Draft SOW FMVSS 213 Component (693JJ921RQ000993).pdf

SOW FMVSS 213 Component

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

CO Contracting Office COR Contracting Officer’s Representative DOT Department of Transportation FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedures

C.2 BACKGROUND

Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems sets forth the performance requirements for many types of child restraint systems and includes the testing provisions which are necessary to determine whether a child restraint system meets those requirements. The test provisions include materials tests which are intended to verify that the webbing, hardware, e.g. buckles and other components of a child restraint system comply with the requirements for those components and that the materials used in a child restraint system meet the requirements of FMVSS No. 302, Flammability. This contract deals specifically with the material test requirements which are conducted on child restraint system components.

The purpose of this contract is to procure test and inspection services to determine whether child restraint systems designed for use in motor vehicles comply with the requirements of FMVSS No.213 following the compliance test procedure specified in TP-213-10 as applicable.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (child restraint systems and components) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. The government is the owner of all GFTI.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office Vehicle Safety Compliance (OSVC) test procedure (TP) requirements and contract requirements applicable to that test. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted successfully and the item (child restraint components) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (child restraint systems and components) being tested failed to meet the FMVSS standards. Refer to Section F.8, for instructions on how test failures are to be handled.

C.4 GENERAL REQUIREMENTS

The services under this contract are necessary to determine conformance of child restraint components with the applicable test procedure based on the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems.

The Contractor shall furnish qualified technical personnel, facilities and equipment to perform test and inspection services of child restraint components provided to the Contractor as Government Furnished Test Items (GFTI). With respect to the GFTI, either complete child restraints or individual components will be provided by the Government. The Contractor shall perform and complete testing and associated inspections within the timeframe specified in the Delivery Schedule, Section F.4.1, and shall submit deliverables as required by the Schedule.

Component testing may vary for each model of child restraint system depending on its design and construction.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

C.5 KICK OFF MEETING

Immediately, following Contract award, the Contractor shall coordinate with the contracting Officer's Representative (COR) and begin preparatory activities for the kick-off meeting. Within two (2) weeks of the effective date of the contract, the Contractor shall participate in a Kickoff meeting with the COR, Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting will take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC CONTRACT REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with FMVSS No. 213, Child Restraint Systems, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor's fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4, Deliverables/Milestones Schedule.

C.6.2 Preliminary Documents

Within thirty (30) days of the effective date of the contract, the Contractor shall provide a copy of the following documents:

• Contractor Test Procedure for Webbing and Buckle Tests and Flammability Tests;

• Checklist for conducting Webbing and Buckle Tests and Flammability Tests;

• Calibration procedure for instrumentation used in test program per the requirements stated in the OVSC 213 Test Procedure (TP-213-10). The calibration procedure shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The calibration procedure shall indicate whether the system complies with ISO 10012-1, "Quality Assurance Requirements for Measuring Equipment" and American National Standard ANSI/NCSL Z540-l, "Calibration Laboratories and Measuring and Test Equipment - General Requirements." All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor's expense, against a higher order standard at periodic intervals as specified in TP-213-10.

• A list of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name

2. Model number

3. Function of the item

4. Calibration interval.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. The COR will review the preliminary documents and provide comments to the Contractor and/or request for revisions, within 15 days after receipt of the preliminary documents. The Contractor shall submit the final preliminary documents to the COR for acceptance within 30 days after receipt of the COR comments/revisions.

C.6.3 Test Procedures

The Contractor shall perform all testing in accordance with the requirements of FMVSS No. 213 contained in the Office of Vehicle Safety Compliance (OVSC) Test Procedure TP-213-10, "Laboratory Test Procedure for FMVSS No. 213 Child Restraint Systems," dated February 16, 2014, or any subsequent revisions to the test procedure as published by NHTSA.

The OVSC 213 Test Procedure TP-213-10 is attached (Section J) and is incorporated into this contract.

The testing procedures specified in FMVSS No. 213 and TP-213-10, will be referred to hereinafter as the "OVSC Test Procedure."

Any test procedures used by the Contractor which are "in-house" procedures, or which are different from the OVSC Test Procedure as defined above, will be referred to hereinafter as "Contractor 213 Test Procedure."

Any issue with the test procedures prescribed herein must be presented to the COR for discussion and resolution prior to conducting a test. The Contractor shall notify the COR by email of any issue with the test procedures, e.g., question, apparent conflict or ambiguity.

Failure to agree on a resolution shall be resolved in accordance with the Disputes Clause of the contract.

