Draft TOR RFP JPM P CBRN P JP01.pdf

TOR # W911QY-25-R-JP01 – ENGINEER, TEST, AND LOGISTICS SUPPORT SERVICES

Section A – Solicitation/Contract Form

SPECIAL NOTES

Joint Program Executive Office for Chemical Biological, Radiological and Nuclear Defense

(JPEO-CBRND)

Joint Program Manager for CBRN Protection (JPM CBRN P)/US Marine Corps (USMC)/JPM for CBRN Special Operations Forces (JPM CBRN SOF)

Professional Services Contract

Release Date: Dec 2024

This DRAFT solicitation is for planning purposes only. It is subject to change.

It is not a request for proposals and is not a commitment by the government to purchase or pay for the desired products and services.

The JPEO-CBRND manages our nation’s investments in chemical, biological, radiological, and nuclear defense equipment, and medical countermeasures. The JPEO-CBRND leads, manages, and directs the acquisition, fielding, and sustainment of CBRN sensors, protective equipment, medical countermeasures, specialized equipment for U.S. Special Forces, integration and information management systems, and defense-enabling biotechnologies. The organization also works closely with various Government agencies that need CBRN defense equipment. JPEO- CBRND's core focus areas contribute to building a more lethal force, a priority in the National Defense Strategy, and streamline JPEO-CBRND efforts to meet the joint force’s needs in combating chemical, biological, radiological and nuclear (CBRN) threats.

JPM CBRN P provides the Joint Force with integrated, layered, and operationally relevant chemical, biological, radiological, and nuclear defense capabilities that enable individual protection, hazard mitigation, and collective protection. It develops, fields and sustains CBRN protection and mitigation capabilities for the warfighter and the Nation, and develops next-generation physical protection capabilities, like masks and suits, that reduce physiological burden and enhance protection against emerging threats. JPM CBRN P also develops contamination mitigation technologies, including decontamination systems, to significantly decrease the time and materials required to decontaminate personnel and equipment.

JPM CBRN P/USMC mission is to equip and sustain Marine forces with the most capable and cost-effective Chemical, Biological, Radiological, Nuclear Defense and Fire Fighting Systems for current and future expeditionary and crisis-response operations.

JPM CBRN SOF mission is to equip, train, and sustain integrated layered chemical, biological, radiological and nuclear defense capabilities to Special Operations Forces and transition capabilities to the Joint Force across combined Joint All-Domain Operations.

This Task Order Request (TOR) is a small-business set-aside in support of JPM CBRN P. The evaluation approach (see Sections L&M). JPM CBRN P/USMC/JPM CBRN SOF will move directly onto the Evaluation of full proposals.

TOR # W911QY-25-R-JP01 – ENGINEER, TEST, AND LOGISTICS

SUPPORT SERVICES

ACC-APG, Natick Division, on behalf of JPEO CBRND, is solicitating proposals for engineer, test, and logistics support services in support of JPM CBRN P/USMC and JPM CBRN SOF.

This is a small business set-aside. Only those companies that received Indefinite Delivery / Indefinite Quantity (IDIQ) awards in One Acquisition Solution for Integrated Services Plus (OASIS+) Small Business Research and Development, NAICS 541715, will be eligible to submit proposals for this effort. In order for proposals to be eligible for award, they shall be written and submitted in compliance with the terms and conditions set forth in this TOR.

Offerors are hereby notified that there will be no more than one (1) successful offer for each TOR. The contract type will be Firm-Fixed-Price (FFP). Cost Reimbursable (CR) CLINs are established for Travel and Other Direct Costs.

Section C – Descriptions and Specifications

The Performance Work Statement (PWS) will be incorporated by reference into the Task Order contract (see Attachment 0001 of this TOR)

Section F – Deliveries or Performance

Period of Performance:

BASE PERIOD: 19 May 2025 – 18 May 2026

OPTION PERIOD 1: 19 May 2026 – 18 May 2027

OPTION PERIOD 2: 19 May 2027 – 18 May 2028

OPTION PERIOD 3: 19 May 2028 – 18 May 2029

OPTION PERIOD 4: 19 May 2029 – 18 May 2030

Place of Performance:

The primary places of performance may be varied, please refer to the PWS for details.

