DRAFT_ PWS_ Switchgear.docx

Statement of Work

FOR

Installation of One (1) New Caterpillar XLM3 Paralleling Switchgear with Automatic Transfer Switch (ATS)

AT THE

U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services (ALTESS) Project Office Radford Army Ammunition Plant, Radford, VA

General Information

1. GENERAL: This is a non-personnel services contract for the purchase and installation of one (1) New Indoor Caterpillar XLM3 Paralleling Switchgear with Automatic Transfer Switch (ATS) and removal of one (1) existing GE AKD-10 Switchgear with custom GE Energy commander Automatic Transfer Switch (ATS) located within the PD ALTESS data center, Building 450, Radford, VA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, rigging, tools, materials, supervision, and other items and non-personal services necessary to perform Switchgear installation at PD ALTESS, Radford VA 24143 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

The contractor shall perform in accordance to the following DOD and Industry Standards here within.

DoD and Industry Standards:

DoD

· UFC 3-550-01 Exterior Electrical Power Distribution (2016).

· UFC 3-560-01 Electrical Safety, Operations & Maintenance (O&M) (2018).

· UFC 3-550-03N Power Distribution Systems (2004)

Industry

· Caterpillar XLM3 Paralleling Switchgear with Automatic Transfer Switch (ATS) Operations and Maintenance Manuals

1.2 Background: ALTESS maintains multiple Utility paths and emergency generator systems to maintain redundant power sources to ALTESS data centers. This acquisitions is to purchase and install one (1) New Indoor Caterpillar XLM3 Paralleling Switchgear with Automatic Transfer Switch (ATS) that is designed to monitor and control three (3) Caterpillar C15 500kw Generator sets equipped with EMCP 3.3 controls panels, 2000A Main Bus, 480Vac System Voltage, 3 phase, 60hrz located on the ALTESS datacenters Westside power plant. This new equipment will replace an outdated and faulty GE AKD-10 Switchgear with custom GE Energy Commander Automatic Transfer Switch (ATS). The GE AKD-10 Switchgear and Energy Commander ATS is end of life, the Program Logic Controller (PLCs), power supplies and various other components are no longer supported and new/used parts are no longer available.

1.3 Objectives: The basic objective is to provide sufficient and reliable amount of electrical power and automatic controls to the emergency generator system to support all of the data center functions by replacing an unreliable GE AKD-10 Switchgear and custom ATS with a new Caterpillar XLM3 Paralleling Switchgear. The new Caterpillar XLM3 gear will consist of components that are interchangeable with the Westside Caterpillar Switchgear. This will standardize the highly complex power systems which benefits the onsite government facilities staff, reduces training efforts and greatly improves the safety of the staff and equipment

1.4 Scope: The contractor shall furnish all labor, tools, materials, equipment, and supervision necessary to complete work associated with providing and installing one (1) New Indoor Caterpillar XLM3 Paralleling Switchgear with ATS, and the decommissioning, removing, and disposing of one (1) existing GE AKD-10 Switchgear with custom GE Energy Commander ATS at building 450 ATESS Radford, VA.

1.5 Period of Performance: The period of performance shall be upon award thru 30 September 2020.

1.6 General Information

1.6.1 Quality Control: The contractor shall ensure that work complies with the requirement of the contract and this PWS. A formal Quality Control Plan is not needed for this contract. Surveillance and inspection will be conducted by the Government. Any deficiencies found shall be corrected in a timely manner.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform work on the following Federal holidays:

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 am – 4:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, weather, or similar Government directed facility closings. Work expected to be performed outside of these hours must be approved by the Government at least one week in advance. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: Work under this contract will be performed at the Radford Army Ammunition Plant (RFAAP), ALTESS building 450 and associated areas in Radford, VA 24143.

1.6.6 Type of Contract: The government intends to award a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: All contractor and service personnel visiting RFAAP must have US citizenship and provide one form of valid photo ID for entrance onto RFAAP. All personnel will require an escort at all times.

All contractor and service personnel providing a recurring service to the RFAAP installation are required to obtain a RFAAP badge. In order to obtain a RFAAP badge the contractor shall submit and obtain a favorable nationwide formal background investigation for the personnel. This background investigation must be from a state agency or licensed background firm and not a computer search. Contractor personnel cannot have any adjudication actions (parole, probation, or open case files) within the past 5 years or they will not be able to obtain a RFAAP badge and access to the installation shall be denied. The investigation shall be submitted to RFAAP security personnel though the contracting official. The RFAAP Security Office shall then, upon validation of the favorable investigation, provide the RFAAP badge. The personnel receiving a RFAAP badge shall be required to carry the badge with them at all times while on the installation and secure the badge out of sight when not on the installation. Cell phones, cameras, PDA and electronic devices are not allowed on the installation without prior approval.