For the purpose of this contract, a FMVSS No. 213 (component) test per each child restraint system model may include the following Material Tests specified in section 12.B of the OVSC Test Procedure

TP-213-10:

• Webbing and buckle tests In accordance with section 12.B.2 of TP-213-10, each webbing type for up to four (4) webbing conditions are subject to being tested for minimum breaking strength. Webbing types are that which is provided with a child restraint system and 1) used to attach the system to the vehicle or 2) used to restrain the child within the system. Typically, a child restraint provides up to two (2) use cases per type. The webbing conditions include new, abraded, light exposed and/or micro-organism exposed and three (3) samples are tested for each condition. The samples are environmentally conditioned prior to testing. New webbing breaking strength testing must be performed in order to conduct any of the degraded webbing condition tests.

In accordance with section 12.B.2.7, three (3) samples of each type of belt webbing used in a child restraint system and contactable by the test dummy torso during the Dynamic Impact Test are subjected to width measurement.

In accordance with section 12.B.3 of TP-213-10, six buckle/tongue assemblies are tested for “as received” Partial Engagement and then exposed as follows: three for Corrosion Resistance (12.B.3.1), and three for Temperature Resistance (12.B.3.2). After exposure the assemblies are then tested for Buckle Latch and Partial Engagement. Additional tests for buckle release access (12.B.3.3) and/or webbing adjustment force (12.B.3.4, 12.B.3.5) are conducted as applicable to the design of the child restraint system.

• Flammability test In accordance with section 12.B.1 of TP-213-10, all nonmetallic materials of a child restraint system shall meet the flammability requirements. Materials are either tested separately or as a composite depending upon the lack of or presence of adherence between materials at every point of contact. The COR shall approve selection of up to four (4) different samples per child restraint system. Sample conditioning and preparation are specified.

• New webbing only tests In accordance with Section 12.B.2.2 of TP-213-10, three (3) samples of each webbing type in its new, undegraded condition is tested for minimum breaking strength.

• Degraded webbing tests In accordance with Section 12.B.2.3 through 12.B.2.6 of TP-213-10, three (3) samples of the corresponding webbing type that has also been subjected to and conforms with the new webbing breaking strength test are subjected to one or more degraded webbing conditions:

abrasion, light exposure and/or micro-organism exposure.

• Buckle and adjustment hardware tests In accordance with section 12.B.3 of TP-213-10, six buckle/tongue assemblies are tested for “as received” Partial Engagement and then exposed as follows: three for Corrosion Resistance (12.B.3.1), and three for Temperature Resistance (12.B.3.2). After exposure the assemblies are then tested for Buckle Latch and Partial Engagement. Additional tests for buckle release access (12.B.3.3) and/or webbing adjustment force (12.B.3.4, 12.B.3.5) are conducted as applicable to the design of the child restraint system.

C.6.4 Deviations from Test Procedures

The Contractor shall conduct testing only in accordance with the approved test procedures (i.e. OVSC 213 Test Procedure and Contractor's 213 Test Procedure) and the applicable FMVSS and shall notify the COR, in advance, if any deviation from the approved test procedures are necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the test procedures. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not affect the prices stated in this contract.

C.6.5 Test Items/Models The Contractor shall, in accordance with the OVSC Test Procedure, test each model of child restraint system provided as GFTI. Either complete child restraints or individual components may be provided as GFTI. When complete child restraints are provided, the Contractor shall obtain the required test items directly from the restraints provided to the fullest extent practicable. Buckle and webbing materials shall be carefully removed and prepared for testing noting that any restraints containing built-in buckle assemblies will likely require additional preparation prior to testing. For a specific child restraint system model, typically ten (10) restraints will be provided as GFTI to support testing.

The Government will determine which child restraint models are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of restraint systems planned for testing prior to delivery. The Contractor shall not substitute test items without prior written approval from the COR.

The COR may choose to substitute test models after the GFTI has been delivered to the Contractor if the substitution occurs before the Contractor begins testing the GFTI.

C.6.6 Receiving and Inspecting Test Items

The Contractor shall verify that the GFTI delivered were not damaged in transit or show evidence of mishandling during shipment (e.g., test items were properly secured for shipping; test items are the correct type and quantity ordered; and, if the test items were not shipped completely assembled, the shipment is complete, containing all required bolt-on components, hardware, etc.). The Contractor shall document any discrepancy or damage identified, e.g., incorrect / incomplete items, and notify the Government. The parties will determine the appropriate steps to replace GFTI damaged in transit.

C.6.7 Storage and Disposing of Test Items

GFTI shall be stored and disposed at no additional cost to the Government. The Contractor shall store all GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed. In all cases, the Contractor shall destroy and dispose of, at no additional cost to the Government, all GFTI that have been tested and no test items shall be made available to the public (including contractor staff) for further use.

