DTMAQ1600003.pdf

PDF 103 KB Posted Feb 4, 2016

Attached to: USMMA GRADUATION 2016 SET-UP/TEAR DOWN- Federal contract opportunity
Solicitation number: DTMA95Q1600003
Issued by: Department of Transportation Maritime Administration

View the file

On GovTribe

Work with this file on GovTribe

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

DTMA95Q1600003

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

01/21/2016 MMAPR5400160008

1 25

Division of Procurement

USMMA-5206

300 Steamboat Road

U.S.Merchant Marine Academy

Kings Point NY 11024-1699

U.S Merchant Marine Academy

U.S. DOT/Maritime Administration 300 Steamboat Road

Kings Point

NY 11024-1699

516 726-6137Deborah Porter

04/01/2016 1200 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

USMMA GRADUATION 2016 SET-UP/TEAR DOWN-

Period of Performance: 06/11/2016 to 06/18/2016

0001 The Contractor shall provide all tools, labor, 1500 EA equipment, transportation and supervision necessary for the set-up and tear down for our 2016 Graduation which is being held at the U.S.

Merchant Marine Academy Kings Point, NY 11024.

Period of performance is from Saturday, June 11, 2016 through Saturday, June 18, 2016. Set-up must be completed by Wednesday, June 15, 2016.

Graduation weekend events are scheduled for Thursday, June 16, 2016 through Saturday, June 18, 2016. Graduation Commencement Ceremony will occur at 1000 on Saturday, June 18, 2016. Removal Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

of all equipment shall be completed by Tuesday, June 21, 2016.

The Contractor shall furnish and set up 1500 white plastic chairs in location to be determined by COR.

FOB: Destination

0001A Contractor shall provide a stage with dimensions 1 EA of 45’ x 35’ x 3’. Stage will be constructed as directed by COR. Stage will have two staircases on either side with guard rails, black carpeting and a black skirt.

FOB: Destination

0001B Contractor shall furnish and install one tent 1 EA with approximate dimensions 40’ x 90’. Tent will be installed to cover the stage. Contractor shall install a free-standing aluminum ridge tent over the stage, with approximate dimensions of 40 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center support.

FOB: Destination

0001C Contractor will furnish and install two tents for 1 JB

VIPs, Faculty and Staff with dimensions approximately 20’ x 30’ in areas designated by

COR. Contractor will furnish and install one tent for the Regimental Band with dimensions approximately 30’ x 30’. All tents will have 10’ eave.

20’ x 30’ $_______________ea.

30’ x 30’ $_______________ea.

NOTE: NO STAKES OR OTHER DEVICES SHALL BE DRIVEN

INTO ANY STONE OR ASPHALT SURFACE. PROTECTIVE

PADS (PLYWOOD OR OTHER SIMILAR MATERIAL) SHALL BE

USED FOR ALL TENT POLES, SUPPORTS AND OTHER

STRUCTURES TO PROTECT BRICK, STONE, GRASS AND

OTHER SURFACES FROM DAMAGE.

FOB: Destination

0001D Contractor shall provide and install a lighting 1 JB and sound package for the stage. This will include lighting for the stage and backdrop, on

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

3 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

site generator set and technician on site.

Lighting shall provide sufficient illumination for professional video recording and live broadcast.

Lighting shall include sufficient, appropriate fixtures to provide

a. Key lighting for two (2) podiums

b. Lighting for the entire stage

c. Back Lighting for the stage backdrop

The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations. (Government Furnished Equipment:

contractor may utilize professional sound system available at Tomb Field/Brooks Stadium). The audio package shall include two (2) microphones at two (2) podiums. The Contractor shall supply media support to include: 6 channel audio package able to distribute audio feeds for media; 2 ea 6’ tables with chairs. The Contractor shall provide an on-site technician to operate the audio console. The Contractor shall provide 200’ decorative security fence and stanchions to guide and prevent guest access to designated areas.

FOB: Destination

0001E June Ball- 1 EA

Furnish and install dance floor with approximate dimensions 80' x 39'

FOB: Destination

0001F Contractor shall furnish and install stage with 1 EA dimensions 12’ x 24’ x 3’. Stage will include steps with railing and skirting.

FOB: Destination

0001G Contractor shall furnish and install 500 plastic 500 EA chairs in location to be determined by COR.

FOB: Destination

0001H Contractor shall furnish and the following 1 LO tables: 22 ea 8’ rectangular tables, 8 ea. 6’ rectangular tables, 12 ea. 60” round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size.

4 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

42 Tables total

8’ rectangular tables $___________

6’ rectangular tables $___________

60” round tables $___________

FOB: Destination

0001I Awards Convocation - 300 EA

Contractor shall furnish and set up 300 white plastic chairs in location to be determined by

COR.

FOB: Destination

0001J Contractor shall furnish and install 30 ea. 72” 30 EA round tables. Ten (10) tables must include umbrellas and umbrella support for outdoor use.

FOB: Destination

0001K O’HARA HALL (Inclement Weather Plan – Optional to 1 JB be determined)

An option of inclement weather plan is being established and will be decided within three weeks of the installation plan date. This inclement weather plan will include an indoor set-up inside the gymnasium of O’Hara Hall.

(Please provide cost and planning).

1. Contractor shall furnish and set up 1000 white plastic chairs in location to be determined by

COR.

