DRAFT PWS- CEODD Domain RRL Support.pdf

PERFORMANCE WORK STATEMENT

Ready Relevant Learning (RRL) support for Center for Explosive Ordnance Disposal and Diving

(CEODD)

PART 1

GENERAL INFORMATION

1. General. The Government will award a non-personal services contract that provides Ready

Relevant Learning (RRL) support for the Center for Explosive Ordnance Disposal and Diving

(CEODD). The Government will not supervise or control the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor, who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to perform all functions of RRL support services at CEODD in Panama City, FL, and its two learning sites (LS):

Naval School Explosive Ordnance Disposal (NSEOD), Eglin Air Force Base (AFB), FL

Naval Diving and Salvage Training Center (NDSTC), Panama City, FL

As defined in this Performance Work Statement (PWS), except for those items specified as

Government-furnished property and services.

1.2. Background. CEODD supervises multiple commands by providing joint service, international military diving, Naval Diving Salvage and Training Center (NDSTC) in Panama

City, Florida, and joint-service and International Explosive Ordnance Disposal (EOD) training at

NSEOD. Annually, CEODD trains approximately 2,400 candidates for the EOD and Navy

Diver (ND) enlisted ratings.

Commencing in FY23, the EOD rating will initiate RRL review and modernization of curriculum delivery, with the ND rating to be executed in follow-up FYs. The anticipated modifications will be expansive and include changes to facilities, systems, classrooms, curriculum delivery, and personnel requirements. The expected effort is beyond the capacity of the current CEODD / LS staff. The RRL contract will provide subject matter expertise personnel capable of managing the RRL process and allowing current CEODD / LS staff to focus on training qualified EOD / ND personnel to meet

Fleet requirements.

1.3. Objectives. The contractor shall provide RRL subject matter expertise services, including prime contractor management. The contractor shall be responsible for managing the RRL modification processes on behalf of CEODD / LS.

1.4. Scope. The contractor shall provide all required personnel, instruments, supplies, vehicles, materials, and equipment for RRL services specified in this PWS. The contractor’s personnel shall be comprised of (6) positions as detailed below:

a. (1) RRL Program Lead.

b. (1) RRL Process Facilitator.

c. (1) RRL Process Facilitator (ND RRL Lead, NDSTC).

d. (1) Technical writer (CEODD).

e. (1) Graphic design/Web content Manager (CEODD).

f. (1) Data Management/Integrator (CEODD).

Note: Key positions include a – c above.

1.4.1. The contract will be in support of CEODD and its LS. While CEODD and NDSTC are co-located in Panama City, FL. NSEOD is located onboard Eglin AFB. Coordination and daily execution will necessitate frequent travel between CEODD and LS’s to complete these work functions.

1.5. Period of Performance. The period of performance shall be for a total of one (1) Base Year of 12 months and four (4) Option years of 12 months. The Period of Performance reads as follows:

Base Year 20 Dec 2023 – 21 Dec 2024

Option I 20 Dec 2024 – 21 Dec 2025

Option II 20 Dec 2025 – 21 Dec 2026

Option III 20 Dec 2026 – 21 Dec 2027

Option IV 20 Dec 2027 – 21 Dec 2028

1.6. Hours of Operation.

1.6.1. Normal Duty Hours. The Contractor is responsible for providing performance/service between the hours of 0600 - 1630 (working hours vary slightly from Command to Command), Central Standard Time, Monday through Friday except on Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.2. Federal Government Holidays.

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Washington’s Birthday 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

a. When one of the above designated legal holidays falls on a Sunday, the following

Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is considered a legal holiday. This list of holidays relates to

Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination.

b. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance or compensation entitlement except as set forth within the contract.

c. When the Department of Defense (DoD) grants excused absence to its employees, the

Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the

Contracting Officer (KO) or the Contracting Officer's Representative (COR). Changes in employee work schedules shall comply with the contract's terms and conditions, including payment provisions.

d. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction. It is the Government's decision as to whether the contract price will be affected due to Government shutdown and/or furloughed Government employees. If a

Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.6.3. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the

Contractor for further compensation.

