DTFAWA-16-R-00015_Section L_Amendment_2 final.pdf

DTFAWA-16-R-00015

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or Offerors and contractors may obtain the full text via Internet at:

http://conwrite.faa.gov.

3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-6 Submittals in the English Language (July 2004) 3.2.2.3-7 Submittals in U.S. Currency (July 2004) 3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (July

2004) 3.2.2.3-16 Restricting, Disclosing, and Using Data (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offeror’s Requests for Explanations (March 2009) 3.2.2.3-19 Contract Award (July 2004) 3.2.4-25 Single or Multiple Awards (April 1996) 3.2.4-26 Multiple Awards for Advisory and Assistance Services (April 1996) 3.6.2-7 Preaward On-Site Equal Opportunity Compliance Review (July 2011) 3.13-4 Contractor Identification Number Data Universal Numbering System

(DUNS) Number (August 2012)

L.2 FAA AMS CLAUSES AND PROVISIONS PROVIDED IN FULL TEXT

L.2.1 AMS 3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of an Indefinite Delivery, Indefinite Quantity (IDIQ) contract with fixed-price and time-and-materials task orders resulting from this Screening Information Request.

(End of provision)

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L.2.2 AMS 3.9.1-3 Protest (October 2011)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL

OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS

RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts must be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and must be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and must apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest must be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals must be filed prior to bid opening or the time set for the receipt of initial proposals.

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(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests must be filed at:

(1) Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Ave., S.W.

Room 323 Washington, DC 20591

Telephone: (202) 267-3290 Facsimile: (202) 267-3720; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester must serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest must include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

Page L-3 http://www.faa.gov/

L.2.3 AMS 3.6.2-15 Evaluation of Compensation for Professional Employees (April 1996)

(a) Recompetition of service contracts may in some cases result in lowering the compensation (salaries and fringe benefits) paid or furnished professional employees.

This lowering can be detrimental in obtaining the quality of professional services needed for adequate contract performance. It is therefore in the Government's best interest that professional employees, as defined in 29 CFR 541, be properly and fairly compensated.

As part of their submittals, Offerors will provide a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements. This evaluation will include an assessment of the Offeror's ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

(b) The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulty. Additionally, submittals envisioning compensation levels lower than those of predecessor contractors for the same work will be evaluated on the basis of maintaining program continuity, uninterrupted high-quality work, and availability of required competent professional service employees. Offerors are cautioned that lowered compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement.

(c) The Government is concerned with the quality and stability of the work force to be employed on this contract. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories, since it may impair the Contractor's ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

(d) Failure to comply with these provisions may constitute sufficient cause to justify rejection of a submittal.

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L.2.4 AMS 3.2.2.3-20 Electronic Offers (July 2004)

(a) The offeror (you) may submit responses to this SIR by the following electronic means:

Knowledge Services Network (KSN) site. Your offer must arrive at the place and by the time specified in the SIR.

(b) Electronic offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions..

(c) We may decline to consider electronic offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) We reserve the right to make award solely on the electronic offer. However, if the CO requests, you must promptly submit the complete original (hard copy) signed proposal.

(e) Send your offer electronically to the Government-established KSN site.

(f) If you choose to send your offer electronically, we will not be responsible for any failure attributable to transmitting or receiving the offer.

L.3 PLACE, DATE, AND TIME FOR SUBMISSION OF PROPOSALS

(a) All Offeror submissions to this SIR must be made via the secure, Government-established (Offeror-specific) Knowledge Services Network (KSN) sites.

Only Prime Offerors are eligible to register for a KSN site and must register using instructions contained at the following URL: http://tinyurl.com/gm3agnj. Offeror sites are limited to a maximum of three (3) users. Following submission, Offerors will receive a system-generated notice that their request was received. Offerors will also be notified via e-mail when their KSN Offeror Site has been established. If an e-mail notification is not received within five (5) businesses days from its request, the Offeror must resubmit its request and notify the Contracting Officer (CO), Charles McGovern, at charles.mcgovern@faa.gov.

Page L-5 http://tinyurl.com/gm3agnj

No requests for KSN site registration will be accepted within 5 calendar days of the proposal submission date.

(b) Each Offeror must submit Volume I, Part A (Team Qualifications); Volume II;

Volume III; Volume IV; Volume V; and Volume VI in response to this SIR no later than 2:00 P.M. Eastern Daylight Time on June 13, 2016 via its KSN site.

