DRAFT_PWS_LO Paint Booth.pdf

PERFORMANCE

WORK

STATEMENT

(PWS)

LOW OBSERVABLE (LO)

FACILITIES MAINTENANCE CONTRACT

FA4819-21-R-0029

325 MXS

TYNDALLAFB, FLORIDA

DATE: 5 May 2021

TABLE OF CONTENTS

Section Number and Title Page Number

1.0 Description of Services 3

2.0 Services Summary 12

3.0 Government Furnished Property and Services 12

4.0 General Information 13

5.0 Appendices 17

Appendix A, Systems, Sub systems and Equipment by Building Location 18

Appendix B, Acronyms and Definitions 19

Appendix C, Publications and Forms 20

Appendix D, Monthly Invoices 21

Appendix E, Bldg 280 Main Equipment List 22

Appendix F, Maintenance Schedule 24

1.0 DESCRIPTION OF SERVICES.

1.1 SCOPE. The contractor shall provide all management, labor, tools, materials, equipment and transportation necessary to perform scheduled, recurring preventative maintenance and inspection (PMI) services of the two (2) aircraft paint booths and their related systems in accordance with the manufacturer’s recommended preventative maintenance schedule. A complete list of the equipment requiring PMI service are outlined in paragraph 1.2.7 of this PWS. The aircraft paint booth systems, sub-systems and attached equipment are located within one building at Tyndall AFB, as identified in Appendix A.

1.1.1. The contractor shall perform unscheduled maintenance on malfunctioning paint booth equipment as necessary in accordance with paragraph 1.3.

1.1.2. The contractor shall provide emergency repairs for the equipment identified in paragraph 1.4.3 as necessary in accordance with the procedures outlined in paragraph 1.4.

1.1.3. The contractor shall maintain paint booth inserts including attached and supporting equipment accessories (i.e., breathing air filter regulators, shop air gauges and filters, shop air solenoid valves, temperature sensing probes, screens, etc.) in accordance with the manufacturer’s recommendations and standard commercial practices. Any chemicals used shall be environmentally safe and shall comply with all federal, state, and local environmental compliance laws and regulatory codes.

1.1.4. The contractor shall provide a descriptive and comprehensive inspection checklist based of the provided maintenance schedule in Appendix F for the equipment outlined in paragraph 1.2.7 of this PWS to 325 MXS COR to ensure that scheduled maintenance is being performed as required. The inspection criteria shall be based on the manufacturer’s recommendations for inspections and maintenance. Any deficiencies found during inspections by this agency will be handled on a case-by-case basis and dependent on the severity of said deficiencies in accordance with vendor recommendations and the procedures defined via this PWS.

Description PWS Para Submission Requirements

0001 Inspection Checklist 1.1.4 & Appendix F Within 30 Days of Contract Start Date

1.2 PREVENTATIVE MAINTENANCE AND INSPECTION (PMI) PROGRAM. A Preventive Maintenance and Inspection (PMI) program shall be implemented to service the paint booths and related systems identified in paragraph 1.2.4.1 of this PWS. (Note: The building locations housing the aircraft paint booths and related systems are listed in Appendix A).

1.2.1.The contractor shall perform recurring PMI at recurring intervals in accordance with manufacturer’s recommendations. See Appendix F for the required intervals. Additionally, all applicable OEM manuals will be provided to the contractor on disk upon contract award.

1.2.2.All PMI visits shall be coordinated with the Low Observables (LO) facility manager and the Contracting Officer Representative (COR).

1.2.3.The PMI service schedule shall ensure that no more than one paint booth is disabled at any time due to preventative maintenance to prevent disruption to operations.

1.2.4.Any filters requiring replacement shall be changed during scheduled PMI visits.

1.2.5. TROUBLESHOOTING AND MINOR REPAIRS. All troubleshooting and/or required minor repairs that are discovered during a PMI visit shall be accomplished during that PMI visit and shall be considered preventative maintenance. Minor repairs and/or adjustments are defined as something requiring less than two hours of labor and consumable items/parts. The contractor can only invoice the Government for actual repair costs; labor, and to include no more than a 20% mark-up on parts.

1.2.6. MAINTENANCE AND STATUS REPORTS. The contractor shall develop and submit maintenance report to the COR, summarizing all maintenance performed during PMI or service calls. The report shall identify maintenance tasks performed, as recommended by the equipment manufacturer, and identify maintenance and repair discrepancies noted during PMI that have not yet been repaired.

1.2.6.1. The status report can be in short contractor format identifying any significant concerns or future issues of the paint facility we need to be aware of.

1.2.6.2. Both reports shall be submitted within 10 business days after the following preventative maintenance scheduled month.

1.2.7.PREVENTATIVE MAINTENANCE AND INSPECTION REQUIREMENTS BY BUILDING

NUMBER & SYSTEM. Preventative maintenance shall be performed on the following systems at regular intervals in accordance with the manufacturer’s recommendations.

