTION C

DESCRIPTION /SPECIFICATIONS/WORK STATEMENT

MULTIPLE TASK ORDER AWARD CONTRACT (MATOC) - ENVIRONMENTAL COMPLIANCE AND

HAZARDOUS MATERIALS/HAZARDOUS WASTE MANAGEMENT SERVICES

MARCH 21, 2024

C.1 GENERAL.

ACRONYMS

AAFES Army and Air Force Exchange Service ABDM Application Database Manager ACM Asbestos Containing Material ADR European Agreement Concerning the International Carriage of Dangerous Goods by Road ADS Authoritative Data Source AE Architect-Engineer AEDB-CC Army Environmental Database – Compliance Cleanup AEDB-EQ Army Environmental Database – Environmental Quality AER Army in Europe Regulation AFM Artificial Mineral Fibers AFRICOM African Command AOR Areas of Responsibility APP Accident Prevention Plan AR Army Regulation ASTM American Society for Testing and Materials AT Antiterrorism ATCTS Army Training Certification Tracking System B.S. Bachelors of Science BTEX Benzene, Toluene, Ethylbenzene and Xylene CAC Common Access Card CENAU U.S. Army Corps of Engineers, Europe District CFT Cross Functional Team CHC Chlorinated Hydrocarbons CIH Certified Industrial Hygienist COR Contracting Officer’s Representative CQC Contractor Quality Control DA Department of the Army DCA Defense Communications Agency DFARS Defense Federal Acquisition Regulation Supplement DOC Department of Commerce DoD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instructions DOL Director of Logistics

DPAA Defense POW/MIA Accounting Agency DRMO and Defense Reutilization and Marketing Office EBS Environmental Baseline Surveys ECO Environmental Compliance Officer EESOH-MIS Enterprise Environmental, Safety and Occupational Health-Management Information System ELAP Environmental Laboratory Accreditation Program EM Engineer Manual EMS Environmental Management System EP Engineering Pamphlet EPAS Environmental Program Assessment System EQCC Environmental Quality Control Committee ER Engineer Regulation ERG Environmental Review Guide ERMS Army Europe Database – Environmental Requirements Management System EU European Union EUCOM European Command FAR Federal Acquisition Regulations FFH Fauna Flora Habitat FFP Firm Fixed Price FGDC Federal Geographic Data Committee FGS Final Governing Standards GIS Geographical Information System GNSS Global Navigation Satellite Systems GPS Global Positioning System HASP Health and Safety Plan HM Hazardous Materials HM/HW hazardous materials/hazardous waste HMCC Hazardous Materials Control Center HMIDS Hazardous Material Inventory and Disposal System HMMS Hazardous Materials Management System HN Host Nation HQ Headquarters HS Hazardous Substance HSM Hazardous Secondary Materials

HTRW Hazardous, Toxic and Radioactive Waste HW Hazardous waste HWAP Hazardous Waste Accumulation Point HWSA Hazardous Waste Storage Area IA/IT Information assurance/information technology IAP Installation Action Plan IAW In Accordance With ICRMP Integrated Cultural Resources Management Plan IDIQ Indefinite Delivery Contract/Indefinite Quantity IEC International Electrotechnical Commission IMA Individual Mobilization Augmentee IMCOM-E Installation Management Command- Europe INRMP Integrated Natural Resources Management Plan IPMP Integrated Pest Management Plan IRS Installation Status Report ISO International Organization for Standardization JTR Joint Travel Regulations KO Contracting Officer LBP Lead-Based Paint LEC Lead Environmental Component LN Local Nationals MATOC Multiple Award Task Order Contract MEC Munitions and Explosives of Concern MIA Missing In Action MWR Morale, Welfare and Recreation NAVEUR U.S. Navy Europe NCIC-III National Crime Information Center Interstate Identification Index OCONUS Outside the Continental U.S.

OEBGD Overseas Environmental Baseline Guidance Document P2 Pollution Prevention PAH Polycyclic Aromatic Hydrocarbons PBC Performance Based Contracting

PCB polychlorinated biphenyl PFAS Per- and polyfluoroalkyl substances PgM Program Manager PID Photoionization Detector PM Project Manager PMP Project Management Plan POC Point of Contact POL Petroleum, Oil and Lubricants POW Prisoner of War PVC Poly-Vinyl Chloride PWS Performance Work Statement QA Quality Assurance QA/QC Quality Assurance/Quality Control QASP Quality Assurance Surveillance Plan QCS Quality Control Supervisor RFP Request for Proposal SAC Special Areas of Conservation SDSFIE Spatial Data Standards for Facilities, Infrastructure, and Environment SF Standard Form SHO Safety and Health Officer SIS Soil Information System SOO Statements of Objectives SOP Standard Operating Procedures SOW Scope of Work STEP Status Tool for the Environmental Program SWMP Solid Waste Management Plan TA Trusted Agent TASS Trusted Associate Sponsorship System TES Threatened and Endangered Species TO Task Order TRGS Technical Rules for Hazardous Substances TSDB Terrorist Screening Database U.S. United States USAREUR U.S. Army Europe UXO Unexploded Ordnance VOC Volatile Organic Carbons WP Work Plan

C.1.1 General Information: The objective of the contract is to provide Firm Fixed Price (FFP) Indefinite Delivery Contract /Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Environmental Compliance and Hazardous Materials/Hazardous Waste Management Services (environmental compliance services) in support of the European Command (EUCOM), including U.S.

