NCNS5000-16-00973_SOW_DI_Water_Tanks.rtf

Statement of Work Service and Preventative Maintenance on the existing Carbon Exchange Tank, Mixed Bed Tank Exchange, Water Purification System

The Hollings Marine Laboratory (HML), 331 Fort Johnson RD., Charleston, SC 29412 has the requirement for a service and preventative maintenance agreement for a Siemens Water De-chlorination and Deionization Purification System.

Objective

The objective of this service is to provide a preventative maintenance and filter exchange for the existing Siemens Water De-chlorination and Deionization Purification System at the Hollings Marine Laboratory. This system provides clean water for collaborative scientific research and experiments. In addition to the preventative maintenance the contractor will be required to provide a service call when replace any leaking or broken tanks found by the client and this should be accomplished within 24 hours, of when the call was made from the Contracting Officers Representative.

Qualifications

The selected contractor must show competency and experience in the preventative Maintenance of De-chlorination and Deionization Purifications Systems and shall furnish the necessary personnel, material, equipment and services to perform the preventative maintenance and scheduled the carbon tank exchange to maintain the existing Siemens Water Purification System at the Hollings Marine Laboratory.

Requirements

The contractor shall be competent, experienced, trained and knowledgeable in the De-chlorination and Deionization System.

The contractor shall perform the required maintenance with factory trained, skilled, professional technicians, which are familiar with the required inspection, maintenance and repair procedures.

Sufficient personnel must be assigned to the region to ensure rapid response and personnel backup at all times, response time is 24 hours.

Specifications

The contractor shall provide the equipment, preventative maintenance and delivery of the required tank exchange on a bi-monthly and semi-annual schedule. The water supply hose shall be provided and maintained by the contractor for all required stations.

Period of Performance Period of performance shall consist of one base year and four option years:

07/01/2016 – 06/30/2017 Base Year 07/01/2017 – 06/30/2018 Option Year One 07/01/2018 – 06/30/2019 Option Year Two 07/01/2019 – 06/30/2020 Option Year Three 07/01/2020 – 06/30/2021 Option Year Four

Deliverables Product Part Number Quantity Frequency Total

3.6 cf Carbon Exchange Tank

DICAR0360FSP

Every 6 months

3.6 cf Mixed Bed

DICAR0360FSP

Every 2 months

IT Security The Assessment and Authentication (A&A) requirements of clause 48 CFR 1352.239.72 do not apply, and a Security Accreditation Package is not required. The contractor will not be given access to any system resources.

Guarantee of Work Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Qualifications All work performed under this contract shall be performed by a licensed contractor who is able to do business in the state of South Carolina. The Contractor shall guarantee all work and agree to remedy at its own expense any defects caused by poor workmanship or material s. Work must be completed observing all federal, state, and local laws and regulations. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational or facility EMS. Provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirement s affect their work performed under this contract.

Security/Safety/Environmental Considerations Work must be completed observing all federal, state, and local laws and regulations. In order to comply with the Debt Collection Improvement Act of 1966, all contractors must be registered in System for Award Management (SAM) to be considered for an award of a federal contract. For information regarding registration in SAM website at http://www.SAM.gov Vendor must note on quote if they accept credit cards as a method of payment. Vendor needs to include their DUN and Bradstreet number with their bid proposal.

Conformance with Environmental Management Systems The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

Register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided).

The front desk personnel will have you read a brief statement concerning the EMS. The Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect HML and the environment.

SITE VISIT

All vendors interested in submitting a quote are encouraged to attend a site visit at HML. The site visit times and date will be promulgated by the Contracting Officer of Record. During the site visit, prospective vendors will have the opportunity to review engineering drawings and inspect locations around the facility where material laydown areas can be set up and where crane will needed to be set up to raise and lower the material to the roof The COR/ Facility Manager and Chief Engineer will be available to answer questions and provide handouts on existing systems during the site visit.

ADDITIONAL REQUIREMENTS AND PROVISIONS

Contractor Qualifications: In determining the responsibility of a contractor, the following criteria will be considered. Contractors may be asked to produce evidence so their responsibility can be determined.

Proof of and assurance that the contractor can provide the service promptly or within the time specified, without delay or interference.

The character, integrity, reliability, reputation judgment, experience, and efficiency of the contractor.

The quality of performance of previous contracts and services.

An adequate supply of equipment in good condition and adequate manpower to perform the service.

The contractor must have at the time of proposal any and all applicable licenses as required under the laws of South Carolina, the federal government, and local ordinances for the performance of work under this agreement.

Adequate capital and credit rating sufficient to complete all operations under this agreement.