SOW_source_selection_software.doc

Solicitation No. DTRT57-14-Q-80088

Specifications / Minimum Requirements The Volpe Center Office of Acquisitions, RVP-30, performs the full range of contracting functions, including contract negotiations, administration and termination of contracts for the procurement of on-site technical support services, research and development services, operational research and analysis, architect-engineer services, construction services. Over a 12-month period RVP-30 conducts in excess of 50 source selections using greater than 40 technical evaluators using FAR Part 12, Part 13, Part 15, Part 35 procedures. RVP-30 is seeking to purchase a source selection software tool license in accordance with the following specifications.

CLIN 0100 - BASE - Purchase 1 License for Source Selection Software in accordance with the following specifications/minimum requirements:

· Customizable for each source selection to accommodate multiple rating methods (adjectival or numeric)

· Customizable adjectival ratings, evaluation criteria, strengths / weaknesses definitions

· Allows for factors, sub factors, evaluation criteria customization for consistency with Federal/Agency/Volpe rules regulations

· Allows for assignment of ratings at factor or sub factor level

· Allows for evaluation and assignment of risk ratings at factor and sub factor level

· Allows for customizable evaluation process, including rating, caucus, review, finalization, etc.

· Allows evaluators easy access to important procurement documents during evaluation

· Evaluators may draft comments, identifying strengths or weakness, and cite relevant section of SOW and solicitation

· Ability for CO to monitor and review during evaluation

· Compatible with Microsoft Office 2003 or later, Internet Explorer (v7 or higher)

· 508 Compliant

· User must be able to access via his/her Desktop and, if working remotely, via SRA or some other method

· Security – Offeror must demonstrate sufficient proof source selection sensitive information is properly protected while maintained of servers.

· License must be available for unlimited number of users as multiple Volpe source selections are ongoing and can take up to 12 months Reports

· Graphic consensus charts with ability to display variety of reports, at a minimum:

· Summary of strengths / weakness by Offeror/Evaluator/entire Team including ratings

· Reports must be able to be run in real-time at any point of evaluation

· Reports must be downloadable into Microsoft Office Word, Excel and Power Point

Maintenance and Help Desk Service The contractor shall provide software maintenance and service to keep the software in good working order. Maintenance will include upgrades during the course of the year. Contractor will notify COR at least 14 days in advance of upgrade in order to minimize disruption to any ongoing source selections. Help Desk Additional service calls or work which the customer requests to be performed outside the regular business hours. This is separate from consultant services. The contractor will be available during normal hours (9:00 a.m. to 5:00 p.m., Monday through Friday except on Contractor’s holidays). The contractor will be contacted by the Volpe Center COR, or designated representative, when service is required.

CLIN 0200 BASE - Train Designated Staff

Contractor shall conduct one (1) 6-hour training session for designated on-site Volpe Center staff on how to use all of the features of the software and how to install/set up/customize a procurement prior to evaluation. Key operators, IT staff and casual user training provided with approximately 25 people total. Draft training materials including manuals will be provided for Government review 30 days prior to first session.

CLIN 0300 - BASE – Travel for Training Services

Contractor will send no more than two persons to the Volpe Center to conduct one-day training session described in CLIN 0200 at 55 Broadway Cambridge, MA 02142.

CLIN 0400 - BASE - Consultant Services

Contractor shall provide services throughout PoP on hourly basis to advise CO and technical evaluation team members on use and customization for specialized procurements, if necessary.

Period of Performance

The PoP of the Base is 12 months 10/1/14 through 09/30/15. Pop of Option CLINs 0500 – 0900 is 10/1/15 through 09/30/16. The PoP of Option CLINs 1000 through 1400 is 10/1/16 through 09/30/17. The PoP of the entire contract, including Options, may not exceed 36 months from date of award (date Contracting Officer signs contract).

Sustainability Acquisition Requirements

To the maximum extent possible and consistent with FAR Part 23 and during the performance of the work under this SOW, the Government requires the Contractor to provide or use products that are energy efficient (ENERGY STAR® or Federal Energy Management Agency Program-designated), water-efficient, bio based, environmentally preferable (e.g., EPEAT-registered or non-toxic or less toxic alternatives), non-ozone depleting, or made with recovered materials. Unless otherwise identified in this SOW, each recovered materials or bio based product provided and delivered must meet, but may exceed, the minimum recovered materials or bio based content of an Environmental Protection Agency (EPA)-designated or US Department of Agriculture-designated product. The sustainable acquisition requirements specified herein apply only to products that are required to be (1) delivered to the Government during contract performance; (2) acquired by the contractor for use in performing services (including construction) at a Federally-controlled facility; (3) furnished by the contractor for use by the Government; or (4) specified in the design of a building or work or incorporated during its construction, renovation, or maintenance.