Army Europe-Africa (USAREUR-AF), Installation Management Command-Europe (IMCOM-E), and other Department of Defense (DoD) stakeholders in Europe. Generally, work will be performed at IMCOM-E and USAREUR installations and enduring locations but could be extended to other sites in other locations covered by other DoD agencies and activities. These services are under NAICS Code 541620.

To meet this objective, the Government intends to award a contract to no less than three (3) and no more than five (5) qualified Contractors under a Multiple Award Task Order Contract (MATOC). Work will be executed under Task Orders (TO) using Performance Work Statements (PWSs) or less frequently, Scopes of Work (SOW). This non-personal services contract will be for a five-year base period with no option years. These contracts will include FFP features for a wide range of environmental services including:

1) Compliance Management Efforts which primarily includes efforts such as:

a) Environmental Management System Compliance,

b) Environmental Performance Assessments,

c) Environmental Site Assessments, and

d) Management Plan Updates

2) Hazardous Materials & Hazardous Waste Management, including efforts such as:

a) Hazardous and Solid Waste Management,

b) Hazardous Materials Management System (HMMS) support,

c) Hazardous Material Reuse Center Operation or their equivalent, and

d) Site investigations, sampling and analysis.

U.S. and Host Nation (HN) Laws, as well as international agreements and military regulations/guidance must be all be respected in performing this work.

C.1.2 Minimum Guarantee: Each awarded IDIQ contract shall have a total guarantee minimum amount of $2,500 for the base ordering period. The guaranteed minimum may be met with the obligation of a TO meeting or exceeding the guaranteed amount and shall be de-obligated when the obligation occurs.

C.1.3 Location: The project sites for this base contract are located wherever it is required for CENAU to support the compliance-related efforts of its stakeholders, generally in Eastern Europe. The awarded contracts shall be in the following geographic locations: Albania, Armenia, Azerbaijan, Bosnia- Herzegovina, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, Georgia, Greece, Hungary, Kosovo, Latvia, Lithuania, Montenegro, Moldova, North Macedonia, Norway, Poland, Romania, Serbia, Slovakia, Slovenia, Sweden, Turkey, and Ukraine. To a lesser degree, work (approximately 15% of MATOC dollar capacity) may be performed in other countries across the CENAU AOR as future installations and mission requirements develop and expand.

C.1.4 Regulations, Guidance, and Executive Orders: The primary documents that contain U.S. Army Europe’s (USAREUR) policies for environmental compliance and hazardous materials/hazardous waste (HM/HW) management are Army in Europe Regulation (AER) (AER) 200-1 and the country specific Final Governing Standards (FGS). AER 200-1 contains environmental compliance requirements and policy for USAREUR elements regardless of geographic location. It is based on applicable provisions of U.S. laws and Executive Orders, U.S. DoD directives, and U.S. Department of the Army (DA) regulations.

FGSs are a comprehensive set of country-specific environmental compliance criteria applicable to overseas locations. The FGS are DoD-specific compliance regulations that reconcile applicable international agreements, HN and European Union (EU) environmental standards, and standards outlined in the most current, published version of the DoD Instruction (DoDI) 4715.05, “Overseas Environmental Baseline Guidance Document” (OEBGD) manual. FGS were developed and are maintained by HQ USAREUR for Germany, Belgium and the Netherlands as the DoD lead environmental components (LEC) via a comparative analysis of the standards required by the HN and minimum “baseline” criteria established by the DoD, with respect to which are more protective of human health and the environment.

Thus, standards contained in a country specific FGS are those which have been determined by the designated LEC to be more protective. FGSs are currently available or under development for all countries in which USAREUR and other military stakeholders have sites. FGSs exist for other countries where work may be conducted under this contract. In areas where work occurs under this MATOC and an FGS is not published, the most current version of the Overseas Environmental Baseline Guidance Document (OEBGD), DoD Manual 4715.05, is the default standard.

In addition to the FGS, hazardous waste management is governed by regulations such as the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) requirements and Defense Reutilization and Marketing Office (DRMO) procedures. Historic and cultural resources are protected and managed in accordance with the FGS, DoDI 4715.05-G, AER 200-1, AER 200-2, Environmental Guidance for Military Exercises and the NATURA 2000 pan-European directive. HN regional and provincial lists equivalent to the U.S. National Register of Historic Places and those places on the World Heritage List.

C.1.5 Background: This services contract provides support for the multi-media compliance and HM/HW management requirements at installations throughout the EUCOM. The DoD and the U.S. Army are committed to effective environmental stewardship of air, land and water resources, and historic and cultural resources to maintain and improve mission capability. There are numerous media areas which require ongoing management. Generally, this includes but is not limited to overall management of more all-encompassing programs, as well as inspecting, testing, monitoring, evaluating, reporting and training in various media areas. Particular compliance emphasis is given to the proper handling of hazardous materials and hazardous waste.

