DRAFT RFP - Attachment 8 FY22 RFP Changes YOY.pdf

Section FY21 Language FY22 Language

SECTION B – SUPPLIES OR SERVICES

AND PRICES/COSTS

B.3 Line Item (Market) Requirements

Passenger Volume

PAX LEVEL* FY22 YEARLY

A 20,000 and above

B 15,000 - 19,999

C 10,000 - 14,999

D 5,000 - 9,999

E 2,500 - 4,999

F 30 - 2,499

G 1 - 29

SECTION C -

DESCRIPTIONS/SPECIFICATIONS/STATE

MENT OF WORK (SOW)

C.3 TECHNICAL REQUIREMENTS

B. Domestic Routes Line Items and

C. International Routes (Line Items)

(3) Offered Line Items

(a) For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the

“Meet Min” field. Offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(b) For line items listed in Group 2 and 3, offerors shall indicate whether or not they meet the minimum requirements for each line item offered.

Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(a) For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the

“Meet Min” field. Offerors shall list all required information including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

(b) For line items listed in Group 2 and 3, offerors shall indicate whether or not they meet the minimum requirements for each line item offered.

Offerors shall list all required information including the total number of nonstop, direct, and connecting flights available in each direction.

Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.

SECTION F - DELIVERIES OF

PERFORMANCE

F.6 AUTO-CANCELLATION

A completed auto-cancellation profile document shall be submitted to GSA within twenty (20) calendar days after award if the contract carrier chooses to participate in auto-cancellation.

Carriers shall also submit bi-monthly reports of all PNRs cancelled during the period of performance. The report should be an MS Excel document consistent with the following template. The Excel workbook should contain three (3) separate worksheets, one (1) for Domestic reservations, one (1) for International reservations (to include International Business Class Line Items), and another for

Fifth Freedom of the Air reservations. Each line item should represent a unique

PNR and outbound segment that was never ticketed or cancelled prior to the auto-cancellation. Inbound segments should not be included since they should be automatically cancelled consistent with the requirement.

Bi-monthly cancellation reports are due to the Contracting Officer and Program

Management Office (PMO) on the following dates. Reports shall be delivered to onthego@gsa.gov and citypairprogram@gsa.gov. If the due date falls on a weekend or Federal holiday, it will be due by the next business day.

Reporting Period Report Due Date

October 1 - November 30 December 15, 2020

December 1 - January 31 February 15, 2021

A completed auto-cancellation profile document shall be submitted to GSA within twenty (20) calendar days after award if the contract carrier chooses to participate in auto-cancellation.

Carriers shall also submit reports of all Passenger Name Records (PNRs) cancelled during the period of performance, upon request by the CO or PMO. The report should be an MS Excel document consistent with the following template.

The Excel workbook should contain three (3) separate worksheets, one (1) for

Domestic reservations, one (1) for International reservations (to include

International Business Class Line Items), and another for Fifth Freedom of the Air reservations. Each line item should represent a unique PNR and outbound segment that was never ticketed or cancelled prior to the auto-cancellation.

Inbound segments should not be included since they should be automatically cancelled consistent with the requirement.

February 1 - March 31 April 15, 2021

April 1 - May 31 June 15, 2021

June 1 - July 31 August 15, 2021

August 1 - September 30 October 15, 2021

SECTION J – LIST OF DOCUMENTS,

EXHIBITS, AND OTHER ATTACHMENTS

J.4 Attachment 4 - Group 1 Line Items

Tab 1 – Group 1 Domestic Line Items

Tab 2 – Group 1 International Line Items

Tab 3 – Group 1 Fifth Freedom Line Items

Tab 4 – Group 1 International Extended Connection Line Items

Tab 5 – Group 1 International Extended Connection with Business Class Line

Items

Tab 1 – Group 1 Domestic Line Items

Tab 2 – Group 1 International Line Items

Tab 3 – Group 1 Fifth Freedom Line Items

Tab 4 – Group 1 International Business Class Line Items

Tab 5 – Group 1 International Extended Connection Line Items

Tab 6 – Group 1 International Extended Connection with Business Class Line

Items

SECTION M – EVALUATION FACTORS

FOR AWARD

M.5 Price Evaluation for Group 1

In international business class Group 1 line items, the YCA, _CA, and _CB fares will be solicited; therefore the composite fare will be the evaluated price. If no

_CA fare is offered, then the YCA and _CB fares are the evaluated price. Offerors must submit a _CB fare for international business class line items to be considered for award.