Prior to the proposal submission date and time, Offerors may edit documents posted to their assigned KSN sites; however, at 2:00 P.M. EDST on the submission date, all Offeror KSN sites will be locked, and files will become final and read-only.

(c) Volume I, Part B (Problem Statement Responses), must be posted to their assigned KSN site no later than 24 hours prior to the scheduled date and time of the Offeror’s Oral Presentation.

(d) The FAA will not accept any submission made by facsimile, telex, telegraph, electronic mail, or similar means. If the identified Contracting Officer does not receive a proposal by the specified date and time, it will not be evaluated. Offerors assume full responsibility for ensuring that proposals are properly submitted not later than the date and time specified above.

L.4 SIR QUESTIONS, CONCERNS, AND CLARIFICATIONS

The Contracting Officer (CO) is the sole point of contact for this acquisition. Offerors must direct all questions, concerns, and clarifications to the CO listed in Section L.3 above. All Offeror questions, concerns, and clarification requests must be submitted to the CO via assigned KSN sites not later than 2:00 P.M. Eastern Daylight Time on Tuesday, May 10, 2016.

Written inquiries received within this timeframe will be answered in writing through the KSN site. The FAA will provide the inquiries and answers to all Offerors, without attribution to the questioner, prior to the required date and time for submittal of the Offeror proposals in L.3. The Government will not answer Offeror questions, concerns, and clarification requests submitted via any means other than through the KSN site.

L.5 PERIOD OF OFFER

Proposals must be binding for 180 calendar days from the solicitation closing date.

Offerors may propose more than 180 days; however, proposals offering less than 180 days may be deemed unacceptable.

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L.6 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The FAA will neither pay for the information solicited nor reimburse the Offerors for any costs incurred in the preparation or submission of any response to this SIR or in making necessary studies or designs for the preparation thereof.

Furthermore, no pre-contract costs will be allowed on this contract. Pre-contract costs are defined as any costs incurred by an Offeror before award.

L.7 NUMBER OF AWARDS

The FAA anticipates making two (2) contract awards resulting from this Screening Information Request (SIR): one (1) unrestricted full and open competitive award and one

(1) small-business set-aside competitive award. Approximately 25% of the total EPICS requirement will be made available for the small-business set-aside award.

The FAA reserves the right to award a single contract or more than two contracts or not to make an award.

L.8 DISPOSITION OF PROPOSALS

Proposals files will not be returned. A copy of each proposal will be retained in the official contract file.

L.9 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are advised that individuals from support-contractor organizations (including employees, consultants, and subcontractors) may support the evaluation of proposals;

these organizations will not be eligible to participate on an EPICS Offeror team. The FAA currently intends for ITstrategy Inc. and its subcontractors Trimurti Consulting and Cardinal Northstar Consulting to be the only such support contractors, but it reserves the right to include others.

Individuals employed by these firms will be required to sign nondisclosure agreements (NDAs) and will be authorized to access only those portions of the proposal data, communications, and evaluation materials that are necessary to enable them to provide the required support. If an Offeror objects to the disclosure of information to these non- Government individuals, it must notify the CO in writing no later than 15 calendar days after SIR release and must include a detailed statement of the basis of the objection. The exclusive responsibility for source selection remains with the FAA.

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L.10 COMMUNICATIONS WITH OFFERORS

The FAA may, at any time, communicate with Offerors on an individual basis to explain or clarify particular aspects of the competition, to negotiate as appropriate the terms and conditions of the proposed contract, or to seek clarification or additional information regarding Offerors’ submissions. Communication with potential Offerors may take place throughout the source selection process. The purpose of communications is to ensure mutual understandings between the FAA and the Offerors on all aspects of the procurement, including the Offerors’ proposals. Communications with one Offeror do not necessitate communications with other Offerors. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror’s proposal. The FAA also reserves the right to allow Offerors to revise their proposals.

To ensure that Offerors fully understand the intent of the SIR (and the FAA’s needs stated therein), the FAA may hold one-on-one meetings with individual Offerors as it pertains to their Offers. One-on-one communications may continue throughout the process, as required, at the FAA’s discretion. Meetings with one Offeror do not necessitate meetings with other Offerors.

Each Offeror must provide in its submission cover letter a point of contact (POC), a telephone number, and an e-mail address for this purpose. The CO listed in L.3 is the FAA POC for all communications related to this SIR.