At the request of the COR, unused test items (child restraint systems and components) shall be returned to the Government at no additional cost.

C.6.8 Security of Test Items and Data

The Contractor shall provide security measures to protect GFTI during the entire testing and storage periods. Theft or damage not due to testing, and acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or replacement of any GFTI that is damaged or missing.

C.6.9 Measurement and Test Equipment

All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

• Date and place of last calibration

• Date of next scheduled calibration

• Name of technician or commercial business performing the calibration

• Full scale measurement range

• Accuracy and. tolerance over the entire measurement range or within the range used for testing.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology (NIST).

(End of Section C)

SECTION F - DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) two-year Base Period and one (1) three-year Option Period that may be exercised at the Government’s discretion.

Base Period (Contract Year 1): Date of Award through 12 Months Thereafter Base Period (Contract Year 2): End of Contract Year 1 through 12 Months https://www.acquisition.gov/?q=/browse/far/52

Option Period (Contract Year 3): End of Contract Year 2 through 12 Months Option Period (Contract Year 4): End of Contract Year 3 through 12 Months Option Period (Contract Year 5): End of Contract Year 4 through 12 Months

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE/PHYSICAL LOCATION

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 PERFORMANCE MILESTONES AND DELIVERABLES

F.4.1 Deliverables. All deliverables are to be submitted electronically (PDF, Word, Excel, as appropriate) to the COR in accordance with the schedule below. File formats shall meet the compatibility requirements of Section F.9.2, Specifications for Electronic Files. The following is a list of all deliverables which are considered to be significant in the performance of this contract (Note: days are defined to mean business days).

The Contractor shall submit to the COR a final report, photographs, electronic data, and video as applicable for each test performed under this contract.

NOTE: OVSC is in the process of developing a portal-based tool through which deliverables and other communications between lab personnel and COR shall be conducted. When that system is launched, the electronic submission of deliverables shall be made through the lab portal.

DELIVERABLES

Item Section Number

Deliverable

Due Date

1 C.6.2 Preliminary Documents Within 30 days of the effective date of the contract 2 C.6.2 Final Preliminary

Documents (if applicable) Within 30 days after receipt of COR comments and/or revisions

2 F.6 Evidence of receipt of GFTI (See Section C.6.5)

Within 5 days of receipt

3 F.7 Monthly Status Report No later than the 15th of each month following the month being reported

4 F.8 Test Failure Report Summary notification within 24 hours of the failure.

Written notification, including the relevant data, within 48 hours of the failure.

5 F.9 Draft Final Test Report in electronic format

Within 14 days after completion of test

6 F.9 Final Test Report Within 7 days after receipt of COR’s comments on Draft Final Test Report (see Deliverable 5 above)

F.4.2 Milestones. The following is a list of all milestones which are considered to be significant in the performance of this contract, and their due dates (Note: days are defined to mean business days).

MILESTONES

Item Section Number

Milestone

Due Date

1 C.5 Kickoff Meeting Within 14 days of the effective date of the contract 2 C.6.2 COR review and approval of Preliminary Documents

Within 15 days of receipt

3 C.6.5 COR provides GFTI to Contractor

Within 90 days after Delivery Order Award

4 F.6 Contractor to initiate testing

Within 21 days after receipt of five (5) test items

5 F.6 Contractor to complete testing

In accordance with F.6

6 F.8 Notice of Test Failure Summary notification within 24 hours of the failure.

Written notification within 48 hours of the failure.

7 Contractor completion of Delivery Order

TBD at the delivery order level.

F.5 PLACE OF DELIVERY OF REPORTS

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the assigned COR at the following address:

To be filled in at time of award

A copy of the transmittal letters for all deliverables and the monthly progress report shall be delivered to the Contract Specialist at the following address:

To be filled in at time of award

NOTE: OVSC is in the process of developing a portal-based tool through which deliverables and other communications between lab personnel and COR shall be conducted. When that system is launched, the electronic submission of deliverables shall be made through the lab portal.

F.6 TESTING SCHEDULE/CONDUCT

Upon the issuance of a Delivery Order, the Contractor shall commence compliance testing within twenty-one (21) days after the receipt of at least five (5) models of child restraints as GFTI.

The Contractor shall complete a minimum of three (3) restraint model tests every fourteen (14) days after the commencement of testing, until all restraints have been tested.

The Contractor shall not deviate from the test schedule unless authorized in writing by COR.

