Amendment_0002_-_NC_ERFO_FSR_2013-2(1).pdf

(x)

DTFH7116B00012

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Sterling VA 20166-6511

EFLHD-AC

21400 Ridgetop Circle Acquisitions Office Eastern Federal Lands Highway Div.

Federal Highway Administration

SEE BLOCK 1401/21/20160002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/24/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

NC ERFO FSR 2013-2(1)

The purpose of this Amendment is to:

1. Provide Pre-Bid Meeting Minutes.

2. Provide a summary of responses to questions/clarifications asked by potential bidders.

3. Change the Bid Opening date from Tuesday, January 26, 2016 to Thursday, January 28, 2016.

4. All other items remain the same.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Amendment No. 002

Pre-Bid Meeting Minutes Page 1 of 4

Project: NC ERFO FSR 2013-2(1)

Pisgah National Forest

Point Lookout Trail Reconstruction

Solicitation No.: DTFH71-16-B-00012

Pre-Bid Meeting Minutes

Date: January 12, 2016

Time: 9:00 a.m. to 12:00 p.m.

Place: USFS - Supervisor’s Office

160A Zillicoa Street

Asheville, NC 28801

Attendees: See attendance list.

I. Project Overview. FHWA began the meeting with introductions and a brief project overview was given by the FHWA Contract Specialist. The pre-bid meeting included a question and answer session. Contractors were asked if they wanted to visit the project site but they declined.

The following is a description of the project and solicitation for informational purposes discussed directly or indirectly at the meeting.

Project Scope: The project consists of the reconstruction and embankment stabilization of four storm damaged sites along Point Lookout Trail (Forest Service Route 203) within the

Pisgah National Forest. The roadway work includes earthwork, aggregate base, asphalt concrete pavement overlay, concrete sidewalk, drainage improvements, and other miscellaneous work. The embankment stabilization work includes the construction of mechanically stabilized earth retaining walls with geogrid reinforcing and welded wire facing.

Proposal Information: The Bid Documents [Plans, Special Contract Requirements

(SCR’s), Specification Book FP-14, Checklist for Bid Submission, etc.,] are available on the following websites:

http://flh.fhwa.dot.gov/business/ or https://www.fbo.gov/ (at QUICK SEARCH, type "EFLHD" and all available projects will be listed).

Bidders are reminded to check for availability of bid documents and to sign up for automatic email notification for any changes to the bid documents or Solicitation on the FBO website above.

http://flh.fhwa.dot.gov/business/ https://www.fbo.gov/

Pre-Bid Meeting Minutes Page 2 of 4

The Bid Due Date is currently scheduled for January 26, 2016. Bids are due by 2:00 p.m. local

Sterling, VA time, and are to be delivered to:

Federal Highway Administration

Eastern Federal Lands Highway Division

Loudoun Tech Center, Room 105

21400 Ridgetop Circle

Sterling, Virginia 20166-6511

Bidders can send written questions or inquiries for clarification to: eflhd.contracts@dot.gov.

Questions can be submitted at any time, but questions submitted within 7 days of the bid opening may not be answered in time for the bidder to properly incorporate the responses into their bids.

II. Questions/Clarifications. The following questions and issues were either asked or discussed by potential bidders at the Pre-Bid Meeting; the Government response or clarification is provided. The questions/clarifications are not a transcript of actual words spoken; they have been edited to provide a clearer representation of the actual issues discussed, and any follow-up action or clarification not discussed at the meeting is also included.

1. Do the contractors have to maintain access to the pedestrians for the trail?

Response: No, the trail will be closed, but the Contractor should be vigilant regarding bicyclists and pedestrians. The Contractor does not need to maintain pedestrian access for the trail.

2. Are the flat areas to be used for staging?

Response: The Contractor can use any roadway portion within the project limits; see

Subsection 156.07(d) of the Special Contract Requirements (SCRs). As discussed at the pre-bid meeting flat areas along the trail could be used as temporary storage/staging locations as long as the areas are restored to original condition prior to contract completion at no additional cost to the Government.

3. Do they need a sign as a statute for trespassing and/or entrance during construction activities?

For example, something that lists fines, imprisonment, etc.