Section G – Contract Administration Data

Section G will be incorporated at time of award of Task Order. All items in the Base IDIQ Apply.

CONTRACT ADMINISTRATION

G1. GOVERNMENT CONTRACT ADMINISTRATION

a. In no event shall any understanding or agreement, contract modification, change order, or order between the contractor and a person other than the Contracting Officer be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

b. The email address of the Procuring Contracting Officer (PCO) and Contract Specialist (KS) are:

Procuring Contracting Officer: Andrew J. Richard E-mail: andrew.j.richard12.civ@army.mil

Contract Specialist: Claire Choi E-mail: claire.k.choi.civ@army.mil

c. The task order will be administered by ACC-APG, Natick Division. All contract administrative functions will be delegated to the Procurement Contracting Officer (PCO).

The email address of the PCO is:

TBD

E-mail: TBD

G2. INVOICING RATES THAT DEVIATE FROM PROPOSED RATES:

G2.1.1 If in any performance period, the Contractor is projecting a cost overrun in excess of 10% of the proposed estimated cost for that period, which is determined to not be a result of Government direction and not attributable to Forward Pricing Rate Agreement (FPRA) changes, the projected cost overrun may trigger a Show Cause or Termination for Default subject to the Contracting Officer’s discretion. Note: Contractors proposing at current FPRA rates and invoicing at current Provisional Billing rates will not trigger a Show Cause or Termination for Default.

G2.1.2 If in performance of the Task Order (TO), the Contractor incurs a cost overrun of greater than 5% and less than 10% during that Contract Performance Assessment Reporting System- CPARS evaluation period, which is determined not to be a result of Government direction or Contractor Provisional Billing rates, the Contractor shall receive a Marginal rating for that period’s CPARS cost element.

G2.1.3 If in performance of the TO, the Contractor incurs a cost overrun greater than 10% during that CPARS evaluation period, which is determined not to be a result of Government direction or

Contractor Provisional Billing rates, the Contractor shall receive an Unsatisfactory rating for that period’s CPARS cost element.

G2.1.4 In regard to cost overruns and estimated costs mentioned in paragraphs G.2.1.1 through G.2.1.3, the Government will compare actual cost of work performed to estimated cost at the end of each contract period. Contractors are cautioned that costs should be directly proportional to hours expended, and if in excess, may be considered a cost overrun by the Government.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

Section H – Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

Special Note: All items in Section H of the base contract are applicable to Task Orders issued as a result of this TOR unless noted below. However, Section H notifies offerors that the TOR will provide additional information. The information is as follows:

H1 Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Department of the Army is in the process of deploying a new contract writing software application to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software application will replace legacy Army contract writing systems.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (i.e., solicitation amendments and awards, if any). As a result:

i. Solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (i.e., requiring offer submission via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module versus e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the designated point of contact contained in the solicitation.

ii. If ACWS is deployed prior to contract award, documents received from the Contracting Officer or view on the System for Award Management (SAM.gov) or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued.

Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the designated point of contact contained in the solicitation.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, the Offeror, maybe the first to identify such errors. Therefore, Offerors shall:

i. Notify the designated point of contact contained in the solicitation immediately if any observed changes, removals, or additions that would affect award eligibility, violate, or alter existing quote/ proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the solicitation and award process.

iii. Notify the designated point of contact contained in the solicitation for guidance if any inadvertent change is noticed or suspected between document issuances.

3. In the unlikely event that a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly formatted award that accurately reflects this requirement and all applicable terms and conditions once systems return to normal.

4. After contract award, the Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (i.e., the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

5. During performance of a TO, a within scope modification could be made to add a FTE.

If the labor category, level, and location is already priced on the TO then the relevant pricing will be used (base year, OY1, etc.). The USG may for its own purposes increase or decrease positions by not more than XX% for each task order. The price increases/reductions will be base on the negotiated FFP rates established for each Task Order.

