Draft SIR 693KA825R00TBD Attachments.pdf

B.4.1. BASE PERIOD

CLIN SUPPLIES OR SERVICES TYPE QTY UNIT UNIT PRICE TOTAL PRICE

0100 PROGRAM MANAGEMENT, ENGINEERING, AND LOGISTICS

SUPPORT SERVICES

0101 Program Manager LH 9600 HR $_________ $_________

0102 Alternate Program/Property Manager LH 9600 HR $_________ $_________

0103 Warehouse Administrative Support LH 9600 HR $_________ $_________

0200 WEATHER SENSOR EQUIPMENT PRODUCTION

IAW Attachment Section J

0201 ASOS to AWOS Conversion Kit - First Article FFP 1 EA $_________ $_________

0202 ASOS to AWOS Conversion Kit FFP 210 EA $_________ $_________

0203 AWOS-C Tech Refresh Kit FFP 242 EA $_________ $_________

0204 AWOS-C Spares for Conversion System FFP 1 EA $_________ $_________

0205 SAWS to SWS Conversion Kit - First Article FFP 1 EA $_________ $_________

0206 SAWS to SWS Conversion Kit FFP 150 EA $_________ $_________

0207 SWS Tech Refresh Kit FFP 236 EA $_________ $_________

0208 SWS Spares for Conversion System FFP 1 EA $_________ $_________

0209 LLWAS Master and Remote Station Kit - First Article FFP 1 EA $_________ $_________

0210 LLWAS Master Station Tech Refresh Kit FFP 48 EA $_________ $_________

0211 LLWAS Remote Station Tech Refresh Kit FFP 499 EA $_________ $_________

0212 LLWAS Spares FFP 1 EA $_________ $_________

0300 EQUIPMENT DELIVERY

Packing, shipping, and handling fee

CR NTE

$590,400.00

0400 INTERIM CONTRACTOR DEPOT LOGISTICS SUPPORT (ICDLS)

0401 CDLS Warehouse FFP 60 MO $_________ $_________ 0402 CDLS Shipping/Freight CR NTE

$85,000.00

0500 MATERIAL & ODCs CR NTE $380,000.00

0600 SITE INSTALLATION SUPPORT SERVICES LH 6360 HR $_________ $_________

0700 TRAVEL SUPPORT CR NTE

$210,500.00

$______BASE PERIOD - TOTAL PRICE

DRAFT

ATTACHMENT J-1

PRICING WORKSHEET DRAFT

DRAFT DRAFT

B.4.2. OPTION YEAR 1

1100 PROGRAM MANAGEMENT, ENGINEERING, AND

LOGISTICS SUPPORT SERVICES

1101 Program Manager LH 1920 HR $_________ $_________

1102 Alternate Program/Property Manager LH 1920 HR $_________ $_________

1103 Warehouse Administrative Support LH 1920 HR $_________ $_________

1300 EQUIPMENT DELIVERY

Packing, shipping, and handling fee

CR NTE

$47,600.00

1400 INTERIM CONTRACTOR DEPOT LOGISTICS SUPPORT

(CDLS)

1401 CDLS Warehouse FFP 12 MO $_________ $_________

1402 CDLS Shipping/Freight CR NTE $15,000.00

1500 MATERIAL & ODCs CR NTE $30,000.00

1600 SITE INSTALLATION SUPPORT SERVICES LH 1920 HR $_________ $_________

1700 TRAVEL SUPPORT CR NTE

$58,500.00

$_________OPTION YEAR 1 - TOTAL

DRAFT

ATTACHMENT J-1

B.4.3. OPTION YEAR 2

2100 PROGRAM MANAGEMENT, ENGINEERING, AND

LOGISTICS SUPPORT SERVICES

2101 Program Manager LH 1920 HR $_________ $_________

2102 Alternate Program/Property Manager LH 1920 HR $_________ $_________

2103 Warehouse Administrative Support LH 1920 HR $_________ $_________

2300 EQUIPMENT DELIVERY

Packing, shipping, and handling fee

CR NTE

$5,000.00

2400 INTERIM CONTRACTOR DEPOT LOGISTICS SUPPORT

(CDLS)

2401 CDLS Warehouse FFP 12 MO $_________ $_________

2402 CDLS Shipping/Freight CR NTE $10,000.00

2500 MATERIAL & ODCs CR NTE $30,000.00

2600 SITE INSTALLATION SUPPORT SERVICES LH 480 HR $_________ $_________

2700 TRAVEL SUPPORT CR NTE

$30,000.00

$_________OPTION YEAR 2 - TOTAL

DRAFT

ATTACHMENT J-1

B.4.4. OPTION YEAR 3

3100 PROGRAM MANAGEMENT, ENGINEERING, AND

LOGISTICS SUPPORT SERVICES

3101 Program Manager LH 1920 HR $_________ $_________

3102 Alternate Program/Property Manager LH 1920 HR $_________ $_________

3103 Warehouse Administrative Support LH 1920 HR $_________ $_________

3300 EQUIPMENT DELIVERY

Packing, shipping, and handling fee

CR NTE

$5,000.00

3400 INTERIM CONTRACTOR DEPOT LOGISTICS SUPPORT

(CDLS)

3401 CDLS Warehouse FFP 12 MO $_________ $_________

3402 CDLS Shipping/Freight CR NTE $10 000 00

3500 Material & ODCs CR NTE $20,000.00

3600 SITE INSTALLATION SUPPORT SERVICES LH 240 HR $_________ $_________

3700 TRAVEL SUPPORT CR NTE

$15,000.00

$_________OPTION YEAR 3 - TOTAL PRICE

DRAFT

ATTACHMENT J-1

TABLE OF CONTENTS

1.0 CONTRACT DATA REQUIREMENTS LIST INDEX

2.0 CONTRACT DATA REQUIREMENTS LIST FORM DESCRIPTIONS

3.0 CONTRACT DATA REQUIRMENTS LIST (CDRL)

4.0 DATA ITEM DESCRIPTION (DID)

This page intentionally left blank.

