SOW--OMAO_SRB_REQUIREMENT--EA133M18RQ0109.pdf

NOAA OMAO FLEET RECAPITALIZATION SRB REQUIREMENT—EA133M18RQ0109

OMAO FLEET STANDING REVIEW BOARD

Statement of Work

1.0 Scope

NOAA’s Office of Marine and Aviation Operations (OMAO), External Affairs Division is responsible for managing the sustainment of Fleet and Workforce requirements. Per Public Law 110-38, there is a requirement to submit three separate plans: (A) the Administration’s ship recapitalization plan for fiscal years 2010 through 2024; (B) the Administration's aircraft modernization plan; and (C) supporting workforce management plans. In October 2016, the NOAA Fleet Plan was released. As part of this effort, NOAA had an Independent Review Team (IRT) to provide senior-level independent review on the health of the NOAA Fleet, requirements for recapitalization, and analysis of operational, maintenance practices and technology infusion. NOAA requires a Standing Review Board (SRB) to provide life-cycle reviews during the implementation of fleet recapitalization to ensure appropriate program and project management oversight.

1.1 Objective and Special Requirements:

The intent of this procurement is to award a 5-year contract, including one (1) Base Year and up to four (4) Option Years, for establishment, planning support, program/project management for the Standing Review Board implementation for NOAA’s Fleet Recapitalization effort. The vendor must have recent experience, within the last five (5) years, in NOAA Research Vessel Fleet Planning and Fleet Recapitalization plan writing and coordination, or demonstrate equivalent experience with civilian or Government entity. The effort included in this statement of work must be completed within the stated period of performance in order to accurately communicate the NOAA Fleet needs to decision makers in time to recapitalize the fleet and not impact the status of the Fleet and NOAA Research capabilities. The vendor shall perform this work to carry out the Fleet Planning efforts and successful Fleet Recapitalization without causing negative impacts on the Fleet Planning efforts to date.

The awarded contractor to manage this effort should have unique insight and awareness of NOAA corporate and internal organizational interests in the execution of NOAA fleet recapitalization as detailed in the NOAA Fleet Plan. Strong analytical experience with government capital asset investment decisions, a detailed understanding and experience with NOAA, NOAA’s Office of Marine and Aviation Operations, and the Department of Commerce is desired; however, experience with the Office of Management and Budget, and Congress is required. The current Fleet Recap plan was recently approved within NOAA and the OMB and this follow up work will ensure that NOAA is successful in carrying out the recapitalization effort, therefore, the awarded contractor should have experience with the NOAA Fleet Recapitalization efforts between 2000 and 2016 However, demonstrated equivalent experience with Recapitalization is required.

The work required must include adherence to a strict deadline for final deliverables in order to ensure this effort does not lapse. It is advantageous that the contractor have strong familiarity with NOAA Fleet needs, planning, scientific requirements and other information including developing data formats and processes to capture and translate requirements of an independent analysis board.

The support work and framework of information for the independent team work has been done before, but corporate knowledge has been lost with the resignation of employees previously engaged in recapitalization efforts and life-cycle assessments. A contractor who has past experience leading the development of the work for the initial recapitalization plans for both ship and aircraft and has an intimate understanding of all personnel, information and applicable systems is highly desired.

The Contractor shall support the overall NOAA effort for the evolution of the NOAA fleet through an enduring independent review process. A SRB of senior-level, diverse, experienced personnel is critical for life-cycle reviews during fleet recapitalization and independent analysis of fleet operations, maintenance, utilization of charter and other private sector elements. The Contractor is responsible for establishing the SRB, coordinating, administration and facilitation of all meetings, and delivery of report materials following each meeting. The Contractor is the liaison between NOAA and the

SRB.

The complexity of this requirement is high. Strong background in business analytics, and NOAA and Department of Commerce Business Operations are required to achieve the results of a Standing Review Board necessary for this type of capital planning effort.

Major Milestones BASE YEAR

Example of Proposed Milestones/Activities Schedule

Establish Standing Review Board 28 days after Award

Complete SRB documentation and Review 120 days after award

Provide Schedule for SRB, complete all meeting logistics

150 Days after award

Prepare and provide final reports 300 days after award

Major Milestones OPTION YEARS 1-4

Example of Proposed Milestones/Activities Schedule

SRB Report out TBD

Complete SRB documentation and Review TBD

Provide Schedule for SRB, complete all meeting logistics

TBD

Prepare and provide final reports TBD

1.2 Contract Requirements:

Convening the SRB and Ensuring SRB Requirements are met.