1.2.7.1. BUILDING 280 (HANGAR 4):

Global Finishing Systems (GFS) Inc. Paint Booth Inserts (2 ea.):

a. Inspect and repair or replace mechanical and moving parts to include but not limited to plenum booth doors, personnel doors, roll-up doors and hinges

b. Inspect and repair or replace all electrical components, wiring and parts

c. Inspect structure and repair or replace any loose or damaged items

d. Inspect and repair or replace all compressed air lines and/or water separators/regulators

e. Inspect and clean the walls, ceiling, ductwork and light covers

f. Clean and repair or replace all ductwork

g. Replace bulbs, ballasts, seals and glass fixtures

h. Repair or replace all electrical components, wiring and parts

Aircraft Paint Booth Filtration Systems:

a. Remove and replace all particulate filters as needed by manometer reading, ensuring 21

September 1998 National Emission Standards for Hazardous Air Pollutants (NESHAP) requirements are met.

b. Replace filters and place old filters in appropriate containers provided by the GOV.

c. Filter Monitoring: Monthly manometer readings shall be conducted to evaluate filter efficiency

d. Filters should be changed IAW manufacturer’s recommendation. (All booth filters will be changed as needed/manufacturers’ recommendation).

Air Compressors/Refrigerated Air Dryers/Chillers/Pumps/Breathing Air Systems/Dust Collection/Air Shower/Side Steam Closed Loop & Turb-Disc Filtering Systems:

a. Check and ensure all mechanical parts are in proper working order

b. Check and repair all electrical components

c. Check all desiccant levels

d. Check and clean or replace all filters/cartridges/inlet coils etc. as required by owner’s manual

e. Inspect, adjust and replace belts, hoses, valves, seals, etc.

f. Repair leaks and replace parts as needed for proper/safe operation

g. Lubricate motors and bearings

h. Make all required service adjustments to the pilot valves, pressure switches and regulating valves

i. Contractor to inspect monthly and change oil as needed

j. Take quarterly breathing air sample, send off for analysis, and provide results back to the customer

Paint Booth Facility Lighting:

a. Replace bulbs, ballasts, seals, and glass when required

b. Repair or replace all electrical components, wiring and parts as required

Air Make-up Units/Exhaust Units:

a. Check and ensure all parts are in correct working order

b. Check and repair or replace all electrical components, wiring and parts not limited to but to include fuses

c. Inspect, adjust and replace as required all belts

d. Clean burner on heating units and adjust for proper heating capabilities

e. Clean, repair or replace fan blades and all ductwork

f. Repair or replace all loose or bad bearings

g. Make adjustments and alignments to all pulleys and sheaves

h. Clean and repair evaporative cooling system

i. Lubricate motors and fans

j. Repair leaks and replace parts to ensure proper operation

Sanding Booths:

a. Check and lubricate all moving parts.

b. Check and replace all filters.

1.3. UNSCHEDULED MAINTENANCE. Repair of malfunctioning equipment that does not fall under the preventive maintenance schedule outlined in paragraph 1.2.7 of this PWS is considered unscheduled maintenance. All equipment outlined in this PWS is subject to unscheduled maintenance. The contractor shall furnish the government with a price quote that identifies the breakdown in price for the requisite labor and parts for each unscheduled maintenance service call. All unscheduled maintenance shall be invoiced through Procurement Integrated Enterprise Environment (PIEE) site. If the need for unscheduled maintenance is determined during a routine PMI visit, the COR must approve before repairs are initiated. Existing warranties will be taken into consideration prior to any repairs. The contractor can only invoice the Government for actual repair costs to include parts and labor; markup on parts of no more than 20%. Contractor must provide 3 quotes per item if purchased competitively or a sole source justification for a single source. All parts requiring purchase s need COR approval prior to purchase.

1.4. EMERGENCY REPAIR. The contractor shall provide emergency repair services for the equipment outlined in paragraph 1.4.3, as necessary to ensure the functionality of the paint booths and supporting systems in building 280. The response time for emergency repair shall not exceed 24 hours. Normal paint booth operations are 24/7. The contractor’s Field Service Technicians (FST) shall physically respond, with the appropriate test equipment, parts, and tools to provide emergency repair work within the 24 hour response time.

The contractor shall furnish the government with a price quote that identifies the breakdown in price for the requisite labor and parts for each emergency repair service call. All unscheduled maintenance shall be invoiced through PIEE. The contractor can only invoice the Government for actual repair costs to include parts and labor; markup on parts of no more than 20%. Contractor must provide 3 quotes per item if purchased competitively or a sole source justification for a single source. All parts requiring purchase s need COR approval prior to purchase.

1.4.1. The contractor shall provide a point of contact available to respond back to government personnel no later than one hour after notification of an emergency repair call.

1.4.2. The contractor’s FST shall report to the COR to log-in (phone call is acceptable). This log-in is mandatory. When the service is completed, the FST shall document the services rendered on a legible service report. The FST shall log out with the COR and submit the service report to the COR. All service reports shall be submitted to the equipment user (or to the COR if is an equipment user) for an “acceptance signature” and to the COR for an “authorization signature”. If the COR or alternate is unavailable, a signed authorized copy of the service report will be sent to the contractor after the work can be reviewed (if requested or noted on the service report).

1.4.3 EQUIPMENT COVERED UNDER EMERGENCY REPAIR REQUIREMENTS (Bldg.

280):

a. Air compressors (2 ea.) for tool air in the paint facility (Located in room108)

b. Air dryers (2 ea.) for compressor (Located in room 108)

c. Air make up units (2 ea.) for GFS Booth paint hangar inserts (Located on second floor)

d. Aircraft Paint Booths (2 ea.)

e. Water filtering system for paint booth inserts (Located in room 108)

f. Air chiller systems (cooling towers are located outside room 108) to include screens and water sensor probes (Located in room 108)

g. Breathing air purifier (Located in room 146)

h. Sanding booth (located in room 108)

i. Various lighting systems

j. Dust collection vacuum system (Located in room 141)

k. Daiken heat pump (Located outside of R-141)

l. Cooling towers

1.5. WARRANTIES. All work performed shall be covered by a one year contractor warranty. All parts replaced shall carry manufacturer’s warranty. The contractor shall initiate or register product for warranty and provide any warranty documents to the COR.