CONTRACT DATA REQUIREMENTS LIST INDEX

CDRL

NO. TITLE DID

NO. REFERENCE DATE

UPDATE

FREQUENCY

PAGE

NO.

CDRL-

Program Plan DID-

3.1.1 w/Proposal ONR/R 6

CDRL-

Meeting Agenda DID-

3.1.4 ASREQ R/ASREQ 7

CDRL-

Meeting Agenda Minutes DID-

3.1.4 8

CDRL-

Monthly Program Management Report

DID-

3.1.2 15 Monthly 9

CDRL-

Trip Report DID-

3.6 ASREQ R/ASREQ 10

DESCRIPTION OF CDRL FORMS

Item A Contract Line Item No.: Contract Line Item Number (CLIN) associated with this Contract Data Requirements List (CDRL). Not Used.

Item B Exhibit: Exhibit identifier for this CDRL item.

Item C Category: This block provides the category of the item to be provided by the contractor. Other categories besides the Technical Data Package or Technical Manual can be Provisioning, Configuration Management, Test Plans, etc.

Item D System/Item: System, item, project designator or name, or title of services being acquired that the data will support.

Item E Contract/PR No.: Procurement Instrument Identification Number (PIIN) (i.e., the contract number, the Purchase Request (PR) number, the Screening Information Request (SIR) number, or other appropriate designators.

Item F Contractor: Contractor’s name.

Item G Prepared by: Preparer’s organization responsible for preparing the CDRL.

Item H Date: Date the form was prepared.

Item Approved by: Office responsible for approving the CDRL. The approving official’s signature appears on the last page of exhibit.

Block 1 Data Item No. : The four character Exhibit Line Item Number (ELIN). The first position consists of the exhibit identifier and the remaining positions are assigned sequentially.

Block 2 Title of Data Item: The title of the Data Item Description (DID) cited in item 4.

Block 3 Subtitle: Further identification of the data item to supplement the title, if required.

Block 4 Authority (Data Acquisition Document No.) – DID identification number where detailed preparation instructions are provided.

Block 5 Contract Reference: The specific paragraph number of the applicable contractual document that contains the tasking that generates a requirement for the data item. Normally this will be a Section C paragraph.

Block 6 Requiring Office: The technical office having responsibility for ensuring the technical adequacy of the data.

Block 7 DD 250: Not Used.

Block 8 Approval Code: Identification, by entry of an “A” of a requirement for advance written approval prior to final distribution of an item of data. An “A” in this item indicates that one or more draft submittals are required. Item 14 will show length of turn-around time for the contractor to resubmit the data after Government approval/disapproval has been issued.

Block 9: Distribution Statement Required

Block 10 Frequency: The frequency of data submittal. Entries in this item are explained in Table 1. If the data is of a recurring type, it is to be submitted at the end of the reporting period established in this item unless otherwise indicated in item 14.

Table 1. Data Submittal Frequency Codes CODE Frequency CODE Frequency ONE/R One time with revisions WKLY Weekly QRTLY Quarterly ASREQ As required MTHLY Monthly R/ASREQ Revised/As required

See Item #14 Requirement is described in #14. Used in lieu of other codes where such are inadequate to define requirement, or used in addition to other codes requiring amplification in item #14.

Block 11 As of Date: The date for cutting off collection of the data. If the data is to be submitted multiple times, a numeral will be entered to indicate the number of calendar days prior to the end of the reporting period, established in item 10, that data collection will be cut off. For example, “15” would place the “as of date” for the data at 15 days before the end of the month, quarter, or year, depending upon the frequency established in item 10: a “0 or blank” would place the “as of” date at the end of each month, quarter, etc.

Block 12 Date of First Submission: Due date for initial data submission. This is normally the postage date or date the data is delivered to the Contracting Officer or keyed to a specific event or milestone, using a code from Table 2.

Table 2. Data Submission Codes CODE Definition CODE Definition

“N”DACA Days after contract award “N”DARC Days after receipt of comments “N”DARO Days after receipt of order EOC End of Contract

See item #14 Use to indicate requirement is described in item #14. Used in lieu of other codes where such are inadequate to define requirement or used in addition to other codes when amplification is included in item #14.

The “N” is assigned a value indicating the number of days, e.g., 30 DAC. Unless otherwise stated, “days” refers calendar days.

Block 13 Date of Subsequent Submission: Due date(s) for subsequent data submission(s), if data is to be submitted more than once. If submittal is constrained by a specific event or milestone, the constraint will be given using a code from Table 2.

Block 14 Remarks: Contains all pertinent information not specified elsewhere and any amplification of other items on this format (e.g., DID tailoring, approval criteria and authority, inspection and acceptance clarification, distributions statements, specific submission instructions, explanation of reproducible copy and delivery requirements, alternative medium for delivery of the data item, etc.). Unless otherwise specified, all documentation must be in Microsoft Office 2000 or Adobe Acrobat 6.0.

