Embassy Lome Budget Narrative Sample Template (002).xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- U.S. Embassy Lome Public Diplomacy Annual Program Statement Federal grant opportunity
- Opportunity number
- LOME-FY2025-APS-0001
- Issued by
- Department of State US Embassy Lome
About this file
This document is a Budget Narrative Sample Template that provides guidance on how to complete the budget and budget narrative for a federal grant opportunity.
The template includes detailed line items and instructions for the various budget categories, such as personnel, fringe benefits, travel, equipment, supplies, contractual, and other direct costs. It also provides guidance on how to differentiate between federal and non-federal/match costs, and how to properly complete the SF-424A form. Additionally, the document includes a summary budget table that consolidates the budget information.
The related federal grant opportunity is the U.S. Embassy Lome Public Diplomacy Annual Program Statement, which is a cooperative agreement or grant opportunity from the U.S. Department of State. The funding is intended to support programs that strengthen cultural ties between the U.S. and Togo through cultural and exchange programming. The priority program areas include peace and security, democratic institutions, economic growth, and opportunities for development.
Embassy Lome Budget Narrative Sample Template
View the file
Other files for this federal grant opportunity
| File | Type | Posted |
|---|---|---|
| Mandatory_SF424B_Ansurance.pdf | ||
| SF424A_Budget.pdf | ||
| SF424_Application form_Individual.pdf | ||
| SF424_Mandatory_Application form_Organizations.pdf | ||
| Lome-Annual Program Statement-2025 v5.pdf | ||
| Lome-Annual Program Statement-2025.pdf | ||
| Lome-Annual Program Statement-2025 v4.pdf |
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Text version
Sheet2 Instructions: This Budget Narrative Sample Template should be filled out in its entirety. Any information that is included in blue text should be deleted prior to submitting this document as the "Budget Narrative" attachment. It is only included as guidance for sample text or suggested information. Costs listed in any category below should include an explanation of how the requested funds will be used to support the proposed project, whether it be federal or a non-federal/match cost. Please note that the response “Not Applicable,” or “N/A,” is generally not acceptable. Instead, a sufficient explanation should be provided in either the proposal narrative or within each field to explain why an item is not applicable.
| Organization Name, Period of Performance | ||||
| 1. Personnel (Description: An employee of the organization whose work is tied to the proposed project) | ||||
| 1.a Federal or PAS Cost | ||||
| Position | Name of Employee | Annual Salary/ Rate | Level of Effort (%) | Cost |
(Salary x LOE)
| 1.a Personnel Sub-Total | $0 |
| Narrative Justification: Enter a description of the Personnel funds requested and how their use will support the purpose and goals of your proposal. Be sure to describe the role, responsibilities, and unique qualification of each position. |
SF-424a Note: Enter the total cost of 1.a in Section B Column 1 line 6a of the form.
| 1.b Non-Federal Match or Cost Share | ||||
| Position | Name of Employee | Annual Salary/ Rate | Level of Effort (%) | Cost |
(Salary x LOE)
| 1.b Personnel Sub-Total | $0 |
| Narrative Justification: Enter a description of the Personnel matching funds provided and how their use will support the purpose and goals of your proposal. Be sure to describe how your matching funds will help sustain and enhance your MEPI budget request. |
SF-424a Note: Enter the total cost of 1.b in Section B Column 2 line 6a of the form.
Source of Match Funds: Identify the source of match funds.
| 2. Fringe Benefits (Description: May include contributions for social security, employee insurance, pension plans, etc. Only those benefits not included in an organizations indirect cost rate agreement (i.e., NICRA) may be shown as direct costs) | |||
| 2.a Federal Cost | |||
| Component | Wage | Rate | Cost |
(Wage x Rate)
| 2.a Fringe Benefits Sub-Total | $0 |
| Narrative Justification: Enter a description of the Fringe funds requested, how the rate was determined, and how their use will support the purpose and goals of this proposal. |
SF-424a Note: Enter the total cost of 2.a in Section B Column 1 line 6b of the form.
| 2.b Non-Federal Match or Cost Share | |||
| Component | Wage | Rate | Cost |
(Wage x Rate)
| 2.b Fringe Benefits Sub-Total | $0 |
| Narrative Justification: Enter a description of the Fringe matching provided, how the rate was determined, and how their use will support the purpose and goals of the proposal. Be sure to describe how the matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 2.b in Section B Column 2 line 6b of the form.