L.11 PARTICIPATION ON MULTIPLE TEAMS

A company may participate on multiple teams for this competition, i.e. a company, either as a prime contractor or subcontractor, may propose as a team member on more than one offer in response to this SIR. However, each Offeror must specifically declare in its completed Request for Offer (see L.13.6.4) whether it is submitting a proposal against the unrestricted portion or the small-business set-aside portion of the EPICS requirement. A small business may propose as a prime contractor on either the unrestricted portion or the small-business set-aside portion of the requirement or both. If a small business chooses to submit a proposal for both the unrestricted and the set-aside portions of the EPICS requirement, it must submit a separate proposal for each portion of the requirement.

L.12 GENERAL INSTRUCTIONS

a) Proposals must be complete and conform to the instructions in this section; incomplete proposals or proposals that contain significant deviations may be excluded from further consideration. General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the FAA’s requirements, Page L-8 without further substantiation, will be considered unsupported, will result in lower evaluation ratings, and may be cause for rejection of the proposal.

b) All proposals will be initially screened for completeness, accuracy and timeliness.

Offerors whose proposals do not meet all three screening criteria will not be evaluated further.

c) The evaluation of proposals will be conducted on the basis of the information contained in the written proposal, oral presentation, past performance survey responses, and communications. The Government will not assume that an Offeror possesses any capabilities not specified therein.

d) Any trade secrets, copyright data, or financial information that the Offeror or proposed subcontractors do not want disclosed for any purpose other than the evaluation of the proposal must be marked in accordance with AMS clause 3.2.2.3-16, Restriction on Disclosure and Use of Data (July 2004).

e) The proposal must be signed by an official who is legally authorized to obligate the Offeror to a contract.

f) Electronic proposals – Each electronic proposal must contain a title page for each volume that clearly identifies the volume number, solicitation number, and Offeror’s name. This title page must be part of each submitted volume, as opposed to a separate file, and will not count against any page limitations. An electronic Table of Contents, Table of Tables, Table of Graphs, Table of Figures, and List of Acronyms must be provided for each volume; none of which will count against any page limitations. All proposal volumes must be submitted as separate files. Individual files must not exceed 10MB in size.

Electronic files must be submitted in formats compatible with Microsoft Office Suite 2010 and may also be submitted in Adobe PDF format. If two files in different formats are submitted that have different content, only the Office-compatible version will be evaluated. Supporting financial information such as financial statements and payroll records may be submitted in PDF format only.

Offerors must not submit any electronic files that have been compressed into .zip or similar file-compression programs.

Electronic proposal files must adhere to the following file naming convention:

“[Offeror Name]_EPICS Proposal_Volume [#]_[Volume Name]” Example: ABC Company_EPICS Proposal_Volume I_Technical Approach

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Updates or revisions to proposal volumes must be identified as such in the file names, e.g. Rev 1.

g) The FAA reserves the right to reject any proposal failing to comply with the requirements of this section.

h) The Offeror’s proposal must conform to the page-limit, formatting, naming, and other requirements specified in Table L-1 below.

Table L-1. Proposal Volume Requirements

Volume Number Volume Title Page Limit

I Technical Approach Part A - Team Qualifications – 30*

Part B - Problem Statement Responses – 80

II Management Approach 35**

III Price Price Proposal Bid Model – None

Pricing Narrative – None

IV Past Performance Part A – Past-Performance Summaries – 6

Part B – Past-Performance Survey – N/A***

V Small-Business Subcontracting Plan (Large businesses only)

None

VI Miscellaneous None

*Resumes of proposed key personnel are limited to three pages each. Neither key-personnel resumes nor letters of commitment are included in the 30-page limit for Volume I.

**The Total Compensation Plan has no page limit and is not included in the 35-page limit for Volume II.

***Defined by Attachment L-2, Past Performance Summary and Customer Survey form.

j) A page is defined as each face of a sheet of paper containing information. Page size must be 8.5” x 11”, and fold-out-page size must be 17” x 11”. Two fold-out pages each are allowed in Volume I (Part A only) and Volume II. When both sides of a sheet display printed material, it is counted as two (2) pages. The font used for text must be Times New Roman, size 12 points (Except Volume I, Part B; see L.13.1.2). Tables, charts, graphics, and figures must not use fonts smaller than 6 points. Top, bottom, left, and right margins must be no less than 1.0 inch. Margin requirements also apply to foldout pages. The proposal pages for each volume must be numbered sequentially. Any items embedded within a document must be objects only, not links.

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k) Proposal submissions must not exceed any page limitations established for the individual volumes. Any volume submission exceeding a page limitation will only be evaluated up to the established page limitation.

