Draft PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

SYSTEMS/MODULAR/FREESTANDING

FURNITURE MAINTENANCE CONTRACT

TO SUPPORT

WRIGHT-PATTERSON AFB (WPAFB)

WRIGHT-PATTERSON AFB OH

Revised as of 22 Sep 2020

PERFORMANCE WORK STATEMENT

BASEWIDE FURNITURE MAINTENANCE AND REPAIR

SERVICES

TABLE OF CONTENTS

SECTION PAGE

1. SERVICES

1.1 Facility Operation and Maintenance 3

1.1.1 Computer Hardware/Software Requirements 3

1.1.2 Automated Inventory & Control 4

1.1.3. Design Inventory Reports 4

1.1.4. Workstation Counts 4

1.2. Furniture Process/Design Guidelines 4

1.2.1 Issuance of Furniture Change Requests 4

1.2.2 Design Process 5

1.2.3 Block Plans 6

1.2.4 Provide Design/Redesign 6

1.2.5. Design Regulations 7

1.3 Furniture Project Execution 7

1.3.1 Labor and Materials Quote 9

1.3.2 Product Order 9

1.3.3 Maintenance and Repair 9

1.3.4 Coordination, Inspection and Acceptance 9

1.3.5 Back-up Documents for Invoices 9

1.3.6 Records 10

1.4 Phase-In/Phase-Out of Inventory 10

1.5 Quality Control Plan 10

1.5.1 Contracting Officer Representative (COR) 10

1.6 Hours of Operation 11

1.6.1 Normal Hours 11

1.6.2 Recognized Holidays 11

1.6.3 Continuation of Contractor Services 11

1.6.4. Emergency Services 11

1.7 Security Requirements 11

1.8 Contractor Employees 12

1.9 Employee Training 13

1.10 Top Management Meetings 13

1.11 Voluntary Protection Program (VPP) 13

1.12 Safety and Health Plan 14

2. SERVICES SUMMARY 15

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 16

3.1. Government-Furnished Property 16

3.2. Government-Furnished Services (Base Support) 17

4. APPENDICES

Appendix A- Purchasing Plan 18 Appendix B- Estimated Workload Data by Line Item Annually 20 Appendix C- Estimated Workload Data of Change Requests/Annual 23 Appendix D- Base Support 24 Appendix E- Government Furnished Property 25 Appendix F- Contractor Manpower Reporting 26

PERFORMANCE WORK STATEMENT (PWS)

SYSTEMS/MODULAR/FREESTANDING FURNITURE MAINTENANCE CONTRACT

1. SERVICES.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, items and services necessary to perform the Systems/Modular/Freestanding Furniture Maintenance Contract for all furniture brands currently in use or installed during the life of the contract at Wright-Patterson Air Force Base. The Contractor shall provide personnel to meet all contractual aspects of this requirement. This contract is not for purchase of new systems/ modular furniture workstations.

1.1. FACILITY OPERATION AND MAINTENANCE.

The facility floor, containers, and pallets shall be maintained free of grit, soil, spills, debris, litter and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method. The Contractor shall store all uninstalled systems/modular furniture, components, parts, assemblies and freestanding furniture that is not in use in the warehouse.

Warehoused assets shall be tracked on a fully integrated automated inventory program and computer which shall be physically located in the warehouse. The Contractor shall update the inventory as components enter and leave the warehouse. The Contractor shall inventory and certify the automated inventory spare and sequestered items listing every quarter on the first of the month, due 1 Nov, 1 Jan, 1 Apr, and 1 Jul and submit latest inventory copy to the Contracting Officer’s Representative (COR) via hard copy and disc. At the request of the COR, a copy of the most current automated inventory shall be provided within 2 working days, at no additional charge to the Government. A copy of the automated inventory shall be kept in the warehouse and available to the Government upon request.

The three-tier stacking procedure (based on availability of shelving) with identifiable bin locations shall be established. Panels shall not be palletized and shall be warehoused in an upright position. Warehoused assets and inventories shall be maintained separately for each main user, manufacturer, and series. All items stored shall be warehoused to permit inventory to be performed at any time by the Government. The warehouse shall provide for the most efficient and effective use of warehouse space; refer to DOD Instruction 4140.01, DOD Supply Chain Materiel Management Policy. The Contractor shall purchase additional warehouse shelving at the Government’s expense with prior approval of the COR. Other expanding warehousing requirements shall be submitted by the Contractor’s Program Manager, reviewed by the COR, and approved by the Contracting Officer.