Source of Match Funds: Identify source of match funds.
| 3. Travel (Description: Explain need for all travel. Must follow U.S. Government regulations. The lowest available commercial fares for coach or equivalent accommodations must be used. Local travel policies prevail.) | |||||
| 3.a Federal Cost | |||||
| Purpose of Travel | Item Description | Unit of Measure | Cost Per Unit/Rate | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| Project: Mural Paiting | Lodging in Lomé for Philip for 6 days (U.S. Government allowable rate) | day | $ 174.00 | 6 | $1,044 |
| Meals and Incidentals for Philip participants for 8 days including 2 travel days (M&IE--U.S. Government allowable rate)) |
($85*6 full days) + (0.75*85 * 2 travel days) day $ 510.00 127.5 $638
| 3.a Travel Sub-Total | $1,682 |
| Narrative Justification: Describe the Purpose of Travel and how costs were determined. |
SF-424a Note: Enter the total cost of 3.a in Section B Column 1 line 6c of the form.
| 3.b Non-Federal Match or Cost Share | |||||
| Purpose of Travel | Item Description | Unit of Measure | Cost Per Unit/Rate | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 3.b Travel Sub-Total | $0 |
| Narrative Justification: Enter a description of the Travel matching funds provided and how their use will support the purpose and goals of this proposal. Be sure describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 3.b in Section B Column 2 line 6c of the form.
Source of Match Funds: Identify source of match funds.
| 4. Equipment (Description: Permanent equipment is defined as non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more.) | ||||
| 4.a Federal Cost | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 4.a Equipment Sub-Total | $ - 0 |
| Narrative Justification: Enter a description of the Equipment and how its purchase will support the purpose and goals of this proposal. |
SF-424a Note: Enter the total cost of 4.a in Section B Column 1 line 6d of the form.
| 4.b Non-Federal Match or Cost Share | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 4.b Equipment Sub-Total | $ - 0 |
| Narrative Justification: Enter a description of the Equipment match provided and how its purchase will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 4.b in Section B Column 2 line 6d of the form.
Source of Match Funds: Identify source of match funds.
| 5. Supplies (Description: Materials costing less than $5,000 per unit and often having one-time use.) | ||||
| 5.a Federal Cost | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units) Painting Supplies Lumpsum $ 1,000.00 1 $1,000
| 5.a Supplies Sub-Total | $1,000 |
| Narrative Justification: Enter a description of the Supplies requested and how their purchase will support the purpose and goals of this proposal. |
SF-424a Note: Enter the total cost of 5.a in Section B Column 1 line 6e of the form.
| 5.b Non-Federal Match or Cost Share | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
| 5.b Supplies Sub-Total | $0 |
| Narrative Justification: Enter a description of the Supplies match provided and how their purchase will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 5.b in Section B Column 2 line 6e of the form.
Source of Match Funds: Identify source of match funds.
| 6. Contractual (Description: The costs of project activities to be undertaken by a third-party contractor should be included in this category as a single line item charge. A complete itemization of the cost should be attached to the budget. If there is more than one contractor, each must be budgeted separately and must have an attached itemization.) | ||||
| 6.a Federal Cost | ||||
| Name/Item Description | Unit of Measure | Unit Cost | Number of Units | Cost |
| 6.a Contractual Sub-Total | $0 |
| Narrative Justification: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed categorical budgets. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance and how the proposed costs were estimated and the type of contract (bid, sole source…etc). |
SF-424a Note: Enter the total cost of 6.a in Section B Column 1 line 6f of the form.
| 6.b Non-Federal Match or Cost Share | ||||
| Name/Item Description | Unit of Measure | Unit Cost | Number of Units | Cost |
| 6.b Contractual Sub-Total | $0 |
| Narrative Justification: Explain the need for each match contract agreement and how their use will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request. |
SF-424a Note: Enter the total cost of 6.b in Section B Column 2 line 6f of the form.
