Draft PWS- PAPI Lights.pdf

DRAFT

Performance of Work Statement (PWS)

PURCHASE & REPLACEMENT OF EIGHT (8) AIRFIELD PAPI LIGHTS

6 April 2021

1.0 DESCRIPTION OF SERVICES

1.1 SCOPE. The contractor shall provide all labor, equipment, services, oversight and direction to commission eight newly installed LED PAPI lights. This replacement will ensure continued power to the airfield lighting PAPI system and its effected electrical equipment. The contractor shall perform to the standards pertinent to the work requirements herein, in addition to following all local, state, and federal regulations.

1.2 Software Updates. The Contractor shall ensure that any software is updated and merged into the existing airfield lighting control system, and that all the electrical components on these units operate properly in accordance with the manufacturer’s specifications.

1.2.1 This system uses two LED light channels on each light unit to provide pilots with precise visual information, enabling a safe approach to land on the runway.

1.3 Deliverables. 2 w-LPLF, LED PAPI B L881; 2.8-6.6 A 50-60 HZ. The commissioning of these regulators must include a complete warranty.

1.4 Safety. The contractor shall comply with all OSHA and FAA safety standards as applicable.

2.0 SERVICE SUMMARY

Performance Objective PWS Para Performance Threshold

Commissioning of PAPI Lights- contractor to commission the PAPI lights once installed.

1.2, 1.2.1, 1.3,1.4

0 deficiencies permitted- re-perform

3.0 INCIDENTAL AND GOVERNMENT FURNISHED SERVICES. Security Police and Fire Protection: The Government will provide general on-base security and fire protection services.

Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8-0911(from on-base phone) and 208- 828-0911(from all other phones).

3.1 Utilities. All reasonable quantities of electricity will be made available to the Contractor without charge.

4.0 GENERAL INFORMATION. Normal operating hours are 0730 to 1630 Monday through Friday, except for Federal holidays or when the installation is officially closed by the 366th FW Commander.

Recognized Federal Holidays. A minimum of ten paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday President Day Memorial Day

Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day.

The contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.

4.1 Contract Manager and Alternate. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s). Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) will be responsible for contract performance IAW the PWS. The contract manager or alternate will have full authority to act for the contractor on all contract matters. The name of this person, and an alternate or alternates, will act for the contractor when the primary is absent.

4.2 Personnel. All contractor personnel must present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing contractor-furnished clothing bearing the company name and/or logo. Dress of office workers will be in good taste and conducive to working with the general public. The contractor will identify himself as a contractor in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

4.2.1 Language. All employees shall fluently read, write, speak, and understand the English language.

4.2.2 Passes. Contractor shall submit SFS 30’s for all workers requiring access to Mountain Home AFB within five (5) calendar days following contract award to the government Point of Contact (POC) or Subject Matter Expert (SME). After approval, the POC or SME will notify the contractor that the employees may get their installation access ID at the Visitor’s Center.

4.2.3 Identification Retrieval. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc. Return to the POC or SME for proper disposal.

4.2.4 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.2.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on MHAFB.

4.2.6 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.7 Physical Security. The contractor shall be responsible for safeguarding all government property.

At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.3 Records Management. All records, files, and documents, regardless of media (e.g., paper, electronic, etc), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract. Records shall be turned over to the government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

4.3.1 For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material.

5.0 ENVIRONMENTAL

5.1 Hazardous Material (HAZMAT) Inventory and Safety Data Sheets (SDS). SDS are required as specified in Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor within ten (10) calendar days following contract award to the CO for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary.

5.2. HAZ MAT Approval. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The Government (HAZMART personnel) shall inventory all chemicals the Contractor brings on to MHAFB or any property under the control of MHAFB. Any products which meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

5.3. Material Storage and Use. The Contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

5.4. Notification of Environmental Spills. If a spill occurs, the person discovering the spill shall make every effort to stop the product flow, when possible, warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department shall be notified IMMEDIATELY. Responsible units and activities shall clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons shall be recovered by the responsible unit or activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials shall be packaged and staged for disposal IAW the installations hazardous waste procedures.

Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

5.5. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris IAW Federal, State, and local regulations.

5.6. Determinations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations.

5.7. Disposal. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the CO and Environmental Office. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

5.8. Asbestos. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv). Work may be conducted in facilities that may contain Asbestos Containing Material (ACM) or Potential ACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

5.9. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act (NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366FW A7IE Cultural Resources Manager, Ms. Noelle Shaver (828- 8003/6351) is required prior to implementation.

6.0 QUALITY CONTROL.

6.1. The contractor shall develop, document, implement, maintain, and continuously improve a comprehensive Quality Control Plan (QCP) to ensure continuous, cost effective, and efficient emergency repairs, as well as compliance with Federal, State, local regulations, and all the terms and conditions of the contract.

6.2. The Contractor’s QCP shall implement procedures to identify and prevent recurrence of deficiencies.

At a minimum, the QCP shall address the areas identified in the Service Summary (SS). The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and how any deficiencies will be corrected.

7.0. QUALITY ASSURANCE.

7.1. Measures for assessing quality control and acceptance will be done by the Subject Matter Expert (SME) and include: reviews of equipment used, application methods and the effectiveness of practices utilized.

7.1.1 The Government shall periodically inspect and evaluate the Contractor’s performance to ensure services are received (IAW) the terms and conditions of the contract. The SME shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, conferring with technical representatives, or otherwise inspecting the task or its results to determine whether or not performance meets the standards outlined in the SS.

7.2. The SME and/or COR shall utilize the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become part of the Official Contract File. When a performance threshold has not been met or has not been accomplished, the COR shall initiate and provide to the CO a Performance Assessment Report (PAR). The Contractor shall respond to the PAR IAW instructions.

7.3. The Contractor’s performance shall be based on the COR and CO’s evaluation of the results required by the SS and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations shall be the determining factor for the success or failure of this contract.

7.4. Customer Complaints. The COR shall receive and investigate complaints. The COR shall initially validate customer complaints. The CO shall make final determination of the validity of customer complaint(s). The Contractor shall re-perform validated customer complaints within an agreed upon timeframe between the contractor and COR. All validated customer feedback shall be included in the monthly surveillance reports when work is performed.

7.4.1 Failure to meet the performance objectives during the contract period shall result in a warning or letter of concern from the CO. Failure to successfully re-perform following issuance of a letter of concern shall constitute an immediate Multi-Functional Team (MFT) meeting.