CONTRACT DATA REQUIREMENTS LIST (CDRL) Page 1 of 1 A. Contract line Item No. B. Exhibit C. Category (Check appropriate one)

CLIN-001 TDP TM Other D. System/Item E. Contract/PR No. F. Contractor

Weather Systems Integration Contract

1. Data Item No. 2. Title of Data Item 3. Subtitle

001 Program Plan

4. Authority 5. Contract Reference 6. Requiring Office

DID-001 3.1.1 FAA HQ, AJM-331

7. DD 250 Req’d 8. APP Code 9. Distribution Statement Required 10. Frequency 11. As of Date (AOD)

See Block 14.

12. Date of First

Submission With Proposal 13. Date of Subsequent Submission 10 DARC 15. Distribution

14. REMARKS: a. b. Initial c. Final Copies Addressee Copies Reg. Repro

Block 10. Contractor must keep this document updated as revisions occur.

The contractor must submit any updated documents to the FAA.

AJM-331 1 1 1

16. Total 1 1 G. Prepared By: H. Date I. Approved By J. Date

FAA HQ, AJM-331

17. Price Group 18. Estimated Total Price NSP

CLIN-002 TDP TM Other D. System/Item E. Contract/PR No. F. Contractor

Weather Systems Integration Contract

1. Data Item No. 2. Title of Data Item 3. Subtitle

002 Meeting Agenda

4. Authority 5. Contract Reference 6. Requiring Office

DID-002 3.1.4 FAA HQ, AJM-331

7. DD 250 Req’d 8. APP Code 9. Distribution Statement Required 10. Frequency 11. As of Date (AOD)

ASREQ.

12. Date of First

Submission Not less than 10 working days prior to meeting or conference

13. Date of Subsequent Submission 2 DARC 15. Distribution

14. REMARKS: a. b. Initial c. Final Copies Addressee Copies Reg. Repro

AJM-331 1 1 1

16. Total 1 1 G. Prepared By: H. Date I. Approved By J. Date

FAA HQ, AJM-331

17. Price Group 18. Estimated Total Price NSP

CLIN-003 TDP TM Other

D. System/Item E. Contract/PR No. F. Contractor

Weather Systems Integration Contract

1. Data Item No. 2. Title of Data Item 3. Subtitle

003 Meeting Minutes

4. Authority 5. Contract Reference 6. Requiring Office

DID-003 3.1.4 FAA HQ, AJM-331

7. DD 250 Req’d 8. APP Code 9. Distribution Statement Required 10. Frequency 11. As of Date (AOD)

ASREQ

12. Date of First

Submission 10 Working Days after Meeting or Conference

13. Date of Subsequent Submission 5 DARC 15. Distribution

14. REMARKS: a. b. Initial c. Final Copies Addressee Copies Reg. Repro

AJM-331 1 1 1

16. Total 1 1 G. Prepared By: H. Date I. Approved By J. Date

FAA HQ, AJM-331

17. Price Group 18. Estimated Total Price NSP

CLIN-004 TDP TM Other D. System/Item E. Contract/PR No. F. Contractor

Weather Systems Integration Contract

1. Data Item No. 2. Title of Data Item 3. Subtitle

004 Monthly Program Management Report

4. Authority 5. Contract Reference 6. Requiring Office

DID-004 3.1.2, 3.4.3.1, 3.4.5.2 FAA HQ, AJM-331

7. DD 250 Req’d 8. APP Code 9. Distribution Statement Required 10. Frequency 11. As of Date (AOD)

MTHLY

12. Date of First

Submission See Block 14 13. Date of Subsequent Submission

Revisions As Required

15. Distribution

14. REMARKS: a. b. Initial c. Final Copies Addressee Copies Reg. Repro

Block 10: End of calendar month after post-contract award meeting.

Block 12. Within 10 days after the end of the month in which the post-contract award meeting was held.

Block 13. Submittal within 10 days after the end of the month.

Government will provide comments/approval within 14 days after receipt.

Contractor must update report, as required, within 14 days after receipt of Government comments.

Block 15. All electronic deliveries must be without restrictions that would prevent the Government from reproducing or editing the information.

Electronic deliveries must be submitted via a secure online internet based web site that is vendor managed in .doc or .docx format and/or compatible with:

• Microsoft Office Suite ’2010

• Microsoft Project ‘2010

• Adobe Acrobat Reader

AJM-331 1 1 1

16. Total 1 1 G. Prepared By: H. Date I. Approved By J. Date

FAA HQ, AJM-331

17. Price Group 18. Estimated Total Price NSP

CLIN-005 TDP TM Other D. System/Item E. Contract/PR No. F. Contractor

Weather Systems Integration Contract

1. Data Item No. 2. Title of Data Item 3. Subtitle

005 Trip Report

4. Authority 5. Contract Reference 6. Requiring Office

DID-005 3.6 FAA HQ, AJM-331

7. DD 250 Req’d 8. APP Code 9. Distribution Statement Required 10. Frequency 11. As of Date (AOD)

ASREQ

12. Date of First

Submission See Block 14. 13. Date of Subsequent Submission

Revisions As Required

15. Distribution

14. REMARKS: a. b. Initial c. Final Copies Addressee Copies Reg. Repro

Block 12: This report is due no later than 15 days after the completion of each trip.

AJM-331 1 1 1

16. Total 1 1 G. Prepared By: H. Date I. Approved By J. Date

FAA HQ, AJM-331

17. Price Group 18. Estimated Total Price NSP

DATA ITEM DESCRIPTION Page 1 of 3

1. Title 2. Identification Number

Program Plan DID-001

3. Description/Purpose

3.1 This data item describes the contractor’s management organization, assignment of functions, duties, and responsibilities to include interrelationships between the prime Contractor, major subcontractor(s) and the contracting activity, management procedures and reporting requirements for the conduct on contractually imposed tasks, projects, or programs.