The Contractor shall convene the SRB by 28 business days after award to assess NOAA fleet recapitalization at specific points in the milestone and life-cycle review process as requested by NOAA. NOAA will provide the specific technical or management topic to be assessed; topics may include, but are not limited to, budget resources, recapitalization of ship infrastructure, utilization of other government or private sector resources (ships), or analysis or workforce structure.

The following elements describe the duties of Contractor:

1. The contractor shall manage the administration of the SRB including recommendation of the SRB leaders and working members, conflict of interest vetting meeting planning and logistics, final deliverables, travel processing, and SRB administration and logistics.

2. The contractor, in coordination with the SRB co-chairs, shall select all SRB members.

To ensure proper breadth, depth of experience, and expertise, NOAA may elect to recommend members and provide general membership criteria to ensure that all SRB objectives will be met.

3. The Director, OMAO will assign a NOAA/OMAO employee as the NOAA liaison to the

SRB.

4. The contractor will coordinate with the SRB members, led by the SRB co-chairs, to develop Terms of Reference (ToR) that meet NOAA’s overall assessment expectations.

5. The Contractor shall ensure all members of the SRB sign the ToR developed by the contractor and approved by NOAA.

6. OMAO will prepare a concise Desired Outcomes document for each SRB meeting to define the fleet recapitalization element or fleet operational element; OMAO will provide the Desired Outcomes to the contractor. The Desired Outcomes will include a brief background section and the charge for that specific meeting.

7. As dictated in the ToR, and per the topic(s) specific to the Desired Outcomes, the SRB will produce deliverables that include findings and recommendations. Deliverables may include written reports, visual presentations, or other follow up actions requested by NOAA. The products will be publically facing (available to Congress) with briefs to personnel as the SRB determines. Briefs may include the Department of Commerce and NOAA leadership, the Office of Management and Budget (OMB), and Congress.

8. The Contractor will oversee the SRB to convene and analyze, review and make observations/recommendations about a specific topic of importance. Meetings will occur when the contractor recommends it is needed based on the task requests by the NOAA liaison, and are predicted to take place two to three times annually.

1.3 Roles and Responsibility:

OMAO Leadership includes those acting in senior management roles within OMAO. In collaboration with the Director, OMAO leadership may identify opportunities to convene a SRB. OMAO leadership will work with SRB co-chairs and contractor to review the ToR.

Contractor serves as the Program Manager and is responsible for:

1. The administrative and logistical SRB requirements of meetings.

2. Assisting in the Selection of the SRB co-chairs and members

3. Convening SRB meetings

4. Providing deliverables after each meeting

5. Initial and annual conflict of interest vetting of all non-NOAA employee SRB members

6. Facilitation and coordination of any activities and deliverables associated with administration and logistics of non-NOAA employee SRB members, as applicable.

7. Coordinate with the SRB co-chairs who lead the SRB and have a role in SRB member vetting and selection, production of deliverables, drafting meeting agendas and briefing materials based on OMAO’s task requests, and providing briefings to NOAA, DOC, OMB and Congress.

8. Ensure SRB Members provide diverse, expert knowledge in support of the SRB objectives and work under the guidance of the Contractor and SRB co-chairs to analyze and assess subject matter outlined in the TOR and Desired Outcomes, and generate deliverables.

SMEs augment the SRB when members require additional expertise in a specific area.

The use of SMEs is subject to approval by NOAA.

NOAA Liaison provides administrative support resources for the SRB, including: data collection, agenda writing based on input from SRB co-chairs, technical suggestions, and scheduling briefers for each meeting based on SRB requests.

1.4 IT Security in Acquisitions: The C&A requirements of clause 73 do not apply, and a

Security accreditation package is not required.

2.0 Required Deliverables

The Contractor shall transmit all deliverables so that the deliverables are received by the parties listed above on or before the indicated due dates. The Contractor shall provide additional copies upon request.

Deliverables shall be ordered as required and include but are not limited to the following:

• Meeting Planning and Logistics Documents

• Terms of Reference

• Presentations-written and verbal

• Findings and Recommendations

• Meeting Agendas and Minutes

• Summary Level Reports

3.0 Period of Performance

The period of performance is One Base Year (Contract award +12 Months) and four one-year option periods.

4.0 Quality Control

The Contractor must maintain internal quality control to ensure submittals are complete and adequate, and must not rely solely on Government review comments to ensure the technical accuracy of data.

All work under this contract shall be monitored by the Contracting Officer Representative (COR), who will act as the primary technical representative of the Government. Final inspection and acceptance of all work performed, reports and other deliverables shall be performed at the place of delivery by the COR.