F.7 MONTHLY STATUS REPORTS

Monthly status reports shall be submitted to the COR and the Contract Specialist indicating the status of all testing, inspections, services, test reports, GFTI received, and disposal for the calendar month and shall be submitted not later than the 15th day of each month, following the month being reported. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all Final Test Reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

• Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period

• Schedule for tests, inspections, and reports for the next reporting period

• Brief description of test failures which occurred during the reporting period

• Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract

• Specific action which the Contractor proposes to correct problems or delays identified.

F.8 TEST FAILURE REPORTS

Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer’s name, test failure description, actual data, e.g., charts, any data relevant to the failure including video and/or photographs, charts including (plots and values), etc., section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided by the COR upon request.

F.9 DRAFT AND FINAL TEST REPORTS

Draft test reports shall be submitted to the COR for review and acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure. Reports that do not meet these requirements will be returned to the Contractor. The COR shall review the draft test report and provide suggested edits and questions within ten (10) business days. The Contractor shall work with the COR to resolve issues. When all issues have been resolved and the test report is accepted by the COR, the Contractor shall issue a final electronic .pdf copy to include the COR’s signature and report number designating it as the final test report. NHTSA may withhold payment of a Contractor’s invoice until the final test report is accepted by the COR.

If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

Delivery of the final test reports shall accompany data files containing raw data of all material tests (in electronic format, i.e., Excel spreadsheets, CSV, or other comparable format) and videos.

F.9.1 Electronic Test Reports

An electronic draft test report is required after completion of each test. The test report and content shall comply with the applicable test procedures. The organization and content of test data sheets in the report shall be consistent with the applicable test procedures. Typically, these reports can be e-mailed to the COR. However, if the submission of the report and accompanying data files is too large to be e-mailed, it shall be provided on transmittable digital media that NHTSA can receive and use. Upon approval of the COR, other electronic means, including a NHTSA designated file transfer site, can also be utilized.

FRONT COVER

A case shall be used for the protection of any digital media. The information required on the cover of a test report is as follows (please also include this information on any digital media case provided):

A. Final Report Number such as 213-ABC-XX-00X, where:

213 FMVSS tested, ABC NHTSA assigned 3-digit code for the laboratory XX Fiscal Year of the test program 00X Group Number (001 for the 1st test, 002 for the 2nd test, 003 for the 3rd test, etc.)

B. Final Report Title and Subtitle (example):

Child Restraint System

Component Tests FMVSS No. 213

Manufacturer and Model XYZ

C. Contractor’s Name and Address (example):

ABC LABORATORIES, INC.

405 Main Street Detroit, Michigan 48070

NOTE: DOT SYMBOL WILL BE PLACED BETWEEN ITEMS (C) AND (D)

D. Date of Final Report completion

E. The words "FINAL REPORT"

F. The sponsoring agency’s name and address as follows –

U. S. DEPARTMENT OF TRANSPORTATION

National Highway Traffic Safety Administration

Equipment Division Office of Vehicle Safety Compliance

Mail Code: NEF-220 1200 New Jersey Avenue, SE

Washington, DC 20590

FIRST PAGE AFTER FRONT COVER

A disclaimer statement and an acceptance signature block for the COR shall be provided as follows:

“This publication is distributed by the U.S. Department of Transportation, National Highway Traffic Safety Administration, in the interest of information exchange. The opinions, findings and conclusions expressed in this publication are those of the author(s) and not necessarily those of the Department of Transportation or the National Highway Traffic Safety Administration. The United States Government assumes no liability for its contents or use thereof. If trade or manufacturers’ names or products are mentioned, it is only because they are considered essential to the object of the publication and should not be construed as an endorsement. The United States Government does not endorse products or manufacturers.”

Prepared By:

Approved By:

Approval Date:

FINAL REPORT ACCEPTANCE BY OVSC:

Accepted By:

Acceptance Date:

SECOND PAGE AFTER FRONT COVER

A completed Technical Report Documentation Page (Form DOT F1700.7) shall be completed for those items that are applicable with the other spaces left blank. Sample data for the applicable block numbers of the title page follow:

Block 1 — REPORT NUMBER 213-ABC1-0X-00X

Block 2 — GOVERNMENT ACCESSION NUMBER Leave blank

Block 3 — RECIPIENT'S CATALOG NUMBER

Block 4 — TITLE AND SUBTITLE Child Restraint Systems, Component Testing CRS Manufacturer and Model XYZ

1 “ABC” is the NHTSA assigned 3-digit code for the laboratory

Block 5 — REPORT DATE Month DD, 20XX

Block 6 — PERFORMING ORGANIZATION CODE

ABC

Block 7 — AUTHOR(S) John Smith, Project Manager Bill Doe, Project Engineer

Block 8 — PERFORMING ORGANIZATION REPORT NUMBER

ABC-DOT-XXX-00X

Block 9 — PERFORMING ORGANIZATION NAME AND ADDRESS ABC Laboratories, Inc.