3.2 The Program Plan (PP) will provide details of the specific techniques, tasks, and procedures to be used for monitoring contract management and performance, configuration control, data management, production management, and cost control.

3.3 The PP provides the contracting activity a basis for reviewing and evaluating contractor performance, and for determining contractual compliance.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP

FAA HQ, AJM-331

7. Application/Interrelationship

7.1 This DID must be the basis for the Contractor’s management approach to ensuring adherence to program technical, schedule, and cost objectives.

7.2 The PP must be consistent with data products generated for the direction, coordination, and control of system engineering, interface management, configuration management, quality assurance, production, system test, packaging/shipping, and installation management.

8. Approval Limitation 9a. References 9b. AMSC

N/A

10. Preparation Instructions

10.1 Format. Electronic deliveries must be in .docx format and must be compatible with MS Office unless alternative software is approved by the Government. The PP must be prepared in the contractor’s format and conform to the following::

a. Identification. The plan must be identified with the preparing office or contractor’s title, the identifying numbers or designation of the Contract/Procurement Request, the identity of the project, and the Government activity issuing the controlling contract.

b. Descriptive Material. As may be needed to clarify or explain matter in the text, the plan may include descriptive material, sketches, drawings, photographs, table forms, graphs, worksheets, charts, etc. The PP must be delivered to the FAA in both paper and electronic media using MS Office products unless otherwise approved by the Government.

c. Table of contents and document size. The PP must be on standard size paper, and it must not exceed 30 single-sided, single-spaced pages. The pages must be sequentially numbered. The plan must include a table of contents and a definition list of all acronyms used.

10.2 Content. The PP must cover the organizational structure, program management methodology, personnel, resource management, program planning and scheduling tools and techniques, production planning and management, subcontractor management, and reports as described herein. As a minimum, other subjects to be included are described in the following sections:

a. Purpose. This paragraph must describe the purpose of the PP in terms of its relationship to the management of the project and performing the contract tasks outlined in the Statement of Work (SOW).

DATA ITEM DESCRIPTION Page 2 of 3

Program Plan DID-001

10. Preparation Instructions (Cont.)

b. Scope. This section must contain programmatic and technical background on the system; an overview of the Contractor’s approach to program technical, schedule, cost, and risk control; authority of the program manager; and the relationship of the PP to the other programmatic policies, procedures, and planning documents.

c. Contract Management. This section must provide information on the Contractor’s management organization, internal management policies and procedures, an overall integrated program schedule, relationships with Government personnel and agencies, and roles and responsibilities of management entities within the organization.

d. Management Organization. Present a company organizational chart(s) and sufficient supplemental narrative to fully describe all organizational levels and activities. This chart must be hierarchical in nature and should delineate clearly all major area responsibilities and management positions. Provide a similar chart of the program organization to be used in performance of the contract. If the project includes major subcontractors, provide organizational and functional information about the subcontractor.

e. Roles and Responsibilities. Discuss the authority of all responsible management positions identified by the organizational description. This description must include the role of to project manager to direct, control, and commit resources to adequately fulfill their responsibilities.

f. Personnel. The plan must list the personnel staffing of the contractor’s management office that directs the contractual tasks, projects, and programs and assist in completing the contract. The list must include the identity, background, and work experience of the personnel assigned to fill these positions. As a minimum, the experience of personnel listed must be IAW the requirements in Section H.1.

g. Staffing. The plan must also describe the staffing required for proper accomplishment of each contractual task by skill type, level, and number of personnel. This description must include a chart depicting the projected variations in staffing levels planned for each project phase.

h. Policies and Procedures. Describe internal policies and procedures to be used in managing the contract.

i. Relationships. Describe the working relationships the Contractor will establish with the Government

(FAA) and any subcontractors supporting the procurement of the equipment.

j. Subcontractor management. Describe the approach to managing subcontractor activities. Include in the approach the organizational relationship maintained between the prime and subcontractors and methods of requirement flow-down and activity progress reporting back to the prime Contractor. Describe subcontractor and supplier rating systems used to select subcontractors and describe the approach to maintaining quality from products produced by subcontractors.

k. Schedule Management. Provide a detailed description of how the contractor will implement a fully integrated, defined, planning and controlled scheduling system. The description must include discussion of interrelationship of tasks, and tracking criticality of the tasks. If subcontractor(s) are used, similar information must be presented and must include a discussion on how contractor and subcontractor schedules must be integrated and updated.

l. Resource Planning. Provide a detailed description of how the Contractor will allocate and plan resources to meet the delivery requirements of the project. Discuss any resource planning tools used for this purpose.