1.6. INVOICING: When submitting an invoice into PIEE for parts and filters, contractor must provide the backup documentation to include: 3 quotes per item if purchased competitively or a sole source justification for a single source if exceeding threshold. Refer to FAR 15.404-1 (b) price analysis for commercial and non-commercial items.

1.6.1. Monthly Preventative Maintenance: Monthly Preventative maintenance service calls under this contract shall be invoiced against the appropriate Monthly Preventative Maintenance CLIN’s for labor, and the Preventative Maintenance Parts CLIN for parts. The contractor can only invoice the Government for actual repair costs to include parts and labor; markup on parts of no more than 20%. All parts requiring purchase need COR approval prior to purchase.

1.6.2. Quarterly Preventative Maintenance: Quarterly Preventative maintenance service calls under this contract shall be invoiced against the appropriate Quarterly Preventative Maintenance CLIN’s for labor, and the Preventative Maintenance Parts CLIN for parts. The contractor can only invoice the Government for actual repair costs to include parts and labor; markup on parts of no more than 20%. All parts requiring purchase s need COR approval prior to purchase.

1.6.3. Unscheduled Maintenance: All unscheduled maintenance service calls under this contract shall be billed against the appropriate Unscheduled Maintenance Labor CLIN for labor, and the Unscheduled Maintenance Parts CLIN for parts. The contractor can only invoice the Government for actual repair costs to include parts and labor; markup on parts of no more than 20% no handling, or burden shall be added to the cost. All parts requiring purchase need COR approval prior to purchase.

1.6.4. Emergency Maintenance: All emergency repair service calls under this contract shall be billed against the appropriate Emergency Repair Labor CLIN for labor, and the Unscheduled Maintenance Parts CLIN for parts. . The contractor can only invoice the Government for actual repair costs to include parts and labor; markup on parts of no more than 20%, no handling, or burden shall be added to the cost. All parts requiring purchase need COR approval prior to purchase.

1.6.5. Filter Replacement: All filter replacements shall be billed against the appropriate Filter Replacement CLIN. The contractor can only invoice the Government for actual repair costs to include parts and labor; markup parts of no more than 20%, no handling, or burden shall be added to the cost.

1.6.6. Markup on Parts Criteria (all Areas): If parts are NOT received within 45 days from the date when the technician informs the COR of what part or parts are required, the 20% markup on parts will not be allowed/approved (unless unusual circumstances take place as deemed by the CO or the COR).

1.6.7. Tracking Numbers on Parts: Once the contractor supply specialist knows from the vendor the part(s) tracking number the contractor specialist will inform the COR at the earliest opportunity of the tracking number(s) and delivery company. This notification shall be made by email.

1.7. CONTRACTOR PERSONNEL.

1.7.1. CONTRACT MANAGER. The contractor shall provide the name and telephone number of the contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contract manager and alternate(s) must be able to read, write, speak and understand English.

1.7.2. QUALIFICATIONS AND STAFFING.

1.7.2.1. The contractor shall be fully staffed on first day of work under the contract with fully qualified employees.

1.7.2.2. “Fully qualified” is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program on the type of equipment to be serviced. For field experience, employees must have as a minimum two years of experience equipment with respect to scheduled and unscheduled preventive and intervening repair maintenance of equipment listed in this contract.

1.7.2.3. Individuals who are performing the work must be able to speak and understand English, and a regular employee of the contractor; day laborers are not acceptable.

1.7.2.4. The contractor must comply with all standards outlined in the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1.

1.7.2.5. The contractor must comply with all applicable OSHA, Federal, State, local and Tyndall AFB safety standards.

1.7.2.6. All employees must wear/use proper Personal Protective Equipment (PPE).

1.7.2.7. Hazardous Waste Management Training. All personnel who generate or manage HW shall be trained in accordance with the requirements specified in Tyndall’s Hazardous Waste Management Plan. Hazardous Waste Operations and Emergency Response (HAZWOPER) Training. Contractor personnel shall have proof of the 40 hour course completion as required by 29 CFR 1910.120.

1.7.2.8. To perform repairs and service on Daiken (model WMC) magnetic bearing chillers and access to Daiken software and service procedures and service technician must be a Daiken factory certified Service technician.

1.7.2.9. After taking a breathing air sample (on a quarterly basis), the sample will be sent in for analysis. The sample must meet the air/gas quality portion of specifications CGA G-7.1-208 Grade D (2). A Certificate of Analysis of the test will be sent to the COR on a quarterly basis.

1.7.2.10. Global Finishing Systems Paint Booth Insert Human Machine Interface display control panel software is a proprietary software and cannot be manipulated without contracting Global Finishing Systems Representative. This display module is a plug and play unit and therefore no reason for any software changes.

1.7.2.11. To Perform Eddie Current Inspection on the chillers service technicians must be qualified and certified (i.e. chiller tubes) in accordance with the American Society for Non-Destructive

Practice of # SNT-TC-1A guidelines.

