Elevator Maintenance SOW.pdf

FCC LOMPOC

ELEVATOR MAINTENANCE AND REPAIR SERVICES

STATEMENT OF WORK

SUBJECT:

The Federal Bureau of Prisons intends to award a single firm-fixed price Base plus up to Three Option Years contract for the provision of elevator maintenance services and annual inspections. The contract will cover, 4 Hydraulic, and 1 Traction elevator as stated in this Statement of Work.

• (1) Traction Elevator in Health Services, Cap: 4000 lbs.

• (4) Hydraulic Freight Class Elevators:

Food Service, Cap: 5000lbs

Laundry, Cap: 4500lbs

Special Housing Unit, Cap: 750lbs

Outside Unicor, Cap: 2000lbs

PLACE OF PERFORMANCE:

The service will be performed at the FCC Lompoc, California, 3901 Klein Blvd, Lompoc, CA 93436. This facility houses incarcerated male medium security inmates.

SCOPE OF WORK

The Contractor shall provide to the Government facility at the facility located in Lompoc, California, elevator maintenance service in a manner and form that is consistent with (1) all applicable laws, regulations, permits and elevator codes and (2) the facility’s service requirements. Estimated annual service requirements are:

• Elevator contractor to maintain the institutions elevators in accordance with ASME A17.1-2010 Maintenance Control Program (MCP)

• Elevator contractor will perform annual tests and annual permitting of all elevators pursuant to local, state and federal code.

• Elevator contractor will perform 5 year load test for Traction Elevator.

(Next due 2024)

• The Contractor shall furnish the facility with written inspection reports for all tests performed on each elevator.

• Elevator contractor will provide Quarterly Service visits (Feb, May, Aug, and Nov). May visit will be in conjunction with the annual inspection.

• The Contractor shall provide annual permits for all elevators.

• The contractor shall provide callback service 24/7. A callback is defined as minor troubleshooting and adjusting of inoperable elevators.

• The Contractor shall provide and coordinate on-sight emergency repairs within 24 hours. Contractor will make a scheduled sight visit within 14 calendar days of being notified of repairs needed.

• The Contractor’s current elevator Code and Regulations are made a part hereof by reference.

• The Contractor is required to keep all licenses to provide stated services current during the life of the contract.

• The offeror is encouraged to propose alternatives that may be available to the Government relative to service. Each alternative shall be as specific as possible as relates to associated costs, or credits, to the Government.

• The Contractor must include their established elevator regulations with their bid.

Upon contract award, the Government will agree to purchase elevator service from the Contractor in accordance with the Contractor’s established elevator regulations, to the extent to which such rules and regulations are applied to all customers generally and do not conflict with any material term of this contract, Federal law, or security of the institution.

EDUCATION, QUALIFICATION, KNOWLEDGE AND SKILLS:

The contractor shall provide qualified personnel as defined by the National Fire Protection Agency standards for inspections and testing and the current Occupational Safety and Environmental Health Manual. The qualified personnel must possess the knowledge of all applicable Federal, State, and Local code requirements during inspection and testing of systems. Elevator contractor will use trained personnel directly employed and supervised. All contract employees must be qualified to keep elevator equipment in proper operating condition pursuant to industry standards.

The contractor shall use trained personnel employed and supervised by the contractor service company. All personnel shall be qualified to keep the equipment properly adjusted and maintained in proper operating condition pursuant to industry standards.

SCHEDULE: The offeror shall provide a detailed schedule for all proposed activities associated with providing elevator service to the facility; characteristics of proposed service; detailed narrative of proposed systems tests, upgrades or improvements, if applicable. Hours of work will be between 7:30 am to 4:00 pm, Monday through Friday (excluding federal holidays). Any emergency service requests will be scheduled based on institutional need. Scheduled dates of performance will be mutually agreed upon between the contractor and the Facilities Manager or their designee.

Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When the contractor reports to the institution and is unable to perform services due to such delays, the contractor will be paid according to the contracted amount for such delays.

SUPPLIES:

All supplies and equipment the contractor may need while working at the institution will be furnished by the contractor.

SECURITY REQUIREMENTS:

The contractor will be required to adhere to all Federal Bureau of Prisons Regulations security requirements which will include passing applicable security clearances. The following investigative procedures may be performed at the discretion of FCC Lompoc staff:

National Crime Information Center (NCIC) check;

DOJ-99 (name check);

FD-258 (fingerprint check):

Law Enforcement Agency checks;

Vouchering of Employers;

Resume/Personal Qualifications;

Completed Contractor Pre-employment Form;

OPM-329-A (Authority for Release of Information);

National Agency Check and Inquiries (NACI) check (if applicable); and Urinalysis Test (for the detection of marijuana and other drug usage)

The contractor will comply with Federal Bureau of Prisons search procedures outlined in Title 28, Code of Federal Regulations, and Part 511. The contractor will be required to consent to search upon entering Bureau grounds. The contractor must submit a Tool and Equipment Inventory form prior to starting work. The contractor will be escorted by Bureau staff at all times. Verbal interaction with the inmate population is prohibited and will not be tolerated for security purposes.

METHOD OF PERFORMANCE:

The contractor has sole responsibility and discretion for choosing and implementing the manner and method for performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above. The services, although not directly supervised, shall be reviewed by appropriate institution staff to ensure contract compliance. The contractor performance will be evaluated in accordance with FAR Part 42. Contract monitoring reports may be prepared by the Contracting Officer or Contracting Officer’s Representative and maintained in the contract file.

MISCELLANEOUS INFORMATION:

This service is a contractual arrangement and not a personnel appointment. Payment is based on an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. All duties outlined in the Statement of Work shall be performed in accordance with standards and methods generally accepted within the contractor’s own field of expertise. The contractor will not be subject to Government supervision, except for security related matters, however contractor performance shall be monitored.