Project specific TOs will be issued under the basic contract. The U.S. Army Corps of Engineers, Europe District (CENAU) Contracting Officer (KO) or Project Manager (PM) will provide the Contractor with any site-specific information in the CENAU’s possession upon issuance of each TO. Information provided by CENAU on any site will be dependent on the current status of the site. Each TO will define the Contractor’s performance requirements in addition to this document’s requirements.

C.1.6 Scope of Environmental Compliance & HM/HW Management Support: It is necessary for CENAU to provide the capability to conduct Multi-Media Compliance and HM/HW services to support U.S. Forces and the installations we serve. The Contractor will assist in the management of hazardous materials and waste systems that are governed by the FGS, OEBGD where no FGS are developed, and applicable HN and DoD/DA/USAREUR requirements.

The Contractor shall furnish all personnel, materials, and services required to perform compliance management support; miscellaneous compliance-related studies; and HM/HW management assistance.

To accomplish these goals the Contractor will provide a wide range of services including, but not limited to:

Environmental Compliance: (U.S. Army Regulation 200-1, AERs, DoDI 4105.05G, country-specific FGS, etc.):

a. Management plan and standard operating procedure (SOP) development and updates, to include spill response plans, etc.

b. Environmental management system compliance and inspections and multi-media compliance management efforts

c. Environmental Performance Assessments and Environmental Management System (EMS) support

d. Environmental planning

e. Environmental compliance and hazardous materials/hazardous waste training services

f. Project planning including developing work plans; sampling and analysis plans; quality control plans; management plans; accident prevention plans, and operations, maintenance, or training plans.

g. Geographic Information System (GIS)/database support/master planning; including maps delineating targeted locations with GIS supported layers

h. Noise studies

i. Potable water, storm water, sewer system, and point source surveys, assessments and management support, to include accredited laboratory services

j. Implementation of FGS through various media monitoring

k. Environmental Baseline Surveys (EBS) and site assessments/characterizations, including but not limited to, drilling, sampling, well installation, disposal, and analytical testing of various matrices such as soil, sludge, sediment, surface water, groundwater, air, and building materials for chemical, biological and geophysical parameters

l. Groundwater modeling, fate and transport analyses, or other technologies

m. Environmental and environmental engineering review of studies, designs and construction projects

n. Archaeology and cultural resource services, in terrestrial, marine, and aquatic environments, including but not limited to: formal historic and cultural resource inventories and surveys, on-site inventory plans, reconnaissance surveys and recovery (including remote sensing techniques), prepare and update Integrated Cultural Resources Management Plan (ICRMPs), prepare property protection plans, architectural surveys and services, National Register assessments for eligibility, museum design, curation and display support, assessment of project impacts to cultural resources, data preparation and computer database inputs, and participate in forensic recovery assistance (e.g. for Defense POW/MIA Accounting Agency (DPAA)

o. Soils and planning level surveys, assessments and monitoring to support Natura 2000, natural resources, and threatened and endangered species protection

p. Energy management

q. Conducting site surveys and evaluations of Unexploded Ordinance (UXO).

r. Decision documents and technical reports prepared using technical English

s. General document translation services to include technical documents, SDS, HN correspondence

t. Host Nation coordination and permitting

u. FGS and similar guidance support including development and updates.

v. Environmental database and software updates, ex. Environmental review guide (ERG), WEBCASS, inventories, etc.

Hazardous Materials/Waste Management Support: (AR 200-1, AERs, FGS, European Agreement Concerning the International Carriage of Dangerous Goods by Road requirements, Defense Reutilization and Marketing Office procedures, etc.):

a. Pollution Prevention (P2) program management support

b. Solid Waste Management (including recycling)

c. HM/HW inspections and corrective action recommendations

d. HM/HW system support

e. HM/HW database management and maintenance

f. Facilitate environmental reporting requirements using Army systems

g. Environmental reporting/tracking system training support

h. Hazardous material reuse center operations

i. Hazardous waste management center operations

j. Site assessment, survey, sampling, analysis/testing, transport and disposal of hazardous and other related materials, including but not limited to, contaminated building materials and materials generated and stored on the installations/sites

C.1.7 Conduct of Work: The Contractor, the Contractor's subcontractors, and the Contractor's suppliers shall perform all work while respecting Host Nation (HN) and U.S. environmental laws, including the OEBGD and FGS, and in compliance with an approved management plan. The Contractor shall be responsible for acquiring and following the latest version of applicable laws, regulations and regulatory agency guidance and the referenced documents cited within this solicitation and subsequent TOs issued under Contract, unless otherwise specified. At the Government’s request, the Contractor must be able to produce all reference documentation (including Host Nation regulations) required in the performance of work under this contract.

