V3201029-SOW_v4.doc

DTRT5717Q80095

Attachment 1

DTRT5717Q80095

Attachment 1

SEQ CHAPTER \h \r 1

Department of Transportation

Volpe National Transportation Systems Center Data Governance Program Implementation Support

STATEMENT OF WORK

Background

The Volpe National Transportation Systems Center (Volpe Center) is assisting the Pipeline and Hazardous Material Safety Administration (PHMSA) in developing the Data Governance Program for its new Office of Planning and Analytics (OPA) and implementing OPA objectives throughout PHMSA.

The main support being provided by Volpe includes:

· Support PHMSA in creating and facilitating a Data Governance Program for the OPA.

· Support the PHMSA OPA in defining the roles and responsibilities of the OPA and defining OPA procedures.

· Assist PHMSA in collecting information, documentation, previous studies, data base information and other relevant artifacts to define PHMSA’s As-Is Planning and Analytics Environment.

· Support the OPA in developing Standard Operating Procedures (SOP).

Objective

The main OPA support deliverables requiring contractor assistance under this SOW are the written progress reports the Volpe Center is required to provide to the PHMSA Program Manager and designees on a monthly basis, a Data Governance Report updated monthly, and a documentation of the Data Governance SOPs updated monthly. Updated reports and documentation are to be provided no later than 15 days after the end of each reporting period. The progress reports will summarize the status of activities for that month and are to include information on the activities completed during the reporting period; proposed activities to be conducted during the subsequent period; expenditures for the reporting period by sub-task activity including Volpe Staff, contractor, and other direct expenditures on the task (such as travel); and any additional issues that may adversely impact cost, schedule, or planned tasks.

Tasks

Task 1: OPA Data Governance Program, July and August 2017 [funded] The contractor shall support Task 1 by performing the following sub-tasks:

· Develop the introduction of the PHMSA OPA as the cross functional lead to PHMSA headquarters and field personnel, modal administrations and industry partners.

· Identify best industry concepts, practices and procedures.

· Identify bottlenecks, redundancies, vulnerabilities and opportunities for enhanced efficiency or effectiveness using tools to perform problem determination and root cause analysis.

· Update PHMSA’s Data Governance including missions, roles and responsibilities, membership, and key products.

· Develop Standard Operating Procedures (SOP) for PHMSA’s internal and external correspondence.

The deliverables for this task will be:

· Two (2) Monthly Progress Reports, due August 15 and August 31, 2017.

· Initial Data Governance Report, due August 31, 2017

· Initial SOP Guidance Report, due August 31, 2017

· Presentation at PHMSA meeting, still TBD One trip to PHMSA Headquarters in Washington, DC, for a meeting and presentation will be required for Task 1. This meeting will take place in July or August 2017 (an exact date will be scheduled after award).

Task 2: OPA Data Governance Program, September and October 2017 [option] The contractor shall support Task 2 by performing the following sub-tasks:

· Continue to develop PHMSA OPA cross functional lead communication strategy to PHMSA headquarters and field personnel, modal administrations and industry partners.

· Continue to identify best industry concepts, practices and procedures.

· Continue to identify bottlenecks, redundancies, vulnerabilities and opportunities for enhanced efficiency or effectiveness using tools to perform problem determination and root cause analysis.

· Continue to update PHMSA’s Data Governance including missions, roles and responsibilities, membership, and key products.

· Continue to develop SOPs for PHMSA’s internal and external correspondence.

The deliverables for this task will be:

· Two (2) Monthly Progress Reports, due October 15 and October 31, 2017.

· Data Governance Report, due October 31, 2017

· SOP Guidance Report, due October 31, 2017 No travel is expected for Task 2.

Task 3: OPA Data Governance Program, November and December 2017 [option] The contractor shall support Task 3 by performing the following sub-tasks:

· Continue to develop PHMSA OPA cross functional lead communication strategy to PHMSA headquarters and field personnel, modal administrations and industry partners.

· Continue to identify best industry concepts, practices and procedures.

· Continue to identify bottlenecks, redundancies, vulnerabilities and opportunities for enhanced efficiency or effectiveness using tools to perform problem determination and root cause analysis.

· Continue to update PHMSA’s Data Governance including missions, roles and responsibilities, membership, and key products.

· Continue to develop SOPs for PHMSA’s internal and external correspondence.

The deliverables for this task will be:

· Two (2) Monthly Progress Reports, due December 15 and 31, 2017

· Data Governance Report, due December 31, 2017

· SOP Guidance Report, due December 31, 2017

· Presentation at Volpe Center meeting, still TBD One trip to the Volpe National Transportation Systems Center in Cambridge, MA, for a meeting and presentation will be required for Task 3. This meeting will be scheduled with the funding of optional Task 3.

Deliverables and Period of Performance The overall period of performance for this technical work will begin on the date of award, estimated to be date of award, and (if all options are exercised) conclude December 31, 2017. The deliverables are described below, including format and specific period of performance.

1 All deliverables will be emailed to the Contracting Officer’s Representative (COR), Clay Reherman, phone 617-494-6341, email Clay.Reherman@dot.gov.

Travel

All travel performed under this contract shall be performed in accordance with Federal Travel Regulation (FTR). The actual costs for lodging, meals, and incidental expenses will be considered reasonable and allowable if they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR. In accordance with FAR Subpart 31.205-46, a written justification must be provided to the technical point of contact for amounts higher than the FTR maximum amounts. Travel will be reimbursed at actual costs (with a copy of the receipts for expenses) in the following categories:

1.) Airline Tickets (commercial rates) 2.) Hotel Expenses (Government rates unless pre-approved by the technical point of contact) 3.) All Other Modes of Transportation (Taxi receipts are not required if less than $75.00)

Food and other miscellaneous expenses will be reimbursed at the prevailing FTR reimbursement rates.

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