1.8. ENVIRONMENTAL REQUIREMENTS AND HAZARDOUS WASTE MANAGEMENT.

1.8.1. ENVIRONMENTAL LAWS AND REGULATIONS COMPLIANCE. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws and permits, and DoD, Air Force, Air Combat Command (ACC), and Tyndall AFB environmental regulations, policies, and guidance. The contractor shall establish policies and procedures to protect the health and safety of personnel using, living, or working on properties under the jurisdiction of Tyndall AFB and minimize or eliminate risks of environmental pollution. Contractor operations are subject to environmental compliance inspections without notice.

1.8.2. ENVIRONMENTAL REQUIREMENTS. The 325 CES/CEIE serves as the single point of contact with all regulatory agencies including interpretation of directives, coordinating inspections, and submitting reports and correspondence. The 325 CES/CEIE acts as the central repository for all environmental records required to be maintained by law or directives. The 325 CES/CEIE recommends the appropriate course of action to resolve environmental discrepancies. The contractor shall:

1.8.2.1. Comply with applicable environmental standards, rules, directives, permit conditions, and policies. Make environmental compliance requirements pertaining to its mission known to the

325 CES/CEIE.

1.8.2.2. Be responsible for the actions of its sub-contractors and ensure its sub-contractors understand and comply with the provisions herein.

1.8.2.3. Grant 325 CES/CEIE management personnel (and authorized contractors) access to their area to perform environmental monitoring and auditing as required.

1.8.2.4. Comply with 325 CES/CEIE’s policies and procedures for waste minimization and recycling. Manage hazardous material IAW AFMAN 32-7002.

1.8.2.5. Obtain the 325 CES/CEIE’s approval prior to introducing new (i.e. if manufacturer changes, size and or quantity changes) hazardous material onto the installation.

1.8.2.6. Provide the 325 CES/CEIE a forecast of hazardous waste disposal requirements (both type and amount).

1.8.2.7. Manage all on-base generated hazardous/regulated waste IAW TAFB Hazardous Waste (HW) procedures until the waste is transferred to Tyndall’s 90-Day Hazardous Waste Accumulation Site (HWAS).

1.8.2.8. Immediately report all accidental or unintentional releases of hazardous materials, hazardous waste, POL products, and other materials IAW the 325 CEIE’s plans and directives.

1.8.2.9. Reimburse the 325 CES/CEIE for the cost of cleanup and disposal of a spill or release by the contractor, including payment of any sampling and analysis in support of the cleanup operation and any fines, administrative penalties or investigative costs that might be imposed by a regulatory agency in response to a release or spill by their operation.

1.8.2.10. Not disturb any historical, archeological, or cultural artifacts. If such items are discovered on the premises, the contractor will immediately notify the 325 CES/CEIE and protect the site and material from further disturbance until clearance to proceed is received.

1.8.2.11. Do not disturb any endangered or listed species occurring on Tyndall AFB.

1.8.2.12. Notify the 325 CES/CEIE immediately of any environmental regulator visits and requests for information.

1.8.2.13. Take appropriate action to correct any environmental deficiencies within 24 hours.

1.8.2.14. Be financially responsible for all fines, penalties, or judgments imposed by a federal, state, or local agency or court for environmental law violations or other damages resulting from, but not limited to, the treatment, storage, disposal, discharge, or release by their operation. The contractor responsibility under this provision shall continue even if such violations are not discovered until after the contractor has vacated the assigned areas/facilities and the agreement has been terminated.

1.8.3. HAZARDOUS WASTE MANAGEMENT. Any HW generated under this contract shall be managed in accordance with TAFB procedures which include 40 CFR Parts 260-265. TAFB HW procedures are found in TAFB HW Management Plan. All HWs will be characterized by 325 CES/CEIE. All HWs generated by this contract will be transferred to Tyndall’s HWAS to be incorporated with other Tyndall HW to be sent to a permitted treatment, storage, and disposal facility (TSDF) for disposal. All hazardous wastes that are compactable shall be compacted prior transfer to the HWAS. There is one 55 gallon barrel compactor located in each paint bay for contractor use. The contractor will identify a POC that will be responsible for managing the HW generated by the activities associated with this contract. Contractor personnel will maintain annual HW training.

The government will provide Department of Transportation (DOT) compliant containers or packaging.

1.8.3.1. HAZARDOUS MATERIAL APPROVAL. All chemicals used on the installation must be tracked by the Hazardous Materials Management Office (HAZMO). The HAZMO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval by submitting the TAFB Forms 81 & 82 along with the manufacturer specific safety data sheets of the chemicals that will be brought onto TAFB to the HAZMO ten days prior to starting work. A TAFB Form 83 must be submitted to the HAZMO monthly until completion of the contract to document quantities of each material used during each month.

1.8.3.2. The contractor shall furnish TAFB Forms 81, 82, and 83 to the HAZMO, for anticipated quantities, application of use, and method of disposal for all materials to be used under this PWS.

The listing shall include, but not be limited to, compressed gas, adhesives, lubricants, paint oils, spray cleaning solvents, and any known hazardous materials. The contractor must find a suitable substitute for any chemical not allowed for use on the base. If the contractor decides they need additional hazardous material not listed on the original submittal, a TAFB Form 82 should be submitted to the HAZMO for review and approval. No hazardous materials should be brought onto the installation prior to receiving a hazardous materials authorization letter from the

HAZMO.