DATA ITEM DESCRIPTION Page 3 of 3

Program Plan DID-001

10. Preparation Instructions (Cont.)

m. Risk Management. Describe the internal approach and method for the identification, assessment, and mitigation of program risks. This approach should include provision for identifying risk areas, assessing risk factors, assigning appropriate resources to reduce risk factors, identifying and analyzing alternative actions available, identifying the most promising alternatives, and planning for implementation of risk reduction. Describe contractor procedures to develop a plan of action to mitigate risk.

n. Data Management. Describe the organization, procedures, and tools to be used to ensure that all data deliverables required by the contract are made in a timely manner. Identify the individual responsible for integrating and maintaining the total data management effort. This effort must involve monitoring, reporting, status accounting, and cross matrixing (e.g., Government change requirements versus implemented changes) of all changes to, additions of, or deletions of ICDRL contents. The Contractor’s procedures for controlling the generation, receipt, approval, storage, and delivery of subcontractor data as well as its inclusion in status accounting must be also described.

o. Quality Control, Performance Evaluation, and Contractual Compliance. This section must discuss Contractor and major subcontractor(s) methods and concepts for continuous quality control, performance evaluation, and contractual compliance.

p. Production Management. This section must discuss Contractor and major subcontractor(s) methods and concepts for employing facilities, tooling, and manpower resources to produce the system/equipment.

q. Manufacturing Methods and Production Flow. Provide a production flow utilizing a goes-into chart, tree chart or equivalent to detail the process for manufacturing and assembly in terms of key operations or assembly points showing individual and total lead times from the procurement of raw material to delivery of the end item.

r. Capability and Capacity. This section describes the data and information used to determine the Contractor capability and capacity to meet schedule requirements. The Contractor must provide data indicating ability to meet the production rate and quantities required for the system. Manufacturing risks and the systems used to track suppliers' progress and to detect/correct potential delivery problems must also be addressed. Provide a list of all subcontractors and major vendors indicating the services/ materials to be supplied by each.

DATA ITEM DESCRIPTION Page 1 of 1

Meeting Agenda DID-002

3. Description/Purpose

3.1 This Data Item describes the agenda information concerning joint contractor/Government conferences required to manage the acquisition of system/equipment, related items and services.

3.2 The agenda sets forth the place, time, date, purpose, location and objective of each forthcoming conference or meeting.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP

FAA HQ, AJM-331

7. Application/Interrelationship

7.1 This Data Item Description (DID) is applicable to all contracts for system/equipment related items and services.

7.2 This DID satisfies the requirements of applicable procurement documents cited in the contract by SOW paragraph

2.1.4

8. Approval Limitation 9a. References 9b. AMSC

10. Preparation Instructions

10.1 Format. A separate agenda in contractor’s format is required for each proposed meeting or conference and must be transmitted by electronic mail. Electronic deliveries must be in .doc format and must be compatible with MS Office unless alternative software is approved by the Government.

10.2 Content. The agenda must include the following, where applicable:

a. The purpose and objective of the meeting or conference,

b. The recommended meeting or conference location, date and duration,

c. A daily chronological listing of each major topic or subtopic to be discussed and the time schedule to be devoted to each topic,

d. A recommended list of activities to be represented and identification of their responsibilities,

e. A recommended list of subcommittees to be established during the meeting or conference and the proposed activity representation for each subcommittee,

f. Reference to and brief description of the results of previous meetings or conferences on the same idea,

g. Location, schedule and purpose or subject area to be covered by each subcommittee,

h. Name of government chairperson and co-chairperson of meeting or conference and designated activity representative to act as subcommittee chairman,

i. Administrative notes as required to indicate lodging, meals, transportation and administrative services available to conference attendees,

j. Complete list of all documentation to be available for review,

k. Brief description of progress on actions or problems identified at previous meetings or conferences.

l. Other pertinent information such as forms to be used, identification of any deviations or waivers, security classification, clearance requirements, etc.

11. Distribution Statement

Distribution Statement A: Approved for public release; distribution is unlimited.

Meeting Minutes DID-003

3. Description/Purpose

3.1 This Data Item describes documentation of technical information and data required to record joint contractor/government decisions and agreements reached during minutes or conferences, formal reviews, inspections or audits.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP

FAA HQ, AJM-331

7. Application/Interrelationship

7.1 This Data Item Description (DID) is applicable to all contracts for system/equipment related items and services.

7.2 This DID satisfies the requirements of applicable procurement documents cited in the contract by SOW paragraph

3.1.4

8. Approval Limitation 9a. References 9b. AMSC

10. Preparation Instructions

10.1 Format. Minutes of each meeting or conference must be prepared in contractor format and must be transmitted by electronic mail. Electronic deliveries must be in .doc format and must be compatible with MS Office unless alternative software is approved by the Government.

10.2 Content. The minutes must include the following, where applicable:

a. A title page containing the following:

1. Title – type of meeting and date

2. Identification of system/equipment, training courses, contract number, etc.

3. Space for signatures of the designated representatives of the contractor and procuring activity

4. The name of the contractor and address to which the procuring activity should send acknowledgements of receipt/comments) Reference to and brief description of the results of previous meetings on the same idea,

b. The purpose and objective of the meeting or conference.

c. The meeting or conference location.

d. A summary of the discussions, decisions, agreements reached and the directions of the meeting or conference or individual subcommittees thereof.

e. A list of attendees, phone numbers, e-mail addresses, activity represented, as appropriate.

f. Copies of action item sheets for each action to be implemented as a result of the meeting or conference.

g. An updated copy of the meeting or conference to reflect the actual agenda for the meeting or conference as conducted.

h. The required elements of information specified by the meeting or conference chairperson which are applicable to the type of conference/meeting conducted and other data and information as mutually agreed between the contractor and procuring activity.

11. Distribution Statement

Distribution Statement A: Approved for public release; distribution is unlimited.

DATA ITEM DESCRIPTION Page 1 of 2

1. TITLE

PROGRESS AND STATUS REPORT

2. IDENTIFICATION NUMBER

DID-004

3. DESCRIPTION/PURPOSE

3.1 The Progress and Status Report provides the Government the Contractor's assessment of the contractual effort for the month of the report. It provides progress updates on the various work activities to be performed by the Contractor and on upcoming activities planned by the Contractor.