6. In the event the US Government has a need to redefine the skill mix to better align with current needs to more efficiently administer the workload, the USG will change/adjust CLIN prices IAW FFP rates established on each Task Order. For example, if a position is exchanged, the position being deleted will be reduced from the CLIN price and an added position will be added to the CLIN price. The negotiated prices established for each Task Order will be the basis for any reductions or additions to the CLIN price.

CAGE Code

Only the contract holder, designated by the CAGE code in the awarded contract SF 26, Block 7, may submit a proposal in response to a TOR. In a task order proposal, any supporting documentation or information (such as rates) submitted under a difference CAGE code, including those within the legal entity of the contract holder, will be considered that of a subcontractor and evaluated as appropriate in accordance with the TOR.

Section I – Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD

Officials SEP 2022 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls OCT 2016 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting MAY 2024 252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation DEC 2019 252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.215-7008 Only One Offer DEC 2022

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors JAN 2023

252.215-7016 Notification to Offerors--Postaward Debriefings DEC 2022 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

252.232-7007 LIMITATION OF GOVERNMENT’S OBLIGATION (APR 2014)

(a) Contract line item(s) [Contracting Officer insert after negotiations] is/are incrementally funded. For this/these item(s), the sum of $ [Contracting Officer insert after negotiations] of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the

Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor’s best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph

(j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor’s notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled “Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(month) (day), (year) $ ________

(End of Clause)

Section J – List of Documents, Exhibits and Other Attachments

LIST OF ATTACHMENTS

Exhibit A: CDRLS

ATTACHMENT 0001: Performance Work Statement (PWS)

ATTACHMENT 0002: Pricing Worksheet

ATTACHMENT 0003: Past Performance Questionnaire

ATTACHMENT 0004: DD 254

Section L – Instructions, Conditions and Notices to Bidders

PROPOSAL SUBMISSIONS

Proposals are due no later than 13:00 Eastern Time (ET) on TBD on GSA eBuy. Hard copies will not be accepted. Proposals received after the specified due date and time will not be evaluated and will not be considered for award. Proposals, as the term is used herein, means ALL volumes and parts of the proposal, inclusive of subcontractor proposal submissions.

Subcontract proposals shall be submitted through the prime.

Offerors may encrypt and/or password protect proprietary information as they see fit. However, if the Government is unable to access the documents, the proposal will not be considered for award.

Please notify (POC name and email address) by (date and time) and indicate whether vendor will be a bid or no-bid for this effort. Please note that a vendor’s bid/no-bid indication at this time does not obligate the vendor to submit a proposal or prevent the vendor from submitting a proposal when the final solicitation is released.

Offerors are encouraged to verify proposal receipt.

PROPOSAL FORMAT

The offeror shall submit its proposal in Adobe Acrobat Portable Document Format (.pdf).

Pricing submissions shall also include a copy in MS Excel format unlocked with formulas (for calculation error review purpose). All pages of the proposal shall be appropriately numbered.

The first page of the proposal shall reference the FAR 3.104 proprietary data notice. The header of each page shall include the TOR #W911QY-25-R-JP01, ENGINEER, TEST, AND LOGISTICS SUPPORT SERVICES) being proposed. The footer of each page shall state “SOURCE SELECTION SENSITIVE”. Proposals shall be written in 11-point Calibri font in the portrait orientation, single spaced on 8 ½ x 11 paper. The offeror may use a reduced font size, not less than 8-point, and landscape orientation only for tables, charts, graphics etc. within Volume III – Technical.

Each volume shall be properly identified, numbered, clearly indexed, logically assembled. Each volume shall also contain clearly identified sections and all pages shall be numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

All PDF documents shall be provided as searchable PDF files. If proposal files are compressed (zipped), using WinZip version 6.2 or later into multiple zip files, each zip file must be clearly identified.

Cost information shall not appear in the Technical proposal. Proposals that fail to separate cost information from the Technical proposal may not be considered for award.