1.1.1. Computer Hardware/Software Requirements. The Contractor shall furnish hardware, software, and all office equipment to accomplish tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture. The hardware/software shall perform computerized (installed and warehoused) inventory, computer aided design, automated take-off function, and report generation. The software shall be fully compatible with Microsoft Windows, most current version.

1.1.2. Automated Inventory and Control. Within 30 days after contract award, the Contractor shall create and maintain a current automated inventory of installed and warehoused assets. The software shall be fully integrated with the Computer-Aided Design (CAD) software to tag and hold the inventory as design changes are accomplished and adjusted as assets are moved into and out of the warehouse. The inventory list shall provide trackability and consist of the following information:

Manufacturer and part number

Nomenclature and description (size, color, fabric and style)

Unit of issue: e.g. "each or pack"

Total quantity

Quantity by office symbol location, facility, floor, room or space number for each line item of inventory

Date component was last utilized

1.1.3. Design Inventory Reports. The inventory shall be maintained and updated as changes occur, on a Contractor furnished computer(s). The fully integrated program inventory shall include a minimum of the following:

Page numbering and date of run

Reports shall show: the new layout requirements, existing product at the task site, parts and materials as determined by the Contractor at the task site, and product to be returned to the warehouse inventory, and if more product is needed; compare these requirements to warehoused product, and provide a list of product to be ordered.

1.1.4. Workstation Counts. Workstation documentation shall be updated and provided to the COR within five business days of the start of each Option Year. The Contractor shall maintain the capability to furnish drawings of layouts on a non-rewritable CD or DVD. Additional work days for preparation of forms for larger projects are at the discretion of the COR.

1.2 FURNITURE PROCESS/DESIGN GUIDELINES

1.2.1 Issuance of Furniture Change Requests. An approved WPAFB Form 1430, Systems Furniture Change Request, signed by the using activity point of contact (POC) and the CE Program Manager, will be initiated by the Government indicating the point of contact, description of work to be performed, and workstation location prior to any work being started.

The Contractor shall attend initial site evaluations, design meetings, and a scheduling meeting to determine dates for work execution as required by the Government. An evaluation meeting shall be scheduled by the COR within five workdays from when approved 1430 has been received by the Contractor. The initial site evaluation meeting, performed by the using activity POC, Contractor, COR, and Comm POC is designed to review requirements of the furniture project, i.e., scope of work, how many workstations, any SABER work involved, 332 requirements, Comm requirements, and confirm project meets contract guidelines. Work Orders for Communications, Local Area Network (LAN), and computer equipment shall be initiated by the customer.

1.2.1.1 Design Quote. The Contractor shall collect all information from the initial site evaluation meeting to prepare the design quote. Workstation counts shall be based on the number of workstations at the time of the evaluation meeting. The contractor shall send the design quote to the COR within five business days from the evaluation meeting for review. The COR will then forward the design quote to the using activity POC for funding. Once partial design funding has been received by the contractor, the COR will schedule the design meeting within five work days with the using activity point of contact, Contractor, Comm PM and the CE Program Manager (if required).

1.2.2. Design Process. The purpose of the design meeting is to meet with the using activity POC to confirm the requirements and take measurements of the area being reconfigured. When the initial design has been completed (see para.1.2.2.1 below for design timelines), the contractor shall submit via email (or other means, depending on file size) to the using activity POC and COR for review/approval, and include both the proposed redesign and the existing design. The Government will have 10 workdays to review the preliminary redesign. Design service shall include an initial completed design with up to two additional revisions prior to final approval.

An acceptable final design shall be accepted by the using activity POC, COR, and the Base CE Program Manager (PM). The design/redesign is approved when the PM and the using activity POC provide their signatures. Any changes by the Government to redesigns after the design has been approved by the using activity POC and CE PM shall be considered a new design. A final presentation by the Contractor shall be made within 5 workdays from the date the changes were received. Additional workdays for large projects shall be coordinated and approved by the Government. An approved design in .dwg format shall be emailed or other means depending on file size as soon as contractor receives the approved/signed drawing by the COR to the 88 CG Requirements Manager, requirements.mgrs@us.af.mil for their records showing communication locations as it relates to the systems furniture.

1.2.2.1 Design/Redesign Time Allowances. The Contractor shall begin all designs/redesigns regardless of size, the next business day after the initial design meeting is held by the Government. The following number of workdays shall be allowed for the Contractor to complete a preliminary design/redesign:

Projects of 1-10 stations, 3 workdays for design/redesign.