C.1.8 Performance Based Task Orders: Work will generally fall under performance-based task orders using Performance Work Statements (PWSs). The PWS will describe the work in terms of the required results rather than “how” the work is to be accomplished. The PWS will enable assessment of work performance against measurable performance standards (objectives and measures) and provides for payment only when results meet or exceed those standards. Performance standards establish the performance level required by the Government to meet the contract requirements. The standards shall be measurable and structured to permit an assessment of the contractor’s performance. Performance based acquisitions rely on measurable performance standards in a competitive environment to encourage competitors to develop and institute innovative and cost-effective methods of performing the work.

The description of work stated herein provides a general understanding of the Contractor functions to be performed; individual TOs will contain the specific performance-based requirements and the award evaluation criteria. The evaluation criteria will be identified in each TO as either lowest cost/technically acceptable, best value, or tradeoff. Technical requirements described herein, in no way limit the activities that may be required under the terms of the contract. TOs issued under this Contract will be Firm-Fixed Price.

C.1.9 Task Order Limitations: Project specific TOs will be issued under the basic contract and ordering period. The minimum award amount for an individual task order is $5,000. The maximum award amount for an individual task order is $2,500,000. The Contracting Officer reserves the right to request proposals and issue task orders above or below the maximum and minimum amounts.

C.1.9.1 Use of Subcontractors or Consultants: Exclusive of the program management functions, the Contractor may utilize subcontractors or consultants identified in the accepted proposal or subsequently approved by the KO to perform any of the functions required within the specific TO.

C.1.9.2 Task Order Solicitation Requirements: Specific objectives, milestones, and pricing information under this contract will be included in each TO. The Government will require sufficient level of detail to properly analyze the pricing on each TO so that the KO can document that the price is fair and reasonable. The level of detail may vary depending on the level of complexity of the project. In all cases, the Government will request the Contractor provide a cost breakdown which specifies the proposed mix of labor resources, travel costs, and other direct costs, with the underlying assumptions to support those costs and their technical approach.

In some cases, the Ordering Contracting Officer may evaluate proposals based on price only. In other cases, the Ordering Contracting Officer may use other non-price evaluation criteria in addition to price in order to select the Offeror that presents the best value to the Government. The basis for award will be outlined in each task order RFP. Task order proposal requirements will be kept to a minimum as best as possible. The Government will require some level of detail to properly analyze the pricing on a TO so that the KO can document that the price is fair and reasonable. The level of detail may vary depending on the level of complexity of the project. In all cases, the Government will request the Contractor provide a cost breakdown. The Contractor shall include in their proposal costs of all work required by PWS. Pricing shall be based on quantities provided in the PWS. Any changes will be executed in accordance with the Changes Clause resulting in appropriate scope and price Adjustments.

C.2 TASK ORDERS

The Contractor, operating as an independent Contractor and not as an agent of the Government, shall provide all labor, materials, facilities and equipment and perform all work identified in each individual TO.

The Contractor may be required to perform work under multiple TOs at different sites simultaneously. The Contractor shall be cognizant of all appropriate laws, regulations, and guidance for each site. The Contractor shall ensure that all work activities performed by their personnel, subcontractors and suppliers are executed as required by these laws and regulations. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the KO and/or the Contracting Officer’s Representative (COR) by written notice. Nothing in this contract shall relieve the Contractor of his responsibility to comply with the U.S. and HN laws and regulations. Any conflicts between laws/regulations and contract/TO requirements shall be brought to the attention of the KO and/or COR.

Each TO will define the requirements of the Contractor. The description of work stated herein provides a general understanding of the Contractor functions which may be performed.

C.2.1 Task Order Types: The two types of Task Orders under which work may be solicited are prescriptive or performance based. A description of each is given below with more detail provided on the latter as more effort and input from the Contractor is required under these actions.

C.2.1.1 Prescriptive Task Orders: A Prescriptive TO Scope of Work (SOW) under this contract will include site or project specific information. Scopes will vary in detail but will provide an adequate description of the actual services required to allow suitable proposals from the Contractors. Typically, the individual TO will provide the Contractor with the location, description of work, and schedule of execution.

When applicable, the quantities of a particular item that is required will be stated. As attachments, the Government will provide, as necessary, reference materials to further clarify the work effort, and any additional applicable project background information.

C.2.1.2 Performance-Based Task Orders (PBTO): (1) describe the requirements in terms of results required rather than methods of performing the work; (2) use measurable performance standards (e.g., terms of quality, timeliness, quantity); (3) specify procedures for deficient services; and (4) may include performance incentives/disincentives where appropriate. Performance Based Contracting (PBC) methods are intended to ensure that required performance quality levels are achieved and that the Government’s total payment is commensurate with the quantity and quality of services received.

Solicitations for performance-based TOs, will be issued with a tailored TO-specific PWS and a Quality Assurance Surveillance Plan (QASP).