L.13 PROPOSAL PREPARATION INSTRUCTIONS

The following sections provided detailed instructions for the preparation of each proposal volume.

As a reference on current program efforts, Attachment J-0 provides a summary of current CINP and Data Comm task requirements and is for general information and transition planning purposes. It is not meant to be a projection of future EPICS requirements and will not be part of any awarded contract.

L.13.1 VOLUME I – TECHNICAL VOLUME

L.13.1.1 TEAM QUALIFICATIONS

Each Offeror must demonstrate that its team (prime and any subcontractors) has the relevant knowledge, capabilities, and experience to perform the SOW requirements effectively and efficiently. Volume I must not refer to cost or pricing information.

Volume I must include, at a minimum, the following information:

• Knowledge of FAA Operating Environment –

– Each Offeror must describe its knowledge and understanding of the FAA, the National Airspace System (NAS), and FAA NextGen programs.

– Each Offeror must describe its understanding of how CINP and Data Comm programs and initiatives contribute to achieving NextGen objectives.

– Each Offeror must describe its understanding of the issues and challenges associated with achieving NextGen objectives as they relate to CINP and Data Comm programs.

• Team Capabilities and Experience –

– Each Offeror must describe the capability of its team (through a combination of proven methodologies, resources, tools, and relevant experience) to deliver the services required by each functional task area of SOW Section C.3, specifically addressing the capabilities, methodologies, special skill sets, and tools the team would bring to each functional task area.

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– Each Offeror must describe its capability to provide staffing for the functional task areas. Each Offeror must describe its experience in delivering the full range and scope of services required.

– Each Offeror must provide detailed examples supporting its team’s experience, including a description of the work performed and its relevance to the SOW, problems encountered, innovative and creative solutions applied, and significant accomplishments.

– Each Offeror must discuss the extent to which members of its team have previously collaborated on relevant efforts and highlight how such previous efforts would be leveraged to reduce performance risk. Experience must have occurred within the last five years.

• Key Personnel –

– Each Offeror must describe how its proposed key personnel’s (as required by SIR Paragraph H.11) educational background and work experience is relevant to performing his or her proposed role, discussing his or her specific experience and background relative to the functional task areas.

– Each Offeror must include a 3-page resume for each proposed key personnel.

Each proposed key personnel’s resume must include years of relevant experience (and in the case of the program manager, the number of direct reports and subcontractors previously managed); education; relevant professional certifications; and intended labor category and level.

– Each Offeror must provide a letter of commitment signifying each key personnel’s availability to work on the EPICS contract on a full-time basis for at least the first six months of his or her assignment to the contract.

L.13.1.2 PROBLEM-STATEMENT RESPONSES

For the problem-statement responses, each Offeror must provide both a written response and an oral presentation for each of the four (4) problem statements provided by the FAA.

Neither the written response nor the oral presentation may refer to cost or pricing information.

Written Response – Problem Statements

The FAA will provide the same four (4) problem statements to each Offeror no later than 15 calendar days prior to the scheduled date of the Offeror’s oral presentation. There will be four problem statements issued for the unrestricted portion of the acquisition and a different set of four problem statements issued for the set-aside portion of the acquisition.

Each Offeror proposing under the unrestricted portion of the EPICS requirement will

Page L-12 receive the same four problem statements. Likewise, each Offeror proposing under the set-aside portion of the EPICS requirement will receive the same four problem statements. The FAA will begin scheduling oral presentations approximately two weeks after receipt of proposals. Problem Statement topic areas may include:

a) Data Comm program support;

b) National Airspace System (NAS) Time Division Multiplexing (TDM) services transition to Internet Protocol;

c) System Wide Information Management (SWIM) program support;

d) NAS Voice System (NVS) program support;

e) CINP engineering services support;

f) FAA Telecommunications Infrastructure (FTI) follow-on acquisition support;

g) FTI program support; and

h) Air/Ground Voice Communications program support.

Each Offeror must submit one document containing written responses to all four problem statements to the Contracting Officer via its KSN site no later than 24 hours prior to the scheduled presentation. Each written response must be compatible with Microsoft PowerPoint 2010. The combined page limit for the written responses is 80 pages (i.e.