Projects of 11-25 stations, 7 workdays for design/redesign.

Projects of 26-50 stations, 10 workdays for design/redesign.

Projects of 51-100 stations, 15 workdays for design/redesign.

Projects of 101-200 stations, 20 workdays for design/redesign.

Projects of 201+ stations, 25 workdays for design/redesign.

1.2.3. Block Plans. For large reconfigurations/designs the Contractor may elect to present a "Block Plan" before the preliminary design due date. These listings and drawings shall provide the information for the Government to analyze the proposed reconfiguration and accept/disapprove the Block Plan. Once the Block Plan is accepted, the Contractor may then present the full design. The Contractor shall include location floor plans to show the exact location of the furniture within the facility layout. The Government reserves the right to modify from one to ten workstations without a prior redesign by the Contractor. In this situation, the Contractor shall use a copy of the existing Government drawings (if available) to manually update the layouts. If no Government drawings exist, the Contractor shall perform a site inventory and create automated as-built layouts and inventory with no additional cost to the government. Costs associated with the above shall be part of Automated Inventory and Control.

1.2.4. Provide Design/Redesign. All furniture layouts, including preliminary plan (including revisions), subsequent redesigns, automated take-offs, and onsite consultation computer design, must be accomplished by, or under the direction of, Interior Designers certified by the National Council for Interior Design Qualification (NCIDQ). The Contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the life of the contract. The automated master copy shall be completed and presented to the government quarterly, 1 Nov, 1 Jan, 1 Apr, and 1 Jul. Layouts shall be fully integrated with the inventory software. The Contractor shall maintain the capability to furnish drawings of layouts on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified. The Contractor shall collect information relevant to the design/redesign and review existing furniture database (if available) before design meeting is scheduled. The Contractor shall re-certify within 3 workdays, any existing systems furniture layouts of the areas to be redesigned and transfer information to the software for use in the redesign. Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

Design shall not allow more than four cubicles to be served by a single circuit. Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

All information provided to update the database and maintain the automated master copy shall become the property of the Government at the end of the contract period. Two copies of the updated database shall be delivered to the Government within 10 workdays after contract termination/expiration. The information shall be transferred from the most current available software database or Government installation drawings

1.2.4.1 Design Sheets. Designs for each location shall be labeled with the CENMP project number, workstation size, building and room number, and at a minimum consist of the following:

1.2.4.2. Basic floor plan sheet: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, and file drawers) as determined by the Government. This design sheet shall include station numbers if available and movable wall and associated product locations. All drawings shall be to a scale of ¼”.

1.2.4.3. Panel and hardware layout sheet: to include accented panel colors and non-standard panel widths (30", 36", 42"). In addition, display hardware, keys and locksets.

1.2.4.4. Furniture power distribution sheet: to include powered panels, powered components, receptacles, power poles, Comm poles, powered raceways, and base electrical feeds for all base locations.

1.2.5. Design Regulations. The Contractor shall maintain and provide the capability to redesign systems furniture layouts to include movable walls, prepare facility analysis data, and component elevation specifications in accordance with the following requirements. All designs shall comply with the Air Force Corporate Facility Standards available at the Whole Building Design Guide Air Force website (https://www.wbdg.org/ffc/af-afcec); the Unified Facility Criteria (UFC) and Unified Facility Guide Specifications (UFGS) available at the Whole Building Design Guide DoD website (https://www.wbdg.org/ffc/dod); NFPA 101 (Life Safety Code), Architectural Barriers Act (ABA); Wright-Patterson Base Facility Standards 2016, or the Wright-Patterson Installation Facility Standards (IFS) (if available) and other DoD and Air Force regulations, manuals, handbooks and instructions.

1.2.5.1. Additional Drawings. The Contractor shall provide additional drawings upon request to the Government or base organization on a non-rewritable CD or DVD.

1.2.5.2. Creation of New Data Libraries. The Contractor shall maintain the ability to create new data libraries for any furniture manufacturer, including graphics with attributes when requested by the Government. Contractor shall have five work days from when request was received to provide the data libraries to the Government at no additional cost.

1.3. FURNITURE PROJECT EXECUTION.

No Execution Phase work shall be accomplished without a Task Order (TO), approved by the Contracting Officer (CO) or a GPC order. Work on a project during the Design Phase, prior to the award of a TO, shall be billed to the Design Phase of a project. Any work done for a project after the Design Phase is completed shall not begin until after the award of the Task Order.