C.2.1.2.1 Performance Work Statement (PWS): Federal Acquisition Regulations (FAR) 2.101 defines PWS as “a statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes” and Statements of Objectives (SOO) as a “Government-prepared document incorporated into the solicitation that states the overall performance objectives. It is used in solicitations when the Government intends to provide the maximum flexibility to each offeror to propose an innovative approach.” PBTOs tend to require more engineering support than traditional prescriptive contracts. This is because PBTOs specify what the final goal of a project is, but not how it is to be accomplished. Basically, the PWS and SOO describe the end result the Contractor is required to achieve on a specific project but do not tell them how to complete it, thus allowing for maximum flexibility for offerors to propose innovative approaches. PWSs emphasize performance that can be contractually defined so that the results of the Contractor's effort can be measured in terms of technical and quality achievement, schedule progress, or cost performance. Under a PWS, milestone payments occur only when the results meet or exceed the stated objectives. Simply meeting the Milestone/Objective, (i.e., submittal of a document for review) is not the same as completion of the Milestone/Objective, (i.e., acceptance of the document by the approval authority). Only upon the completion and acceptance will the Government pay for that Milestone/Objective. For a PBTO, the Contractor will be required to use its expertise and develop the methods to achieve the required end result. A PWS for a task order will to every extent possible:

a. Define desired results/outcomes.

b. Define what level of performance is expected (and ensure it is meaningful and fair) and use performance standards and QASP.

c. Provide all information known about the site(s) or where it can be located and accessed by the

Contractor.

d. Define incentives and disincentives.

e. Define the measurement terms using clear and concise language avoiding vague or broad statements.

C.2.1.2.2 Project Management Plan (PMP): The Contractor is required to develop and maintain a detailed PMP. In the PMP, the Contractor shall specify the project schedule, technical approach and activities required for the planning, execution, and completion of the performance objectives. The PMP shall additionally include an analysis of assumed project risks and mitigation strategies. As part of the PMP, the Contractor shall identify and implement a means for providing project status reports to the COR. The PMP shall address the content of status reports, frequency shall usually be monthly. The PMP shall include a payment milestone schedule. Elements of this draft PMP may be part of the Contractor’s submittal of the TO proposal. The draft PMP, proposed payment milestones, and subsequent revisions shall be subject to Government review and acceptance, through the COR. The final PMP typically shall be due within 15 calendar days of receipt of COR comments on the draft PMP.

The Contractor shall update the PMP to reflect progress towards achievement of the performance objectives and delineate proposed actions to accomplish future project milestones.

C.2.1.2.3 Project Schedule: The Contractor shall develop and maintain an activity-based schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the performance objectives in the PWS. Additionally, the Contractor shall identify the due dates for all task-based deliverables. A payment plan shall be included with the schedule that may allow for payments to the Contractor based on successful completion of interim milestones proposed by the Contractor. Proposed payment milestones and subsequent revisions shall be subject to Government review and acceptance, through the COR. The Contractor shall similarly name activities in the project schedule as they are provided in the QASP to support Government planning of QA inspections. The Government will make payments after verification of milestone completion. The Contractor must complete all performance objectives within the contract period of performance.

C.2.1.2.4 Quality Assurance Surveillance Plan (QASP): Each TO shall have a QASP prepared which unless otherwise noted shall follow the QASP requirements for service contracts as set forth in FAR Subpart 37.6. The QASP details how and when the Government will survey, observe, test, sample, evaluate and document Contractor performance according to the PWS. The QASP focuses on the quality, timeliness, etc. of the performance outputs to be delivered by the Contractor and not the individual steps required or procedures used to provide the product or services. The Government's QASP and the Contractor's Quality Control Plan (see Section C.4.8) work together to ensure that all project performance standards are met.

A template for the QASP is written concurrently with the PWS because what is written in the PWS influences what is put into the QASP. After award, the Government shall submit a draft QASP per requirements set forth in the TO. The final QASP will be developed by the COR and provided to the Contractor typically within 30 calendar days of receiving Contractor comments to the draft QASP.

The QASP will highlight key quality control activities or events that the COR will use to determine when Government inspections can be conducted to assess progress toward and/or completion of milestones.

The Contractor shall appropriately identify the activities identified in the QASP within the activity-based project schedule to allow for Government planning of QA inspections.

C.2.1.2.5 Milestone Presentations: As specified in each TO PWS, milestone presentations shall be made to the COR at the completion of each milestone specified to provide analysis and lessons learned, and to present approaches for completion of future milestones. At the COR’s request, the Contractor may make milestone presentations to the other project stakeholders to show achievement of the performance objectives. This may include participation in annual U.S. Army Environmental Command/Garrison Installation Action Plan (IAP) meetings, if required.

C.2.1.2.6 Payment Milestones and Army Acceptance: Payment milestones may be defined in each TO, and are typically tied to task deliverables. The Contractor may propose a revision to the payment milestones to provide for a limited number of interim payment milestones. Additional payment milestones will only be considered by the Government if they represent significant progress toward performance objective completion, and completion of these interim steps can be measured and demonstrated as complete (e.g., final acceptance of a report rather than submission of a draft). All milestones must have a defined means for demonstrating completion to facilitate certification and acceptance. Payment milestone revisions will be subject to Government review and acceptance through the COR. Typical milestones are shown below:

a. Government acceptance and HN coordination of field reports.

b. Government acceptance and HN coordination of inspection or assessment reports.

c. Government acceptance and HN coordination of Site Investigation (SI) reports.

d. Government acceptance and HN coordination of Feasibility Studies (FS).

e. Government acceptance and HN coordination of Decision Documents (DD).

f. Government acceptance of Contractor corrections to any deficiencies noted during Government review of all project deliverables.

