SOW.pdf

STATEMENT OF WORK

FOR

FIRE SUPPRESSION SYSTEM REPAIR AND

MAINTENANCE SERVICES

NOAA Gulf of Mexico Disaster Response Center 7344 Zeigler Blvd. Mobile, AL 36608

December 08, 2017

PERFORMANCE WORK STATEMENT

FOR

FIRE SUPRESSION SYSTEM REPAIR AND MAINTENANCE SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary for fire suppression system preventative maintenance and repair performed at the NOAA Gulf of Mexico Disaster Response Center (DRC) to ensure the fire suppression system remains fully functional and properly maintained. These services shall include monthly, quarterly, semi-annual, and annual preventative maintenance recommended by the manufacturer as well as necessary repairs.

All scheduled tests and inspections shall occur on a day pre-determined by the DRC Contracting Officer’s Representative (COR) and the contractor. A schedule of services for the contract year shall be developed by the COR and coordinated with the contractor within 10 days of the start of each period of performance. On-site work shall be conducted during normal business hours of 8 a.m. to 4 p.m. on the pre-determined day of the normal work week of Monday – Friday, excluding Federal holidays.

1.1. WET AND DRY PIPE SPRINKLER INSPECTION, TESTING, AND

MAINTENANCE. All tests, inspections and repairs shall be performed and accomplished by an authorized Cummins service professional in accordance with the FireLock NXT Series 769 Preaction Valve Installation, Maintenance and Testing Manual.

1.1.1. Monthly Wet and Dry Pipe Sprinkler System Inspection, Testing, and Maintenance.

Record the system air pressure and water supply pressure and confirm readings are within normal limits – FireLock NXT Series 769 Preaction Valve Installation, Maintenance and Testing Manual

Inspection of all system gauges (dry, preaction, deluge systems and wet) – NFPA 25 Reference 5.2, 4.1, 4.2 and 4.3

Inspection of all system control valves and tamper switches – NFPA 25-13.3.2.1 Inspect exterior alarm valves – NFPA 25-13.4.1.1 Inspect preaction or deluge valves – NFPA 25-13.4.3.1.6 Inspect the exterior of the dry pipe valves/quick opening devices – NFPA 25-13.4.4.1 Inspect pump pressure relief valves – NFPA 25-13.5.7 Inspect backflow prevention assemblies – NFPA 25-13.6.1 Exercise all auxiliary system drains to remove trapped water - NFPA 25-13.4.4.3.2

1.1.2. Quarterly Wet and Dry Pipe Sprinkler System Inspection, Testing, and Maintenance.

Inspection of water flow devices, valve supervisory devices and supervisory signal devices – NFPA 25-5.2.6

Inspection of Fire Department connections – NFPA 25-13.7.1 Check condition of the hydraulic nameplate – NFPA 25-5.2.7 Test water flow devices – NFPA 25-5.3.3 Test main drains – NFPA25- 13.2.6, 13.2.6.1, 13.3.3.4

Test water flow alarms – NFPA 25-13.2.6 Test Supervisory control valves – NFPA 25-13.3.3.5 Test priming water and low air pressure alarms on the preaction/deluge valves – NFPA

25-13.4.3.2.1and 13.4.3.2.10 Test the priming water, low air pressure alarm, quick-opening devices on the preaction/deluge valves – NFPA 25-13.4.4.2.1, 13.4.4.2.6 and 13.4.4.2.4

1.1.3. Annual Wet and Dry Pipe Sprinkler System Inspection, Testing, and Maintenance.

Inspect hangars and seismic bracing – NFPA 25-5.2.3 Inspect pipes and fittings – NFPA 25-5.2.2 Inspect sprinkler heads and spare sprinkler heads – NFPA 25-5.2.1 Inspect the interior of the dry pipe valves/quick opening devices – NFPA 25-13.4.4.1.5 Inspect and test the sprinkler pressure reducing valves – NFPA 25-13.5.1 Inspect and test the hose connection pressure reducing valves - NFPA 25-13.5.2 Test the position and operation of control valves – NFPA 25-13.3.3.1 Conduct a full flow test on preaction/deluge valve test – NFPA 25-13.4.3.2.2 Conduct a trip test on the dry pipe valves/quick opening devices – NFPA 5-13.4.4.2.2 Test the circulation relief and pressure relief capability of the pressure reducing and relief valves – NFPA 25-13.5.2.2 and 13.5.3.2 Test the backflow prevention assemblies – NFPA 25-13.6.2 Lubricate the operating stems of outside screw and yoke valves – NFPA 25-13.3.4.1 Internal components of all system valves shall be cleaned, repaired or replaced as necessary – NFPA 25-13.4 Exercise the main drain valve to release all water trapped in the system in accordance with the FireLock NXT Series 769 Preaction Valve operating instructions.

