(DRAFT) PWS - UPS Battery and Maintenance - Fort Hamilton NY.doc

PERFORMANCE WORK STATEMENT (PWS)

FI-MUE – SUST – UPS Maintenance Initial Preparation date: 02 November 2021 Revision Number: ##

Current Date: 02 November 2021 Preparing Organization: Network Enterprise Center – Fort Hamilton

1. Introduction and Background. Maintenance of two Uninterrupted Power Supply devices located within the LNEC Fort Hamilton’s Information Service Node (ISN). Devices are electrical apparatuses that provide emergency power to the Fort Hamilton Network Infrastructure when main power to the building fails. This support also provides an extra layer of protection during power surges. Provide in writing the inspection notification documentation. Provide written documentation for customer to sign to ensure customer acceptance at each visit. Visits are to be scheduled 48 hours in advance and conducted during business hours (Reference 5.0.1 and 5.5.1). Vendor is to abide by current federal health restrictions at time of visit (e.g. COVID). Visits to installation will require contractors to have government issued identifications (e.g. Driver’s Licenses) and if driving must have valid registration and insurance of vehicle being brought to installation. Background checks will be done by Directorate of Emergency Service at time of entering installation.

**Itemized listing of support being provided will be required to be listed on the quote. **

2. Technical Requirements.

a. 7x24 Maintenance Contract – 1 Year for (Make/Model) EATON Model 9355-20-30;

Serial Number: EA456KXX03. Includes 7x24 Parts and Labor Coverage, include battery replacement, if required. 7x24 Tech Support/Unlimited Service Calls 8 Hour onsite Emergency Response Time Annual 5x8 UPS Preventative Maintenance/Pre-Site Survey Annual Internal Battery Preventative Maintenance

b. 7x24 Maintenance Contract – 1 Year for (Make/Model) EATON Model 9155-12-15;

Serial Number: BN174FBB03. Includes 7x24 Parts and Labor Coverage, include battery replacement, if required. 7x24 Tech Support/Unlimited Service Calls 8 Hour onsite Emergency Response Time Annual 5x8 UPS Preventative Maintenance/Pre-Site Survey Annual Internal Battery Preventative Maintenance.

3. Administrative Requirements. Vendor will provide additional support of upgrades/patches and 7x24 technical support as needed.

4 Government Furnished Services

4.1 Facilities, Supplies and Services. The government’s property shall be used only in performance of this task, unless otherwise provided in this contract or unless otherwise approved by the contracting officer.

4.2 Government Furnished Equipment. Not Applicable

4.3 Government Furnished Software. Not Applicable

4.4 Government Furnished Information. Not Applicable

5.0 General Information.

5.0.1: Place of Work and Hours Section

Location of working being done is at Fort Hamilton, 206 Sheridan Loop, Brooklyn, NY 11252. Normal duty hours: 0730 - 1600, Monday through Friday, excluding Official holidays (section 5.5.1).

5.1 Government Rights.

5.1.1 The Government has unlimited rights to all documents/material produced under this contract and/or all TOs issued against this contract. All documents and materials, to include the source codes of any software produced under this contract, shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights under the applicable Data Rights clause(s).

5.2 Other Direct Costs (ODCs).

5.2.1 Any ODCs, if applicable, will be indicated and specified on individual TOs.

5.3 Invoicing.

5.4.1 Wide Area Workflow (WAWF) shall be implemented IAW Defense Federal Acquisition Regulation (DFAR) 252.232-7003 Electronic Submission of Payment Requests. Manual invoices will not be accepted.

5.5 Government Holidays

5.5.1 The following days have been established as legal public holidays in the federal service:

Independence Day Juneteenth 4th day of July 19th day of June

5.6 Security and Clearances. All contractor personnel assigned to this contract shall be U.S. citizens.

5.8 The contractor shall agree that any data furnished by the government to the contractor shall be used only for performance under this PWS, and all copies of such data shall be returned to the government upon completion of this effort.

5.9 Privacy Act. All contractor personnel assigned to this contract will have access to information that may be subject to the Privacy Act of 1974. The contractor is responsible for ensuring all assigned contract employees are briefed on Privacy Act requirements.

5.10 The contractor shall ensure that all assigned personnel understand applicable Security policies and directives. Personnel who knowingly violate security policies or directives are subject to immediate removal from any compensated work relating to this contract.

5.11 Identification of contract employees. Contract employees shall be required to identify themselves as a contractor at all times while on the job, e.g., in the workplace, when attending meetings, when answering government telephones, or when making phone calls on behalf of the government.

5.11.1 Identification (ID) Badges. The contractor shall provide each employee an ID badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material, be easily readable, and shall contain the following minimum information:

5.12 IAW DoDI 2000.16, DoD Antiterrorism Standards. Not Applicable

5.13 Records Keeping Maintenance. The contractor shall maintain, and support the maintenance of, accurate files of documentation, records, and reports required under the terms of this contract IAW AR 25-1, Army Knowledge Management and Information Technology, and AR 25-400-2, Army Records Information Management System.

5.13.1 The contractor shall not allow access to the files by any Government agency, non-government agency, or individual unless specifically authorized by the Contracting Officer.

5.13.2 The contractor shall make files available to the Contracting Officer or designated representative upon request. All files will become the property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

5.14 Organizational Conflict of Interest.

The Contractor will receive no privileged, proprietary, or otherwise sensitive information without the Government’s knowledge and without both the Government and Contractor implementing appropriate safeguards or agreements thereon. Contractor will not divulge any information accessed and obtained during the course of performing this task to other Contractor staff or anyone outside the Government. Specifically, in addition to any organizational conflict of interest provision, Contractor employees assigned to this contract where there will be privileged, proprietary or otherwise sensitive information will be required, prior to working, to sign a non-disclosure statement for the Government agreeing not to share any information or data with other Contractor personnel not assigned to the project or, if assigned to the project, who has not signed a non-disclosure statement. The signed nondisclosure statements will be furnished to the Contracting Officer’s Representative prior to contract performance.

5.15 Contractor Manpower Reporting Application: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address “https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractor);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractor);

(7) Total payments (including subcontractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language, and,

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

5.16 Quality Control Plan: The contractor will develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor will develop quality control procedures and a Quality Control Plan that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary” (PRS). After acceptance of the Quality Control Plan (QCP) the contractor will receive the contracting officer's acceptance in writing of any proposed change to his QC system. The contractor will submit the Quality Control Plan with their proposal. The Quality Control Plan will develop and implement written management procedures to ensure timely delivery and service continuity. The contractor will provide each ITR with a copy of the QCP prior to contract performance. These procedures will be up-dated as deemed necessary by the contractor and / or the government, at any time when they prove to be inadequate to solve site-specific problems. Any changes to the Quality Control Plan will be provided to the COR for approval in writing prior to implementation.