3.2 The report must include updates on all active TASK 2 – HARDWARE AND SITE KIT PRODUCTION, TASK 3 - INTEGRATED LOGISTICS SUPPORT, and TASK 4 – IMPLEMENTATION SUPPORT activities.

4. APPROVAL DATE 5. OFFICE OF PRIMARY RESPONSIBILITY 6a. DTIC APPLICABLE 6b. GIDEP APPLICABLE

7. APPLICATION/INTERRELATIONSHIP

7.1 The report will be organized to provide progress and status by contract task and CLIN.

8. APPROVAL LIMITATION 9a. APPLICABLE FORMS 9b. AMSC NUMBER

10. PREPARATION INSTRUCTIONS

10.1 The Progress and Status Report must cover the Contractor's efforts as well as any subcontractor's efforts. The contractor must use

Microsoft Word and/or Microsoft Excel to track and report the status of the program.

10.1 The report must be organized to include:

10.1.1 A general summary of the status of the contract activities, including work accomplishment during the reporting period, tasks or CLINs started or completed during the reporting period, problems or issues encountered during the reporting period and proposed solutions, and updates on any outstanding issues from previous reporting periods.

10.1.2 The following data must be provided for each active CLIN for activities under TASK 2 – HARDWARE PRODUCTION:

10.1.2.1 CLIN identification number and description, including quantity of mods, assemblies, or site kits to be produced and total contracted cost.

10.1.2.2 For the reporting period: number of mods, assemblies, or site kits completed (FAT passed), invoiced to the Government, and paid for by the

Government.

10.1.2.3 Cumulative totals for: number of mods, assemblies, or site kits completed (FAT passed), invoiced to the Government, and paid for by the

Government.

10.1.2.4 The funding amounts both invoiced and received for the reporting period and cumulatively.

10.1.2.5 A graphical presentation of the data provided in 10.2.2.2 and 10.2.2.3 by month

10.1.2.6 The expected number of mods, assemblies, or site kits to be completed (TAF passed) during the next reporting period.

10.1.3 A separate section must report on the following data for TASK 3 – INTEGRATED LOGISTICS SUPPORT activities:

10.1.3.1 A summary of the progress on activities detailed in contract sections 2.3.1 Initial FAALC Depot Spares, 2.3.2 Contractor Depot Spares

Inventory, 2.3.3 Depot Level Supply Support, 2.3.5 Parts Obsolescence Reporting, and 2.3.7 Transition of Contractor Depot Spares to FAALC must be included on an as-needed basis.

10.1.3.2 A section titled “Maintenance and Reliability Reporting” will contain information on all hardware LRU failures and repairs to allow for the generation of statistics on reliability, availability, and maintainability.

10.1.3.2.1 All hardware LRU failure maintenance actions must report the following information:

a. Part number/NSN

b. Serial number (if applicable)

c. Part description

d. Date of request for repair

e. Site associated with LRU

f. Date of LRU shipment

g. Failure analysis of LRU

10.1.3.2.2 Each calendar quarter (3 months) a cumulative report of all hardware LRU failures must be included with an analysis of the LRU reliability, availability, and maintainability.

10.1.3.3 As described in section 2.3.6 Stock Tracking and Reporting, an Inventory Report (in Microsoft Excel format) providing the following information must be included:

10.1.3.3.1 Part 1 of the Inventory Report will provide the following information on the GFE provided to the Contractor:

a. Part number/NSN

b. Part description

c. Quantity provided as GFE

d. Quantity currently on hand in Fully Usable condition

e. Quantity currently on hand in any condition other than Fully Useable (e.g., Reparable Stock)

f. Quantity sent to FAA field sites

10.1.3.3.2 Part 2 of the Inventory Report will provide the following information on the Contractor Depot Spares:

a. Part number/NSN

b. Part description

c. Quantity currently on hand in Fully Usable condition

d. Quantity currently on hand in any condition other than Fully Useable (e.g., Reparable Stock)

e. Due-in quantity (from FAA field site)

f. Minimum stock level quantity required

10.1.3.4 A section titled “Delivery/Shipping Support” must provide the following information on all shipments to field sites:

a. Part number/NSN of item(s) shipped

b. Item description (e.g., individual item, LRU, assembly, AWOS Kit, etc.)

c. Serial Number(s) (if applicable) – serial numbers of all sensors, CDP computers, DCPs, CDP racks, etc.

d. Date shipped

e. Project Control Number (PCN)

f. Ship to point-pf-contact

g. Address shipped to

h. Site identifier of FAA field site where item is to be installed

10.1.4 A separate section must report on the following data for each active task order under TASK 4 – IMPLEMENTATION SUPPORT activities:

10.1.4.1 Task Order number and description, including scope of work to be provided, start date, expected task duration, expected completion date, and total contracted Not To Exceed cost.

10.1.4.2 The work accomplished on the task order during the reporting period.

10.1.4.3 The current status of work activities as of the end of the reporting period.

10.1.4.4 The plan for work activities for the following month.

10.1.4.5 The costs incurred on the task order activities during the reporting period.

10.1.4.6 The costs invoiced to and payment received from the Government on the task order during the reporting period.

10.1.4.7 The cumulative costs incurred, invoiced, and payments received on the task order during the reporting period.

10.1.4.8 A graphical presentation of the task order costs incurred, invoiced, and received for the reporting period and cumulatively (see Sample

Report format) by month.

