Sources_Sought_Notice.pdf

Sources Sought Notice

Date: December 22, 2016

The Federal Highway Administration Western Federal Lands Highway Division is seeking sources for online access to American Association of State Highway Transportation Officials (AASHTO) manuals and standards, American Concrete Institute (ACI) standards, and American Society for Testing and Materials (ASTM) standards. The required services include the following:

1. All required document collections must be available in one search engine and must include both active and all historical versions of both ASTM and AASHTO, as well as the active versions of ACI (American Concrete Institute).

2. Vendor’s system must allow for the inclusion of FHWA metadata of internal documentation, as well as hyperlinking to the same FHWA documents, to be searchable along with the content from ASTM, AASHTO, and ACI.

3. Vendor’s system must provide for the user creation of personally selected standards list which allow for email notifications of revisions or updates to those standards.

4. Vendor’s system search fields must provide “type ahead” fill to insure accuracy of search entry for users.

5. Vendor’s system must provide relevancy ranking of results when a keyword or compound search is submitted by the user, rather than ordering by straight document number.

6. Vendor’s system must provide for lemmatization of search terms, which means that search for mice will return mouse as well, or a search for brake will return brakes or braking as well

7. Vendor shall provide on-site training up to a maximum of 1 time for 1 day to users at each of the Federal Lands Highway offices.

8. Vendor shall have a system in place currently, and not quote on the designing of a system to meet FHWA’s needs.

9. License agreement must allow for limited printing for temporary use and reference by anyone who has access to these standards and manuals under the license agreement.

10. Must provide electronic access for users within the Federal Lands Highway Division Offices at the following locations:

a. Users in Vancouver, WA Zip Code 98661

b. Users in Lakewood, CO Zip Code 80228

c. Users in Sterling, VA Zip Code 20163

Period of Performance

The subscription period shall be 02/15/2017 – 02/14/2018.

Instructions to Respondents

If you are an interested vendor that is capable of performing these services, please provide the following information:

• A capabilities statement describing your ability to provide the services described in this notice;

• A description of your experience providing these services, including a list of prior contracts and references; and

• Whether or not you qualify as a small business under NAICS code 519190, which has a size standard of $27.5 million.

Information received will be considered in deciding how to procure these services.

Submit your response and any questions by e-mail to WFL.Purchasing@dot.gov.

Responses are due by 4:00 p.m. on January 10, 2017.

Note: This is not an RFQ. Quotations are not being request at this time.

mailto:WFL.Purchasing@dot.gov