Contractors not requiring a RFAAP badge must obtain a visitor’s badge at the Visitor Station located at the entrance to the RFAAP facility. This badge must be worn at all times and be plainly visible.

Contractor personnel performing work under this contract must possess and abide by the security requirements at the time of proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secure.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR, if needed for this contract, will perform duties as specified in the Contracting Officer’s COR Letter of Designation. A COR may or may not be assigned to this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Key Personnel (Government):

Tim Hancock Team Lead, Facility Management US Army Acquisition Logistics Technology Enterprise Systems and Services Office: 540-731-3522 Email: timothy.w.hancock@us.army.mil

Roger K. Mann Contracting Office Representative (COR) Acquisition Specialist PL-ALTESS/US Army Acquisition Logistics Technology Enterprise Systems and Services Office: 540-731-5417 Email: roger.k.mann.civ@mail.mil

1.6.10 Key Personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between of 7:00am – 4:00pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contract personnel will wear visible badges at all times.

1.6.12 Contractor Travel: There is no specific Government-directed travel as part of this PWS.

1.6.13 Data Rights: The Government will have full ownership per local policy of all technical data, reports, and deliverables associated with this task order option. This shall include any and all drawings, diagrams, pictures and/or representations created by the vendor of the equipment.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES:

3.1The Government will make available the restroom facilities in Building 450 for the contractor’s use in performance of tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract in accordance with this PWS.

4.2 All components must be new and from the original manufacturer with a current year manufacturer date stamp on them. No grey market, refurbished, used or recycled items will be accepted.

5. SPECIFIC TASKS:

5.1. The contractor shall provide decommissioning, removal and disposal of one (1) General Electric ADK-10 Switchgear to include custom GE Energy commander ATS and applicable components.

5.1.1. Decommissioning, Removal and Disposal shall include

· Decommissioning, removal and offsite disposal of one (1) General Electric ADK-10 Switchgear to include custom GE Energy commander ATS and applicable components.

· Removal and disposal of applicable cables, wires and accessories specifically designed to support the GE ADK-10 Switchgear.

· All rigging (crane), lifting equipment, transportation and equipment to remove equipment from site.

· Fully certified and factory trained technicians.

5.2. The contractor shall deliver and install one (1) Caterpillar XLM3 Paralleling Switchgear with Automatic Transfer Switch (ATS).

5.2.1 Installation shall include:

· Installation of one (1) Caterpillar XLM3 Paralleling Switchgear with Automatic Transfer Switch (ATS).

· Provide all necessary rigging (crane), lifting equipment, transportation/freight shipment for the duration of the project.

· Provide fully factory trained and certified technicians.

· Replacement of electrical cables, conduit.

· Provisions in supplying temporary power to existing AKD-10 Switchgear during duration of project.

· Power supply shall be at 1,000kw of redundant power to all loads.

· There can be no interruption of power supply throughout the entire duration of project.

· Supply a temporary load distribution center to connect two (2) temporary power sources to the facility loads.

· Includes temporary service to critical loads during installation.

· Standard on-site switchgear field start-up / commissioning includes:

· Automatically start, synchronization and parallel engine generators sets upon initiation of automatic sequence.

· Automatic synchronization, parallel, and soft load/ upload the generator plant with utility source through closed transition during emergency operations.

· Testing of new circuit breakers, digitrip units, and all protective relays to include setting limits to existing thresholds.

· Provide standard on-site switchgear field start-up/commissioning and owner/operator training

· Training to be completed immediately following start-up completion.

· Provision of platform and connection to existing building monitoring system for remote monitoring.

· Monitoring of new switchgear shall include:

· Remote monitoring

· Status monitoring

· Alarm indication

· Includes new load cables from secondary side of existing Utility Transformer to New Switchgear

· Includes new load cables from new switchgear to each existing generator sets.

· Includes new distribution cables for the 3 load breakers.

· Provide integration of existing CAT C15 generator sets into new switchgear lineup

· Includes upgrades of existing EMCP3.3 control panels to latest EMCP4.2B control panels.