a. In the international business class line items, where a YCA fare, _CA fare, and _CB fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare = (.34 * YCA Fare) + (.51 * _CA Fare) + (.15 * _CB Fare)

b. In the international business class line items, where a YCA fare and

_CB fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare = (.85 * YCA Fare) + (.15 * _CB Fare)

In international business class Group 1 line items, the YCA, _CA, and _CB fares will be solicited; therefore the composite fare will be the evaluated price. If no

_CA fare is offered, then the YCA and _CB fares are the evaluated price. Offerors must submit a _CB fare for international business class line items to be considered for award.

a. In the international business class line items, where a YCA fare, _CA fare, and _CB fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare = (.35 * YCA Fare) + (.60 * _CA Fare) + (.05 * _CB Fare)

b. In the international business class line items, where a YCA fare and

_CB fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare = (.95 * YCA Fare) + (.05 * _CB Fare)

c. In the international extended connection with business class line items, where a YCA fare, _CA fare, and _CB fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare = (.34 * YCA Fare) + (.51 * _CA Fare) + (.15 * _CB Fare)

d. In the international extended connection with business class line items, where a YCA fare and _CB fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare = (.85 * YCA Fare) + (.15 * _CB Fare)

SECTION M – EVALUATION FACTORS

FOR AWARD

M.5 Price Evaluation for Group 1

Group 1 Price/Technical Tradeoff

1. Nonstop service

(a) Costs associated with one (1) level of service compared to another will be considered; e.g., the possibility of cost savings resulting from the decreased risk of delayed or cancelled flights on nonstop service.

(b) Due to the complexity of international travel, the additional value of nonstop service in international line items will be considerably higher than in domestic line items.

(c) The possibility for completion of travel in one (1) day and the possibility of maximizing the travelers’ workday will be considered; e.g., possible cost savings from lodging, meals, and incidental expenses (M&IE)

(based on average current lodging and M&IE rates for the two (2) locations specified in the line item). The likelihood of completion of travel in one (1) day decreases as average elapsed flight time increases. The possible opportunities for cost savings increase with larger differences in available numbers of flights.

2. Additional Flights

The value for additional flights will be evaluated as follows: Additional nonstop flights carry more value than additional connecting/direct flights. The value of additional flights increases as average elapsed flight time decreases. For example, additional flights for an airport pair with an average elapsed flight time of

50 minutes is considerably greater than additional flights for an airport pair with an average elapsed flight time of 240 minutes. The value of additional flights decreases as the total number of flights available increases. For example, the additional value for a third nonstop flight over a second is greater than the additional value of a seventh nonstop flight over a sixth. The value of additional flights increases as the number of passengers for the line item increases. For example, 6 flights per day in a B line item are more valuable than 6 flights per day in an F line item.

3. Average elapsed flight time

The average elapsed flight time will be examined to consider the value of the traveler’s time en route. When examining nonstop service against nonstop service, or direct/connecting service against direct/connecting service, flight differences of up to 30 minutes are considered equal (to account for routine schedule changes, etc.). For example, if the shortest average elapsed flight time for a connecting flight is 181 minutes and another is 221 minutes, the evaluated difference is 10 minutes (Factor 2, Subfactor 2). Each offeror’s time will be measured against the offeror with the shortest average elapsed flight time in the line item.

When evaluating nonstop service against direct/connecting service, the actual

1. Nonstop service

(a) Costs associated with one (1) level of service compared to another will be considered; e.g., the possibility of cost savings resulting from the decreased risk of delayed or cancelled flights on nonstop service.

(b) Due to the complexity of international travel, the additional value of nonstop service in international line items will be considerably higher than in domestic line items.

(c) The possibility for completion of travel in one (1) day and the possibility of maximizing the travelers’ workday will be considered; e.g., possible cost savings from lodging, meals, and incidental expenses (M&IE)

(based on average current lodging and M&IE rates for the two (2) locations specified in the line item). The likelihood of completion of travel in one (1) day decreases as average elapsed flight time increases. The possible opportunities for cost savings increase with larger differences in available numbers of flights.

2. Average elapsed flight time

The average elapsed flight time will be examined to consider the value of the traveler’s time en route. When examining nonstop service against nonstop service, or direct/connecting service against direct/connecting service, flight differences of up to 30 minutes are considered equal (to account for routine schedule changes, etc.). For example, if the shortest average elapsed flight time for a connecting flight is 181 minutes and another is 221 minutes, the evaluated difference is 10 minutes (Factor 2, Subfactor 2). Each offeror’s time will be measured against the offeror with the shortest average elapsed flight time in the line item.