The Contractor shall relocate complete workstations or systems/modular furniture components, including freestanding furniture. The Contractor shall turn in excess non-serviceable systems and freestanding furniture to be recycled for scrap at the Base Recycling Center or placed in a dumpster, as determined by the COR prior to disposal. Coordination of pickup and delivery shall be accomplished within 10 workdays after the requirement is identified by the COR unless another date for completion is coordinated/requested by the COR. Disposal or recycling of complete workstations shall be coordinated with the COR and DLA. All systems furniture and movable walls shall be clean and in full working condition (damaged or undesirable parts shall not be reinstalled or installed from warehouse stock). Ceiling tiles shall be relocated and replaced to provide a finished, clean appearance. Ceiling tiles will be provided by the Government unless otherwise noted. The work site shall be vacuumed, clean, and free of debris.

Excess product shall be transferred to the warehouse for inventory and warehouse management prior to completion of the change request. The Contractor is not responsible for unloading contents of workstations, lateral files, rerouting communication cables, LAN, or any other computer cables, or moving Government equipment such as computers and printers. The Contractor shall connect and disconnect electric workstations to the facility energy system and install or move sprinkler systems in accordance with Base Civil Engineering electrical regulations and codes. Base CE will provide the Contractor with a copy of the base electrical regulations and codes. Base electrical engineers will be available to furnish interpretation and guidance along with alarm shop personnel, if required. All electrical work accomplished by the Contractor must be accepted by the COR. All electricians shall be certified by the Master Electrical Contractors Association (MECA). All plumbing work accomplished by the Contractor must be accepted by the COR. Plumbers shall be certified and have current Master Plumber and State of Ohio license. All painted surfaces within facilities at WPAFB shall be considered lead containing unless otherwise given written notice by 88 CEG/CE that a particular painted surface is non-lead containing. The Contractor shall follow OSHA Regulation 29 CFR 1926.62 if disturbing any lead containing painted surface. The Government shall identify for the Contractor all known asbestos materials that are located within the Contractor’s work areas. If abatement is required, the Government shall hire a qualified Contractor to perform the work. If project includes the removal of fluorescent light fixtures, the light bulbs and ballasts shall be handled in accordance with the following procedures. Fluorescent light bulbs contain mercury, a hazardous constituent, and are recycled by the base. The Government will supply the Contractor with boxes for packaging of used lamps. The Contractor shall follow Base Spec 020834 for the removal of mercury-containing lamps. Base Spec shall be provided by the Government. Light ballasts manufactured prior to 1979 may contain PCB. The Contractor shall visually inspect each ballast being removed for a “No PCB” marking. Ballasts containing this mark may be recycled as a light metal. Ballasts with no markings shall be handled as PCB containing in accordance with Base Spec 020833. Base Spec shall be provided by the Government. Ballasts for each job shall be collected and packaged. When ready for turn-in, contact the COR who will in-turn contact 88 CEG/CEIEC at 937-257-2889 or 937-257-3349 for disposal. Systems furniture light fixtures which contain no leaking PCB ballasts shall be warehoused and reinstalled at a later date.

1.3.1 Labor and Materials Quote. Once the design has been approved by the using activity POC and CE Program Manager, the Contractor shall prepare a labor and materials quote. The Contractor shall have 10 workdays from when the approved/signed design is received from the COR to provide the COR a labor and materials quote. The quote shall have the furniture manufacturer’s pricing information, if new product needs to be ordered, product listing of inventory stock, contractor labor hours, and any other required skilled trade services to include but not limited to electrical, plumbing or patch/paint. The COR will forward the labor and materials quote to the using activity POC for funding. When the labor quote has been funded, and the contractor has a ship date, the COR will schedule a scheduling meeting with the Contractor, Using Activity POC and Comm Program Manager to schedule the install date.

1.3.2. Product Order. Delivery destination for material shall be located at the on-base storage facility unless otherwise requested by the COR. All material orders shall be placed within 5 workdays after a TO is approved by the CO, or a GPC order is issued by the requester. If additional time is required, the Contractor shall submit a written request to the COR within 5 workdays of issuance of the TO or GPC order.

1.3.2.1. Any deviation to the approved drawing layout required during installation due to problems with the design (either facility or furniture) or other reasons must be reported within the hour to the COR. The Contractor is responsible to ensure all work is complete, accurate and in accordance with the TO. If a punch list is created by the Contractor during the final walk-through by the COR, customer and Contractor, it will not be signed off until discrepancies are acceptably corrected.