10.2 Use of graphs, charts, photographs, illustrations, and other materials is encouraged when useful.

11. DISTRIBUTION STATEMENT

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Trip Report DID-005

3. Description/Purpose The Trip Report must include the travel details, work performed, and related costs of the trip being reported.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP

FAA HQ, AJM-331

7. Application/Interrelationship This DID is applicable to all trips billed to the Government under this contract.

8. Approval Limitation 9a. References 9b. AMSC

10. Preparation Instructions

10.1 Format. The contractor must provide a report, covering all travelers, for every trip billed to the Government.

10.2 Content. The report must contain, as a minimum, the following:

a. Detailed travel information including: destination, mode of travel, place of accommodation, and number of days on per diem

b. Detailed cost information for the travel described.

c. Summary of the trip including: purpose of the trip, identification of the individuals on the trip, identification of the installation site(s) or meeting attended, and general description of the work performed. If the trip covered work at more than one site, the travel costs must be allocated to the individual sites, as appropriate.

d. Details of any expenses incurred in addition to those described as required in paragraph a) above. These costs must be allocated to a specific installation site.

e. Details of any problems or issues that were encountered on a per site basis.

11. Distribution Statement

Distribution Statement A: Approved for public release; distribution is unlimited.

Federal Aviation Administration

The Federal Aviation Administration (FAA) intends to limit the distribution of FAA Drawing Package to interested parties.

The FAA retains all data rights to the content of the drawing package.

To receive a copy of the drawing package, complete the information below and email to Tai Tran at tai.c.tran@faa.gov and Jerry Kranz at jerry.ctr.kranz@faa.gov. Offerors may share the contents of the drawing package with potential subcontractors in order to prepare a proposal.

ORGANIZATION

Organization Name: _____________________________________________________________

Unique Entity ID (if available): ____________________________________________________

POINT OF CONTACT

Name: _____________________________ Phone: _____________________________

Title: ______________________________ Email: _____________________________

SIGNATURE

Print Name Signature

DRAFT

ATTACHMENT J-3

FAA DRAWING PACKAGE REQUEST FORM DRAFT

Contractor’s (NAME OF CONTRACTOR COMPANY) Federal Government Property Management Plan

Introduction

This Property Management Plan describes the processes and work instructions for managing government property under Contract [Contract Number]. The plan is designed to ensure compliance with Federal Acquisition Regulation (FAR) Part 45, applicable FAA regulations FAA AMS 3.10.3, and contract requirements.

1. Acquisition

Objective: Ensure proper procurement of government property in accordance with contract requirements.

Work Instructions:

• Procurement Requests: Initiate procurement requests through a formal requisition process, detailing specifications and requirements.

• Vendor Selection: Evaluate vendors based on cost, quality, and delivery time. Document vendor selection criteria and decisions.

• Purchase Orders: Issue purchase orders with clear terms and conditions. Ensure compliance with FAR, FAA AMS and contract terms.

• Contract Review: Verify that procurement contracts include appropriate clauses for government property management.

2. Receiving

Objective: Accurately receive and document government property upon delivery.

Work Instructions:

• Inspection: Inspect all received property for quantity and condition. Compare items against purchase orders and packing lists.

• Documentation: Record receipt of property in the property management system, including details such as item number, description, and condition.

• Tagging: Assign and affix government property tags to all items upon receipt. Ensure tags are securely attached and legible.

• Discrepancy Reporting: Report any discrepancies, damages, or shortages to the vendor and document these issues for resolution.

DRAFT

ATTACHMENT J-4

EXAMPLE OF A CONTRACTOR'S PROPERTY MANAGEMENT PLAN DRAFT

3. Records

Objective: Maintain accurate and complete property records.

Work Instructions:

• Database Entry: Enter property details into the property management database, including acquisition date, cost, and location.

• Record Updates: Update records to reflect any changes in property status, such as movement or maintenance.

• Documentation Storage: Store all relevant documentation (purchase orders, receipts, transfer forms) in an organized and accessible manner.

• Record Retention: Ensure records are maintained for the required retention period as per FAR, FAA AMS and contract requirements.

4. Identification

Objective: Properly identify and tag government property.

Work Instructions:

• Tagging Process: Assign unique identification numbers to all government property from Government agencies using property tags. Ensure tags are durable and visible.

• Barcode System: If applicable, utilize a barcode or RFID system for tracking and identification.

• Verification: Verify that all property items are properly tagged and that tags correspond to records in the property management system.

5. Storage

Objective: Ensure proper storage of government property to prevent damage and loss.

Work Instructions:

• Storage Areas: Designate secure storage areas with controlled access. Ensure areas are clean, dry, and well-ventilated.

• Storage Conditions: Store property according to manufacturer’s recommendations or specific contract requirements.

• Inventory Management: Use shelving and labeling systems to organize property efficiently and facilitate easy retrieval.

DRAFT

ATTACHMENT J-4

6. Maintenance

Objective: Maintain government property in good working condition.

Work Instructions:

• Maintenance Schedule: Develop and implement a maintenance schedule for routine and preventive maintenance.

• Service Records: Document all maintenance activities, including repairs, servicing, and inspections.

• Vendor Coordination: Coordinate with external service providers for specialized maintenance services as needed.

7. Subcontractor Control

Objective: Ensure subcontractors adhere to property management requirements.

Work Instructions:

• Subcontractor Agreements: Include property management requirements in subcontractor agreements with flow down instructions from the prime contractors property management plan.

• Oversight: Monitor subcontractors’ compliance with property management procedures through regular audits and inspections.

• Training: Provide property management training to subcontractor personnel as required.

8. Utilization

Objective: Ensure government property is used efficiently and effectively.