C.2.2 Task Order Content: The Contractor may be required to perform any or all of the efforts described in this section under one TO. Note that descriptions here are largely confined to environmental compliance and HM/HW management support efforts.

C.2.2.1 Work Plans: For each awarded TO, the Contractor is required to submit a Work Plan (WP) as appropriate. The WP basically describes the Contractor's activities as outlined in the TO. The WP shall contain but not be limited to the following, when relevant:

a. Description of available data and contaminant characterization;

b. Statement of the work to be accomplished including a statement of Data Quality Objective(s);

c. Discussion on implementation of the project including the method of operation, type of equipment, personnel required, utility and unexploded ordnance (UXO) clearance, and other special considerations;

d. A schedule that presents the requirements to complete any required field work and key project milestones;

e. Permits, licenses, and certificates, identification number, and location of the disposal facility, if necessary;

f. Key personnel to be used on the project, along with their roles and responsibilities;

g. Resumes for all project personnel with positions listed in Section C.5;

h. Site-specific assumptions and clarifications;

i. Site control measures;

j. Logs, reports, and record keeping to be utilized;

k. The Contractor Quality Control Plan (CQC) (See Section C.4.8); and

l. Health and Safety Plan (HASP) See Section C.4.12

The Government will review and provide comments on the draft WP. The Contractor shall submit a Final WP according to the agreed schedule with the Government. The WP shall be modified to address and incorporate the Government’s comments and concerns, as appropriate. The plan will be reviewed and accepted by the COR or returned to the Contractor, with comments, for further revision prior to field mobilization. Acceptance of the Contractor’s WP by the Government is required prior to any field mobilization. During execution of the TO the Contractor shall follow the approved WP. Deviations or proposed changes to the approved WP must be submitted to the COR for review, comment, and acceptance. Acceptance must come before any field change occurs. The Government reserves the right to require the Contractor to make changes in his WP and operations as necessary.

C.2.2.2 Multi-Media & Compliance Management Efforts.

C.2.2.2.1 Compliance Support: Under an individual “Compliance TO” the Contractor shall be required to perform activities to assure that the Garrison (or other DoD stakeholder as applicable, for the remainder of this PWS), is acting in accordance with environmental regulations applicable to their compliance program. Although TOs may contain individual items or a mix of the items listed under this section, usually an overall compliance TO is awarded for each Garrison/location. Typically, under each TO, one or more persons will accomplish the work (often on-site) at the Garrison/Installation (or off-site as applicable) by performing some or all of the tasks outlined in this subsection, or possibly other work related to compliance. The TO shall contain an estimated number of documents to be prepared/reviewed, meetings, inspections, training, etc., typically within a 3, 6, 9 or 12-month time frame. The following tasks may be included under a “Compliance TO” when relevant:

a. Sustainment and Optimization Plan. Develop a sustainment and optimization plan for addressing the deficiencies and optimizing garrison environmental compliance media areas for future sustainability.

b. Management Plans and Standing Operating Procedures (SOPs). Review available documents and prepare a prioritized list of compliance-related plans and SOP’s that need to be updated/ prepared. Typically this list is based on the optimization plan. Following Government approval, the Contractor shall proceed with developing or updating those plans/SOPs. The following non-inclusive list of management plans or SOPs can be anticipated for review and updates: Integrated Natural Resources Management Plan (INRMP), Integrated Cultural Resources Management Plan (ICRMP), Threatened and Endangered Species (TES) Management Plan, Integrated Pest Management Plan (IPMP), Project Environmental Review SOP, legally protected species management, and compensation and mitigation plans.

c. Program Development. Identify potential projects, develop description of work, and degree of effort to comply with environmental project and program requirements.

d. Environmental Compliance Inspections and Optimization. Execute environmental compliance inspections of specific facilities/media. These inspections typically include, but are not limited to hazardous material/hazardous waste storage areas, oil water separators, underground/aboveground storage tanks, sewer lines, and chlorination stations. As part of this effort the Contractor shall evaluate the current environmental compliance program and chart success rates for management implemented controls. The inspection data collected may be used to prepare a final report recommending future controls to increase environmental sustainment and optimization at the installation.

e. Environmental Performance Assessments. To assess a garrison’s overall, current compliance position, the Contractor may be required to plan and organize internal assessment according to published U.S. Government guidance. Following the internal assessment the Contractor shall develop a table to reflect the current findings against any prior internal assessment. Before a formal external assessment is conducted by others, the Contractor shall develop a management plan of action, including recommendations for correction and improvement. This plan of action typically will be based on previous assessment findings, and on the recommendations currently developed/ implemented in the sustainment and optimization plan.

