AMENDMENT_001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Attachment Page

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1. THIS AMENDMENT IS ISSUED TO REMOVE VERBIAGE FROM THE SOW THAT

STATES: "In each year's quote for emergency service, a yearly amount not to exceed $3,000.00 to fund additional repairs and services not covered in this quote, such as electronic boards, purge pumps, vane repairs/replacement, etc.

2. Please see revised SOW.

3. Submit best and final offers no later than 4:00pm, EDT, Friday June 26, 2015.

Table of Contents

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SECTION

. 1 Revised Statement of Work

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SECTION

. 1 Revised Statement of Work

15-01101

Statement of Work for:

Chiller Plant Annual/Semiannual Service

Hollings Marine Labs 331 Fort Johnson Road Charleston, SC 29412

The Hollings Marine Labs, 331 Fort Johnson Rd., Charleston, SC 29412 has the requirement to retain the services of a company to provide Semiannual and annual service preventative maintenance to the five Hollings Marine Laboratory (HML) Chiller Systems. During this inspection they will trouble shoot and repair or replace controls, and primary pumps as needed. In addition the company that is retained needs the ability to receive and respond to emergency calls 24 hours a day, 365 days a year within 4 hours of the initial request.

Objective The objective of this service is to provide the Hollings Marine Labs, H-Wing, NMR, and the F-section Chiller Hvac Systems with a fully functional system, operating with minimal failure, to support the critical operations of the Laboratory and Research. The Hollings Marine Labs with diverse laboratories, having partners in various scientific fields, need their research and experiments fully protected. A failure of equipment could result in the loss of animal life and a scientist’s lifetime work and thousands of dollars or more, to the United States Government.

Qualifications The company should provide Technical Support/qualified factory-trained technicians, which follow manufacture recommendations for semiannual and annual service and repair of the existing Chillers and systems. The complexity of the science research located at the HML building requires maintaining heating and air-conditioning to ensure Laboratory operating conditions. The qualified contracting company shall respond within four hours of a Chiller emergency, due to the existing life safety of the resident aquatic animals. The Contractor must have at the time of proposal all applicable licenses as required under the laws of the South Carolina, the federal government, and local ordinances for the performance of work under this agreement.

Scope of Work The purpose of this contract is to provide a Chiller annual service agreement for the Hollings Marine Laboratories (HML) with the expert preventative maintenance and repair services to the HML Chiller Systems. The service required would be characterized by reliable maintenance and service procedures.

The equipment shall be kept in fine tune condition by appropriate Semiannual and annual preventative maintenance, along with calibration and adjustments for peak effectiveness and efficiency.

Quotes shall be received for all emergency repairs.

The contractor must provide a yearly system performance report to the Contracting Officer’s Representative and the facility maintenance lead engineer at the Hollings Marine Laboratory.

Maintenance Inspection The contractor shall provide labor and material to perform one (1) Semiannual and one (1) Annual preventative factory maintenance comprehensive inspections on the five chillers system and related equipment listed below. The contractor must furnish all minor and major repair labor for the Semiannual and Annual Chiller plant service including equipment listed. The service contractor shall furnish all labor, material, lubricants, filters, piping, electrical devices, travel expense, tools, test equipment, machinery and equipment necessary to complete performance of all aspects of work described. The contractor shall be responsible for all emergency unscheduled service calls and must be prepared to begin work to make repairs within two hours of being contacted. The contractor must provide a toll free

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number to be answered 24 hours per day for emergency calls. Any service that affects research or research activity shall be essential services. An example is, the chiller system is not operating or loss of a related pump or component in the chiller plant system at the labs. The contractor personnel must call back to the Hollings Marine Labs representatives within thirty minutes of being notified of an emergency condition and state the technician’s name and time of arrival at site to begin work. The technician must be required to check in and out with the facility maintenance representative and or the service call desk for all unscheduled calls and to have their service ticket signed. A copy of the service ticket with the complete description of work performed must be left at the service call desk after each visit. If further labor and/or material are required to complete the repair once the condition is under control, the call will be completed as required for a emergency call.

