DRAFT_SOW Data Manager.pdf

US Department of Agriculture (USDA)

Statement of Work

Data Manager

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel: N/A

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards

Project Data Manager

General Information

1.0 Scope of Work

The primary service to be provided by the contractor will be to manage and maintain a variety of structures that provide users with a rich media experience that includes highly important information highlighted and staged with graphics, illustrations, animations and video. Contractor will be responsible for compiling and documenting datasets; preparing metadata following federal and Institute standards; uploading information and research statistics including data entry and management of the Research Information Tracking System (RITS), coordinating submission to the Forest Service National Data Archive; making available content to guide users and explain the data available; tracking use of web and social media information delivery tools; and support Forest Health field data collected on the forest inventories and forest health assessments in accordance with the tasks, conditions and performance standards stated below. Core duties include the management of the content of the Institute internet and intranet, social media platforms, and internal research geospatial and tabular data in such a way that information delivery critical to the Institute mission occurs, and that an expanding network of employees, collaborators, clients and the public have access to and use this information.

2.0 Background

The Institute is a unit of the Forest Service within the US Department of Agriculture. The Institute includes representation and functions within the Forest Service Deputy Areas of Research and Development, State and Private Forestry, International Cooperation and Administration. Institute personnel include scientists, technicians, program managers, and administrative personnel. Members of the broader Institute community span a wide range of knowledge and skills, including natural and social scientists, natural resource managers, education outreach and technology transfer specialists, technicians, as well as contracted professionals, students and volunteers. Together these people engage with an equally diverse network of external collaborators from the public, private, and non-profit sectors, in order to implement programs and carry out the Institute mission.

The influence of the Institute stretches throughout Puerto Rico and the Caribbean, to people and organizations across the United States, and internationally to people and organizations in Latin America and around the globe.

Institute science integrates long-term scientific studies with applied investigation, quantitative modeling, and landscape analysis to better understand tropical forest systems and the effects of human-induced pressures, predict future scenarios, devise effective management and governance strategies, and promote sustainable natural resources stewardship.

The Institute Headquarters has 50,000 square feet of modern, state-of-the-art facilities that are secure, functional, accessible, and that service the scientific community of the Institute and its collaborators. The Headquarters complex houses the Institute’s Headquarters building, a Forest Service National Library, a chemistry laboratory, a Geographic Information Systems and Remote Sensing Laboratory, a technology transfer conference center, and a multipurpose building that houses a dormitory, a gym, general storage area, office space, and lunch area.

Contractor Requirements

3.0 Technical Requirements / Tasks

Tasks include, but are not limited to:

1. Make Institute research datasets available online.

2. Implement a Standard Operating Procedure (SOP) to describe and display appropriate metadata that document data collection methods, ownership, accuracy, dates of collection, variables, associated publications, suggested citation, and other information that will help users most appropriately use IITF R&D data.

3. Implement search mechanisms to help users find IITF R&D data files.

4. Implement systems of monitoring the use of sites, downloading, user contact or download authorizations.

5. Naming and maintenance of directory and files both chronologically and in a specified alphanumeric sequence in accordance with Digital Object Identifier (DOI) standards.

6. Assistance with year-end collection of the Research Unit Reports submitted to the Current Research

Information System (CRIS)

7. Maintenance of the scientist biographical data and the semi-annual updating and print preparation of the

Institute Directory

8. Communicates directly via email and phone to train and support all engaged in using RITS and attend and participates in the ‘RITS User’ conference calls

9. Support Forest Health field data collected on the forest inventories and forest health assessments.

4.0 Government Furnished

The contractor will work at the USDA Forest Service International Institute of Tropical Forestry Headquarters facility, 1201 Calle Ceiba, Río Piedras, Puerto Rico 00926. The contractor will be stationed in the Institute GIS and Remote Sensing Laboratory and provided with parking, computing hardware and software, access to the FS computing system, desk, phone, printing, and mailing as needed to accomplish tasks.

Fulfillments of these ‘Tasks’ are predicated on the following:

• That all Forest Service government provided equipment (cutter, scanner, laptop, phone), networks are usable and functioning

• The availability of the required RITS software and supporting software to include, but not limited to: Adobe Acrobat Pro, Dreamweaver, In-design, FTP Software, and Microsoft Office •The submission or availability of a minimum of 10 Publications, and/or Profiles, and/or CRIS reports every week •The contractor is to obtain and maintain valid Lincpass and eAuthentication credentials.

5.0 Deliverables / Schedule

a) Functioning information and data delivery and communication systems for the Institute, following all Federal communications guidelines and using existing or modified internet and intranet web infrastructure, and existing social media including but not limited to Twitter, Facebook, Flickr, Instagram and YouTube.

b) Written Standard Operating Procedures when appropriate for internal, Institute use regarding maintaining and adding new data and information to the sites.

c) Complete and up to date metadata regarding any new geospatial or other datasets made available and following Federal metadata standards.

d) Up-to-date S&PF tablets and data archives

Period of Performance (Base and options)

a) The period of performance of Base Period of this contract begins sometime after contract award, approximately 20 Sep 2021, for one year.

b) Pursuant to clause 52.217-9, Option to Extend the Term of the Contract, in the event that the Contracting Officer exercises an option, the period of performance for each option period shall be as follows:

a. Option Period I: 20 Sep 2022 thru 19 Sep 2023, approximately

b. Option Period II: 20 Sep 2023 thru 19 Sep 2024, approximately

c. Option Period III: 20 Sep 2024 thru 19 Sep 2025, approximately

c) The exercise of any options is subject to the availability of funding and the continuing needs of the

Government.

6.0 Travel: N/A

7.0 Contractor’s Key Personnel

The contractor will need familiarity and at least 4 years’ experience in the following areas: Spatial data development for scientific purposes, geoinformatics, web technologies, spatial data infrastructure (SDI), scientist data management and technology transfer. Skills include necessary expertise in Remote Sensing and GIS Software: ERDAS Imagine 2013, IDRISI Taiga, FUSION, SeaDAS, VISAT, eCognition Developer 64.

ArcGIS 10.1 and QGIS 2.0; Web server and geospatial data publishing: GeoServer, pgAdmin 3 and PostgreSQL; Web Content Management System: Wordpress; Online IDE and development tools: Shiftedit and ApataStudio 3; Web programming and markup languages: HTML, CSS and JAVA; Art design software: Adobe Photoshop, Adobe Illustrator. Additional necessary skills include expertise in: Image interpretation, creating and handling metadata, satellite image pre-processing, processing, and assessment; LiDAR pre-processing and processing, geospatial data development and management; and experience with satellite imagery databases.

Familiarity with the Council of Science Editors (CSE) Citation Style Guide is a plus.

8.0 Security Requirements

Specify security requirements that apply to the contract performance. Specify the level of clearances required and identify positions that are applicable.

The contractor is to obtain and maintain valid Linc pass and e-Authentication credentials.

9.0 Data Rights

If data is to be produced, furnished, acquired, or used in meeting contract requirements, delineate the respective rights and obligations of the government and the contractor regarding the use, production, and disclosure of that data.

N/A

10.0 Section 508 – Electronic and Information Technology Standards When information technology is to be acquired, include language describing Section 508 requirements.

Insert Section 508 Here: N/A