1.3.3. Maintenance and Repair. The Contractor shall inspect and repair systems/modular and freestanding furniture, including locking systems maintenance and rekeying. The Contractor shall be required to commence work on requests that pose a safety hazard within 24 hours of notification. The Contractor shall respond to emergency situations within 1 hour. Emergency situations are situations that endanger life and property as declared by the Wright Patterson AFB Fire Chief, Ground Safety or COR. During relocation, maintenance and repair, the Contractor shall inspect each workstation for form, fit, and function IAW manufacturer’s standards. The Contractor shall adjust, replace or repair items on-site to meet standards of requirements.

Manufacturer's warranty (where applicable) shall be checked by the Contractor prior to any repairs or changes. Furniture components shall not be repaired or installed that exceed economical repair/installation. Economical repair/installation, including labor and parts, cannot exceed 75 percent of the GSA unit price, or the estimated Air Force Installation Contracting Center (AFICC) price, whichever is lower. The Contractor shall maintain the capability to clean and retouch fabric panels and components (to include metal surfaces). Cleaning shall take place both at the customer’s worksite and in the warehouse (Building 20057) as approved by the COR.

The Contractor shall provide all equipment and supplies required.

1.3.4. Coordination, Inspection and Acceptance of Services. The Contractor shall coordinate and schedule all work with the COR prior to performance. The start/completion dates for all lead times specified in the PWS shall be based on the date the WPAFB Form 1430 is presented to the Contractor. No work shall be payable without a properly completed invoice, with attached back-up documentation, and inspection/acceptance by the COR.

1.3.5. Back-up Documents for Invoices. The Contractor shall submit an itemized summary sheet attached to each invoice; a packing list or shipping document signed by the Contractor to confirm total price, delivery and receipt of all items; copies of sub-contractor invoices; time sheets for employees; and any other documentation relating to the invoice attached to the Contractor’s payment invoice.

1.3.6. Records. All records, files, documentation, working papers, and software provided by the Government or generated in the performance of this contract become and remain Government property. All records this contract requires the Contractor to maintain, shall be maintained in accordance with AFI 33-322 and AFMAN 33-363. Disposition of documents shall be done in accordance with the same instructions. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of record, within 5 workdays of receipt of the request.

1.4. PHASE-IN/PHASE-OUT INVENTORY (WAREHOUSED AND INSTALLED).

To ensure a smooth transition in the change of work effort from the current contract, the Contractor shall conduct a transition period to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling, warehouse layout, inventory, and procedures. Such access will not interfere with the production efforts of current contract personnel. Arrangements for access to Government facilities shall be made with the COR. If there is a change in Contractor or if the operation reverts to in-house, the incumbent Contractor shall provide familiarization to the Government or follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent shall be fully responsible for operation of the Systems/Modular/Freestanding furniture maintenance contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successful Contractor. With regard to the successor Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility. During the phase-in period and at contract termination/expiration, the present Contractor shall perform a joint inventory of warehoused assets with the incumbent Contractor and/or the Government. Timeframe for completion of this inventory shall be negotiated with the current and incumbent Contractors, customers, and the CO. Both the present and incumbent Contractor shall certify the updated automated inventory as to its accuracy. The present Contractor shall update the automated inventory to include any discrepancies found during the joint inventory and provide this inventory, via email or written copy, to the incumbent Contractor within 5 workdays after inventory certification.

1.5. QUALITY CONTROL PLAN.

The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The quality control plan will be submitted to the CO and COR within 5 days of contract award. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in Paragraph 2, Services Summary.

1.5.1. Contracting Officer Representative (COR). The Government will evaluate the Contractor’s performance. The COR and designated alternates are representatives of the CO and shall participate in the administration of this contract. The COR or alternate shall inform the Contractor when discrepancies occur and shall request corrective action. The COR or alternate shall make a notation of the discrepancy with the date, time and discrepancy noted, and request the authorized Contractor representative to initial the entry and provide the appropriate corrective action.

1.6. HOURS OF OPERATION.

1.6.1. Normal Hours. Hours of work are 0730 to 1630, Monday through Friday. The Contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the Government.