1.8.3.3 SPILL CONTROL. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. The contractor shall be familiar with the shop’s HW Contingency Plan. For any spills caused by or resulting from the contractor's action or inaction, the contractor shall provide all necessary manpower, equipment and material to implement all spill response, containment, cleanup and reports required by Federal, State, and local laws, regulations and standards. The contractor shall be responsible for any damage resulting from contractor caused spills. The contractor shall report any spills to the COR immediately.

1.8.3.4 MATERIAL DISPOSAL. The contractor shall process all hazardous waste and non-hazardous waste material generated in the performance of this contract as Tyndall generated waste.

The contractor will manage all wastes generated in the performance of this PWS in accordance with (IAW) Tyndall's waste management procedures include in the Tyndall Hazardous Waste Management and Integrated Solid Waste Management plans. The contractor will not be responsible for the disposal of the waste generated, but will make every effort to minimize the amount of hazardous waste and non-hazardous waste generated.

1.8.3.5 The government will provide Department of Transportation (DOT) compliant containers or packaging material. Containerized waste materials shall be coordinated with 325 CES/CEIE for proper disposal. All waste material removal shall not exceed 48 clock hours after job completion, and not be stored in a place that causes any disruptions. Salvageable goods shall be turned in to the appropriate base agency. The Contractor shall sort and turn in recyclable materials to the 325th Force Support Squadron Recycling Facility, Bldg 6035, in accordance with base policies. The Contractor shall portion salvageable goods into highway transportable sizes. Scrap and waste metals (e.g. steel, iron, copper, etc.) shall be recycled and/or disposed in accordance with base policies. Non-salvageable materials, including non-recyclable contaminated materials, shall be coordinated with 325 CES/CEIE for proper disposition sizes. Scrap and waste metals (e.g. steel, iron, copper, etc.) shall be recycled and/or disposed in accordance with base policies.

1.8.3.6 AIR QUALITY. Activities with potential for adverse effect on air quality must be performed in accordance with applicable federal, state, and local air quality regulations and Air Force Policy. Tyndall AFB is located in an attainment area therefore; a conformity determination is not required.

1.9. CONTRACTOR PROVIDED SUPPLIES AND EQUIPMENT.

1.9.1. REFUSE COLLECTION: The contractor shall provide bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. A hazardous waste determination should be made and documented for all waste generated to ensure proper disposal.

1.9.2. PERMITS, LICENSES, CERTIFICATIONS AND RECORDS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications (i.e. refrigeration, electrical, etc.); give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. See paragraph 1.7.2 Qualifications for more information.

1.9.3. Except for those items or services specifically stated in Section 3.0 as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms.

2.0. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items, thereby, making the contractor mission essential. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement.

The SS and the contractor’s quality control plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance Objective

PWS Para.

Reference

Performance Threshold

Remedy Method of Assessment

SS-1

Preventative Maintenance, PMIs, IAW MFR Recommendations

1.2 No more than 5 valid discrepancies per monthly

Re-performance within next scheduled visit unless identified prior to departure

Periodic Surveillance

SS-2

No more than one booth disabled at a time during

1.2.3 100 percent compliance

Repair immediately Periodic Surveillance

SS-3

Maintenance/Status Reports

1.2.3 No more than 2 valid

discrepancies per monthly

Submit within 2 duty days of notification

Validate

SS-4

Monthly Invoices

Appendix D No more than 2 valid discrepancies per monthly

Submit within 2 duty days of notification

Validate

SS-5

Emergency Repair Response Time 24 hrs.

1.4 100 percent compliance

Repair prior to departure (unless valid reason)

Validate

SS-6

Emergency Call, Respond Back to GOV Within One Hour of Notification

1.4.1 100 percent compliance

Contractor to complete written corrective action report

Validate

SS-7

Environmental and Hazardous Waste Disposal

1.8 100 percent compliance

Re-performance Prior to departure

Periodic Surveillance

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, SUPPLIES AND EQUIPMENT. N/A.

3.2. GOVERNMENT FURNISHED UTILITIES. The government will furnish electricity, water, heating and cooling, sewage service and other utilities (except phones) as necessary for accomplishment of work in accordance with this contract. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. All contractor owned equipment shall be conspicuously labeled as contractor owned.

3.3. UTILITY CONSERVATION. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4. SECURITY, FIRE AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0. GENERAL INFORMATION

4.1. SECURITY

4.1.1. SUITABILITY INVESTIGATIONS. Personnel requiring Unescorted Entry into Restricted Areas require a favorably completed National Agency Check with Written Inquiry (NACI) - IAW DoD 5200.2-R, Personnel Security Program. These investigations shall be submitted by the government at no additional cost to the contractor.

4.1.2. PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non- government owned vehicles:

a. DBIDS, Defense Biometrics Identification System - Contractor Identification Card. Process a

DBIDS Application to obtain a DBIDS contractor ID card. A DBIDS contractor ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

b. AF Form 1199, USAF Restricted Area Badge (i.e. Line Badge). Building 280 is within a restricted area and require a Line Badge with Area 11 signed by MXS/USM.

c. Entry Authorization List (EAL) for personnel, vehicles and equipment prior to commencing work within the restricted area.

d. Flight line driver’s license – A flight line driver’s license is required to operate a vehicle on the flight line. The contractor shall obtain proper credentials for employees to operate a vehicle on the flight line, in order to fulfill the contract requirements. Coordination for training is with the MXS/ADPM and testing/certification accomplished at Airfield Management. (IAW AFI 13-213, Tyndall Supplement, Airfield Driving)

e. AF Form 75, Visitor/Vehicle Pass (AFI 31-204) - The contractor shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass access will complete a Local Files Check with 325 SFS/Pass & ID.

