SOW_RHB_port_services_Panama_Canal_2017.pdf

Ships Husbanding and Associated Services in Panama Canal, Panama for NOAA Ship Ronald H. Brown

Statement of Work

March 04, 2017

Presented by:

CDR Richard Hester

Executive Officer NOAA Ship Ronald H. Brown

1. Introduction

NOAA Ship Ronald H. Brown (RHB), home ported in Charleston SC, is a public vessel owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations. Ronald H. Brown is an AGOR class research vessel commissioned by NOAA in 1997. In 2017 the ship is conducting oceanic and atmospheric research in both the Atlantic and Pacific Oceans.

2. Scope

The purpose of this Statement of Work (SOW) is to detail requirements for services to be provided by the husbanding agent while the ship transits and stops near the Panama Canal during two distinct periods of performance described below.

3. Contracting Officer and Technical Representative:

The Contracting Officer (KO) is the sole person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price. The Contracting Officer will be:

Andrew Hildebrandt Branch Chief and Contracting Officer Acquisitions and Grants Office, Eastern Acquisitions Division Norfolk Federal Building 200 Granby Street, Room 800 Norfolk, VA 23510 Phone: 757-441-6865 Email: andrew.hildebrandt@noaa.gov

The Contracting Officer may communicate through a Contracting Officer Technical Representative (COTR). The COTR will be:

CDR Richard Hester Executive Officer NOAA Ship Ronald H. Brown Marine Operations Center Atlantic 439 West York St.

Norfolk, VA 23510 Ships Iridium: 808-684-2352 Ships cell: 843-693-2082 Email: xo.ronald.brown@noaa.gov

4. Supplies, Services and Performance Standards

The contractor shall provide and perform to standards as follows:

• Husbanding Agent o Provides, at least 5 days before arrival, a complete listing of documentation required by all Panama authorities involved in the transit, fueling and mooring o Provides, at least 5 days before arrival, pre-arrival information on local area emergency services including law enforcement, fire, medical, environmental and associated contact points, and regular and after hour call and response procedures o Provides, at least 5 days before arrival, information on local regulations relevant to the crew, and on known security or health risks in the area o Provides, at least 5 days before arrival, information on local parks, restaurants, businesses, athletic facilities, sites of interest, and private tour options o Boards RHB upon embarking border officials o Phone communications at least twice daily o 24 hour / 7 day availability o Acts as single point of contact for all supplies and services to be received and handles all coordination, scheduling, subcontracting, invoicing and payments

• Compulsory Pilotage o Pilot with internationally recognized qualification certified by port authority with local jurisdiction

• Pier Space of 300-350 linear feet o More than 22 feet of water at Mean Lower Low Water o Dedicated space such that ship will not be required to move for other traffic

• Line Handlers o At least two able bodied line handlers, one at the bow and one at the stern.

o Upon arrival and departure, and available for shifting ship in the interim if needed.

o To be scheduled and/or rescheduled with 24 hours notice.

o Ready on station at least 15 min prior to arrival and 15 minutes prior to departure.

• Customs and Immigration o Support/liaison services to assure clearance within 1-3 hours of arrival at anchorage

• Rental of 4 cell phones with local and international calling capabilities

• Sewage o offload by pipeline at the pier if available, or by truck otherwise o connected/disconnected by pier operators upon arrival/departure o not less than 2,500 gallons per day, and up to 3,000 gallons per day o upon arrival and one offload each day

• Pier-Side Security o Trained and qualified security watch standers to maintain 24 hour / 7 days per week continuous watch over the gangway in appropriate shifts.

o No single watch stander will be on shift longer than 12 hours in any 24 hour period.

o Stand watch on the pier immediately adjacent to the RHB gangway.

o Allow ship access only for those personnel on list provided by RHB, or by permission of Officer of the Day (OOD), Operations Officer (OPS), Chief Marine Engineer (CME), Executive Officer (XO) or Commanding Officer (CO).