Work Instructions:

• Usage Guidelines: Develop and communicate guidelines for the proper use of government property.

• Monitoring: Monitor property utilization to identify any misuse or underutilization.

• User Training: Train users on proper handling and operational procedures for government property.

DRAFT

ATTACHMENT J-4

9. Movement

Objective: Manage the movement of government property to ensure accurate tracking and accountability.

Work Instructions:

• Movement Requests: Process requests for property movement, including internal transfers and relocations.

• Documentation: Update property records to reflect changes in location or custody.

• Tracking: Use a tracking system to monitor the status and location of property during movement.

10. Consumption

Objective: Manage and account for property consumed in operations.

Work Instructions:

• Consumption Records: Maintain records of property consumed, including quantities and purpose.

• Inventory Adjustments: Adjust inventory records to account for property that has been used or consumed.

• Reporting: Report consumption data as required by the contract or regulatory requirements.

11. Physical Inventory

Objective: Conduct regular physical inventories to ensure record accuracy.

Work Instructions:

• Inventory Schedule: Develop a schedule for regular physical inventories, at least annually.

• Inventory Procedures: Conduct physical counts of all government property and reconcile with database records.

• Discrepancy Resolution: Investigate and resolve any discrepancies between physical counts and recorded inventory.

12. Disposition

DRAFT

ATTACHMENT J-4

Objective: Manage the disposal of government property in compliance with regulations.

Work Instructions:

• Disposition Requests: Submit requests for property disposal through the appropriate channels.

• Disposition Methods: Follow FAR guidelines for methods of disposal, including transfer, sale, or scrap.

• Documentation: Prepare and maintain documentation of all disposition activities, including approval forms and disposal certificates.

13. Contract Property Closeout

Objective: Complete property management activities upon contract completion.

Work Instructions:

• Property Review: Conduct a final review of all government property associated with the contract.

• Transfer of Custody: Arrange for the transfer of property to the government or its designee as required.

• Closeout Documentation: Prepare and submit final reports, including property status, condition, and disposition.

14. Reports

Objective: Provide accurate and timely property management reports.

Work Instructions:

• Report Preparation: Prepare reports on property status, utilization, and disposition as required by the contract and regulations.

• Submission: Submit reports to FAA Property Administrators and other stakeholders according to the reporting schedule.

• Review and Approval: Obtain necessary approvals and ensure accuracy before submission.

15. Relief of Stewardship Responsibility and Liability (LOSS)

DRAFT

ATTACHMENT J-4

Objective: Manage the process for relief from stewardship responsibility and liability for government property.

Work Instructions:

• Request for Relief: Submit formal requests for relief of stewardship responsibility, including supporting documentation and justification.

• Documentation: Maintain records of all relief requests and associated approvals or denials.

• Finalization: Ensure that all property is accounted for and disposed of according to regulations before seeking relief.

Conclusion

This Property Management Plan provides comprehensive instructions for managing government property in compliance with FAR, FAA AMS 3.10.3 and contract requirements. All personnel involved in property management will follow these procedures to ensure effective stewardship and accountability.

Approved By:

[Name] [Title] [Date]

DRAFT

ATTACHMENT J-4

Federal Aviation Administration

Reference Information: Provide the following information for the organization that performed the referenced work:

Part A. Contract Summary

1. Contractor Name:

2. Contract Number:

Street: 3. Contract Type:

City: 4. Competitive:

State: 5. Follow-on:

6. Telephone: 7. email:

8. Period of Performance:

9. Contract Cost Data Estimated Cost Fee Total Value

Initial Contract Cost $ $ $ Current Contract

Cost

10. Product Description and/or Services Provided.

(a)

Part B. Performance Evaluation of Contract Performance Elements Exceptional Good Satisfactory Marginal Unsatisfactory

11. Quality of Work

12. Timely Performance

13. Cost Control

14. Management Practices (including subcontract, program, personnel management)

15. Overall Evaluation

16. Remarks on excellent performance. Provide data supporting this observation. [Continue on separate sheet(s) if needed.]

17. Remarks on unsatisfactory performance. Provide data supporting the observation. [Continue on separate sheet(s) if needed.]

DRAFT

Attachment L-1

PAST PERFORMANCE CUSTOMER SURVEYS DRAFT

Part C. Identification of Evaluator

17. Name: 18. Organization:

19. Title: 20. Date:

NOTE: If verbal telephonic response received, complete the following:

21. Information obtained by:

22. Signature:

Evaluation Ratings Guidance

Rating Contract Requirements Problems Corrective Actions Exceptional Exceeds many Few minor Highly effective Good Exceeds some Some minor Effective Satisfactory Meets all Some minor Satisfactory Marginal Does not meet some – Govt impact Serious, recovery still possible

Marginally effective’ not fully implemented

Unsatisfactory Does not meet most – Govt impact

Serious, recovery not likely

Ineffective

NOTE: THIS INFORMATION WILL BE KEPT CONFIDENTIAL

DRAFT

Attachment L-1

PAST PERFORMANCE CUSTOMER SURVEYS DRAFT

Item # Question Offeror Response

Yes No 1 Are your manufacturing and production facilities located in the state of Oklahoma?

If yes, where in the Proposal is this supported?

Volume: ______ Page: ______

If information is not in proposal, please explain below:

2 Are you able to accept shipment of FAA GFE into warehouse space within 60 days of task award?

If yes, where in the Proposal is this supported?

Volume: ______ Page: ______

If information is not in proposal, please explain below:

DRAFT

Attachment L-2

Qualifying Questions DRAFT