1.7. Place of Performance. The Contractor shall perform work under this contract at three sites:

CEODD, Crag Rd, Panama City, FL, NDSTC, Crag Rd, Panama City, FL

NSEOD, Range Road, Niceville, FL 32578

In the event of COVID-19 or other health-related concerns affecting a supported command, the

COR may authorize teleworking. If teleworking is confirmed, the Contractor shall meet the conditions for teleworking (e.g., complete teleworking training requirements and internet availability).

1.8. Type of Contract. The Government will award a Firm-Fixed-Priced contract.

1.9. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items” and applicable sub-clauses pertaining to quality control.

1.9.1. The Contractor shall develop, implement, and maintain an effective Quality Control

System, which includes a written Quality Control Plan (QCP). The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government.

The QCP, at a minimum, shall address continuous process improvement, procedures for scheduling, conducting, and documentation of inspection, discrepancy identification and correction, and corrective action procedures to include guidelines for managing Government discovered non-conformances. The Contractor shall have policies in place to conduct a root cause analysis to identify the root cause and root cause corrective action to prevent recurring discrepancies, procedures for trend analysis, and procedures for collecting and addressing customer feedback/complaints. Changes to the QCP after award shall be submitted to the KO and COR in an electronic copy within five (5) calendar days before the proposed changes take effect. After acceptance of the quality control plan, the Contractor shall receive the KO's approval in writing of any proposed change to their Quality Control System regarding this contract.

1.9.2. Corrective Actions. At any time, if the Government determines that the quality control system, personnel, instructions, controls, tests, or records are not providing results that conform to contract requirements, the Contractor shall take action to correct the deficiency. Suppose a

Contract Deficiency Report (CDR) is issued. In that case, the Contractor shall develop a

Corrective Action Plan, which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance, and CA to the root cause to prevent recurrence and corrective action, including the timeline for completion.

1.10. Quality Assurance. The Government will evaluate the Contractor's performance under this contract IAW, the Quality Assurance Surveillance Plan (QASP). This plan is a document primarily focused on what the Government must do to ensure that the Contractor has performed

IAW the contract's requirements. It defines how the Government will apply the performance standards, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and Performance Requirements Summary.

All performance ratings will use (Exceptional, Very Good, Satisfactory, Marginal, or

Unsatisfactory), as defined in FAR subpart 42.15, Contractor Performance Information. The

Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.10.1. Contracting Officer’s Representative (COR). The KO will nominate the COR. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract.

Perform inspections necessary in connection with contract performance.

Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

Monitor the Contractor's performance and notify the KO and Contractor of any deficiencies. Coordinate availability of Government equipment furnished.

Provide site entry of Contractor personnel.

A letter of designation is issued to the COR. A copy is sent to the Contractor, stating the responsibilities and limitations of the COR, especially concerning changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office

IAW FAR Subpart 42.5, Post Award Orientation. AS APPROPRIATE, the KO, COR, and other

Government personnel may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor will notify the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve outstanding issues. These meetings shall be considered in the overall contract price.

1.11. Antiterrorism (AT) and Operations Security (OPSEC) Security.

1.11.1. AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Navy installations, facilities, or controlled access areas shall complete

Antiterrorism Level I awareness training within five (5) calendar days after the contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The

Contractor shall submit Certificates of completion for each affected contract employee and

Subcontractor employee to the COR (or to the KO, if a COR is not assigned) within five (5) calendar days after completion of training by all employees and Subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://atlevel1.dtic.mil/at. Suppose access to a computer is not available. In that case, the unit’s

Level II Antiterrorism Officer (ATO) will conduct AT Level I training for the Contractor and employees within five (5) calendar days after the contract starts and maintain a copy of the attendance roster for one year. Any Contractor hired after the contract begins must receive AT

Level I training within five (5) calendar days by the ATO. It will also be acceptable for the new hire to take the training online and present the training certificate to the ATO within three (3) calendar days. AT Level I training is an annual requirement with 12 months starting on the date of initial training and re-certification NLT on the last day of the 12 months. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

1.11.2. Access and General Protection/Security: Policy and Procedures. The Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a

Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The

Contractor workforce must comply with all personal identity verification requirements as directed by the DoD, Department of the Navy (DoN), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.11.3. Defense Biometric Identification System (DBIDS). The DBIDS is a DoD-owned and operated system developed by the Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify the access authorization of personnel entering military installations using barcodes and fingerprint biometric identifications.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization that articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

Additional information is available at https://www.cnic.navy.mil/om/dbids/

1.11.4. CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS

OR PROTECTED HEALTH INFORMATION

The security text does not apply in cases where the contractor/vendor does not have access to

Navy Marine Corps Intranet (NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short term duties of less than 30 days’ duration that allow for the use of a visitor request. In these cases, the government employee must submit a Visitor

Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This clause local text does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contactor employees performing work overseas. The clause local text is applicable to the

U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National

Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database.

Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S. national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION, IT SYSTEMS OR PROTECTED HEALTH

INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security

Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and https://www.cnic.navy.mil/om/dbids/ contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the

Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and

P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense

(OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the

Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the

Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD

(hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's

Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System

(JPAS) profile

f. Common Access Card(CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise

Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information

System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check (NAC) with

Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA)

Technical Level 1, and must be trained and certified on the Operating System (OS) or

Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a

System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative.

Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative. The contractor's security representative shall be the primary point of contact on any security matter. The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS

OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security

Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard

NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel

Management (OPM) investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission

Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy command's ISSM/IAM. Completion and approval of a SAAR-N form is required for all individuals accessing Navy IT resources. The

SAAR-N shall be forwarded to the Navy CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the CSM. The CSM will review the submitted documentation for completeness prior to submitting it to the OPM; Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The

CSM will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a VAR via the JPAS or a hard copy VAR directly from the contractor's security representative. Although the contractor will take JPAS owning role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT position category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-

SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

*Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-U.S. citizens outside the U.S.*

1.12. Security.

1.12.1. Security Requirements. All Contractor personnel performing work under this contract must have IT-II level access and IT-I level access for the IT (System Administrator) at the time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are IAW in the attached DoD Contract Security

Classification Specification form DD254.

1.12.1.1. The Government will issue a CAC to contracted employees. The Contractor shall provide the required information requested by the COR for CAC issuance. The CAC contains a client-site certificate that is necessary to access the Navy Marine Corps Intranet computers and perform various functions and access systems and information. The CAC also serves as identification for base access.

1.12.1.2. Identification Badges: NSEOD will issue command identification badges without charge. All Contractor employees shall present the badge to security personnel at the NSEOD entry control point, and display the badges over the front of their outer clothing and above the waist, when they are in the confines of NSEOD facilities and training areas. Contractors shall not display badges outside the confines of NSEOD. Prior to the performance start date a

NSEOD Government representative will request employee information required for issuance of the badge. Report lost badges immediately to the issuing office. The Contractor is responsible for the return of the badge to NSEOD during the out-processing of an employee.

1.12.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW OPNAVINST 5530.14E

CH-3, Navy Physical Security and Law Enforcement Program. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly basis. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.12.3. Key Control. The Contractor shall establish and implement methods of ensuring all keys/key cards issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop and implement a key control program and procedures compliant with OPNAVINST 5530.14E CH-3 to ensure that keys are controlled and safeguarded. The plan shall be incorporated within the Contractor’s

Quality Control Plan. Such procedures shall include the turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO, COR, and Security Manager.

a. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon the direction of the KO, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying.

When the Government performs the replacement of locks or re-keying, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. If a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost will be deducted from the monthly payment due the Contractor. The Contractor shall reimburse any

Government property stolen or damaged in association with keys being duplicated, misplaced, or lost by the Contractor personnel.

b. The Contractor shall prohibit the use of Government-issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than

Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.12.4. Personally Identifiable Information. Work under this contract requires access to

Personally Identifiable Information (PII) and information protected by the Privacy Act of 1974.

PII Training is required initially, then annually, prior to accessing information systems. At a minimum, the Contractor shall meet eligibility requirements for a position of trust. The

Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, and all Government personnel work products that are obtained or generated in the performance of this contract.

1.12.5. Facility Access Determination. The DoN has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. All personnel accessing DoN Computer systems shall undergo investigation for a position of trust to verify their trustworthiness. The Government will include Facility Access Determination program requirements in the contract specifications when determinations for facility access only will be required on the Contractor employees.

1.12.6. Employment Eligibility Verification. No foreign national will be employed on this

Government contract. This clause does not apply to employees hired overseas in accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host

Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks. Each Contractor employee shall comply with the HSPD-12 E-Verify

Federal Acquisition Regulations FAR Clause 52.222-54, Employment Eligibility Verification.