• Medical Assistance o Liaise with local principal hospital and other medical professionals as needed

• Air Mail Clearance and Transfer o Support and liaison services adequate to assure customs clearance of Air Mail shipments within one day of arrival o Ground transport of Air Mail shipments to arrive at ship the same day after clearance o Up to 2 separate deliveries of multiple air mailed crates/boxes/parcels/mail

• Potable Water (only for the second period of performance in late JUN 2017) o delivery by pipeline at the pier o connected/disconnected by pier operators upon arrival/departure o approximately 3,000 gal per day o acceptance of water is dependent on RHB testing

• Food Stores (only for the second period of performance in late JUN 2017) o including dairy, produce and some dry goods o including delivery to ship by truck o acceptance dependent on RHB inspection

• Ground Transportation (only for the second period of performance in late JUN 2017) o 15 passenger van and driver with qualification certified by local authorities o operating hours shall be 0700-2300 daily including all week days, weekends, and holidays in the period of performance o conduct regular route through/around main town and nearby sites once per hour o include pick-up or drop-off at the airport as needed

5. Period of Performance:

There are two distinct periods of performance. The ship will transit the Panama Canal twice in 2017:

once in early May to conduct oceanographic projects in the Pacific and once in late June to return to the Atlantic. The dates are detailed below.

1. The first period of performance shall be 03-05 MAY 2017 (3 days). The vessel will arrive Colon and transit the canal westbound on 03 MAY, fuel and stay overnight in/near Rodman on 04 MAY, and depart from/near Rodman for sea on the morning of 05 MAY.

2. The second period of performance shall be 29 JUN - 01 JUL 2017 (3 days). The vessel will arrive, fuel, and moor up in/near Rodman on 29 JUN, stay all day and overnight on 30 JUN, and depart and transit the canal eastbound for sea on the morning of 01 JUL.

Alternate dates for period of performance shall not exceed 2 weeks before or after the dates given here, except by mutual agreement. Contract may be canceled by KO without penalty due to lack of appropriated federal funds, unusual/unplanned operational requirements (adrift buoy retrieval, science gear failure, etc), medical evacuations, hazardous weather avoidance, or other such unplanned diversions from the intended route. KO will provide notice of any changes at least 24 hours in advance.

Alternate dates may, but are not expected to, add to or subtract from the total number of days in the period of performance. The day of departure will likely require only limited services for a few hours in the morning. Services will be prorated, and billed based on actual use throughout the period of performance.

6. Payment:

Payment will be made within thirty (30) days upon receipt of invoice.

Email invoices to: xo.ronald.brown@noaa.gov

AND

Send invoices to:

Attention: Ronald Brown Marine Operations Center Atlantic 439 W. York St Norfolk, VA 23510-1114 Phone: 757-441-6697 Facsimile: 757-440-3523 mailto:xo.ronald.brown@noaa.gov

7. Ship Specifications:

General Specifications:

• LOA: 274 ft (84m)

• Beam: 52 ft (16m)

• Draft: 19.0 ft (5.8 m)

• Displacement: 1627 T

• Gross Tonnage: 3180 T

Engineering Specifications:

• Main Propulsion Generators o Quantity: 3 o Type: Diesel o Manufacturer: Caterpillar o Model: 3516TA o Rated Power (each): 1,500 kW o Output Voltage: 600 VAC, 60 Hz, 3Ø

• Main Propulsion Units o Quantity: 2 o Type: Fully Rotating Stern Z-Drives o Manufacturer: Lips, Type FS 2500-450/1510 BO o Motor: GE, Powered from SCR drives o Rated Power (each): 3,000 HP

• Bow Thruster o Quantity: 1 o Type: Azimuthing Jet o Manufacturer: Elliot White Gill, Model 50 T 35 o Motor: GE, Powered from SCR drives o Rated Power: 1,180 HP

8. Coordination:

Close coordination is required with NOAA Ship Ronald H. Brown personnel to ensure time lines are corrected against any last minute updates. If changes are needed, please contact the vessel as soon as possible. Contact points are as follows:

• Primary: Executive Officer (and COTR) CDR Richard Hester xo.ronald.brown@noaa.gov

• Secondary: Operations Officer (and alternate COTR) LT Brian Elliot ops.ronald.brown@noaa.gov

Ships Iridium: 808-684-2352 Ships cell: 843-693-2082

Request similar primary and secondary points of contact for the agent.