1.2. INSPECT FIRE EXTINGUISHERS.

1.2.1. Annual Fire Extinguisher Inspection.

Perform required inspection on the eleven (11) dry chemical fire extinguishers in accordance with NFPA 10.

1.3. LONG-TERM TESTS/INSPECTIONS

1.3.1. Year Two (2) Wet and Dry Pipe Sprinkler System Inspection and Testing.

To be performed during Option Year 1

Conduct flow trip test of dry pipe valves and quick opening devices – NFPA 25- 13.4.4.2.2.2

1.3.2. Year Four (4) Wet and Dry Pipe Sprinkler System Inspection and Testing.

To be performed during Option Year 3

Perform Obstruction Inspection – NFPA 25-14.2.2 Perform 5-year tests on all gauges and sprinklers – NFPA 25-5.3.1.1.3, 5.3.1.1.1.2 Inspect the interior of all alarm valves to include strainers, filters and orifices – NFPA 25-

13.4.1.2

Inspect the interior of all check valves – NFPA 25-13.4.2.1 Inspect the interior of all pre-action/deluge valves to include strainers, filters and orifices

– NFPA 25-13.4.3.1.8

Inspect the interior of all dry pipe valves/quick opening devices to include strainers, filters and orifices – NFPA 25-13.4.4.1.6 Conduct a full flow test of pressure reducing and relief valves – NFAP 25-13.5.1.2

1.3.3. Year Six (6) Inspection of Fire Extinguishers.

To be performed during Option Year 4 Conduct six-year inspections on the eleven (11) dry chemical type fire extinguishers in accordance with NFPA 10.

1.4. REPAIR FIRE SUPPRESSION SYSTEMS. Perform any repairs to fire suppression systems or components that are necessary or recommended in order to maintain optimal functioning of the fire suppression system. These repairs may be the result of contractor recommendations following routine inspections or may be due to failures of the equipment or operating system.

Repairs and/or additional work may be requested under this purchase order; however no work may be scheduled or performed without a modification to the purchase order or a Notice to Proceed is issued by a Contracting Officer in advance. The repairs will be conducted at the negotiated rate for the appropriate period of performance.

An on-site response time of not more than 4 hours is required for emergency services. The contractor shall be compensated for the additional work at a pre-determined hourly rate included in the purchase order through a modification to the purchase order. Materials used for repairs shall be itemized on the invoice and not exceed cost plus an agreed upon mark-up. The contractor may also be eligible for industry standard service call fees. This work shall be completed during normal work hours.

2. SERVICES SUMMARY (SS). The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Para

Performance Standard Performance Threshold

Maintain electrical systems

1.1-1.6 Maintenance items fully addressed and completed on time.

Customer complaints shall not exceed 3 per month, satisfactory periodic evaluation

Response to repair calls

1.7 Service calls handled promptly and

all work completed as specified.

Customer complaints shall not exceed 2 per month, satisfactory periodic evaluation

2.1. SURVEILLANCE METHODS. Surveillance shall be conducted by the government to ensure that performance objectives are meeting the specified performance thresholds.

2.1.1. PERIODIC SURVEILLANCES. This method requires the GCP to employ a “spot check” of evaluation based on the contractor’s schedule. Periodic surveillances shall be conducted on a scheduled basis (monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the GCP at no additional cost to the Government.

2.1.2. SURVEILLANCE OF REPAIR CALLS. The GCP will evaluate the contractor’s response to repair calls when such calls are made. The contractor shall receive a satisfactory inspection when repairs are successfully completed within 2 days from the time when the GCP contacts the contractor about the need for repair. An exception to this will be made if the parts required to complete the repair are not readily available to the contractor.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the GCP at no additional cost to the Government.

2.2. DOCUMENTATION OF SERVICES. The contractor shall provide the GCP with documentation of the services performed during a service call.

All tasks performed shall be documented with the following information: date, time, name and certification of the personnel performing work, specific task performed, status or findings, and required follow-up monitoring and/or maintenance.

This documentation may be a work order form or checklist, but shall describe the actions taken by the contractor to show that work has been performed in accordance with the SOW.

Documentation shall be provided to the GCP upon completion of services for each service call to the facility.

3. GENERAL INFORMATION.

3.1. HOURS OF OPERATION. The facility hours of operation are from 8:00 am through 4:30 pm on Monday through Friday (except on Federal holidays). Federal holidays are:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

3.2. SECURITY REQUIREMENTS. Contractors are required to provide a state or federal issued identification and check in to the visitor log each time they are on site.

3.3. OPERATING CONSTRAINTS. The contractor must procure and maintain at his/her own expense, all necessary permits and licenses to perform in accordance with the Performance Work Statement and shall comply with all applicable municipal, State and Federal regulations.

4. SITE PLANS

FP101 – First Floor Plan – Fire Protection