Draft Statement of Work.pdf

STATEMENT OF WORK

Hand Washing Stations to support NNSY Personnel (NNSY and NOB)

Contractor shall provide 50 hand washing sinks (25 hand washing double stations) with minimum dimensions of 51” width x 48” height x 22” length and capability that accommodates up to 600 washes. Contractor shall provide stations with water, hand soap, and paper towels. Any combination of single or multiple sink stations can be used to meet the requirement of any site. Stations/sinks will be self-contained requiring no outside utility hookups (water, electricity, etc.)

and be provided with water tankage. Stations/sinks will be serviced at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity. Contractor shall provide all labor, materials, equipment, tools, transportation and supervision necessary to provide, install, and remove the hand washing stations to support NNSY Personnel. Contractor must be able to support station delivery, placement, maintenance, and other services at Norfolk Naval Shipyard (NNSY), Portsmouth, VA and Norfolk Naval Base (NOB), Norfolk VA.

This specification covers the design, fabrication, quality assurance, delivery, removal, and onsite assistance of hand washing stations/sinks for use in NNSY and in NOB.

The hand washing station shall be leased for one base period of 3-months with two 2-month option periods and include the service at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity. The anticipated period of performance for the base period shall be July 15th, 2020 through October 14th, 2020. The period of performance for first 2-month option period shall be October 15th, 2020 to December 14th, 2020. The period of performance for the second 2-month option shall be December 15th, 2020 to February 14th, 2020.

1. Government Responsibility

1.1 Government shall provide contractor ready access to the job location during contractor’s working hours (i.e., weekdays between the hours of 7:30 AM and 4:00 PM). Emergent services outside these hours will require government approval and will be no cost to the government. The government is responsible for the cost of all additional approved or requested maintenance and repairs not specifically covered under this Agreement or any applicable warranties. The government will prevent anyone other than contractor from maintaining, repairing or modifying its product.

1.2 NNSY and NOB are industrial facilities, therefore, wear and tear beyond what is normal wear and tear is typical and should be expected.

1.3 Technical POC (TPOC):

1.3.1 Phone Number:

1.3.2 Email Address:

1.4 Certifying POC:

1.4.1 Phone Number:

1.4.2 Email Address:

2. Contractor Responsibilities

2.1. Provide all hand washing stations/sinks on or prior to 15-Jul-2020 to an agreed upon location with the TPOC.

2.2. Shall provide sinks/stations with water, hand soap, and paper towels.

2.3. Stations/sinks will be serviced at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity

2.4. Delivery, maintenance, and servicing crew security clearance request is required for shipment offload, maintenance, and servicing, within the Controlled Industrial Area (CIA) at NNSY and NOB. Contractor shall arrange the Security clearance request with the pass office at NNSY and NOB.

2.5. The contractor shall dispatch a representative in response to a service request to repair and/or replace any equipment within 24 hours of notification by NNSY or NOB at no additional charge.

2.6. Provide representative within 24 hours in order to modify units in the event the NNSY or NOB determines the units donot meet contract specifications.

2.7. Before any hand washing stations/sinks will be accepted by the government an inspection at NNSY and NOB will be performed to ensure that the contractor has provided a product that conforms to the agreed upon specifications. If the inspection is not satisfactory, the contractor has 3 business days to correct the discrepancies (at contractor’s cost) or the hand washing station/sinks will not be accepted the government.

2.8. Upon completion of the contract, the contractor will provide all labor, materials, equipment, tools, transportation and supervision necessary to breakdown the hand wash stations/sinks and remove them from NNSY and NOB.

2.9. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control lAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA's Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer's Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work require the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.8-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

2.10. Contractors and NNGA's may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY's public access web site:

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

2.11. Names and contact information for NNSY/NOB LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document."

2.12. The contractor shall set the station/sinks in the proper location, designated by the TPOC.

3. Guiding Documents

3.1 Resulting project shall comply with all governing codes and Naval Standards including the most recent Unified Facilities Criteria, International Building Code 2012, ADA and Requirements for Lifting Equipment.