CLIN 0500 - OPTION - Purchase 1 License for Source Selection Software in accordance with the following specifications/minimum requirements:

· Customizable for each source selection to accommodate multiple rating methods (adjectival or numeric)

· Customizable adjectival ratings, evaluation criteria, strengths / weaknesses definitions

· Allows for factors, sub factors, evaluation criteria customization for consistency with Federal/Agency/Volpe rules regulations

· Allows for assignment of ratings at factor or sub factor level

· Allows for evaluation and assignment of risk ratings at factor and sub factor level

· Allows for customizable evaluation process, including rating, caucus, review, finalization, etc.

· Allows evaluators easy access to important procurement documents during evaluation

· Evaluators may draft comments, identifying strengths or weakness, and cite relevant section of SOW and solicitation

· Ability for CO to monitor and review during evaluation

· Compatible with Microsoft Office 2003 or later, Internet Explorer (v7 or higher)

· 508 Compliant

· User must be able to access via his/her Desktop and, if working remotely, via SRA or some other method

· Security – Offeror must demonstrate sufficient proof source selection sensitive information is properly protected while maintained of servers.

· License must be available for unlimited number of users as multiple Volpe source selections are ongoing and can take up to 12 months

Reports

· Graphic consensus charts with ability to display variety of reports, at a minimum:

· Summary of strengths / weakness by Offeror/Evaluator/entire Team including ratings

· Reports must be able to be run in real-time at any point of evaluation

· Reports must be downloadable into Microsoft Office Word, Excel and Power Point

Maintenance and Help Desk Service

The contractor shall provide software maintenance and service to keep the software in good working order. Maintenance will include upgrades during the course of the year. Contractor will notify COR at least 14 days in advance of upgrade in order to minimize disruption to any ongoing source selections. Help Desk Additional service calls or work which the customer requests to be performed outside the regular business hours. This is separate from consultant services. The contractor will be available during normal hours (9:00 a.m. to 5:00 p.m., Monday through Friday except on Contractor’s holidays). The contractor will be contacted by the Volpe Center COR, or designated representative, when service is required.

CLIN 0600 OPTION – Purchase Web Based License for Source Selection Software in accordance with the following specifications/minimum requirements:

· Customizable for each source selection to accommodate multiple rating methods (adjectival or numeric)

· Customizable adjectival ratings, evaluation criteria, strengths / weaknesses definitions

· Allows for factors, sub factors, evaluation criteria customization for consistency with Federal/Agency/Volpe rules regulations

· Allows for assignment of ratings at factor or sub factor level

· Allows for evaluation and assignment of risk ratings at factor and sub factor level

· Allows for customizable evaluation process, including rating, caucus, review, finalization, etc.

· Allows evaluators easy access to important procurement documents during evaluation

· Evaluators may draft comments, identifying strengths or weakness, and cite relevant section of SOW and solicitation

· Ability for CO to monitor and review during evaluation

· Compatible with Microsoft Office 2003 or later, Internet Explorer (v7 or higher)

· 508 Compliant

· User MUST be able to access via Microsoft Web Browser / Desktop and while working remotely

· Security – Offeror must demonstrate sufficient proof source selection sensitive information is properly protected while maintained of servers.

· License must be available for unlimited number of users as multiple Volpe source selections are ongoing and can take up to 12 months

Reports

· Graphic consensus charts with ability to display variety of reports, at a minimum:

· Summary of strengths / weakness by Offeror/Evaluator/entire Team including ratings

· Reports must be able to be run in real-time at any point of evaluation

· Reports must be downloadable into Microsoft Office Word, Excel and Power Point

Maintenance and Help Desk Service

The contractor shall provide software maintenance and service to keep the software in good working order. Maintenance will include upgrades during the course of the year. Contractor will notify COR at least 14 days in advance of upgrade in order to minimize disruption to any ongoing source selections. Help Desk Additional service calls or work which the customer requests to be performed outside the regular business hours. This is separate from consultant services. The contractor will be available during normal hours (9:00 a.m. to 5:00 p.m., Monday through Friday except on Contractor’s holidays). The contractor will be contacted by the Volpe Center COR, or designated representative, when service is required.

CLIN 0700 OPTION - Train Designated Staff - 10/1/15 – 09/30/16

Contractor shall conduct one (1) 6-hour training session for designated on-site Volpe Center staff on how to use all of the features of the software and how to install/set up/customize a procurement prior to evaluation. Key operators, IT staff and casual user training provided with approximately 25 people total. Draft training materials including manuals will be provided for Government review 30 days prior to first session.

CLIN 0800 - OPTION – Travel for Training Services - 10/1/15 – 09/30/16 Contractor will send no more than two persons to the Volpe Center to conduct one-day training session described in CLIN 0200 at 55 Broadway Cambridge, MA 02142.

CLIN 0900 - OPTION - Consultant Services - 10/1/15 – 09/30/16 Contractor shall provide services throughout PoP on hourly basis to advise CO and technical evaluation team members on use and customization for specialized procurements, if necessary.