f. Environmental Management System (EMS) Compliance. Develop or update EMS documentation to include assuring that all the above recommendations and implemented documentation is included in the EMS document control system. The Contractor shall perform an assessment of the installation’s compliance status with respect to the U.S. Army EMS metrics. The Contractor shall review internal documents to evaluate the main processes and the status of environmental management at the Garrison, to include but not be limited to the following: analysis of Environmental Program Assessment System (EPAS) reports, participate in external EPAS, conduct internal EPAS, internal audits, conduct preparatory inspections, and all required management plans such as: Natural Resource Management Plans, Pesticide Management Plans, Drinking Water plans, Recycling Plan and similar plans. Following the review the Contractor shall prepare a brief report detailing the status of these requirements. The Contactor may be required to develop and conduct EMS awareness and competency training and/or to perform EMS related audits.

g. Database Management. The Garrisons maintain and provide input to numerous environmental databases. Some for which updates/input may be required include Army Environmental Database

– Compliance Cleanup (AEDB-CC), Army Environmental Database – Environmental Quality (AEDB-EQ), Army Europe Database – Environmental Requirements Management System (ERMS), Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS), Hazardous Material Inventory and Disposal System (HMIDS), IMCOM - Status Tool for the Environmental Program (STEP), Solid Waste Annual Report - Swarmed and Installation Status Report – Part II (ISR II) databases. Any updates would be in coordination with staff at the Garrison and headquarters level.

h. Environmental Training. Develop, update, provide and track environmental training, including but not limited to: EMS awareness training, environmental competency training, environmental officers training (e.g. units, rotational forces, organizations, tenants, etc.), inspection training of rotational forces, and environmental compliance awareness training courses for military and civilian personnel. Support training and informational events for the public. Training can be live on-site, at a remote site, or via the web. Additional training may be required to ensure that Garrisons are in environmental compliance.

i. Meeting Participation. The Contractor will be expected to participate in Garrison meetings at which compliance-related efforts are discussed. Standard meetings in which the Contractor may be required to participate include quarterly Environmental Quality Control Committee (EQCC), Cross Functional Team (CFT) meetings, and monthly Environmental Compliance Officer (ECO) meetings. Efforts the Contractor may be required to perform: coordinating the meetings, inviting the team, preparing an agenda, writing minutes of the meetings, and supporting the development of the meeting presentations. Other Garrison-specific meetings may require similar efforts.

C.2.2.2.2 Pollution Prevention (P2) Program Management Support: Perform a number of pollution prevention related activities in individual TOs. The following tasks may include:

a. P2 Project Development. Develop and implement specific P2 projects. This shall involve preparing project specific P2 Opportunity Assessments and project plans, as needed, and evaluating those projects (detailed technical and cost analysis) with respect to their technical and economic feasibility. The Contractor shall assist the Garrison in selecting the specific projects for Opportunity Assessments, developing detailed project plans, and project implementation.

b. Hazardous Substances (HS) Review. Identify sources of Hazardous Substances and Non- Hazardous Substances purchases by type and quantity, evaluate the processes (i.e. purchase, handling and disposal), identify and implement methods of HS reduction, substitution, avoidance, and handling. The Contractor shall identify annual management costs and pollution generation amounts associated with hazardous materials, hazardous waste, air emissions, energy conservation, wastewater discharges, and solid waste.

c. Plans Update and Development. Edit and update the current Pollution Prevention Plan, policies, and related documents in accordance with the Army P2 plan guidance.

d. Garrison P2 Training/Awareness Training. Identify P2 training requirements necessary to create a Garrison wide P2 awareness among the organizations, units, activities, and tenant organizations that generate and/or manage pollution or waste - from commanders down to front line supervisors. Using this information, the Contractor shall develop a training plan and presentation materials, and achieve a 100% trained /educated Garrison staff by the close of the contract and conduct P2 Awareness Training that includes training materials for all level of audiences, such as family members, children, commanders, supervisors, etc.

e. P2 Garrison Coordination. Coordinate P2 efforts and initiatives with all Garrison Directorates, activities, and organizations, including, but not limited to: Director of Logistics (DOL), Department of Commerce (DOC), Department of Defense Directive (DoDDs), Defense Communications Agency (DCA), Army and Air Force Exchange Service (AAFES), and Morale, Welfare and Recreation (MWR). The Contractor shall work effectively with the HM/HW/Hazardous Secondary Materials (HSMs) manager(s) to prevent pollution.

f. Information Management. Maintain P2 and related files and historic records. This may include data entry into existing systems and databases at the Garrison, including document control systems.

C.2.2.2.3 Solid Waste Management: Under an individual TO the Contractor shall be required to perform a number of activities related to solid waste. The Contractor shall analyze solid waste management within a Garrison and use the results to update their Solid Waste Management Plan (SWMP) in accordance with the appropriate regulatory criteria. The format will conform to the headquarters SWMP template. When updating the plan, the Contractor shall ensure that it incorporates the EMS and P2 process initiatives, goals, targets, and impact analysis. All existing raw data available through recent P2 and internal/external assessments must be considered and incorporated if shown to be cost effective. The SWMP will be integrated with the installation’s EMS.