5.2.2. Caterpillar XLM3 Paralleling Switchgear with ATS switch features and accessories shall include:

· Operating Modes:

· Emergency Standby / Island Mode

· Utility Paralleling Mode

· Generator Paralleling Functions:

· Dead Bus Arbitration

· Synchronization

· Load Sharing (kW / kVAR)

· Load Sense / Load Demand

· Generator set priority or engine-hour balancing

· Automatically match on-line generator capacity to the loads

· Load She / Load Add Sages

· Automatic or manual load shed up o eight (8) stages.

· Utility Paralleling Functions:

· Utility Transfer / Control

· Utility Protective Relaying (Utility Grade)

· Circuit Breakers:

· Gen paralleling circuit breakers and control

· Utility paralleling circuit breakers and control

· Distribution circuit breakers and control

· All breakers must be Eaton Magnum DS low voltage type with installed digitrip units.

· Control and Operator Interface

· 19” ELO Model 2094L Touchscreen HMI

· DYNICS BTXE Industrial TSP Computer

· Bus monitoring

· System monitoring and control

· Control power – best battery diode circuit (factory supplied)

· Communication & Reporting

· Alarm logging

· Remote communications capability

· Ethernet switch (factory supplied)

· Data logging & trending

· Report generation

· Certification

· SWGR-UL1558, CSA, ANSI C37.20.1 and C37.51

· Breakers – UL1066, ANSI C37.13, C37.15 & C37-17

· Power Envelope: Eaton Magnum DS Low Voltage Switchgear

· Service Voltage:: 480/277 wye, 4 Wires, 60 Hertz, Neutral 100%

· Short Circuit Rating:: 100

· Certification:: UL1558

· Bus Specifications

· Amps:: 2000

· Bus Rating: 100 kA

· Insulation:: None Bus Plating:: Silver

· Density:: Standard

· Temperature Rise:: 65 Degree C Rise over 40 Degrees

· High Altitude Derating::

· Ground Bus:: 0.25x2" (Std)

· Ground Bus Lugs (1 each end):: Std Gnd Lug (Mechanical Locking)

· Incoming Information

· Left Substation: None

· Right Substation: None

· Incoming Cables in Structure(s):: None

· Incoming Busway in Structure(s):: None

· Structure Specifications

· Enclosure Type:: NEMA1 Indoor

· Cable Compartment Closure: Covers, Captive Screws

· Conduit Entry:: Top Entry

· Enclosure Properties

· Total of 1-2 free-standing Control Panels Structures for Master / HMI and some control components.

· Total of 3 Distribution Structures, Total Width of 82 Inches. Assemblies and General Information attached.

· Integrated and Pre-wired Controls:

· Master Control Section

· UNITY M1E PLC system design

· 19” ELO Touchscreen HMI / Factory Talk Software

· Red Lion BMS Interface

· Upgrade to latest EMCP4.2B control panel

· Integration of existing CAT C15 Generator sets into new switchgear lineup includes:

· Includes upgrade of existing EMCP3.3 control panel to latest EMCP4.2B control panel.

· Generator Controls and Protection Section

· Utility Controls and Protection Section

· GE Multilin SR850 Utility Relay

· Distribution Controls Section, Hardware, and Protection

· Phoenix Ethernet communications network hardware-unmanaged switch (complies with IEEE 802.3).

6. New equipment documentation and warranties shall include:

· One (1) Set of Operations and Maintenance Manuals

· Hardcopy and digital copy.

· One (1) set of As-Built Drawing Package.

· Hardcopy and digital copy

· Two (2) year factory warranty on all new equipment.

Critical Notes:

· All electrical work must meet or exceed national, state, and local electrical codes (NEC).

7. PERFORMANCE REQUIREMENTS SUMMARY

7.1 Surveillance of Contractor performance will employ the performance objectives and thresholds as defined in Table 10.0, Performance Requirements Summary.

Table 8: Performance Requirements Summary

(AQL)

Surveillance Method Incentive / Disincentive

None

None

None

None

11. DELIVERABLES

11.1 The items listed Table 11.0, Deliverables Summary, are deliverable to the Government in accordance with this PWS.

Table 11: Deliverables Summary

Format

Submit To

timothy.w.hancock.civ@mail.mil, PD ALTESS

timothy.w.hancock.civ@mail.mil, PD ALTESS

timothy.w.hancock.civ@mail.mil, PD ALTESS

ALTESS POR 2954