The services the contractor must provide at a minimum are preventative maintenance for one (1) annual shutdown and one (1) semiannual inspection of the following equipment:

Schedule of Equipment to be serviced and location

Q ty Make of unit Description Model# Serial Location 1 ** York Chiller #1 YMC Model A SNBM-127700 E-105 1 ** York Chiller #2 “ “ SNBM-127580 E-105 The new chillers have the optiview control center, they are Centrifugal Liquid Chillers they have R-134 Freon

3 Bell &Gossett Pump Chill 1510-5 E 40-HP E-105 3 Bell &Gossett Pump Cond 1510-5 BC 25 HP E-105 2 Marley Cooling Towers NC 7202SS 25 HP Tower Deck 1 York Air Cooled Chiller YCAL0070EC17XCASD, 70Ton NMR Fenced area (Ser# 853520) 1 Dayton Chill water Pump 1EJT 3 5hp MSP307C105061 “ “ 1 Dayton Chill water pump 3KV803 “ MSP307C105061 “ “ 1 * York Air Cool Chiller YCAL0060EB46 60 ton SATM-144500 H-wing 1 * York Air Cool Chiller “ “ “ “ SATM-814420 H-wing 2 Bell &Gossett Chill Water Pumps BG80SC H-207 1 Liebert Spilt Unit PFH067A 6 ton 0738N154760 H-wing 1 AAON Package Unit RM-010-3-0-BA 10 ton 200803-AMEJ F-Sec 1 MSA Chill guard RT, Refrigerant Monitor

*Evaporators located in the ceiling of the H-Wing IT server room.

**They both use R-407 C, Chiller one Ser: SATM-144500, Chiller two Ser: SATM-814420, This preventative maintenance program will include the following services, as requested:

1.Perform two (2) semiannual inspections per year, during normal business hours, on the chiller system equipment referenced above, to include one (1) annual preventative maintenance shutdown and (this service to be completed during the cool/cold months of October, November, December, January) one (1) operational inspection (to be completed during the months of April, May, June).

2. Perform Vibration Analysis and interpretation annually on the equipment listed above.

3. Calibrate refrigerant monitor annually to ensure proper operation and replace 3 inline filters.

4. Provide all necessary lubricants, rags, tools, and expendables to perform the scheduled maintenance inspections. (Oil, oil filters, refrigerant filters, starter coolant, lubricants, Freon etc)

5. Provide annual high side leak test on chillers.

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6. Clean the condenser tubes annually on the above equipment to ensure the units maintain good heat transfer.

7. Provide custom reports of all findings including any recommendations in a timely manner after each inspection or trouble call.

8. Condenser pumps and chilled water pumps are to be inspected and serviced annually. Check motor shaft and pump shaft for alignment. Verify that the shaft guard is in place and tight. Check for leaks on the mechanical pump seals.

9. Provide annual and semi-annual oil analysis on the York chillers.

10. Clean cooling tower fins and hot and cold water basins once per year. Leak test and repair.

11. Mechanical

a. Inspect gear box for leaks

b. Inspect drive and coupling for condition and security

c. Inspect fan assembly for condition, security and clearances

d. Lubricate motor bearings

e. Check gear box oil level

12. In addition to the above scope of work, ensure that both chillers’ These chillers are oilless.

Guarantee of work Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials

Security/Safety/Environmental Considerations Work must be completed observing all federal, state, and local laws and regulations.

Conformance with Environmental Management Systems The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

ADDITIONAL REQUIREMENTS AND PROVISIONS

Contractor Qualifications:

In determining the responsibility of a contractor, the following criteria will be considered.

Contractors may be asked to produce evidence so their responsibility can be determined.

1. The contractor must have at the time of proposal any and all applicable licenses as required under the laws of South Carolina, Federal laws, and any local laws or ordinances for the performance of work under this agreement.

2. Adequate capital and credit rating sufficient to complete all operations under this agreement.

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3. Whether the contractor can provide the service promptly, Or within the time specified, without delay or interference.

4. The character, integrity, reliability, reputation judgment, experience, and efficiency of the contractor.

5. The quality of performance of previous contracts and services.

6. An adequate supply of equipment in good condition and adequate manpower to perform the service.

7. The term of this agreement will be for one year from the date of acceptance by both parties with annual renewal of three additional years.

8. The contractor must submit an organizational chart of the Service Company showing location of offices and employees that will be associated with the administration and performance of this contract.

9. Point of Contact for all service work in this SOW is Martin E. Burnett (COR) Contracting Officers Representative of record.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

219 FT. JOHNSON ROAD

N/SCI4

CHARLESTON SC 29412