Draft SOW_LBF Locker.docx

Statement of Work (SOW) for Shipboard Lithium Battery Lockers

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 335, which is responsible for shipboard lithium battery lockers.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

The Lithium Battery Facility (LBF) Locker In-Service Engineering Agent (ISEA) (Code 335) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD) provides configuration control and engineering oversight of the LBF lockers on U.S. Navy ships.

1.2 SCOPE OF WORK

The Contractor shall manufacture the lockers and parts listed in Section 3 in any combination and quantity up to and including the annual maximum quantity for the Lithium Battery Charging Station (BCS), 1x3 Locker, and 1x4 Locker using the drawings provided as Government Furnished Information. The Contractor shall test the operation of the BCSs, 1x3 Lockers, and 1x4 Lockers, and parts per the requirements in Section 3.0. The Contactor shall mark the lockers and parts per the requirements in Section 3.0. The Contractor shall crate and ship the lockers and parts to the location specified in each delivery order.

2.0 APPLICABLE DOCUMENTS – N/A

3.0. REQUIREMENTS

3.1 Lithium Battery Lockers and Parts.

3.1.1 The Contractor shall manufacture the lockers and parts listed below in any combination and quantity up to and including the annual maximum quantity for the Lithium Battery Charging Station (BCS), 1x3 Locker, and 1x4 Locker using the drawings provided as Government Furnished Information (GFI) and listed in sections 9.1 through 9.3. The Contractor shall provide Production Reports monthly for all active Delivery Orders (CDRL A001). The Contractor shall provide Request for Variance (RFV) for deviations from drawings listed in section 9.1 through 9.3 (CDRL A002).

3.1.2 Demonstrations and Inspections

3.1.2.1 The Contractor shall demonstrate proper operation of locking mechanisms, doors, handles, pins, ventilation flaps, and drawers on the BCSs, 1x3 Lockers, and 1x4 Lockers. Demonstration of the drawer operation shall use an appropriate weight, as specified in applicable drawings listed in section 9.1 through 9.3, to simulate a battery. The Contractor shall inspect the BCSs, 1x3 Lockers, and 1x4 Lockers to validate compliance with the applicable drawings listed in section 9.1 through 9.3, including dimensions, welds, and painted surfaces. The Contractor shall submit a Certificate of Compliance to the Government certifying the BCSs, 1x3 Lockers, and 1x4 Lockers comply with the applicable drawings listed in section 9.1 through 9.3 (CDRL A003).

3.1.2.2 The Government shall witness a Pre-Delivery Demonstration and Inspection of the BCSs, 1x3 Lockers, and 1x4 Lockers unless the Government specifically waives this requirement for each specific piece of equipment in writing. The Contractor shall notify the Government no later than 14 days prior to the Pre-Delivery Inspection. One week prior to the Pre-Delivery Demonstration and Inspection, the Contractor shall submit a Test Inspection Report (Pre-Delivery Demonstration and Inspection Report) to the Government documenting the results of the demonstration and inspection conducted in paragraph 3.1.2.1 (CDRL A004).

3.1.3 The Contactor shall provide nameplates on each assembled BCS, 1x3 Locker, and 1x4 Locker. The nameplate shall provide the following information: manufacturer’s name, manufacturer’s address, manufacturer’s phone number, NAVSEA drawing number and revision level, contract number, and a sequential serial number.

3.1.4 The Contractor shall store all US Navy material indoors, and in compliance with applicable clauses for storing Government Furnished Material. The Contractor shall be responsible for maintaining the condition of, and controlling access to any US Navy assets while the assets are at the Contractor's facility until the time that the asset(s) is (are) delivered to a US Navy facility, in accordance with applicable clauses for material storage and control of Government Furnished Material.

3.1.5 The Contractor shall crate and ship the BCSs, 1x3 Lockers, and 1x4 Lockers, and parts to the location(s) indicated on each delivery order.

3.2 Commonality of Systems, Subsystems, and Components - N/A

3.3 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.3.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.4 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements – N/A

3.5 Parts Obsolescence – N/A

4.0 DATA REQUIREMENTS

· CDRL A001, Production Report

· CDRL A002, Request for Variance (RFV)

· CDRL A003, Certificate of Compliance

· CDRL A004, Test Inspection Report (Pre-Delivery Demonstration and Inspection Report)

5.0 SECURITY REQUIREMENTS – N/A

5.1 SECURITY TRAINING. – N/A

5.2 ON SITE WORK. – N/A

5.3 DD254 REQUIREMENT. - N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA. – N/A

5.7 U-NNPI SECURITY REQUIREMENTS – N/A

5.8 U-NNPI – N/A

6.0 PLACE OF PERFORMANCE

6.1 The contractor's primary place of performance shall be at the contractor’s facilities. It is estimated that 100% of the work will occur off-site at the contractor facility.

7.0 TRAVEL – N/A

8.0 GOVERNMENT FURNISHED PROPERTY – N/A

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 NAVSEA Drawing 803-8603354C, Charging Station Locker, Lithium Battery, provided electronically at time of solicitation and time of award

9.2 NAVSEA Drawing 803-8603355C, Stowage Locker (1x3), Lithium Battery, provided electronically at time of solicitation and time of award

9.3 NAVSEA Drawing 803-8603356B, Stowage Locker (1x4), Lithium Battery, provided electronically at time of solicitation and time of award

10.0 PURCHASES – N/A

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Electronic End-Items – N/A

11.2 Non-Electronic Materiels

11.2.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.2.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.2.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.2.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier;

11.2.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.2.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL – N/A

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM – N/A

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

14.1.1 The contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 standards.

14.2 Risk Management – N/A

14.3 OCONUS Contractor Personnel Travel During COVID-19 – N/A

14.4 Software Development Plan (SDP) – N/A

SOW-PWS Template 01 December 2021 version Page 1