PowerPoint slides). Each written response must include text only 14 points or larger (except for text in tables, charts, graphics, and figures (if used)) and must not include embedded animation, audio, or video. The document must be divided into four sections, one for each problem–statement response. The allocation of the available page count to the individual problem-statement responses is left to each Offeror. Each written response may contain up to four title slides (i.e. one for each problem-statement response) listing the problem-statement number and the name, position, and company affiliation of the oral-presentation presenter or presenters; the title slides will not count toward the page limit.

The written response must include the following for each problem statement:

• Problem Understanding – A description of the operational problem and the issues and challenges articulated in and deriving from the problem statement;

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• Problem Decomposition – A decomposition of the problem that identifies the key assumptions, relevant trade-offs, and significant risks;

• Approach – A description of the approach, key activities, and high-level implementation schedule, including any proposed innovative solutions that demonstrate the Offeror’s NAS-domain experience and a description of the proposed operational concept inherent in the approach; and

• Staffing – A proposed staffing plan that supports the approach, including the proposed level of effort by labor category, labor-category level, and labor-category hours.

Oral Presentation – Content and Format

1) Each Offeror must orally present its response to each problem statement to the FAA, addressing the specific requirements listed above for the written response. In its oral presentation, each Offeror must explain its understanding, decomposition, approach, and allocation of resources for each problem statement.

2) Each Offeror may use its written response as a visual aid during its oral presentation.

3) Each Offeror must begin each of the four problem-statement responses with the identification of the problem statement being addressed and the presenter’s introduction of himself or herself by name, position, and company affiliation.

Oral Presentation – Schedule and Logistics

1) Following a compliance review, the Government will notify each compliant Offeror of the date, time, and location of its oral presentation. The Government will randomly determine the order in which compliant Offerors will make their oral presentations.

Each Offeror must complete its presentation on the scheduled date and at the scheduled time and location. The CO will only reschedule or change the location of an oral presentation if it becomes necessary due to inclement weather, illness, etc. If the oral presentation must be rescheduled, the deadline for the submission of the written portion will not be changed, and the Offeror must present using the written portion as originally submitted with no changes. Each Offeror may access the room of the oral presentation for set-up purposes thirty (30) minutes prior to the scheduled start. The location of the presentations will be an FAA office in Washington, DC.

2) Unless otherwise notified, the Offeror must provide and operate its own audio/visual-presentation equipment for projection of the presentation. The FAA will provide a conference room and either a screen or a white wall on which to project slides.

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3) The Government may videotape the oral presentations. The following are the time limits of the oral presentations:

• 120 minutes – Offeror presentation of all problem-statement responses;

• 45 minutes – Government Caucus; and

• 45 minutes – Follow-up questions and wrap-up.

4) Offerors will be instructed to stop when time limits are reached. Offerors may not record any video or audio of the oral presentations.

5) At any time during or after completion of each oral presentation, the Government may request clarification of or elaboration upon any of the points addressed. Any such interchange between an Offeror and the Government will be for clarification only.

The time required for clarifications will not be counted against the Offeror’s presentation time limits. No discussion of cost or price information may occur during oral presentations or clarifications.

6) Each Offeror’s oral presentation must be made by its Program Manager and any other team members designated by the Offeror and attending the presentation. A maximum of five (5) individuals from the Offeror’s team will be allowed to attend and participate in the Offeror’s oral presentation. All attendees and presenters must be employees of the prime Offeror or the prime Offeror’s proposed subcontractors for this contract.

L.13.2 VOLUME II - MANAGEMENT APPROACH

Each Offeror must describe its EPICS Management Approach and its ability to perform, manage, and administer EPICS TOs successfully. Each Offeror must address each of the following:

• Program Management

• Staffing, Recruitment, and Workforce Development

• Task-Order Management

• Subcontract Management

• Transition Approach

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L.13.2.1 PROGRAM MANAGEMENT

• Each Offeror must describe its proposed program-management organization

(including roles and responsibilities of its members); its proximity to FAA HQ, approach, processes, and tools for managing the contract; and how its approach, processes, and tools would facilitate open communication with the Government and effective contract management.

• Each Offeror must describe how its proposed EPICS program-management organization fits into the corporate reporting structure of the prime Offeror and proposed major subcontractors.

• Each Offeror must describe its internal policies and procedures it would use in managing this contract; identify those policies and procedures that it currently utilizes and any appropriate adaptation to fit this contract; and describe the timeframes required for implementing these policies and procedures.

• Each Offeror must describe its approach to monitoring and controlling costs incurred during contract performance and its approach for estimating prices for task orders (TOs) to ensure that they are fair and reasonable.

• Each Offeror must describe its internal approach and method for the identification, assessment, and mitigation of risks in performance of this contract.