Source of Match Funds: Identify source of match funds.
| 7. Construction: Not Allowable |
| SF-424a Note: Leave this section blank in Section B Column 1 & 2 line 6g of the form |
| 8. Other Direct Costs (Description: Expenses not covered in any of the previous budget categories.) | ||||
| 8.a Federal Cost | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units) Honorarium for Philip Martin
| 8.a Other Direct Costs Sub-Total | $0 |
| Narrative Justification: Explain the need for each item and how their use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested. |
SF-424a Note: Enter the total cost of 8.a in Section B Column 1 line 6h of the form.
| 8.b Non-Federal Match or Cost Share | ||||
| Item Description | Unit of Measure | Cost Per Unit | Number of Units | Cost |
(Cost Per Unit x No. of Units)
| 8.b Other Direct Costs Sub-Total | $0 |
| Narrative Justification: Explain the need for each match item and how their use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested. Be sure to describe how your matching funds will help sustain and enhance your Federal budget request. |
SF-424a Note: Enter the total cost of 8.b in Section B Column 2 line 6h of the form.
Source of Match Funds: Identify source of match funds.
| 9. Total Direct Costs | ||
| 9.a Federal Cost | ||
| SF-424a Note: Enter the total cost in Section B Column 1 line 6i of the form. | $2,682 | |
| 9.b Non-Federal Match or Cost Share | ||
| SF-424a Note: Enter the total cost in Section B Column 2 line 6i of the form. | $0 |
| 10. Indirect Costs (Must reflect a provisional or pre-determined Negotiated Indirect Cost Rate Agreement.) | |||
| 10.a Federal Cost | |||
| SF-424a Note: Enter the total cost of 10.a in Section B Column 1 line 6j of the form. | 0.00% | $0 | |
| 10.b Non-Federal Match or Cost Share | |||
| SF-424a Note: Enter the total cost of 10.b in Section B Column 2 line 6j of the form. | 0.00% | $0 |
| 11. Total Costs (Sum of the Total Direct and Indirect Costs) | ||
| 11.a Federal Cost | ||
| SF-424a Note: Enter the total cost in Section B Column 1 line 6k of the form. | $2,682 | |
| 11.b Non-Federal Match or Cost Share | ||
| SF-424a Note: Enter the total cost in Section B Column 2 line 6k of the form. | $0 |
BUDGET SUMMARY
| Budget Categories | Federal Request (Cost) | Non-Federal Match or Cost Share | Total |
| 1. Personnel | $0 | $0 | $0 |
| 2. Fringe Benefits | $0 | $0 | $0 |
| 3. Travel | $1,682 | $0 | $1,682 |
| 4. Equipment | $0.00 | $0.00 | $0.00 |
| 5. Supplies | $1,000 | $0 | $1,000 |
| 6. Contractual | $0 | $0 | $0 |
| 7. Construction | $0 | $0 | $0 |
| 8. Other Direct Costs | $0 | $0 | $0 |
| 9. Total Direct Costs (lines 1-8) | $2,682 | $0 | $2,682 |
| 10. Indirect Costs (reflect provisional, pre-determined rate and allocation base) | $0 | $0 | $0 |
| 11. Total Costs (lines 9-10) | $2,682 | $0 | $2,682 |
| &"Times New Roman,Italic"&14&K0070C0Appendix 2 | &"Times New Roman,Bold"&14 |
| Budget Narrative Sample Template | &"Times New Roman,Italic"&14&K0070C0Required Document |
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