405 Main Street Detroit, MI 48070

Block 10 — WORK UNIT NUMBER

Block 11 — CONTRACT OR GRANT NUMBER

DTNH22-17-D-XXXXX

Block 12 — SPONSORING AGENCY NAME AND ADDRESS United States Department of Transportation National Highway Traffic Safety Administration Equipment Division Office of Vehicle Safety Compliance Mail Code: NEF-220 1200 New Jersey Avenue, SE Washington, DC 20590

Block 13 — TYPE OF REPORT AND PERIOD COVERED Final Test Report Month DD to Month DD, 20XX

Block 14 — SPONSORING AGENCY CODE

NEF-220

Block 15 — SUPPLEMENTARY NOTES Leave blank

Block 16 — ABSTRACT Compliance tests were conducted on Child Restraint Systems, Component Testing in accordance with the specifications of the Office of Vehicle Safety Compliance Test Procedure No. TP- 213-10 for the determination of FMVSS No. 213 compliance. Test failures identified were as follows:

None (or, if any, describe)

NOTE: Above wording shall be shown with appropriate changes made for a particular compliance test. Any questions shall be resolved with the COR.

Block 17 — KEY WORDS Compliance Testing Child Restraint System Safety

FMVSS 213

Block 18 — DISTRIBUTION STATEMENT Copies of this report are available from the following:

U.S. Department of Transportation NHTSA Technical Information Services (TIS) Mail Code: NIO-120, Room W51-217 1200 New Jersey Avenue, SE Washington, DC 20590 Telephone No. (202) 366-2245

Block 19 — SECURITY CLASSIFICATION OF REPORT Unclassified

Block 20 — SECURITY CLASSIFICATION OF PAGE Unclassified

Block 21 — NUMBER OF PAGES Add appropriate number

Block 22 — PRICE

THIRD PAGE AFTER FRONT COVER

TABLE OF CONTENTS

Sample Test Report Table of Contents:

Section 1 — Purpose of Compliance Test Section 2 — Compliance Test Data Summary Section 3 — Test Data (including acceleration and velocity plots) Section 4 — Test Failure Details (if applicable) Appendix A — Photographs Appendix B — Test Equipment List and Calibration Information

Within seven (7) days of receiving the COR’s comments on the draft test report, the Contractor shall implement changes and resubmit the report to the COR. If the report and supporting documentation are too large to be e-mailed, the Contractor shall submit two (2) copies of the final report to the COR by transmittable digital media that NHTSA can receive and use. Upon approval of the COR, other electronic means, including a NHTSA designated file transfer site, can also be utilized.

NOTE: Prior to submission of the digital media format of the final report, the draft and final reports shall be electronically transmitted to the COR to facilitate review and acceptance. The COR shall provide a signature page to the Contractor for inclusion in the electronic file for the final report, which shall be e-mailed or placed on transmittable digital media, depending on file size. The final report shall be in PDF format that can be printed by NHTSA personnel.

F.9.2 Specifications for Electronic Files

Electronic file copies of the Final Test Report shall be provided in accordance with the following:

A. Electronic Master File:

An electronic version of the final report shall be used as the “Master” report copy. The hard-copy and electronic reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to the NHTSA COR.

B. System Compatibility:

1. All electronically submitted final report copies shall be formatted in PDF format for transmission in accordance with F.4.1. The final test report (containing all signatures and ready for publishing) shall be secured so that it cannot be further edited.

2. All parts of the test report, including images (photographs, charts, graphs, etc.) shall be clear and legible, and the final submitted document shall be compressed without unreasonable degradation.

C. For the duration of the contract, NHTSA reserves the right to change the media and software requirements stated above, such that submitted electronic files continue to be compatible with computer systems utilized by the Office of Vehicle Safety Compliance.

If a Final Test Report is returned to the laboratory for correction, the report date shall be changed to the date of re-submission. Delivery of an unacceptable Final Test Report will not be construed as meeting the due date specified in Sections F.4 and F.9. In no event shall the return of a report for correction be deemed to waive the Government’s right to specific performance of the contract, with respect to any other deliverables required under this contract. NHTSA will withhold payment of a Contractor’s invoice until the Final Test Report is approved by the COR.

F.10 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort has been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance will be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act and Federal IT Accessibility Initiative (Home Page) website at http://www.section508.gov for further information on these requirements.

(End of Section F) http://www.section508.gov/