Vehicle passes (personal vehicles) are no longer required.

4.1.3. RETRIEVING IDENTIFICATION MEDIA. The contractor shall retrieve all government issued identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement and submit them to the COR.

4.1.4. LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees. The list shall include employee's name, social security number and level of security clearance or base access (to include if escort privileges are authorized), on company letterhead. The list shall be validated and signed by the company facility security officer (FSO) and provided to the COR (and Unit Security Manager) prior to the contract start date, and to the Contracting Officer (upon request). Updated listings shall be provided when an employee's status or information changes.

4.1.5. ANTI-TERRORISM/FORCE PROTECTION. Contractor personnel, including subcontractors, must comply with and participate in the installation AT/FP Program, specifically including the conduct of Random Antiterrorism Measures (RAM).

4.2. OPERATING INSTRUCTIONS. Adhere to the Air Force activity Operating Instruction (OI) for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations.

4.3. VEHICLE OPERATION AND TRAFFIC LAWS. Contractor employees operating motor vehicles must possess a valid driver’s license, valid vehicle registration with valid insurance. Contractor employees shall comply with base traffic regulations in accordance with AFI 31-218. For example, while on TAFB you MUST use hands-free devices while driving. No texting or manipulating a phone while driving is permitted.

Contractor-owned vehicles must have a sticker stating the company name and be in clean/working condition.

4.4. HOURS OF OPERATION. All maintenance shall be performed with 48-hour advance notification to the LO Facility Manager at 850-283-4668.

4.4.1. BUILDING 280 - HOURS OF OPERATION. The hours of work are 24 hours a day Monday through Friday, excluding federal holidays. The hours of will be from 12:00 AM (Monday) to 11:59 PM (Friday). At times, due to mission requirements, the preventative maintenance shall be scheduled on week-ends.

4.5. FEDERAL HOLIDAYS. The Contractor is not required to provide service on federal holidays, except in emergency situations.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day – 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.5.1. If the holiday falls on Saturday, the preceding Friday shall be observed. If the holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

4.6. Continuation of Essential DoD Contractor Services During Crisis.

In Accordance With DoDI 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services

During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or COR, it is determined that the services as identified in this PWS ARE essential for performance during a crisis.

4.6.1. All services in this PWS are designated as essential services for performance during crisis

IAW DFARs 237.76, “Continuation of Essential Contractor Services” and the contractor shall prepare a plan for performing these services in accordance with DFARs 252.237-7023.

Hereafter, the personnel identified by the contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

4.6.2. The requirement for continuation of essential services could possibly be as currently scheduled in the PWS; however, the schedule will be determined based on the crisis requirements. The CO or COR will contact the contract manager by telephone or in person that essential services are required. This will be followed up in writing and subsequently by modification to the contract to incorporate the requirements via full text or by reference. The contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

4.6.3. Within 30 days after award, the contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the CO or COR. The list shall identify names and base location where each employee will perform work under this contract.

4.6.4. The contractor shall develop contingency plans for tasks designated as essential no later than 30 days after the start of the contract to provide reasonable assurance of continuation of services during crisis conditions.

4.7. DOWN DAYS. These are days designated by MAJCOM or 325 FW/CC as non-working days. The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. The contractor shall not charge any cost for down days unless approved by the CO.

4.8. CONTRACTOR TRAINING. The government may request the contractor to attend conferences, symposiums, and training course/sessions to provide interface and attain knowledge necessary for the performance of PWS requirements. All in-residence training courses must be approved by the contracting officer or COR in writing prior to the contractor making a commitment to attend the course.

a. Anti-Terrorism Training. The AF will provide appropriate Level 1 anti-terrorism training to contractor employees as required for mission requirements.

b. OPSEC Training. The AF will provide OPSEC specific training or training materials within 90 days of initial assignment to the contract.

c. Hazardous Waste Management Training. All personnel who generate or manage HW shall be trained in accordance with the requirements in Tyndall’s HW Management Plan.

d. Hazardous Waste Operations and Emergency Response (HAZWOPER) Training.

Contractor personnel shall have proof of the 40 hour course completion as required by 29 CFR 1910.120.

4.9. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with established required services addressed in the SS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit a Quality Control Plan to the CO for acceptance 30 days after contract start date.

4.10. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services meet contract requirements When a performance threshold has not been met or contractor performance has not been accomplished, Contracting Officer’s Representative (COR) will initiate and provide the Contracting Officer (CO) a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4.10.1. MULTI-FUNCTIONAL TEAM MEETINGS. The Program Manager and the Contractor may be required to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary.

The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the CO or contract administrator deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the project manager and the CO or contract administrator. If the Contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within ten (10) calendar days following receipt of the minutes.

4.10.2. PRE-PERFORMANCE CONFERENCE. Offerors are hereby advised that if they are awarded a contract as a result of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the Contracting Officer prior to any work on Tyndall AFB, Florida.