1.6.2. Recognized Holidays. The Contractor is not required to provide service on the following days: New Year's Day, Martin Luther King, Jr., George Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.6.3. Continuation of Contractor Service during Base Exercises, Local Emergencies or Contingencies and Implementation of Local Contingency Plans. All services to be performed under this contract have been determined to be essential for performance during base exercises, local emergencies or contingencies or implementation of local contingency plans. The base could be closed because of security problems or other events, which would necessitate the closing of the base. Should one of these situations occur, the Contractor should listen to or watch one of the local television or radio stations for notification of possible base closure. The Contractor shall not receive any other form of notification of base closure from the Government, unless contacted by the CO or COR. The Contractor shall notify all employees.

1.6.4. Emergency Services. Services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above.

1.7. SECURITY REQUIREMENTS.

1.7.1. Contractor shall comply with Pass and Registration guidelines to obtain Identification Credentials, Vehicle Passes or a Common Access Card (CAC) as required per AFFARS 5352.242-9000 Contractor Access to Air Force Installations. Subsequent to award, the CO will provide the Contractor with the current guidelines.

1.7.2. The Contractor shall also request restricted area badges for employees according to AFI 31-101, The Physical Security Program, and Volume 1.

1.7.3. The Contractor shall establish and implement methods of ensuring that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately (within one day), report the occurrences of lost or duplicate keys to the CO. In the event keys, other than master keys, are lost or duplicated the Contractor shall, upon request of the CO, rekey or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

1.7.4. Contractor personnel shall wear office attire or uniforms and prominently display ID badges or contractor furnished identification badges while visiting or performing work on the installation. The Contractor‘s furnished identifying badge shall include, as a minimum, the person's name, the name of the Contractor, and the words “Furniture Maintenance Contract.”

Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist so that the badge is visible at all times.

1.8. CONTRACTOR EMPLOYEES.

1.8.1. The Contractor shall provide an individual who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the Contractor shall be designated in writing to the CO within 10 days after contract award. The Contractor shall provide telephone numbers of this person and alternate or alternates where these persons may be contacted outside of normal duty hours. This person or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract on the installation. This person or alternate shall be available during normal duty hours within 1 hour to meet on the installation with Government personnel designated by the CO to discuss problem areas. This person or alternate shall be on-site during normal duty hours and contingencies requiring work beyond normal duty hours. After normal duty hours, the representative or designated alternate shall be available within 2 hours.

1.8.2. The Contractor shall assign in writing a person responsible for management of relocation, maintenance, repair, storage, warehousing and transportation. An alternate person must be made available whenever the primary person will be absent for more than a 24-hour period.

1.8.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.8.4. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R, Joint Ethics Regulations (JER). The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The Contractor is prohibited from employing off-duty CORs who are surveying any contracts/subcontracts awarded to the Contractor. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this work shall be the responsibility and prerogative of the Contractor. The Contractor shall comply with the requirements set forth in the PWS and in Wright-Patterson AFB regulations concerning conduct of employees as referenced herein.

Contractor personnel shall comply with directives pertaining to operation of privately-owned vehicles on Wright-Patterson Air Force Base per AFMAN 31-116, Air Force Motor Vehicle Traffic Supervision.

1.9. EMPLOYEE TRAINING.

Electricians shall provide certification by the Master Electrical Contractors Association (MECA) and shall provide documentation to validate completion of latest edition of the National Electrical Codes. Plumbers shall provide certification as licensed Master Plumbers, licensed by the State of Ohio and shall provide documentation to validate completion of the latest edition of the National Plumbing Codes.

1.10. TOP MANAGEMENT MEETINGS.

Contractor’s designated representative shall attend meetings held between top-level base personnel and Contractor management to discuss contract status. The CO will notify the Contractor in writing in advance of the place and time of required meetings.

1.11. VOLUNTARY PROTECTION PROGRAM.

1.11.1. Description. Wright Patterson AFB is recognized under the OSHA Voluntary Protection Program (VPP). The Voluntary Protection Program promotes effective worksite-based safety and health. Within the VPP, management, labor and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system.

Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health. The plan shall identify processes and procedures used to track compliance with the Contractor’s Safety and Health Plan, and the processes and procedures used to correct violations.

1.11.2. VPP and OSHA. The Contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at https://www.osha.gov/dcsp/vpp/index.html

1.11.3. Applicable Personnel. VPP impacts all “applicable Contractors” operating on Air Force Installations. “Applicable Contractor” is defined as a Contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation). Further, the Contractor shall establish VPP requirements for all Subcontractors who meet this definition.