When evaluating nonstop service against direct/connecting service, the actual difference in the average elapsed flight time will be considered. For example, if one (1) nonstop flight is 181 minutes and one (1) connecting flight is 221 minutes, the evaluated difference is 40 minutes (Factor 2, Subfactor 2). Each offeror’s time will be measured against the offeror with the shortest average elapsed flight time in the line item.

3. Timeband/Service Distribution

Timeband/service distribution will be examined to consider the value of inbound and outbound flights. When examining timeband/service distribution, flight offerings in Timebands 1 (5:00 AM – 9:30 AM) and 3 (3:00 PM – 7:00 PM) will carry more value than flights in Timeband 2 (9:31 AM – 2:59 PM), 4 (7:01 PM –

11:59 PM) and (12:00 AM – 4:59 AM). For example, 3 flights per day in Timeband

1 will be more valuable than 4 flights per day in Timeband 2.

difference in the average elapsed flight time will be considered. For example, if one (1) nonstop flight is 181 minutes and one (1) connecting flight is 221 minutes, the evaluated difference is 40 minutes (Factor 2, Subfactor 2). Each offeror’s time will be measured against the offeror with the shortest average elapsed flight time in the line item.

4. Capacity volume in Group 1 and high volume line items

In high passenger volume line items within Group 1, additional value may be given based on the capacity available (number of seats, cargo capacity, Full Jet vs.

Propeller/Turboprop/Regional Jet, etc.). Additional value will be given to service on full jet aircraft where there are full jet and propeller/turboprop/regional jet (RJ) service differences (e.g., one carrier offers all full jet and another carrier offers service on propeller aircraft). As the number of flights and flight times become closer, the relative importance of capacity volume increases.

5. Baggage Fee Consideration

When evaluating a contract carrier that imposes a first (1st) checked baggage fee against a carrier that does not impose a first (1st) checked baggage fee, additional value shall be given to the carrier that does not impose a first (1st) checked baggage fee if the proposed composite fare is within 2% (rounded to the nearest whole dollar ) of the lower priced composite fare. If an offeror indicates that it will not impose a first (1st) checked baggage fee, and that offeror is awarded a line item with that designation, the contract carrier must maintain that it will not impose a first (1st) checked baggage fee for the awarded line item throughout the entire performance period of the contract, including any option periods. If the awarded contract carrier does not maintain the waived first (1st) checked baggage fee during the performance period of the contract, the contract carrier shall provide the

Government with written notice a minimum of ten (10) calendar days prior to imposing a baggage fee to the awarded line item(s). In such situations, the

Government reserves the right to re-evaluate all offers and re-award the line item.

4. Additional Flights

The value for additional flights will be evaluated as follows: Additional nonstop flights carry more value than additional connecting/direct flights. The value of additional flights increases as average elapsed flight time decreases. For example, additional flights for an airport pair with an average elapsed flight time of

50 minutes is considerably greater than additional flights for an airport pair with an average elapsed flight time of 240 minutes. The value of additional flights decreases as the total number of flights available increases. For example, the additional value for a third nonstop flight over a second is greater than the additional value of a seventh nonstop flight over a sixth. The value of additional flights increases as the number of passengers for the line item increases. For example, 6 flights per day in a B line item are more valuable than 6 flights per day in an F line item.

5. Capacity volume in Group 1 and high volume line items

In high passenger volume line items within Group 1, additional value may be given based on the capacity available (number of seats, cargo capacity, Full Jet vs.

Propeller/Turboprop/Regional Jet, etc.). Additional value will be given to service on full jet aircraft where there are full jet and propeller/turboprop/regional jet (RJ) service differences (e.g., one carrier offers all full jet and another carrier offers service on propeller aircraft). As the number of flights and flight times become closer, the relative importance of capacity volume increases.

6. Baggage Fee Consideration

When evaluating a contract carrier that imposes a first (1st) checked baggage fee against a carrier that does not impose a first (1st) checked baggage fee, additional value shall be given to the carrier that does not impose a first (1st) checked baggage fee if the proposed composite fare is within 2% (rounded to the nearest whole dollar) of the lower priced composite fare. If an offeror indicates that it will not impose a first (1st) checked baggage fee, and that offeror is awarded a line item with that designation, the contract carrier must maintain that it will not impose a first (1st) checked baggage fee for the awarded line item throughout the entire performance period of the contract, including any option periods. If the awarded contract carrier does not maintain the waived first (1st) checked baggage fee during the performance period of the contract, the contract carrier shall provide the

Government with written notice a minimum of ten (10) calendar days prior to imposing a baggage fee to the awarded line item(s). In such situations, the

Government reserves the right to re-evaluate all offers and re-award the line item.