C.2.2.3 Hazardous Materials (HM) and Hazardous Waste (HW) Management: Under an individual TO the Contractor shall be required to perform a number of related HM and/or HW management activities.

The following tasks shall contain but not be limited to the following when relevant. Again, a TO might require one or more on-site staff members to perform some or all of these tasks for a specified period of time based on the estimated number of inspections, training, etc.

a. HW Inspection: Perform inspections of facilities storing hazardous substances. This will consist of the following steps:

• Develop an inspection schedule for facilities such as hazardous waste storage areas and accumulation points (HWSA/HWAP) that store hazardous substances (water-endangering/hazardous waste). The schedule will be developed using judgment to identify the types of problems (e.g., malfunctions or deterioration) that are to be reviewed during the inspection (e.g., inoperative sump pump, leaking fitting, etc.). The inspection frequency shall be based on the rate of possible deterioration of the equipment and probability of an environmental or human health incident if the deterioration or malfunction or any operator error goes undetected between inspections.

• After the schedule has been developed, the Contractor shall inspect tenant and training units for compliance with storage requirements for HW, prepare inspection reports, enter inspection reports in a database, prepare Notices of Noncompliance for deficiencies found, and track correction of deficiencies. Recommendations and/or a corrective action report will be prepared to determine potential remediation options.

• Additional services that may be required would be the identification, labeling, collection, transportation and disposal of materials generated and stored on the facilities. Emergency and urgent response of identifying, containing, and disposing of the materials may be required.

b. Provide Hazardous Materials and/or Hazardous Waste Training: Routinely offer hazardous materials/waste training, in English, to the units, tenant organizations, training units, and relevant functional area managers, and others involved in compliance and HM/HW management; and for local nationals (LNs) in the HN language including HMIDS. Training delivery methods include (applicable to other training efforts under this PWS): formal webinars, training videos, tutorials, demonstrations, on-site training, and workshops. The Contractor shall prepare briefings, training materials and sample data sets, practical exercises, and provide experienced instructors. The Contractor shall prepare user guides that include step-by-step how-to and examples

c. Update HW Management Plan. All relevant HW results from any recent assessment/audits must be incorporated into the current Hazardous Waste Management Plan.

d. Develop/design HW-reduction solutions to support EMS: Based on the Garrison’s internal assessments, recurring findings that will be corrected with environmental engineering solutions (e.g., use of technical equipment) shall be assessed in accordance with pollution prevention measures. The Contractor shall review the Garrison’s recurring and repeat assessment findings and identify those that can be corrected. For example, the use of an aqueous-based parts washer in place of a solvent-based parts washer might be a solution to a finding.

e. Hazardous Materials Control Center (HMCC) & Hazardous Waste Management Centers: Provide assistance at the Garrisons HMCC that serve as a central management point for all hazardous material (HM) operations and the tracking of HW operations. This includes HM procurement, storage, and issue; tracking empty container disposition and hazardous waste disposal; and performing unit area compliance inspections and training. Provide an onsite application database manager (ADBM) who serves as the overall HMCC manager and who must ensure that the installation is compliant with the FGS, HN Requirements, and DoD/Individual Mobilization Augmentee (IMA) requirements. An HMCC does not exist at all Garrisons. Here, the Contractor shall assist at HW Management Centers (disposal areas) assuming tracking, proper signage/separation, inspection and arranging for disposal of HW (by a third party) brought to the designated disposal areas.

f. Hazardous Materials Management System (HMMS) Database Management Support: Provide on-site and off-site support to the HMMS data management system under the DoD prescribed system user’s guidance. The Contractor shall be required to:

• Provide status reports on activities conducted in support of HMMS such as error analysis reports, status of integrating existing HMMS data into the database, training status, and summaries of all briefings.

• Manage, evaluate/assess and report on HMMS system performance following established monthly metrics.

• Report on HM Free-Issues giving the total monthly (and annual cumulative) cost-avoidance dollar amount realized by operating the Garrison HM Reuse Center(s).

• Report on Shelf-Life Management Program giving the total monthly (and annual cumulative) cost avoidance dollar amount realized based on shelf-life extensions of HM by the Garrison HMCC. This might include a break-out showing the total number of attempts to extend the batch/lot product life using the web-based DoD database; associated data related to successful/non-successful on-line updates; the number of (total batch/lot numbers) meeting/not meeting the product value economic threshold set for determining testing; the current status of batch/lots submitted; and results for the month.

• Monthly Roll-ups of Contractor Activity to include number of participating/enrolled HMMP activities/units at each installation, highlighting current status and past months activities;

Activity/unit HMMP management reviews conducted during past month with highlights;

Activity/unit HM storage site inspections accomplished and any trend data revealed during past month; Roll-up of HM instruction and training provided participants/units during the previous month.

C.2.2.4 Miscellaneous Compliance and HM/HW Related…