GENERAL

Solicitation Questions: Interested parties shall submit questions regarding this TOR by e-mail to andrew.j.richard12.civ@army.mil and claire.k.choi.civ@army.mil. Questions are due no later than 5:30 PM ET on 23 Dec 2024. The Government will answer all questions prior to the deadline for final proposal submissions, provided the questions were received on time. Questions received after the deadline may not be answered prior to the proposal submission deadline. The Government does not anticipate extending the closing date for receipt of questions. All communications shall be conducted in writing only and directly to the Contract Specialist and Contracting Officer identified above. Offerors shall not contact any Government personnel other than the persons identified above concerning this task order competition. Contacting any Government personnel other than the individuals identified above may result in an organizational conflict of interest (OCI) and may result in an offeror being excluded from competition and award.

Proposing By Company Division: A company with multiple divisions (with each division registered separately in SAM.gov) is NOT permitted to submit a separate proposal by division for award consideration. The proposal must be organic to the company’s division that received an IDIQ contract award.

Proposal Validity: The proposal shall be valid for 180 days after the solicitation closing date.

The offeror shall make a clear statement that the proposal is valid until such date in Volume I – Administrative of the proposal.

Classified Information: Proposals shall not contain any classified information. The use of external hyperlinks in proposals is prohibited. The use of hyperlinks that link within a proposal document, such as a table of contents link, is allowed.

Consideration for Award: To be considered for award, proposal submissions shall be in compliance with all of the terms and conditions set forth in this TOR. Acceptable proposals shall address all evaluation factors. In addition, proposals eligible for award must demonstrate that the offeror has an understanding of the requirements. The Government considers statements that the prospective offeror understands, can or will comply with the specifications, and/or statements paraphrasing the requirements or parts thereof to be inadequate and unsatisfactory for acceptability purposes. The Government further considers mere reiteration of the requirement or standard reference material to also be inadequate and unsatisfactory for acceptability purposes.

Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with proposals. No assumptions, terms, conditions, caveats, or exceptions submitted with proposals in response to TORs will be accepted or incorporated into the awarded task order.

Information shall be confined to the appropriate volume to facilitate independent evaluation.

The offeror shall write each volume on a stand-alone basis so that the Government can evaluate its contents without cross-referencing to other volumes of the proposal. The Government will consider information it requires for proposal evaluation not found in its designated volume as the offeror having omitted it from the proposal.

Interchanges: The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges may be conducted with all Offerors to enhance Government understanding of proposals, allow reasonable interpretation of the proposal, or facilitate the Government's evaluation process. Should interchanges be conducted, Offeror responses will be considered in making the selection decision. Proposal changes submitted by the Offeror in response to Interchange Notices will be subject to evaluation. Proposal revisions, to include any final price adjustments, will be requested simultaneously if interchanges are opened. Offerors shall submit all proposal changes, technical and price, in response to Interchange Notices.

PROPOSAL CONTENTS

Table 1. Requirements for Submission of Proposal Documents

Volume/Section Naming Convention Maximum Page Count

Volume I - Administrative xxxxADMINxxxx.docx (or

PDF)

5 Pages

Volume II - Past Performance xxxxPPnarrativexxxx.docx (or PDF) xxxxPPquestionnairexxxx.doc x (or PDF)

5 Pages (narratives)

Up to, but no more than, five

(5) Questionnaires

Volume III - Technical xxxxTECHxxxx.docx xxxxPriceNarrative.pdf xxxxSanitizedPrice.xlsx(or

PDF)

25 Pages

5 Pages

Sanitized Pricing Worksheet

Volume IV - Cost/Price xxxxPRICExxxx.xlsx (or PDF) Pricing Worksheet

For each Task Order being proposed, the offeror shall submit one (1) proposal package, including the sections listed below.

Volume I – Administrative: The offeror shall provide an Executive Summary which shall consist of a top-level description of what the corporation does as it relates to the JPM

CBRN P, USMC, and JPM CBRN SOF-specific mission space, an Organizational Conflicts of Interest (OCI) Mitigation Plan (if necessary), and a description of any teaming arrangements utilized to meet this requirement. For any additional Subcontractors being proposed at the Task Order level that were not previously approved at the OASIS+ IDIQ level, the offeror shall annotate the intent to add the Subcontractor(s).