• Each Offeror must describe its approach to quality-assurance management as it relates to the work efforts performed under this contract, including all required deliverables. This description must include how the Offeror would ensure that the services to be provided would meet or exceed the requirements of the contract.

• Each Offeror must provide a detailed listing of the Offeror’s and its proposed subcontractor’s facilities and resources available for performance of the contract.

Each Offeror must provide a description and rationale of how the listed facilities and resources would contribute to the successful performance of the contract.

L.13.2.2 STAFFING, RECRUITMENT, AND WORKFORCE DEVELOPMENT

• Each Offeror must describe the procedures and policies it would utilize to recruit and retain qualified personnel. The Offeror must describe the basis of its total compensation plan required by AMS Clause 3.6.2-15 The Offeror must not

Page L-16 submit any actual salary or pricing information in this description, but must include the non-price supporting information identified in AMS Clause 3.6.2-15.

Each Offeror must outline the procedures it would use to meet the requirements of each newly awarded TO. This must include the Offeror’s current average time between the posting of vacancy announcements for professional personnel and utilization of selected individuals on contracts.

• Each Offeror must describe its proposed approach and corporate resources allocated to workforce development to ensure that its technical staff stays current with evolving technologies, reference models, analysis techniques, and other relevant information.

L.13.2.3 TASK-ORDER MANAGEMENT

• Each Offeror must describe how it would ensure effectiveness of the EPICS contract at the task-order level, including types of personnel, structure, policies, procedures and mechanisms used for task-order management.

• Each Offeror must describe its startup procedures for any newly awarded TO.

• Each Offeror must describe how it will manage and coordinate individual TOs to avoid duplication of effort, to ensure coordination when TOs have dependencies, and to ensure the consistency and accuracy of all TOs.

• Each Offeror must describe the approach and methodology used in providing quality services and deliverables in accordance with the requirements of individual task orders.

• Each Offeror must describe how it will keep the Government informed of the status of each TO.

L.13.2.4 SUBCONTRACT MANAGEMENT

• Each Offeror must identify all subcontractors comprising its proposed team along with the specific roles and skills of each subcontractor. Each Offeror must include a business-type designation for each proposed subcontractor (e.g. large business, small business, or small disadvantaged business). Each Offeror must identify the specific SOW areas for which the subcontractor is proposed to be utilized.

• Each Offeror must describe its approach to managing subcontractor activities in a seamless TO environment, including the proposed organizational relationship between the Offeror and proposed subcontractors, methods of requirement flow-down (i.e. distribution of work to various subcontractors), and the proposed mechanisms for monitoring the progress and quality of subcontractor performance.

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• Each Offeror must describe subcontractor status-reporting and invoicing processes and procedures.

• Each Offeror must describe its approach to establishing and maintaining effective communications between itself and proposed subcontractors.

• Each Offeror must describe processes and procedures to enhance communications, reduce the likelihood of misunderstandings, and expeditiously resolve problems and disputes between itself and proposed subcontractors.

• Each Offeror must describe the methods it would use to select subcontractors for each task order.

L.13.2.5 TRANSITION APPROACH

• Each Offeror must describe its proposed approach to transitioning services from the concluding contract corresponding to the award for which the Offeror is competing to full performance under a new contract.

• Each Offeror must describe the proposed sequence of activities from the contract award through the full implementation of the Offeror’s services. Each Offeror must specify relevant actions it would expect from the FAA during this timeframe.

• Each Offeror must describe how its transition approach would not negatively affect the CINP or Data Comm organizations during the transition.

• Each Offeror must describe its plans to staff and recruit the required number of fully qualified personnel to the contract in a timely manner and address the need for any FAA guidance, assistance, or orientation during the transition period.

• Each Offeror must address how knowledge transfer would be accomplished between itself and the outgoing contractor that it would be replacing.

• Each Offeror must provide an assessment of the risks associated with the transition and a plan to mitigate all such risk.

• Each Offeror must provide a schedule denoting all major transition activities. The schedule must reflect the proposed transition approach and address all major subcontractors and all FAA activities required for the planning and implementation of contract performance.

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At a minimum, the schedule must include a description of

– The Offeror’s expected activities for the planning and implementation of contract performance during transition, including any expected relocation of personnel;

– The FAA activities expected by the Offeror for the planning and implementation of contract performance during transition;

– Milestones consistent with the proposed transition approach; and

– The interdependencies among transition activities.