1.11.4. Days Away, Restricted, and/or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame is a required submission to the contracting office for consolidation as part of the installation’s annual VPP Safety and Health Management report.

1.11.5. Total Case Incidence Rate (TCIR). Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame is a required submission to the contracting office for consolidation as part of the installation’s annual VPP Safety and Health Management report.

1.11.6. DART and TCIR Submission. The Contractor shall submit Total Case Incidence Rate, Days Away, Restricted, and Transfer Case Incident Rate, along with OSHA Form 300A annually to the contracting office. TCIR and DART rates are due by the 15th of January of each year.

1.12. SAFETY AND HEALTH PLAN. The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the CO not later than 10 calendar days after contract award. The Contractor’s plan shall include appropriate measures to ensure prompt reaction to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas. The plan shall:

- Demonstrate a management commitment to employee safety and health;

- Identify the application of the safety and health plan to Subcontractors;

- Identify the roles and responsibilities of the following individuals with respect to safety and VPP: Management, Supervisors, Employees, and Safety Coordinator;

- Identify applicable safety rules and regulations;

- Include a worksite hazard analysis to include base-line hazard identification and required control measures;

- Include a job site analysis to include hazards of tasks required to control measures;

- Identify employee safety and health training requirements and the documentation process;

- Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

- Include employee hazard reporting procedures;

- Identify individual(s) responsible for corrective action of hazards;

- Identify first aid/injury procedures;

-Identify procedures for accident investigation and reporting;

- Identify emergency response procedures; and

- Identify the process for tracking controlled hazards in Contractor work areas.

2. SERVICES SUMMARY

Performance Objective

PWS

Paragraph

Performance Threshold

Method Of Assessment

Remedy

SS-1

Facility Operation and Maintenance met all requirements

1.1. 0 discrepancies 100% Inspection Re-performance within 1 day

SS-2

Automated Inventory and Control accurately submitted

1.1.2.

0 discrepancy per month 100% Inspection

Re-performance within 1 day

SS-3

Computer Aided Design/Redesign met all requirements

1.2.4.

1 discrepancy per month 100% Inspection

Re-performance within 1 day

SS-4

Design/Redesign Time Allowance met all

1.2.2.1.

1 discrepancies per month 100% Inspection

Re-performance within 1 day

SS-5

Labor and Materials Quote met all

1.3.1.

per month

100% Inspection within 1 day

SS-6

Maintenance and Repair correctly performed

1.3.3.

per month

100% Inspection

SS-7

Coordination, Inspection and Acceptance met all requirements

1.3.4.

0 discrepancies per month 100% Inspection

Re-performance within 1 day

SS-8

Computer Hardware/Software Requirements met all requirements

1.1.1 0 discrepancies per month 100% Inspection

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

The Government shall provide, without cost, the facilities, equipment, materials, and/or services listed in this section or in Appendix D and E.

3.1. GOVERNMENT-FURNISHED PROPERTY (APPENDIX D).

3.1.1. Initial Database. Current database containing inventory of computer-generated systems furniture layouts.

3.1.2. Government-Furnished Vehicles. A forklift will be furnished for Building 20057 warehouse use only as specified in Appendix D. The Contractor shall provide training/certification and general maintenance and cleanliness of forklift.

3.1.3. Government-Furnished Records, Files, Documents, and Work Papers. All records, files, documents, and work papers provided by the Government or generated in support of this contract are Government property and shall be maintained and disposed of in accordance with Air Force guidance (see 1.4.7). At the time of disposition the contractor shall box, label contents, and turn all boxes over to the COR. The Government will provide the Base Facility Standard as needed upon request by the Contractor.

3.1.4. Safeguarding Government Property. The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work day, Government facilities, property, and materials shall be secured. The Contractor shall establish procedures to ensure the building is secure from illegal entry.

3.1.5. Facilities. The Government shall furnish and/or make available facilities described in Appendix D. The Government-provided warehouse shall be approximately 59,350 usable square feet. Up to 650 of those square feet will be allocated for office space. The Government will allocate bays for Contractor use as required based on quantity of inventory for this contract and justification submitted by the Contractor. Government facilities have been inspected for compliance with OSHA. The Government will correct hazards according to base-wide Government developed plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contract initiative. The identification of any hazardous conditions does not warrant or guarantee that no other possible hazards exist, or that the workaround procedures currently employed will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned responsibility to make corrections according to approved plans of abatement subject to base wide priorities. Prior to any modification of the facilities performed by the Contractor at his or her expense, the Contractor shall furnish the CO documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the CO; however, in the case of al-terations necessary for OSHA compliance, such permission shall not be unreasonably withheld.