Contractor shall provide key points of contact.

5.0. APPENDICES

A. Systems, Sub Systems and Equipment by Building Location

B. Acronyms

C. Publications and Forms

D. Reports

E. Main Equipment Bldg. 280, MFR, and Model

APPENDIX A – SYSTEMS, SUB SYSTEMS & EQUIPMENT BY BUILDING

LOCATION

1. List of equipment by Building Locations:

1.1. Building 280, Hangar 4:

Address: 1101 E. Florida Avenue, Tyndall AFB, FL 32403

a. Industrial Air compressors (2 ea.)

b. Air Dryers (2 ea.)

c. Make up air units (2 ea.)

d. Aircraft Paint Booths (2 ea.)

e. Exhaust ventilation units (2 ea.)

f. Water Filtering System

g. Breathing Air Purifier

h. Sanding Booth

i. Various lighting systems

j. Dust Collection System

k. Air Shower

l. Cooling Towers (2 ea.)

m. Chillers (2 ea.)

n. Heat Pump (outside dust collection room) (1 ea.)

APPENDIX B - Acronyms

ACC – Air Combat Command ATO – Anti Terrorism Officer CA – Contract Administrator CAR – Corrective Action Report CO – Contracting Officer COR – Contracting Officer Representative CMRA – Contractor Manpower Reporting Application DoD – Department of Defense FSO – Facility Security Officer FST – Field Service Technicians FST HAZMO – Base Hazardous Materials Office HAZWOPER – Hazardous Waste Operations and Emergency Response LO – Low Observables PIEE – Procurement Integrated Enterprise Environment PMI – Preventative Maintenance Inspection RAM – Random Antiterrorism Measures TAFB – Tyndall Air Force Base

APPENDIX C – Publications and Forms

Department of Defense 5200.02- Personnel Security Program

DoD 5200.01 Volumes 1 - 4 - Information Security Program

Air Force Consolidated Occupational Safety 91-203

Air Combat Command (ACC) Supplement, Chapter 6

Air Force Instruction 10-701 - Operations Security

Air Force Instruction 13-213, Tyndall AFB Sup – Airfield Driving

Air Force Instruction 16-1404 – Air Force Information Security Program

Air Force Instruction 16-1406 – Air Force Industrial Security Program

Air Force Instruction 31-101 – Installation Security Program

Air Force Instruction 31-501 - Personnel Security Program Management

Air Force Instruction 31-501 Air Combat Command (ACC) Supplement

Air Force Instruction 32-7064 – Integrated National Resources Management

Air Force Instruction 91-207 – The US Air Force Traffic Safety Program

Air Force Manual 31-116, Tyndall AFB Sup – Air Force Motor Vehicle Traffic Supervision

Air Force Manual 32-7002, Hazardous Materials Management Plan

Air Force Policy Directive 31-4 – Information Security

Air Force Policy Directive 31-6 – Industrial Security

Tyndall Air Force Base Form 81 – Contractor’s Hazardous Material Questionnaire

Tyndall Air Force Base Form 82 – Short-term Contractor Hazardous Material Inventory

Tyndall Air Force Base Form 83 – Contractor Environmental Reporting Entry

APPENDIX D, Monthly Invoices

Monthly Invoice- Submit a monthly invoice to the COR within 15 business days after the following preventative maintenance schedule month. Reports will include at a minimum: Month service provided, nomenclature of parts purchased, quantity, price paid, mark up, freight charged, (no tax) total dollars invoiced during the billing month.

APPENDIX E, Main Equipment Building 280/H-4

Bldg 280

1. Air Compressors, 2 Each, Kaeser, Model: DSD 200 Sigma

a. Serial#: 1105

b. Serial#: 1107

2. Refrigerated Compressed Air Dryers, 2 Each, Deltech,

a. Model: HGD750-460V Serial # 1000002900254

b. DFX8.1 Serial#: 19K460FX8002471

3. Chillers, 2 Each, Daiken

a. CH101, Chiller, Model: WMC250DEBS-ER10 Serial #: STNU 140500054

Evaporator Model: E2609CE2-A, Serial #: E26009CES-A Condenser Model: C2209CLYY2-A, Serial #: 514E004500

b. CH102, Chiller Model: WMC 250DBS-ER10, Serial#: STNU 140500055 Evaporator Model: E2609CE2-A Serial #: 514E004900 Condenser Model: C2209CLYY2-A Serial #: 514E004800

4. Chemical Station, 1 Each, Walchem IWAKI America Inc., (Cooling Tower Controller)

a. Model: WCT410-1N2U

5. Water Filtering Turbo Disc, Maxing, 1 Each, Miller-Leaman

a. Model#: AA- ATD2(2)X3-Q50M-P140-A

b. Serial#: TD-00691

6. Electrical Motors- 6 Each, Baldor-Reliance Super E Motor (Sub-system)

a. Small Motors, 3 Each, Model: 215JAM, 10 HP

b. Large Motors, 3 Each, Model: 256JM, 20 HP

7. Tox-Refrig Gas Detection Monitor (Refrigerant Monitor), 1 Each, (sub-system) Toxalert

International Inc.