PAGE LIMIT: 5 Pages (OCI Mitigations Plan does not count towards the page limit).

Volume II – Factor 1 – Past Performance: This volume shall contain past performance information regarding similar contracts. Offerors shall submit Government contract past performance efforts (narratives) for the prime Offeror and/or each major subcontractor if performed or awarded during the past five (5) years, from the issue date of this TOR, which are relevant to the efforts required by this TOR, to include the NAICS code the work was completed under. The percentage of work being performed either as the prime or as a major subcontractor shall be disclosed. Note: a major subcontractor is defined as an entity proposed to perform at least 20% of the work, based on total proposed labor cost. For any offeror proposing contract past performance efforts (narratives) from a major subcontractor, the offeror shall provide an executed teaming arrangement. The teaming arrangement(s) will not count toward the past performance page count.

Each contract past performance effort shall include the information listed in the following format:

a. Narrative.

i. A brief contract scope description of the work performed therein.

ii. Contractor/major subcontractor place of performance, CAGE code and

Unique Entity ID (UEI) number. If the work was performed as a major subcontractor, also provide the name of the prime contractor and point of contact (POC) within the prime contractor organization (name, e-mail address, and telephone number.

iii. Government contracting activity, Procuring Contracting Officers (PCO) name, e- mail address, telephone number. If applicable, Administrative Contracting Officers (ACO) name, e-mail address, and telephone number.

iv. Government’s technical representative/Contracting Officer’s Representative (COR) name, e-mail address, and telephone numbers.

v. Contract number and/or delivery/task order number (for indefinite delivery type contracts, General Services Administration (GSA) contracts, and blanket purchase agreements.)

vi. Contract Type (specific type such as fixed-price (FP), cost reimbursement (CR), CPFF - Term Form (TF), CPFF - Completion Form (CF), T&M, etc.).

In the case of indefinite delivery contracts, indicate specific type (requirements, definite quantity, indefinite quantity) and secondary contract type (FP, CR, T&M, etc.).

vii. Total awarded price/cost, inclusive of any options.

viii. Final (actual) price/cost.

ix. Percentage of the work completed by the CAGE code identified in ii. above, as compared against the final or projected final price/cost.

x. Projected delivery schedule, including dates of start and completion or work.

xi. Final (actual) delivery schedule, including dates of start and completion of work.

Note: The prime offeror shall submit no more than three (3) contract past performance efforts (narratives). Of the three (3) contract past performance efforts (narratives) submitted, only one (1) can be from major subcontractors. The offeror may submit multiple DOs/TOs under one (1) contract number; however, each DO/TO is considered a standalone effort and will be evaluated independently.

Past Performance Assessment Questionnaire: The offeror shall send out up to but no more than five (5) Past Performance Assessment Questionnaires (PPAQs) to each of the Points of Contact (POCs) identified in the Past Performance Volume. The POCs should submit completed questionnaires directly to the government POCs claire.k.choi.civ@army.mil and andrew.j.richard12.civ@army.mil no later than the proposal submission deadline specified in the TOR. The Subject Line of the emailed questionnaire submission shall be: “PPAQ: TOR # W911QY-25-R-JP01 - (Offeror’s Company Name)” as specified in the questionnaire.

The offeror may add its own transmittal letter to provide an offeror representative name and telephone number in case questions arise from the POC receiving the questionnaires.

Completed PPAQs are considered source selection sensitive and not releasable to anyone other than government personnel and the offeror whose performance is being evaluated. Copies of the PPAQs shall not be included in the offeror’s proposal and do not count towards the Past Performance page count. Preferred Government points of contact are, in order of descending preference: the COR, Program Manager/Government Lead, PCO, or ACO, if applicable. For work performed on a government contract, questionnaires shall be sent to a government POC, regardless of the offeror’s participation in the referenced contract as a prime- or sub-contractor.

For non-government contracts, the suggested order of precedence is Contractor program or project manager followed by contract manager.