L.13.3 VOLUME III – PRICE PROPOSAL

L.13.3.1 GENERAL

a) Pricing data must not be included in any other volume; if it is, the proposal will be excluded from the evaluation. Pricing instructions are applicable to the Offeror and all proposed subcontractors.

b) The Government anticipates that adequate price competition will exist so Offerors are not required to submit certified cost and pricing data with their proposals. The Government anticipates that the data required by this SIR will be adequate for its price evaluation; however the Government reserves the right to request additional uncertified cost data and certified cost and pricing data.

L.13.3.2 PRICE PROPOSAL BID MODEL

a) Each Offeror must provide a completed Attachment L-1, Price Proposal Bid Model, including all the information described below. Each Offeror must propose fully burdened labor rates for all labor categories inclusive of all contract periods, utilizing the labor-category descriptions in Attachment J-2, EPICS Labor Categories. The fully burdened ceiling labor rates must include all direct labor; all indirect costs applicable to that direct labor (such as fringe benefits, overhead, and general and administrative (G&A)); and profit.

b) Each Offeror’s completed Price Proposal Bid Model must be submitted to the FAA in a format compatible with Microsoft Excel 2010. The submitted Price Proposal Bid Model must not be read-only, must not contain any locked cells, and must not be password-protected, in whole or in part. Each Offeror’s Price Proposal Bid Model must comply with these requirements for the Offeror to be eligible for award.

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c) Attachment L-1 is comprised of the following worksheets and instructions. Each Offeror must complete all the worksheets according to the instructions.

1) Worksheet L-1A - Each Offeror must identify its corporate and teaming information, including the full subcontractor and consultant names and addresses.

2) Worksheet L-1B - Each Offeror must input hourly labor rates for work performed on Washington, DC, Metropolitan Area Government sites (GSs) and Contractor sites (CSs). Labor rates with two decimal places must be entered into the Year 1 column of the pricing table. Rates for Years 2-7 will automatically be calculated using the annual escalation rates for Contract Years 2-7 entered into the cells indicated. Each Offeror must assume a contract start date of December 1, 2016, for Year 1.

3) Worksheet L-1C - Each Offeror must input hourly labor rates for work performed in non-Washington, DC, Metropolitan Area GSs and CSs. Labor rates with 2 decimal places must be entered into the Year 1 column of the pricing table. Rates for Years 2-7 will automatically be calculated using the annual escalation rates for Contract years 2-7 entered into the cells indicated. Each Offeror must assume a contract start date of December 1, 2016, for Year 1.

4) Worksheets L-1D – Each Offeror must input its rate build-up information for Year 1 (separated into a direct labor rate per hour and a single burden percentage) for each labor category for Washington, DC, GS and CS rates.

5) Worksheet L-1E – Each Offeror must input its rate build-up information for Year 1 (separated into a direct labor rate per hour and a single burden percentage) for each labor category for non-Washington DC, GS and CS rates.

L.13.3.3 PRICE-PROPOSAL NARRATIVE

a) Each Offeror must provide a narrative that addresses the following areas:

• Rationale used for development of the proposed direct labor rates,

• Escalation assumptions,

• A description of all indirect rates, and

• Methodology for determining the team’s labor rates, including those of the

Offeror and all proposed subcontractors.

b) Each Offeror may submit any additional data, supporting schedules, or substantiation that may facilitate the Government’s evaluation of the Offeror’s proposal.

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L.13.4 VOLUME IV - PAST PERFORMANCE

Volume IV consists of two parts. Part A consists of three (3) Past-Performance Summaries submitted by the Offeror as part of its proposal submission. Each Past- Performance Summary is limited to 2 pages. Part B consists of responses to Past- Performance Surveys submitted by the Offeror’s selected past-performance references.

The Past-Performance Summaries and Surveys must correspond to previous or ongoing contracts that are (1) recent and relevant to EPICS in terms of their functional scope and complexity and (2) representative of the Offeror’s capability, experience, and performance relative to the EPICS requirements. The references must be for contracts ongoing or completed within five years of the date of proposal submission.

At least one Past-Performance Summary and Survey must be from the Offeror and at least one must be from a proposed major subcontractor if any is proposed. A major subcontractor is defined as a subcontractor that will be performing at least 10% of the effort under this contract. An Offeror or subcontractor may use past-performance references of a corporate parent or affiliated subsidiary provided that the corporate parent or affiliated subsidiary is proposed to perform a similar role under the EPICS contract. If a Joint Venture (JV) is proposed and the JV has no past performance of its own, the JV must submit a total of three past-performance summaries and surveys from the firms that formed the JV.