2. Provide a stage with dimensions of 32’ x 20’ x 3’. Stage will be constructed as directed by COR.

Stage will have two staircases on either side with guard rails, black carpeting and a black skirt. NOTE: No fixtures shall be used on gymnasium floor. Protective equipment including tarps, plywood and matting should be used to protect the gymnasium floor from damage.

3. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide

a. Key Lighting for two (2) podiums

b. Lighting for the entire stage

5 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

c. Back lighting for the stage backdrop

4. The Audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations. (Government Furnished Equipment:

Contractor may utilize professional sound system available inside O’Hara Hall).

5. The audio package shall include two (2) microphones at two (2) podiums.

6. The Contractor shall supply media support to include: 6 channel audio package able to distribute audio signals for press feeds; 2 risers for cameras; 2 ea. 6’ tables with chairs.

7. The Contractor shall provide an on-site technician to operate the audio console.

FOB: Destination

0002 OPTION YEAR ONE- 1500 EA

The Contractor shall provide all tools, labor, equipment, transportation and supervision necessary for the set-up and tear down for our

2017 Graduation which is being held at the U.S.

Merchant Marine Academy Kings Point, NY 11024.

Period of performance is: TBD. Set-up must be completed by: TBD. Graduation weekend events are scheduled for: TBD. Graduation Commencement

Ceremony will occur at: TBD. Removal of all equipment shall be completed by: TBD..

The Contractor shall furnish and set up 1500 white plastic chairs in location to be determined by COR.

FOB: Destination

0002A Provide a stage with dimensions of 45’ x 35’ x 1 EA

3’. Stage will be constructed as directed by COR.

Stage will have two staircases on either side with guard rails, black carpeting and a black skirt.

FOB: Destination

0002B Contractor shall furnish and install one tent 1 EA with approximate dimensions 40’ x 90’. Tent will be installed to cover the stage. Contractor shall install a free-standing aluminum ridge tent over

6 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

the stage, with approximate dimensions of 40 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center support.

FOB: Destination

0002C Contractor will furnish and install two tents for 1 JB

VIPs, Faculty and Staff with dimensions approximately 20’ x 30’ in areas designated by

COR. Contractor will furnish and install one tent for the Regimental Band with dimensions approximately 30’ x 30’. All tents will have 10’ eave.

20’ x 30’ $_______________ea.

30’ x 30’ $_______________ea.

NOTE: NO STAKES OR OTHER DEVICES SHALL BE DRIVEN

INTO ANY STONE OR ASPHALT SURFACE. PROTECTIVE

PADS (PLYWOOD OR OTHER SIMILAR MATERIAL) SHALL BE

USED FOR ALL TENT POLES, SUPPORTS AND OTHER

STRUCTURES TO PROTECT BRICK, STONE, GRASS AND

OTHER SURFACES FROM DAMAGE.

FOB: Destination

0002D Contractor shall provide and install a lighting 1 JB and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site.

Lighting shall provide sufficient illumination for professional video recording and live broadcast.

Lighting shall include sufficient, appropriate fixtures to provide

a. Key lighting for two (2) podiums

b. Lighting for the entire stage

c. Back Lighting for the stage backdrop

The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations. (Government Furnished Equipment:

7 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

decorative security fence and stanchions to guide and prevent guest access to designated areas.

FOB: Destination

0002E June Ball- 1 EA

Furnish and install dance floor with approximate dimensions 80' x 39'

FOB: Destination

0002F Contractor shall furnish and install stage with 1 EA dimensions 12’ x 24’ x 3’. Stage will include steps with railing and skirting.

FOB: Destination

0002G Contractor shall furnish and install 500 plastic 500 EA chairs in location to be determined by COR.

FOB: Destination

0002H Contractor shall furnish and the following 1 LO tables: 22 ea 8’ rectangular tables, 8 ea. 6’ rectangular tables, 12 ea. 60” round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size.

42 tables total

8’ rectangular tables $___________

6’ rectangular tables $___________

60” round tables $___________

FOB: Destination

0002I Awards Convocation - 300 EA

Contractor shall furnish and set up 300 white plastic chairs in location to be determined by

COR.

FOB: Destination

0002J Contractor shall furnish and install 30 ea. 72” 30 EA round tables. Ten (10) tables must include umbrellas and umbrella support for outdoor use.

8 25

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA95Q1600003

FOB: Destination

0002K O’HARA HALL (Inclement Weather Plan – Optional to 1 JB be determined) -

(Please provide cost and planning).

1. Contractor shall furnish and set up 1000 white plastic chairs in location to be determined by

COR.

2. Provide a stage with dimensions of 32’ x 20’ x 3’. Stage will be constructed as directed by COR.

3. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide

a. Key Lighting for two (2) podiums

b. Lighting for the entire stage

c. Back lighting for the stage backdrop

4. The Audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations. (Government Furnished Equipment:

Contractor may utilize professional sound system available inside O’Hara Hall).

5. The audio package shall include two (2) microphones at two (2) podiums.

6. The Contractor shall supply media support to include: 6 channel audio package able to distribute audio signals for press feeds; 2 risers for cameras; 2 ea. 6’ tables with chairs.

7. The Contractor shall provide an on-site technician to operate the audio console.

FOB: Destination

File details come from the government source that posted it. Updated Nov 14, 2017.