Offerors shall include in the past performance volume a list of all the POCs who were sent questionnaires. The POC list shall be submitted in Table Format to include the following fields:

TOR Number Offeror Company Name Contract Number Government Agency Point of Contact: Last Name, First Name; Title; Telephone Number; e-mail address Date the questionnaire was sent to Point of Contact (month/day)

PAGE LIMIT: 5 pages (Narratives); Up to but no more than five (5) PPAQs

Volume III – Factor 2 - Technical:

Recruitment, Retention, and Management of Resources: The offeror shall describe its ability to recruit, retain, and manage workforce to successfully complete tasks (specific to the CBRND mission space) as outlined in Section 5 of the PWS and specified below, throughout contract performance. At a minimum this shall include:

The offeror shall describe its plan to manage on- and off-site support personnel without government interference, with specific discussion on the role of Contract Manager and Site Supervisors.

The offeror shall describe its approach to providing the skill set, experience, and certification/education (as applicable) specific to the Level III and IV tasks outlined in Section 5 in the PWS.

The offeror shall describe its approach to recruit new, qualified workforce specific to the Level III and IV tasks outlined in Section 5 in the PWS.

The Offeror shall provide a sanitized copy of the Pricing Worksheet with their Technical volume. This copy shall only include proposed labor categories and proposed quantity of each labor category. The offeror shall include a narrative detailing how the proposed staffing levels will sufficiently support each task requirement outlined in Section 5 in the PWS.

A price narrative may be included separately from the Pricing Worksheet. The page limit is five (5) pages.

PAGE LIMIT: 25 Pages (Technical); 5 pages (price narrative); Sanitized Pricing worksheet

Volume IV – Factor 3 – Cost/Price: The offeror shall submit its pricing rates, aligning with the proposed level of effort to support this Task Order, using the attached pricing worksheet. Price will be proposed for each labor category and the total evaluated price (TEP) consists of the Offeror’s fully burdened hourly labor rates for each labor category and each year as input in the Total Proposed tab of the attached Pricing Worksheet. One FTE equates to 2080 hours.

PAGE LIMIT: Restricted to the attached worksheet and a PDF copy of the worksheet

Section M – Evaluation Factors for Award

EVALUATION FACTORS FOR AWARD

This task order request is conducted under the fair opportunity guidelines of FAR 16.5, which outlines the ordering procedures of orders issued under IDIQ contracts. Award will be based on a determination of best value to the Government, price and non-price factors considered. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provide the greatest overall benefit in response to the requirement. Best value evaluation is, in and of itself, a subjective assessment by the Government of the offered solution that provides the optimal results to the Government. This method does not use any aspects of FAR subpart 15.3.

The use of this fair opportunity process does not obligate the Government to determine a competitive range, conduct discussions with any offerors, solicit offers or revisions thereto, or use any other source selection techniques associated with FAR subpart 15.3. The Government anticipates selecting the best value offeror from the initial responses. Offerors are strongly encouraged to submit their best technical solution and price in the response to this TOR.

Evaluation will consider all non-price factors and price. Factor 1 – Past Performance is significantly more important than Factor 2 – Technical, which is more important than Factor 3 - Cost/Price. The government will perform a trade-off analysis to select the best value offeror.

The government will evaluate the written responses and price submissions to select the best-value contractor. The contractor that, in the government’s estimation, provides the greatest overall benefit in response to the requirement will be selected for the task order award. The government will base this determination of which contractor provides the greatest overall benefit in terms of the evaluation factors stated below and will use the evaluation process described below to arrive at this determination.

BASIS FOR AWARD – OVERALL EVALUATION METHOD

1. The single award will be made to the Offeror whose proposal is determined to be of best value to the Government based on a best value determination utilizing the tradeoff process described below.

2. The Government will perform a trade-off analysis of those Offerors who are eligible for award with appropriate consideration given to the three (3) evaluation factors: Past Performance, Technical, and Cost/Price. The Government reserves the right to make an award to other than the lowest priced Offeror if the superior non-cost factor submission warrants paying a higher price.

Best value means the expected outcome of an acquisition in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The best value evaluation is, in and of itself, a subjective assessment by the Government of the proposed solution that provides the optimal results to the Government.