CLIN 1000 - OPTION - Purchase 1 License for Source Selection Software in accordance with the following specifications/minimum requirements:

· Customizable for each source selection to accommodate multiple rating methods (adjectival or numeric)

· Customizable adjectival ratings, evaluation criteria, strengths / weaknesses definitions

· Allows for factors, sub factors, evaluation criteria customization for consistency with Federal/Agency/Volpe rules regulations

· Allows for assignment of ratings at factor or sub factor level

· Allows for evaluation and assignment of risk ratings at factor and sub factor level

· Allows for customizable evaluation process, including rating, caucus, review, finalization, etc.

· Allows evaluators easy access to important procurement documents during evaluation

· Evaluators may draft comments, identifying strengths or weakness, and cite relevant section of SOW and solicitation

· Ability for CO to monitor and review during evaluation

· Compatible with Microsoft Office 2003 or later, Internet Explorer (v7 or higher)

· 508 Compliant

· User must be able to access via his/her Desktop and, if working remotely, via SRA or some other method

· Security – Offeror must demonstrate sufficient proof source selection sensitive information is properly protected while maintained of servers.

· License must be available for unlimited number of users as multiple Volpe source selections are ongoing and can take up to 12 months

Reports

· Graphic consensus charts with ability to display variety of reports, at a minimum:

· Summary of strengths / weakness by Offeror/Evaluator/entire Team including ratings

· Reports must be able to be run in real-time at any point of evaluation

· Reports must be downloadable into Microsoft Office Word, Excel and Power Point

Maintenance and Help Desk Service

The contractor shall provide software maintenance and service to keep the software in good working order. Maintenance will include upgrades during the course of the year. Contractor will notify COR at least 14 days in advance of upgrade in order to minimize disruption to any ongoing source selections. Help Desk Additional service calls or work which the customer requests to be performed outside the regular business hours. This is separate from consultant services. The contractor will be available during normal hours (9:00 a.m. to 5:00 p.m., Monday through Friday except on Contractor’s holidays). The contractor will be contacted by the Volpe Center COR, or designated representative, when service is required.

CLIN 1100 OPTION – Purchase 1 Web Based License for Source Selection Software in accordance with the following specifications/minimum requirements:

· Customizable for each source selection to accommodate multiple rating methods (adjectival or numeric)

· Customizable adjectival ratings, evaluation criteria, strengths / weaknesses definitions

· Allows for factors, sub factors, evaluation criteria customization for consistency with Federal/Agency/Volpe rules regulations

· Allows for assignment of ratings at factor or sub factor level

· Allows for evaluation and assignment of risk ratings at factor and sub factor level

· Allows for customizable evaluation process, including rating, caucus, review, finalization, etc.

· Allows evaluators easy access to important procurement documents during evaluation

· Evaluators may draft comments, identifying strengths or weakness, and cite relevant section of SOW and solicitation

· Ability for CO to monitor and review during evaluation

· Compatible with Microsoft Office 2003 or later, Internet Explorer (v7 or higher)

· 508 Compliant

· User MUST be able to access via Microsoft Web Browser / Desktop and while working remotely

· Security – Offeror must demonstrate sufficient proof source selection sensitive information is properly protected while maintained of servers.

· License must be available for unlimited number of users as multiple Volpe source selections are ongoing and can take up to 12 months

Reports

· Graphic consensus charts with ability to display variety of reports, at a minimum:

· Summary of strengths / weakness by Offeror/Evaluator/entire Team including ratings

· Reports must be able to be run in real-time at any point of evaluation

· Reports must be downloadable into Microsoft Office Word, Excel and Power Point

Maintenance and Help Desk Service

The contractor shall provide software maintenance and service to keep the software in good working order. Maintenance will include upgrades during the course of the year. Contractor will notify COR at least 14 days in advance of upgrade in order to minimize disruption to any ongoing source selections. Help Desk Additional service calls or work which the customer requests to be performed outside the regular business hours. This is separate from consultant services. The contractor will be available during normal hours (9:00 a.m. to 5:00 p.m., Monday through Friday except on Contractor’s holidays). The contractor will be contacted by the Volpe Center COR, or designated representative, when service is required.

CLIN 1200 OPTION - Train Designated Staff - 10/1/16 – 09/30/17 Contractor shall conduct one (1) 6-hour training session for designated on-site Volpe Center staff on how to use all of the features of the software and how to install/set up/customize a procurement prior to evaluation. Key operators, IT staff and casual user training provided with approximately 25 people total. Draft training materials including manuals will be provided for Government review 30 days prior to first session.

CLIN 1300 - OPTION – Travel for Training Services - 10/1/16 – 09/30/17 Contractor will send no more than two persons to the Volpe Center to conduct one-day training session described in CLIN 0200 at 55 Broadway Cambridge, MA 02142.

CLIN 1400 - OPTION - Consultant Services - 10/1/16 – 09/30/17 Contractor shall provide services throughout PoP on hourly basis to advise CO and technical evaluation team members on use and customization for specialized procurements, if necessary.

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