1.12.8. Defense Information System for Security (DISS). All Contractors working within DoN

Spaces must be entered into the DISS and then owned by their contracting company Facility

Security Officer. The receiving command Security Manager will then service those individuals in DISS to track and monitor their investigation status. If no previous investigation exists, the contractor personnel shall complete the requirement for a T3. T3s for positions of trust will be processed through the respective NSEOD Security Manager.

1.13. Safety. The Contractor shall establish and maintain a safety plan, of which the Contractor shall submit a draft plan to the KO at the time of proposal. The Contractor shall submit the

Contractor’s final Safety Plan no later than ten calendar days after the contract award.

1.13.1. In order to provide safety control for the protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and to avoid work interruptions in the performance of this contract, the Contractor shall comply with

29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards. The

Contractor shall comply with the above and all other applicable DoD, Navy, Federal, State, and

Local safety and health requirements.

1.13.2. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution.

The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or

Contractor personnel may be grounds for the KO or authorized representative to halt any and all

Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during the performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.13.3. Reporting Mishaps. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel to report fire and safety hazards and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies IAW the contract terms. The COR shall be notified of deficiencies beyond the terms of this contract.

The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1E, MCO

P5102.1B, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record

Keeping Manual. In addition, the Contractor shall report injury or occupational illness to on-duty Contractors and Contractor accidents involving Navy property and personnel.

1.13.4. Emergency Services.

a. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the COR within 30 minutes of the incident.

b. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.13.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification by the KO, designated representative, or COR and notify the KO of the corrective action to be taken.

1.13.6 Health Protection Contingency Plan. Possess the ability to operate in an austere environment at the following Health Protection levels when implemented by the Base

Commander.

HPCON Level Purpose: Each HPCON corresponds to the increased risk from the spread of infectious diseases (viruses), representing elevated risks of morbidity and mortality. The

Contractor must be postured to respond to the below HPCON levels.

HPCON A - Limited: Health alert. Communicate risks and symptoms of health threats with employees; review plans and preparation.

HPCON B - Moderate: Strict hygiene (no handshaking, wiping commonly used items). If exposed, have employees self-isolate. Maximize the use of telework for eligible personnel.

HPCON C - Substantial: Social distancing; limit or cancel in-person meetings, gatherings, and temporary duty assignments.

HPCON D - Severe: Restriction of movement (quarantine), mass evacuation, and mass decontamination- Contractor services are not required unless the Contracting

Officer (KO) is given direction.

1.14. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to the Contractor’s employees, agents, representatives, or subcontractors. The Contractor shall staff this effort with trained, competent, and capable employee(s) for their assigned discipline. Contractor personnel shall present a clean, neat, and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if a Government identifies such person authorized representative to the

Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy, NSEOD, or Eglin AFB, FL. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

1.14.1. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve the operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

1.14.2. Authorization to Work. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien

Registration Card. If Contractor person is not a US Citizen, they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

1.14.3. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.14.4. Identification of Contractor Employees.

a. NSEOD shall provide each employee with an Identification (ID) Badge. The Contractor shall wear the ID Badges while the employee performs work under this contract. Each

Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (including subcontractors) shall be responsible for collecting ID Badges upon contract completion or termination of an employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

b. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

c. Contractor personnel shall ensure that all documents or reports produced by the

Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14.5. Conflict of Interest.

a. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests

(OCI) as defined in FAR Subpart 9.5, Organizational and Consultant Conflicts of

Interest. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

b. Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DoD 5500.7-R, Joint Ethics Regulations by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government

Quality Assurance Representatives whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.14.6. Conduct of Employees. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services professionally, safely, and responsibly. The Contractor shall remove any employee from the job site for misconduct or security reasons. In accordance with DoD

Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition-related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political-related activities or events on United States of America Facilities.

1.14.7. Employee Uniforms. All Contractor employees shall wear a Contractor-furnished uniform suitable to the position's environmental conditions. At a minimum, the uniform shirt will have the contractor’s company name on the front. The uniform must be professional in appearance, and kept neat and clean. Attire shall be appropriate to the occasion, in good taste, clean, and in good repair. Shirts, blouses, and outerwear may be solid or patterned, but shall not have writing or pictures.