The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used for performance of this contract.

3.2. GOVERNMENT-FURNISHED SERVICES (BASE SUPPORT)

3.2.1. Utilities. Electricity, water, sewage, and heating for the facility.

3.2.2. Custodial Services. Custodial service to the extent provided in the Base Custodial Contract(s) for the facilities provided.

3.2.3. Telephone Service. One Class C telephone line in the warehouse facility.

3.2.4. Real Property Maintenance. Maintenance and repair of real property facilities. All requests for facility maintenance and repair should be directed to the Contracting Officer Representative.

3.2.5. Base Civil Engineering. Fire prevention and protection, inspection and maintenance of Government-furnished fire extinguishers and systems, pest control, and grounds maintenance.

Fire Department telephone extension is 911 for emergencies and 937-257-3033 for routine calls.

3.2.6. Emergency Medical Service. Emergency medical treatment and emergency patient transportation service for Contractor personnel who are injured or become critically ill during the performance of this contract. The Contractor shall reimburse the Government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.2.7. Security Police. General on-base Security Police service. Security police phone extensions 911 for emergencies, and 937-257-6516 for routine calls.

APPENDIX A PURCHASING PLAN

4.A.1. APPLICABILITY. Contractors who purchase parts and materials to be used in the performance of a contract, that are not pre-priced and that exceed the micro-purchase threshold as defined in the FAR 2.101 (currently $10,000.00), must have a purchasing plan in place.

4.A.2. PURCHASING PLAN REQUIREMENTS.

4.A.2.1. The Contractor shall maintain a purchasing plan throughout the life of the contract. The Contractor shall submit its purchasing plan to the CO when they submit their proposal for determination that the plan is acceptable prior to the contract start date. The plan shall include, but is not limited to the following:

4.A.2.1.1. Procedures for obtaining parts and materials at prices that are fair and reasonable to the Government.

4.A.2.1.2. The requirement to obtain a minimum of three competitive1 bids for (1) purchase of any one item that exceeds the micro-purchase threshold and (2) simultaneous purchase of multiple quantities of the same item that exceeds the micro-purchase threshold. In addition to the three bids, the Contractor shall submit other current data necessary to determine that the proposed purchase price is fair and reasonable to include the manufacturer’s technical data, catalogs, parts breakdowns, brochures, etc.

4.A.2.1.2.1. In a case where the Contractor has solicited a bid from a qualified source2, but the source declined to submit a bid, the Contractor shall provide the name of the source contacted, the representative’s name, the date the source was contacted, and the contact telephone number.

4.A.2.1.2.2. If the Contractor cannot obtain three competitive bids, the Contractor shall provide documentation that is sufficient for the CO to determine that the proposed purchase price is fair and reasonable. This documentation may include paid invoices for previous purchases of the same item where the CO has determined the price to be fair and reasonable, documentation showing that the same price was paid by the vendor’s most favored customer or documentation showing that the proposed price is the same price generally paid in the market for the same item.

4.A.2.1.2.3. A requirement that a letter of justification be submitted to the CO for approval prior to purchase of items on a sole source or brand name basis. In the case of a proposed sole source purchase, the justification shall substantiate why no other source can provide the required item.

In the case of a proposed brand name purchase, the justification shall substantiate why an item from another manufacturer cannot satisfy the requirement. In either case, the Contractor shall include sufficient information in its justification for the CO to determine that the proposed price is fair and reasonable.

1 Bids may be considered competitive if they are grouped within a reasonable range of each other in terms of the percentage of difference in the prices. As a rule of thumb, the percentage of difference between competitively priced items of lesser value is smaller than for competitively priced items of greater value. However this may not be true for all items in all markets.

2 A source that has not been declared ineligible from receiving Federal contracts that in the regular course of doing business stocks, sells, trades or distributes a particular item

4.A.3. APPROVAL OF PURCHASES.

4.A.3.1. For purchases exceeding the micro-purchase threshold where the Contractor has obtained three competitive bids, the Contractor shall submit the bids and supporting documentation to the COR prior to purchase for approval.

4.A.3.2. For purchases exceeding the micro-purchase threshold where the Contractor was not able to obtain three competitive bids, the Contractor shall submit all of the bids obtained with supporting documentation and the information specified in paragraph 4.2.1.2.1 to the CO for approval prior to purchase.

4.A.3.