Model# No number identified

8. ABB Towers, 8 Each (Sub System)

A. ACH550-VCR-031A-4, 5 Each

a. Serial#: 2163500021

b. Serial#: 2163500071

c. Serial#: 2163500064

d. Serial#: 2142405421

e. Serial#: 2144202545

B. ACX550-UO-023A-4, 3 each

a. Serial#: 2142409398

b. Serial#: 2342302983

c. Serial#: 21447025 (_ _ Unreadable)

9. Chiller Side Stream Filters System

a. PN: PSJE-90-05 b. PN: PSJE-90-20

(Inside Mechanical Room 108)

Bldg 280

1. Deltech Breathing Air Purifier- 1 Each, R-146 Model: 75DM Serial#: 10000002900257

2. Dust Control Unit (Vacuum System) - 2 Each, Dust Control R-141

Model: TPR50 Serial #: 1001350 Serial #: 1001344

3. MSA Chemgard Infrared Gas Monitor- 2 Each , (Sub-system)

a. Model: A-RT-A-1-1-1-0-0-0-0-0-0-0-0-0-0-0-0-0

4. Weather-Rite Make Up Air Unit Handler- 2 Each, (on 2nd Floor) Model: CAR 350HTR

5. Cooling Towers (Outside), 2 Each, Marley, Model: SPX

6. Electrical Motors- 6 Each, Baldor-Reliance Super E Motor, 2nd Floor, 4 different areas (Sub-

System)

a. Large Motors, 6 Each, Frame 365T

7. GFS Dust Collection Unit (Sanding Booth), R-118A, (4-each intake panels)

Model#: DCBG-200806-S Serial#: U59433A

8. Cornell Roll-Up Doors, 2 Each (sub-system)

Rm 117, 1 Each, Ookson, Model R4, Manual Rm 118, 1 Each, Ookson, Model R4, Manual Rm 118B. 1 Each, MCIANAN, Model: PRO CMX, Electric

9. Air Shower, Clean-Air Products

a. Model: CAP701KD-ST-7072-ADA b.

Serial#: 13502-19038

10. Paint Both Inserts

a. Model #: ACSW-DS-066027082-FSP-SF3-CR-S Serial#: U36760A (LOS)

b. Model #: ACSW-BS-066027082-FSP-SF3-CF-S

Serial#: U36760B (LON)

11. Daiken Heat Pump (CU-140, Cools Dust Collection R-141) Model: RZQ24PVJUS

Serial: A001888

12. Electrical Panels 2nd Floor

(Outside Mechanical Room)

APPENDIX F, MAINTENANCE SCHEDULE

Building 280 All Exhaust Fans Monthly Maintenance Quarterly Maintenance Annual Maintenance Inspect/lubricate all recirculation fan bearings X X X Check all recirculation fan belt tension and inspect belts for excessive wear, frays, or tears. X X X Check pulley alignment on all recirculation fans X X X Inspect/tighten fasteners, set screws, lock collars, etc. on all moving parts and all parts subject to vibration X X X Lubricate the Motors X X Remove dust and dirt from motor X X Make adjustments and alignments to all pulleys and sheaves X X Clean the fan blades X Check For Fan Motor Vibration X All Recirculation Fans Monthly Maintenance Quarterly Maintenance Annual Maintenance Inspect/lubricate all recirculation fan bearings X X X Check all recirculation fan belt tension and inspect belts for excessive wear, frays, or tears. X X X Check pulley alignment on all recirculation fans X X X Inspect/tighten fasteners, set screws, lock collars, etc on all moving parts and all parts subject to vibration X X X Lubricate the Motors X X Remove dust and dirt from motor X X Make adjustments and alignments to all pulleys and sheaves X X Clean the fan blades X Check For Fan Motor Vibration X Booth Monthly Maintenance Quarterly Maintenance Annual Maintenance

Inspect and repair or replace mechanical and moving parts to include but not limited to plenum booth doors, personnel doors, roll-up doors and hinges X X X Inspect and repair or replace all electrical components, wiring and parts X X X Inspect structure and repair or replace any loose or damaged items X X X Inspect and repair or replace all compressed air lines and/or water separator /regulator X X X Inspect and clean the walls, ceiling, ductwork and light covers X X X Inspect intake, exhaust, and recirculation ductwork for damage X X X Inspect booth for burned out bulbs, replace as required X X X Inspect exhaust plenum for damage, obstructions, and foreign objects X X X Inspect intake plenum for damage, obstructions, and foreign objects X X X Inspect, clean, or replace pitot tubes attached to filter pressure monitors X X X Inspect door seals and gaskets X X X Inspect and clean all limit switches X X X Inspect exhaust plenum for excessive overspray buildup, clean as required X Inspect exhaust and recirculation ducts for excessive overspray buildup, clean as required X Booth Controls Monthly Maintenance Quarterly Maintenance Annual Maintenance Clean all ventilation filters for controls and VFDs X X X Inspect booth controls interior for debris, clean interior X X Inspect and tighten fasteners, set screws, lock collars, etc. on all moving parts and parts subject to vibration X Re-tighten all electrical connections X Air Make-Up Units Monthly Maintenance Quarterly Maintenance Annual Maintenance Check and ensure all parts are in correct working order. X X X Check and repair or replace all electrical components, wiring and parts not limited to but to include fuses. X X X Inspect fresh air inlet dampeners for debris or obstructions X X X Inspect filter pressure monitor for the fresh air inlet filters to determine filter cleanliness X X X Inspect and lubricate bearings X X X Check belt tension and inspect belts for excessive wear, frays, or tears.