Response: No. The U.S. Forest Service (USFS) does not generally place these types of signs. Should the USFS Law Enforcement Office determine that specific signage is required, they will create and install any necessary signs.

4. Due to the very narrow path area, will tractor trailers be able to transport equipment to the site?

Response: It is up to the Contractor to determine what equipment can access the site.

Please refer to Subsection 104.05 of Standard Specifications for Construction of Roads and

Bridges on Federal Highway Projects (FP 14) and SCRs for weight restrictions to the hauling of material to and from the project. As stated in the FP and above, any damage to existing facilities by the Contractor’s operations must be repaired at their expense.

mailto:eflhd.contracts@dot.gov

Pre-Bid Meeting Minutes Page 3 of 4

5. There are gas lines and fiber optic line that run through the area that are not marked. Will the location information be provided? Regarding the fiber optic lines, since there are no magnetic strips for locating, will there be any markers for the contractor?

Response: Approximate locations of the known utilities are shown in the plans. A Pay

Item 645501-0000, Line item A2150 has been included in the project to locate utilities. The

Contractor is expected to excavate test pits as needed for construction. According to

Section 645 of the SCRs, and to contact the utilities companies so they will relocate them if needed according to Section 107 of FP and SCRs. Also utility contact information is listed in Section 107 of the SCRs. The locating utilities requirements will be especially important at the culvert crossings.

6. Nick Larson of Forest Service requests a one-week notice prior to the start of construction. Is this possible?

Response: Yes, the Information needs to be provided to the Construction COE. The

Construction COE will notify Nick Larson of USFS.

7. Nick Larson of Forest Service needs to be notified if tree clearing falls outside allotted time frame. What are the seasonal limits for tree cutting? Bat mating season is not identified and/or acknowledged in the J pages; should this information be included?

Response: According to USFS, the tree cutting is tied to Northern Long Eared Bats and there are no seasonal restriction on cutting trees. The Contractor will be able to cut any trees within the disturbance areas according to Section 201 of FP and SCRs. If the

Contractor finds that they need to cut trees outside of that disturbance area, they will need to coordinate with the CO.

The NEPA compliance documentation anticipated that there would be no tree cutting required for the project which is why there are no time restrictions for tree cutting in the

SCRs. If the tree cutting becomes necessary, the CO will need to discuss this with the

USFS.

8. What watershed runs through the site location?

Response: The Swannanoa Creek is the correct body of water. This was also confirmed by the U.S. Army Corps of Engineers (USACE).

9. Are there any fish restrictions?

Response: Please refer to USACE Section 404 Nationwide Permit and State 401 Water

Quality Certification for restrictions. As long as the culvert replacement is carried out ‘in the dry’ season, it should not affect trout, and activities do not need to be avoided during the trout spawning moratorium. If the stream is flowing at the time of the culvert replacement, diversion is required around the project area. Effective sediment and erosion control measures must be maintained to stabilize the stream banks quickly after the culvert is replaced as shown in the plans.

Pre-Bid Meeting Minutes Page 4 of 4

Additional Questions / Clarifications

The following questions and issues were submitted via email at eflhd.contracts@dot.gov. The

Government response or clarification is provided. Due to the repetitive nature of several questions and issues, the wording of the questions may have been revised and some questions have not been included. The Government’s direct response to the sender may also have been updated below for better clarity.

1. Is there a location on site to place the excess material excavated?

Response: No. Please remove excess excavated material off-site. According to Subsection

203.05(a) of the SCRs, only woody debris may be mulched and scattered within project limits. As discussed at the pre-bid meeting, there are no known locations to place excess material and the material would have to be removed from the Government property according to Section 203 of the Standard Specifications for Construction of Roads and

Bridges on Federal Highway Projects (FP 14).

2. Will access to both entrances be available to construction traffic?

Response: Yes. Access can be from either end.

3. Will the trail be closed to the public during construction?

Response: Yes, the Contractor will close the trail as shown in the plans. The trail is already closed to traffic with locked gate.

mailto:eflhd.contracts@dot.gov