The Past-Performance Surveys must be submitted on the Past-Performance Summary and Customer Survey form (Attachment L-2). The Offeror must complete Block 1, Offeror Information, of the form and then provide the form to each of its selected customer points of contact to complete the survey portions. For past performance under Federal Government contracts, the Customer Survey must be provided to at least two (2) references (the Contracting Officer and a member of the program staff). The program-staff references must be individuals with firsthand knowledge of the Offeror’s performance such as a Contracting Officer’s Representative (COR) or a TO manager. For past performance under other contracts, such as commercial contracts, the Customer Survey must be provided to individuals with duties similar to those of the Government CO and COR.

Each point of contact must rate the Offeror’s performance under the referenced contract on quality of service delivery, timeliness of performance, cost control, program management, and customer relationship, as detailed on the form. The points of contact must then e-mail the completed surveys to the CO at the address listed in L.3. The e-mail submissions must be sent from the corporate e-mail addresses of the points of contact.

Completed surveys must be received by the CO not later than the proposal submission date and time listed in paragraph L.3.

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L.13.5 VOLUME V – SMALL-BUSINESS SUBCONTRACTING PLAN

a) This volume is only required for Offerors that are large businesses. Each Offeror that is a large business must provide a detailed subcontracting plan that fulfills all requirements contained within AMS clause 3.6.1-4, Small, Small Disadvantaged, Women-Owned and Service-Disabled Veteran Owned Small Business Subcontracting Plan (August 2012).

b) The FAA’s subcontracting goals for the EPICS contract are as follows:

• At least 45 percent of the total planned subcontract dollars to small businesses.

• At least 10 percent of the total planned subcontract dollar value to small disadvantaged businesses.

• At least 5 percent of the planned subcontract dollar value to small women-owned businesses.

• At least 3 percent of the total proposed subcontract dollar value to service-disabled veteran owned small businesses.

c) Each Offeror may submit an EPICS-unique subcontracting plan or may use its corporate, organizational, or other government-approved commercial subcontracting plan.

If an existing plan is submitted, it should meet the FAA minimum goals stated herein.

Any proposed corporate, organizational, or other Government-approved commercial subcontracting plan must meet the requirements of AMS clause 3.6.1-4.

d) An Offeror that fails to submit an acceptable subcontracting plan or to correct deficiencies within the time specified by the CO may be ineligible for award.

L.13.6 VOLUME VI - MISCELLANEOUS

L.13.6.1 BUSINESS AND FINANCIAL CAPABILITY

a) Business Declaration Form

Offerors must submit a completed Business Declaration Form. A blank form is included in Section K. For evaluation purposes, the FAA will determine whether or not an Offeror qualifies as a small business based upon the Business Declaration Form. To qualify as a small business under this solicitation, an Offeror must be a small business as of the date of SIR release.

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b) Responsibility Determination of Prospective Contractors

Notwithstanding the evaluation methodology outlined in this SIR, an Offeror must also be found responsible by the CO prior to the award of any resultant contract. Each Offeror must submit all the following information as part of its proposal:

• Sufficient information to demonstrate its financial capability to fund and perform a contract of this size and duration. This includes the following:

A Dun and Bradstreet Comprehensive Report (CR) for the Offeror dated no earlier than 6 months prior to the proposal submission date;

Certified financial statements (balance sheet, income statement, and statement of cash flow) for the Offeror for the last three (3) completed company fiscal years;

and

Proof of the Offeror’s ability to cover at least $1.5M of payroll and other operating and administrative expenses to accommodate FAA in-arrears payments for work performed for periods up to 90 days.

• A description of all current or pending legal action under Federal, State, Local, or Foreign Government contracts initiated, ongoing, or completed within the past three

(3) years. This must include but is not limited to requests for equitable adjustments, claims in excess of $5 million, cure notices, terminations for convenience, and terminations for default.

• Identification of any proposed team member that has been placed on the Excluded Parties List System (EPLS) or has otherwise been debarred, suspended, proposed for debarment, proposed for suspension, or otherwise declared or proposed to be declared ineligible to receive U.S.-government contracts, subcontracts, assistance, or benefits within the last three (3) years. If any team member is so identified, the Offeror must describe the relevant circumstances.

L.13.6.2 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) PLAN

All potential Offerors (including proposed subcontractors) that are or intend to be solution developers or service…