3. To be considered for award, Offerors shall receive a rating of no less than “Adequate Confidence” for the Technical Factor and a rating of no less than “Neutral Confidence” for the Past Performance factor. Offerors shall follow all instructions in this TOR; shall provide all required submissions for the Technical, Past Performance, and Cost/Price factors; and the proposed cost/price shall be determined fair and reasonable to be eligible for award. If an offeror receives a rating of less than “Adequate Confidence” for the Technical Factor or less than “Neutral Confidence” for Past Performance, they will be ineligible for award and no cost analysis will be performed. The Government may discontinue the evaluation process for any Offerors whose proposals are found to have failed to follow all instructions in this TOR and/or failed to provide all submission requirements for all Volumes.

4. The Government intends to evaluate proposals and award a task order without any Interchanges.

Each Offeror's initial proposal shall contain the Offeror's best terms from a technical and cost/price standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Unclear or inconsistent proposals may not result in Interchanges. In addition, proposals with an omission/failure to follow the instructions of the TOR or proposals that are unclear/inconsistent, regardless of their proposed costs, may be rated No Confidence and therefore be ineligible for award. Interchanges may be conducted with all Offerors to enhance Government understanding of proposals, allow reasonable interpretation of the proposal, or facilitate the Government's evaluation process. Should interchanges be conducted, Offeror responses will be considered in making the selection decision. Proposal changes submitted by the Offeror in response to Interchange Notices will be subject to evaluation.

Proposal revisions, to include any final price adjustments, will be requested simultaneously if interchanges are opened. Offerors shall submit all proposal changes, technical and price, in response to Interchange Notices. No subsequent Final Proposal Revisions will be requested after the interchanges are closed.

1. Past Performance: The prime offeror shall submit no more than three (3) contract past performance efforts (narratives). Of the three (3) contract past performance efforts (narratives) submitted, only one (1) can be from major subcontractors (when there are more than two (2) major subcontractors). Contract past performance efforts (narratives) shall be for directly related or similar contracts performed or awarded during the past five (5) years, from the issue date of this TOR, which are relevant to the efforts required by this TOR, to include the NAICS code the work was completed under. The percentage of work being performed either as the prime or as a major subcontractor shall be disclosed. Note: a major subcontractor is defined as an entity proposed to perform at least 20% of the work, based on total proposed labor cost. If a major subcontractor’s past performance is proposed, the Offeror shall state so in the past performance narrative. If the Offeror wants to use the past performance of parent / sister companies or other corporate entities identified through different CAGE codes, those other entities must be listed as a subcontractor performing at least 20% of the effort. Government contracts (prime and/or major subcontracts) which are currently in performance or were awarded during the past five (5) years and performed for at least one (1) year will be considered to be recent. The offeror shall also send out up to but no more than five (5) Past Performance Questionnaires to each of the POCs identified in the Past Performance Volume. The order of importance for Past Performance confidence ratings is Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, No Confidence.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, that Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown or Neutral past performance.

There are three (3) aspects to Past Performance evaluation:

Relevancy Recency Quality

Relevant Contracts. In determining “relevancy,” the Government defines “relevancy” as contracts that are most similar to this overall effort as stated in the Performance Work Statement.

Some of the factors in determining similarity include: the nature and extent of the work involved, skill sets required, project complexity, contract dollar value, contract duration, and supported organization.

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this TOR requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this TOR requires.

Recent Contracts. In determining “recency,” the Government defines “recency” as contracts performed, all or at least one (1) year, or awarded during the past five years from the date of issuance of this TOR.

Quality. Additional past performance information may be obtained and considered, at the discretion of the Contracting Officer, from any other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with CORs, Program Managers/Government Leads, Contracting Officers and Fee Determining Officials, and the Defense Contract Management Agency (DCMA).

Overall Past Performance Confidence Assessment Rating: The Government will establish one overall Past Performance Confidence assessment rating for each Offeror utilizing the aforementioned aspects of relevancy, recency, and quality IAW the below:

Past Performance Confidence Rating Definitions

Substantial Confidence:

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence:

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unknown Confidence (Neutral): No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence:

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence:

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to…