Guiding Documents:

3.2 United Facilities Criteria (UFC) 1-200-01, 3-301-01, 3-600-01

3.3 National Fire Protection Association (NFPA) 1, Fire Code

3.4 National Fire Protection Association (NFPA) 70, National Electrical Code (NEC)

4. General Requirements

4.1. Stations/sinks have a minimum sump capacity of 600 washes.

4.2. Stations/sinks have a minimum dimensions of 51” width x 48” height x 22”.

4.3. Stations/sinks provide stations with water, hand soap, and paper towels.

4.4. Any combination of single or multiple sink stations can be used to meet the requirement of any site.

4.5. Stations/sinks will be self-contained requiring no outside utility hookups (water, electricity, etc.) and be provided withwater tankage

5. Maintenance Requirements

5.1. Equipment replacement/repair for any item, and or, components other than items and or components damaged by negligence.

5.2. Stations will be serviced at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity

6. Relocation

6.1. Vender must provide station/sink relocation within 24 hour notice to support pier loading changes. (Relocation could be between NNSY and NOB).

7. DBIDS

7.1. Any new contractor, vendor or supplier requesting base access AFTER 31 MAY 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

7.2. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

7.3. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, The following is required to get a DBIDS credential:

7.4. Present your NCACS Card and completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

7.5. The VCC will pull up your information in the computer, ensuring all information is current and correct.

7.6. Once your information is validated, a temporary DBIDS credential is provided.

7.7. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 days)

7.8. For each additional U.S Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

7.9. The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

7.10. Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

7.11. Present valid identification, such as a passport of Real ID Act – compliant state driver’s license.

7.12. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

7.13. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments: after all this is done, you will be provided with your new DBIDS credential.

7.14. You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE

VISITOR CONTROL CENTER, INFORMTAION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.html One- Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

8. ENTERPIRSE-WIDE CONTRACTOR MANPOWER REPORTING APPICATION (ECMRA)

8.1. The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the rental of twenty five (25) hand washing stations via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

8.1.1. W, Lease/Rental of Equipment;

8.1.2. X, Lease/Rental of Facilities:

8.1.3. Y, Construction of Structures and Facilities;

8.1.4. D, Automatic Data Processing and Telecommunication, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY:

8.1.5. S, Utilities ONLY;

8.1.6. V, Freight and Shipping ONLY.

8.2. The contractor is required to completely fill all required data fields using the following web address:

https://www.ecmra.mil

8.3. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil .

9. PREPERATION FOR DEIVERY/REMOVAL OF RENTAL UNITS

9.1. The hand washing stations/sinks must be preserved and packaged per the manufacturer’s commercial practice. Packing shall be in a manner that will insure acceptance by a common carrier and safe delivery at the destination. The shipping container and method of packing must comply with the Uniform Freight Classification Rules or other carrier regulation as applicable to the mode of transportation.

9.2. A parts list and a technical/instructional manual shall be provided to the TPOC upon award. All Rental Equipment received by NNSY/NOB must be supplied with proper interface connectors to allow hook-up by NNSY Shop TBD. There may be specific equipment that will require NNSY Shop TB D evaluation to determine proper cabling and connectors.

9.3. Unless otherwise notified by NAVSEA Service Contracting Branch, Norfolk Naval Shipyard, Code 400, the rental/lease unit(s) shall be picked-up (removed) by Contractor on the morning after expiration of the established contract period of performance. In the event that this date occurs on a Saturday, Sunday, or a recognized Federal Holiday, the Contractor may make the appropriate arrangements to pick-up the equipment on the first working day following the expiration of the contract at no additional cost to the Government.

If any difficulty is experienced in picking-up (removing) unit(s), the Contractor MUST immediately request the Contracting Officer’s direction by contacting TBD, Code 400, via telephone TBD AND providing notification of same via email to TBD AND TBD .

A Contractor’s failure to follow the above instructions regarding pick-up/removal of rental units may relieve the Government of any liability for further charges for the equipment.